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Become A Processing Specialist

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Working As A Processing Specialist

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $55,000

    Average Salary

What Does A Processing Specialist Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become A Processing Specialist

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Processing Specialist jobs

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Processing Specialist Career Paths

Processing Specialist
Project Manager Program Manager General Manager
Account Manager
5 Yearsyrs
Accounting Clerk Accounts Payable Clerk Finance Analyst
Assistant Vice President
7 Yearsyrs
Operations Specialist Operation Supervisor Operations Manager
Branch Manager
6 Yearsyrs
Analyst Finance Analyst Controller
Corporate Controller
12 Yearsyrs
Operation Supervisor Branch Manager Credit Analyst
Credit Manager
5 Yearsyrs
Billing Specialist Specialist Account Manager
District Manager
7 Yearsyrs
Accounting Clerk Accountant Controller
Finance Controller
9 Yearsyrs
Specialist Account Manager Sales Manager
General Manager
7 Yearsyrs
Billing Specialist Office Administrator Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Analyst Business Analyst Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Service Representative Account Manager Sales Manager
Office Manager
5 Yearsyrs
Operations Specialist Operations Manager
Operations Director
9 Yearsyrs
Project Manager Construction Manager
Operations Manager
7 Yearsyrs
Operations Manager Human Resources Coordinator Payroll Specialist
Payroll Manager
7 Yearsyrs
Human Resources Coordinator Payroll Specialist
Payroll/Human Resource Manager
7 Yearsyrs
Specialist Project Manager
Program Manager
8 Yearsyrs
Service Representative Specialist Operations Manager
Purchasing Manager
9 Yearsyrs
Business Analyst Senior Consultant
Senior Manager
10 Yearsyrs
Business Analyst Project Manager
Senior Project Manager
12 Yearsyrs
Operations Manager Branch Manager Assistant Vice President
Vice President And Manager
10 Yearsyrs
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Processing Specialist Demographics

Gender

Female

59.0%

Male

38.8%

Unknown

2.2%
Ethnicity

White

78.6%

Hispanic or Latino

10.8%

Asian

8.3%

Unknown

1.8%

Black or African American

0.6%
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Languages Spoken

Spanish

55.1%

French

9.7%

Russian

3.5%

Italian

3.5%

Mandarin

3.1%

German

3.1%

Hindi

2.2%

Korean

2.2%

Portuguese

2.2%

Japanese

2.2%

Polish

2.2%

Vietnamese

1.8%

Cantonese

1.8%

Gujarati

1.3%

Greek

1.3%

Chinese

1.3%

Arabic

1.3%

Thai

0.9%

Urdu

0.9%

Swedish

0.4%
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Processing Specialist Education

Schools

University of Phoenix

27.6%

Strayer University

8.5%

Kaplan University

5.3%

Southern New Hampshire University

4.9%

Ashford University

4.5%

University of South Florida

4.3%

Webster University

4.1%

Ohio State University

3.9%

Indiana Wesleyan University

3.7%

Liberty University

3.5%

Chippewa Valley Technical College

3.3%

University of Alabama

3.3%

Troy University

3.3%

University of Tampa

3.1%

Franklin University

3.1%

American InterContinental University

3.1%

Arizona State University

2.6%

University of North Carolina at Greensboro

2.6%

University of Memphis

2.6%

Texas A&M University

2.4%
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Majors

Business

34.3%

Accounting

10.8%

Health Care Administration

5.4%

Finance

5.3%

Management

4.2%

Criminal Justice

4.0%

Psychology

3.7%

Computer Science

3.2%

Communication

3.2%

Computer Information Systems

3.2%

Human Resources Management

3.0%

General Studies

2.9%

Marketing

2.6%

Education

2.4%

Biology

2.3%

Legal Support Services

2.2%

Medical Assisting Services

2.0%

Information Technology

2.0%

Nursing

1.8%

Electrical Engineering

1.7%
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Degrees

Bachelors

38.4%

Other

24.5%

Masters

15.1%

Associate

13.9%

Certificate

5.2%

Diploma

1.6%

Doctorate

0.9%

License

0.3%
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Real Processing Specialist Salaries

Job Title Company Location Start Date Salary
Gas Processing Specialist Swift Technical Services LLC Richmond, CA Nov 01, 2013 $262,920
SAP MTS Procure To Pay Process Specialist Campbell Soup Company Camden, NJ Feb 27, 2013 $136,581
SAP MTS Procure To Pay Process Specialist Campbell Soup Company Camden, NJ Jun 07, 2011 $130,000
SAP MTS Procure To Pay Process Specialist Campbell Soup Company Camden, NJ Sep 02, 2011 $130,000
Regional Process Specialist-Supply Chain Axalta Coating Systems, LLC Glenolden, PA Aug 11, 2016 $121,701
Middleware Transaction Processing Specialist American Family Mutual Insurance Company Madison, WI Jun 30, 2016 $120,000
ERP Business Process Specialist Agile Enterprise Solutions Inc. Naperville, IL Sep 27, 2011 $117,166
Middleware/Transaction Processing Specialist American Family Mutual Insurance Madison, WI Dec 20, 2015 $115,000
Hydroprocessing Specialist Shell Global Solutions (Us) Inc. Houston, TX Oct 01, 2011 $112,800
Principle Business Process Specialist Siemens Energy & Automation, Inc. Alpharetta, GA Oct 01, 2009 $110,000
Middleware Transaction Processing Specialist American Family Mutual Insurance Company Madison, WI Jun 30, 2016 $105,000
Erp/Business Process Specialist ISTS Worldwide Inc. Fremont, CA Apr 29, 2008 $88,489
Global Card Product and Process Specialist Chevron Corporation Concord, CA Apr 15, 2010 $85,000
Senior Thermal Processing Specialist Conagra Foods, Inc. Omaha, NE Mar 15, 2011 $84,672
Plastics Processing Specialist FRX Polymers, Inc. Chelmsford, MA Sep 22, 2016 $74,200
Hydroprocessing Specialist UOP LLC McCook, IL Sep 16, 2014 $70,000 -
$90,000
Medical Imaging Processing Specialist Numira Biosciences, Inc. Salt Lake City, UT Sep 01, 2011 $70,000
Plastics Processing Specialist FRX Polymers, Inc. Chelmsford, MA Sep 21, 2013 $70,000
SR. Client Processing Specialist Jpmorgan Chase & Co. New York, NY Aug 20, 2016 $68,000
Trade Processing Specialist-Investment Bank Oper Jpmorgan Chase & Co. New York, NY Nov 15, 2010 $63,000
Processing Specialist Catalyst Repository Systems Denver, CO Sep 25, 2015 $57,000
Transaction Processing Specialist Jpmorgan Chase & Co. Newark, DE Oct 01, 2015 $56,600
Photogrammetrist/Lidar Processing Specialist Kucera International, Inc. Willoughby, OH Sep 26, 2011 $56,000
Logistics Process Specialist Exquip USA, LLC Lockney, TX Mar 17, 2014 $55,370 -
$57,907
Transaction Processing Specialist Jpmorgan Chase & Co. Newark, DE Aug 27, 2014 $55,000
Analyst, Transaction Processing Specialist Jpmorgan Chase & Co. Newark, DE Jun 20, 2014 $55,000
Senior Processing Specialist Db Securities Services Nj Inc. Jacksonville, FL Nov 01, 2010 $55,000
Payment Processing Specialist Universal Processing LLC New York, NY Sep 15, 2015 $54,345

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Top Skills for A Processing Specialist

NewProceduresCustomerServiceDataEntryFinancialStatementsClientDatabaseLoanDocumentsProcessImprovementAuditSafetyBusinessProcessAdditionalInformationSortPhoneCallsPayrollERPSpecialProjectsLossLedgerTroubleshootProjectManagement

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Top Processing Specialist Skills

  1. New Procedures
  2. Customer Service
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Improved yield 20% through implementing new procedures and increased area efficiency 30% by introducing process and equipment improvements.
  • Assisted supervisor with questions within the department and any endorsements that needed processed utilizing my customer service knowledge.
  • Performed data entry function and use the computer screen to verify correctness of data.
  • Analyze Financial statements and reviewed for irregular deposits.
  • Make appropriate updates to client database for property inspection reports, dwelling coverage totals and policy terms.

Top Processing Specialist Employers

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