How to hire a proctor

How to hire a proctor, step by step

Here's a step-by-step proctor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a proctor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new proctor
• Step 8: Go through the hiring process checklist

What does a proctor do?

Post a proctor job for free, promote it for a fee

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1. Identify your hiring needs

   Before you post your proctor job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a proctor for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect proctor also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of proctors and their corresponding salaries.

   Type of Proctor	Description	Hourly rate
   Proctor	Teacher assistants work under a teacher’s supervision to give students additional attention and instruction.	$10-20
   Substitute Teachers Aide	A substitute teacher's aide assists classroom teachers in executing their tasks such as evaluating the progress and needs of students. Substitute teachers' aides ensure education's progress by providing assistance to lead classroom teachers... Show more	$10-15
   Student Internship	Student interns are student trainees in a company. They undergo on-the-job training as it may be required by their degree program in order to graduate... Show more	$10-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Test Materials
   • Proctors
   • GRE
   • Exam Materials
   • Test Administration
   • Lsat
   • IDS
   • Test Takers
   • Windows
   • Troubleshoot
   • Academic Integrity
   • Examination Rooms
   • Exam Security
   • Mathematics

   Check all skills

   Responsibilities:

   • Lead a team of five peers to organize and administer TOEFL exams and building operations.
   • Register students for exams like the Thea, GED, CLEP, TSI, and many other exams.
   • Administer practice LSAT exams to students.
   • Perform BLS and CPR in traumatic situations.
   • Administer assessment test, CLEP test and proctor other tests.
   • Schedule, greet, and check-in students for computer base exams.

   More proctor duties

3. Make a budget

   Including a salary range in your proctor job description is a great way to entice the best and brightest candidates. A proctor salary can vary based on several factors:

   • Location. For example, proctors' average salary in south carolina is 54% less than in alaska.
   • Seniority. Entry-level proctors earn 49% less than senior-level proctors.
   • Certifications. A proctor with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a proctor's salary.

   Average proctor salary

   $15.05hourly

   $31,311 yearly

   ---

   Entry-level proctor salary

   $22,000 yearly salary

   Updated January 21, 2026

   Average proctor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Alaska	$47,151	$23
   2	Massachusetts	$38,707	$19
   3	Minnesota	$34,234	$16
   4	New York	$32,374	$16
   5	California	$28,641	$14
   6	New Jersey	$27,933	$13
   7	Pennsylvania	$27,069	$13
   8	Oregon	$27,036	$13
   9	Colorado	$26,560	$13
   10	Utah	$25,292	$12
   11	Virginia	$25,201	$12
   12	Iowa	$24,788	$12
   13	Idaho	$24,453	$12
   14	Florida	$23,464	$11
   15	Texas	$22,911	$11
   16	Wyoming	$22,764	$11

   Average proctor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	New York Institute of Technology	$54,714	$26.30	1
   2	Texas A&M Engineering Experiment Station - State Headquarters	$46,695	$22.45
   3	Central Valley School District	$46,694	$22.45	1
   4	ELS Architecture and Urban Design	$40,860	$19.64
   5	San Francisco University High School	$40,423	$19.43
   6	Univ Of Colorado-Colorado Spgs	$39,230	$18.86
   7	Gillette	$38,527	$18.52
   8	New York State Restaurant Association	$38,139	$18.34
   9	Loyola Marymount University	$38,124	$18.33
   10	P&G	$35,991	$17.30
   11	Touro College	$35,642	$17.14	12
   12	PSEA	$35,394	$17.02	1
   13	UC Hastings Law	$34,858	$16.76	1
   14	University at Buffalo	$34,221	$16.45
   15	The SOS Group	$34,006	$16.35
   16	Arizona College	$33,779	$16.24
   17	Devereux Arizona	$33,558	$16.13
   18	Gilmour Academy	$33,525	$16.12
   19	Kelly Services	$32,467	$15.61
   20	IntelliPro	$32,290	$15.52

4. Writing a proctor job description

   A good proctor job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a proctor job description:

   Proctor job description example

   Registrar's Office
   
   University of California Hastings College of the Law is seeking candidates interested in serving as seasonal/on-call exam proctors. Multiple positions are available. Proctors are responsible for observing students taking examinations and maintaining the security and integrity of the examination process.
   
   UC Hastings Law's midterm and final examinations are held throughout the year, with the heaviest months being October-December, February, and April-August. Exam schedules vary and include morning, day and early evening hours Monday-Friday as well as some Saturdays. The starting hourly rate is $19.63/hour.
   
   Please indicate your general availability in a cover letter.
   
   Primary/Principal Responsibilities:
   
   + Attends mandatory training sessions prior to each examination period (proctors will be compensated for the training).
   
   + Following the direction from the Registrar's Office handles the check-in process for all students prior to entry into the examination room by verifying identity with approved photo identification. Checks approved materials.
   
   + Maintains the security of all exam materials during exams.
   
   + Communicates examination instructions to students in a clear and professional manner.
   
   + Distributes collects and accounts for all exam materials.
   
   + Monitors students throughout exams to ensure a secure testing environment and to deter academic dishonesty.
   
   + Reports any irregularities to the Registrar's Office.
   
   + Walks quietly around the room during exams to monitor student conduct.
   
   + Tracks exam time and provides end of exam time-limit warnings to students
   
   + Checks all students out of the exam room at the conclusion of the exam period.
   
   + Completes Proctor Report at the conclusion of the exams.
   
   + Adheres to established exam policies and procedures provided by the Registrar's Office
   
   Requirements/Qualifications:
   
   + Ability to understand and follow oral and written instructions.
   
   + Ability to read and interpret written instructions and procedures and apply them.
   
   + Ability to stand and walk around a room at intervals. Ability to navigate stairs and multi-level classrooms.
   
   + Ability to lift and carry exam materials that may weigh up to twenty (20) pounds.
   
   Experience: Prior experience with diverse populations in an academic environment preferred. Exam proctoring experience a plus. Excellent verbal communication skills and ability to read clearly out loud.

   Copy this example

   

5. Post your job

   There are a few common ways to find proctors for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your proctor job on Zippia to find and recruit proctor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit proctors, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new proctor

   Once you have selected a candidate for the proctor position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new proctor. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a proctor?