How to hire a processing specialist

How to hire a processing specialist, step by step

Here's a step-by-step processing specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a processing specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new processing specialist
• Step 8: Go through the hiring process checklist

What does a processing specialist do?

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1. Identify your hiring needs

   First, determine the employments status of the processing specialist you need to hire. Certain processing specialist roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A processing specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, processing specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents processing specialist salaries for various positions.

   Type of Processing Specialist	Description	Hourly rate
   Processing Specialist	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$14-47
   Accounts Payable Clerk	An accounts payable clerk is responsible for supporting the accounting department by performing clerical duties to file financial reports timely and accurately. Accounts payable clerks manage and verify invoices documents, reconcile balance spreadsheets, process payments for suppliers and vendors, resolve billing discrepancies, confirm and post account statements, record outstanding credits, and maintain an organized record of transactions... Show more	$14-23
   Bookkeeper	Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work... Show more	$14-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • Quality Standards
   • Process Improvement
   • Patients
   • Excellent Interpersonal
   • PowerPoint
   • Business Process
   • OpEx
   • Excellent Organizational
   • Management System
   • Financial Statements
   • Troubleshoot
   • HR

   Check all skills

   Responsibilities:

   • Manage an email account specifically for customers to fill out an RMA request form.
   • Personalize and manage a customer SQL network database to consolidate all incoming orders from different marketplaces.
   • Utilize the Dictaphone transcription equipment, and process large volumes of documents on a daily basis.
   • Create and maintain organizational charts using Microsoft Visio.
   • Provide expert help to Wang users.
   • Open and diagnose incoming mail using Opex rapid extraction equipment.

   More processing specialist duties

3. Make a budget

   Including a salary range in your processing specialist job description is one of the best ways to attract top talent. A processing specialist can vary based on:

   • Location. For example, processing specialists' average salary in wyoming is 62% less than in new jersey.
   • Seniority. Entry-level processing specialists 68% less than senior-level processing specialists.
   • Certifications. A processing specialist with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a processing specialist's salary.

   Average processing specialist salary

   $55,587yearly

   $26.72 hourly rate

   ---

   Entry-level processing specialist salary

   $31,000 yearly salary

   Updated December 15, 2025

   Average processing specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New Jersey	$78,817	$38
   2	Massachusetts	$77,704	$37
   3	California	$75,270	$36
   4	Hawaii	$74,267	$36
   5	District of Columbia	$71,357	$34
   6	New York	$70,254	$34
   7	Pennsylvania	$67,971	$33
   8	Maryland	$65,519	$32
   9	Delaware	$60,618	$29
   10	Virginia	$60,340	$29
   11	Texas	$59,800	$29
   12	Michigan	$54,493	$26
   13	Illinois	$52,760	$25
   14	Ohio	$50,021	$24
   15	Wisconsin	$49,649	$24
   16	Florida	$49,133	$24
   17	Arizona	$47,022	$23
   18	Georgia	$44,330	$21
   19	Nevada	$43,724	$21
   20	Alabama	$41,616	$20

   Average processing specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Meta	$127,058	$61.09	19
   2	Google	$121,510	$58.42	7
   3	Slalom	$118,928	$57.18	97
   4	Microsoft	$117,900	$56.68	9
   5	Albemarle	$112,225	$53.95	1
   6	Axalta	$106,457	$51.18
   7	Infosys Public Service	$104,029	$50.01	4
   8	Busey	$103,885	$49.94
   9	RSM US	$101,998	$49.04	5
   10	Genentech	$101,678	$48.88	4
   11	Veeva Systems	$101,579	$48.84	3
   12	ISTS Worldwide, Inc.	$101,167	$48.64
   13	Aramco Services Company	$100,795	$48.46
   14	Novartis	$99,436	$47.81	30
   15	Technip USA Corporation	$99,107	$47.65
   16	Bristol-Myers Squibb	$98,698	$47.45
   17	AccentCare	$98,225	$47.22
   18	American Family Insurance	$97,702	$46.97	8
   19	MacDermid	$97,526	$46.89
   20	Keysight Technologies	$97,253	$46.76

4. Writing a processing specialist job description

   A processing specialist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a processing specialist job description:

   Processing specialist job description example

   At FINN our mission is to make mobility fun and sustainable. We achieve this by offering all-inclusive, monthly car-subscriptions. For every car that our users drive, we offset their CO2 emissions. Join our movement.
   Your Role
   
   As Vehicle Processing Specialist, you will be working closely with our Fleet Manager to manage our relationships with key internal and external stakeholders. You're excellent in stakeholder management and work well cross functionally and collaboratively.
   Your ResponsibilitiesHelp manage active fleet processes: By coordinating with our larger Operations Development team and Fleet Manager, you will assist in creating effective systems for our compounds. Coordinate repairs and damage reports: You bring a keen attention to detail to make sure all incidents relating to our vehicles are documented appropriately. You will have your ear to the ground when it comes to managing all vehicle-related incidents on our compounds and are quick to jump to next steps to make sure our customers and vehicles are well accounted for.Communicate with key stakeholders: You will bring your strong verbal and written communication skills to liaise with external providers. You are passionate about advocating for and coming up with the best solutions for FINN and for our customers.
   Your Profile1+ years experience handling vehicles You enjoy hands-on work in a fast paced environment You are flexible and willing to face new and unique challenges every day Previous experience in transportation services preferred Excellent with communication - both verbal and written Extremely structured and detail-oriented, and curious about existing processes and like to optimize your work Interested in mobility and want to shape the future of mobility with us
   Why Work at FINN?Competitive salary with significant virtual equity shares of the company Annual personal development budget of $1,500Comprehensive customized medical insurance: your pick of one of our 6 PPO Insurance plans including an HSA option and a plan providing free basic coverage 401(k) with match eligibility for all full-time employees You want to drive your own car with FINN? - Get one with our employee discount program.
   Interested?
   
   Please upload your resume and transcripts online. Our hiring manager Alex is looking forward to your application!
   
   Equal Employment Opportunity
   
   FINN is an equal opportunity employer. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We're revolutionizing car ownership by breaking down barriers to access and are committed to creating a team that is reflective of our customers. We embrace and celebrate diversity and are dedicated to creating an inclusive environment for all employees.

   Copy this example

   

5. Post your job

   To find processing specialists for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any processing specialists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level processing specialists with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your processing specialist job on Zippia to find and recruit processing specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting processing specialists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new processing specialist

   Once you have selected a candidate for the processing specialist position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new processing specialist. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a processing specialist?