How to hire a processor

How to hire a processor, step by step

Here's a step-by-step processor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a processor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new processor
• Step 8: Go through the hiring process checklist

What does a processor do?

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1. Identify your hiring needs

   The processor hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A processor's background is also an important factor in determining whether they'll be a good fit for the position. For example, processors from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of processor salaries for various roles:

   Type of Processor	Description	Hourly rate
   Processor		$11-19
   Closing Coordinator	In the real estate industry, a closing coordinator is in charge of coordinating the final stages of a real estate deal, ensuring efficiency and smooth transaction. Among their responsibilities include preparing and processing legal documents, liaising with the buyer and seller, managing timelines and payment plans, and ensuring that both parties adhere to the terms of the agreement... Show more	$13-25
   Loan Officer/Loan Processor	A loan processor is a person who does all the processing as well as submitting all the required documents for a loan application. They play an important role in ensuring that the personal information and documents of a client are orderly complied... Show more	$13-36

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Customer Service
   • Patients
   • Standard Operating Procedure
   • Strong Customer Service
   • Bank Deposits
   • OSHA
   • Quality Standards
   • Computer System
   • Federal Regulations
   • FDA
   • Sales Floor
   • Centrifugation
   • Specimen Data

   Check all skills

   Responsibilities:

   • Manage the project schedule and design the PowerPoint presentation.
   • Manage a monthly pipeline averaging 100 files from origination to funding per month as a Jr. processor.
   • Coach fellow team members to help attain higher QA and assist with CANDE questions to ensure efficiency.
   • Manage the ordering of homeowner's association estoppel letters for payoffs; as well as surveys and clear lien searches.
   • Obtain title policies and process title claims to expedite REO closings and obtain clear title to properties in numerous states.
   • Mail clerk, stamp, open, count mail and match checks with EOB 's

   More processor duties

3. Make a budget

   Including a salary range in your processor job description is one of the best ways to attract top talent. A processor can vary based on:

   • Location. For example, processors' average salary in mississippi is 43% less than in california.
   • Seniority. Entry-level processors 41% less than senior-level processors.
   • Certifications. A processor with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a processor's salary.

   Average processor salary

   $15.43hourly

   $32,098 yearly

   ---

   Entry-level processor salary

   $24,000 yearly salary

   Updated December 15, 2025

   Average processor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$37,949	$18
   2	California	$36,834	$18
   3	Colorado	$35,642	$17
   4	Oregon	$34,745	$17
   5	Minnesota	$34,512	$17
   6	Washington	$33,909	$16
   7	Wisconsin	$33,665	$16
   8	Illinois	$33,339	$16
   9	Maryland	$32,283	$16
   10	Arizona	$31,497	$15
   11	Pennsylvania	$31,354	$15
   12	Ohio	$30,338	$15
   13	Maine	$30,295	$15
   14	Michigan	$30,226	$15
   15	Virginia	$29,815	$14
   16	Kansas	$29,738	$14
   17	Missouri	$29,587	$14
   18	Oklahoma	$28,652	$14
   19	Texas	$28,348	$14
   20	Indiana	$27,579	$13

   Average processor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Argonne National Laboratory	$59,682	$28.69
   2	Los Alamos National Laboratory	$58,786	$28.26
   3	USAA	$49,441	$23.77
   4	BD	$46,202	$22.21	1
   5	Deloitte	$44,891	$21.58
   6	University of Colorado Boulder	$44,748	$21.51
   7	Univ Of Colorado-Colorado Spgs	$44,138	$21.22
   8	Grant Thornton	$43,911	$21.11
   9	Home Bancshares Inc.	$43,486	$20.91
   10	Dairy Farmers of America	$43,407	$20.87
   11	Pfizer	$43,177	$20.76
   12	IBM	$42,816	$20.58
   13	Syracuse University	$42,122	$20.25
   14	ICW Group	$41,679	$20.04	1
   15	General Electric	$41,232	$19.82
   16	Idahoan	$41,133	$19.78
   17	Schreiber Foods	$41,106	$19.76	1
   18	United Natural Foods	$41,048	$19.73
   19	Affinity Credit Union	$40,868	$19.65
   20	PPG	$40,849	$19.64

4. Writing a processor job description

   A processor job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a processor job description:

   Processor job description example

   The Direct Bill Processor (Benefits) reports to the Team Lead, Direct Bill (Benefits). They are responsible for daily upload of benefits cash deposits into the benefits cash log/cash tracker tool. Responsible for gathering carrier statements and matching to deposit on benefits daily cash tracker log. Once deposit is matched to carrier statement, responsible for saving carrier statement in PDF or Excel format (using AOC standard naming convention) into Egnyte folders.
   Essential Duties and Responsibilities:
   
   Contribute to the daily operations of the cash receipts department Responsible for coding, batching and processing cash Utilize NFP system Daily balancing and reconciliation of bank deposit and EPIC direct bill cash receipts posted Participate with internal and audit requests
   Commitment to culture requires a demonstration of professionalism, accountability, customer/client focus, and teamwork
   
   Knowledge, Skills, and/or Abilities:
   
   Ability to accomplish goals while meeting deadlines Possess good analytical skills, problem solving skills, and good communication skills, both verbal and written Attention to detail Strong work ethic
   
   Education and/or Experience:
   
   High school diploma required; some college preferred Must be able to manage projects efficiently and effectively, as well as, meet set deadlines Must be proficient in Excel, Word, and be able to adapt to/understand various accounting system Steady work experience
   
   Certificates, Licenses, Registration:
   
   None Required
   
   Physical Demand: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and distance vision.

   Copy this example

   

5. Post your job

   To find processors for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any processors they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level processors with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your processor job on Zippia to find and recruit processor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with processor candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new processor

   Once you've found the processor candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new processor. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a processor?