Procurement administrator job description
Updated March 14, 2024
11 min read
Find better candidates in less time
Post a job on Zippia and take the best from over 7 million monthly job seekers.
Example procurement administrator requirements on a job description
Procurement administrator requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in procurement administrator job postings.
Sample procurement administrator requirements
- Bachelor's degree in Business Administration or related field.
- Minimum of 3 years of experience in procurement.
- Proficiency in MS Office applications.
- Knowledge of procurement processes and procedures.
- Ability to work with vendors and suppliers.
Sample required procurement administrator soft skills
- Excellent communication and negotiation skills.
- Strong organizational and time management skills.
- Highly analytical and detail-oriented.
- Able to work in a fast-paced environment.
- Flexible and proactive approach.
Procurement administrator job description example 1
Leidos procurement administrator job description
The Maritime System Division (MSD) of Leidos' develops and deploys advanced technology solutions that address existing and emerging maritime missions of national importance for a broad range of customers across the Department of Defense, Intelligence Community, other governmental agencies and commercial clients.
We are excited to announce an opening for a Junior Material Procurement / Administrative Support in the Long Beach, MS facility. This person will be responsible for supporting the material acquisitions for Production Programs as well as Non-Production Programs and General Overhead. Must have the ability to work with a Program Manager and Associate Team members in purchasing material requirements and providing the necessary support of acquisitions from start to finish. Individual will be interfacing with Shared Services Buyers, Vendors, Logistics, and Receiving to ensure program milestones are met. Other duties will include administrative office support
Primary Responsibilities
+ Works with Program team to ensure a streamlined procurement process of materials against program requirements through CostPoint as well as using a credit card for micro purchases.
+ Works with programs in generating material requirements and providing the necessary support of acquisition plans from start to finish.
+ Maintains reports and monitors material movement throughout manufacturing and inventory sequences.
+ Statuses open orders and performs vendor follow ups
+ Provide administrative office support as needed
Required Qualifications
+ Bachelor's degree and 2+ years prior business experience. Equivalent work experience AND/OR training, certifications, education, military experience combined may be considered in lieu of degree.
+ Microsoft Office knowledge and skills
+ Ability to prioritize multiple tasks
+ Good organization and communication skills
+ Intermediate Excelexperience (Pivot Tables, Charts, v-Lookups, Bar Charts)
+ Must be able to obtain a Secret clearance for consideration. This requires US Citizenship .
+ Thrives in a team environment
Preferred Experience
+ Buying or supply chain management experience
+ Experience using Deltek Costpoint
Pay Range:Pay Range $52,650.00 - $81,000.00 - $109,350.00
The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
REQNUMBER: R-00093463-OTHLOC-PL-2D1804
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Leidos will consider qualified applicants with criminal histories for employment in accordance with relevant Laws. Leidos is an equal opportunity employer/disability/vet.
We are excited to announce an opening for a Junior Material Procurement / Administrative Support in the Long Beach, MS facility. This person will be responsible for supporting the material acquisitions for Production Programs as well as Non-Production Programs and General Overhead. Must have the ability to work with a Program Manager and Associate Team members in purchasing material requirements and providing the necessary support of acquisitions from start to finish. Individual will be interfacing with Shared Services Buyers, Vendors, Logistics, and Receiving to ensure program milestones are met. Other duties will include administrative office support
Primary Responsibilities
+ Works with Program team to ensure a streamlined procurement process of materials against program requirements through CostPoint as well as using a credit card for micro purchases.
+ Works with programs in generating material requirements and providing the necessary support of acquisition plans from start to finish.
+ Maintains reports and monitors material movement throughout manufacturing and inventory sequences.
+ Statuses open orders and performs vendor follow ups
+ Provide administrative office support as needed
Required Qualifications
+ Bachelor's degree and 2+ years prior business experience. Equivalent work experience AND/OR training, certifications, education, military experience combined may be considered in lieu of degree.
+ Microsoft Office knowledge and skills
+ Ability to prioritize multiple tasks
+ Good organization and communication skills
+ Intermediate Excelexperience (Pivot Tables, Charts, v-Lookups, Bar Charts)
+ Must be able to obtain a Secret clearance for consideration. This requires US Citizenship .
+ Thrives in a team environment
Preferred Experience
+ Buying or supply chain management experience
+ Experience using Deltek Costpoint
Pay Range:Pay Range $52,650.00 - $81,000.00 - $109,350.00
The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
REQNUMBER: R-00093463-OTHLOC-PL-2D1804
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Leidos will consider qualified applicants with criminal histories for employment in accordance with relevant Laws. Leidos is an equal opportunity employer/disability/vet.
Post a job for free, promote it for a fee
Procurement administrator job description example 2
DASNY - Dormitory Authority of the State of New York procurement administrator job description
Assistant Procurement Administrator
Grade/Classification: 2(D1) - Para & Entry Level Professional I
Salary Range: $44,015 - $58,639
Department: Project Administration - Purchasing
Bargaining Unit: CSEA
FLSA Status: Non-Exempt
Last Revised: June 17, 2022
Primary Purpose
The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY's procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks. The Assistant Procurement Administrator undertakes assignments as directed and works both independently and as part of a team.
Essential Functions
* Assist and participate in all phases of DASNY's procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.
* Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.
* Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.
* Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.
* Coordinate and schedule pre-bid meetings and/or site visits..
* Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.
* Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.
* Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.
* Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases.
* Assist in ensuring compliance with DASNY's established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations.
* Maintain and revise contract boilerplate documents as directed.
* Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.
* Ensure the confidentiality of information gathered during the procurement process.
* Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.
* Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B.
Other Duties and Responsibilities
* Provide procurement support to other staff and units as needed.
* Oversee file maintenance for procurements.
* Prepare correspondence, deliver mail, send and receive mail and packages as requested.
* Assist in tracking and reporting of procurement performance measures related to the all types of procurements.
* Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.
* Assist with the development, documentation, posting and implementation of procedures and associated forms.
* Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same.
* Undertake special assignments as directed.
* Must maintain regular attendance in accordance with DASNY attendance and leave policies.
* Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).
Supervision
Supervision of employees may be required.
Physical/Mental/Visual Demands
Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.
Work Environment
Standard office environment, including the use of one or more of the following: PC, printer, copier, electronic stapler/hole punch/date stamp, telephone, fax machine, shredder, scanner.
Minimum Qualifications
Bachelor's degree or an Associate's degree plus three years relevant experience or a High School diploma or equivalent plus four years of DASNY relevant experience or a High School Diploma plus five years of relevant experience.
Preferred Qualifications
Bachelor's degree in Business or Public Administration plus one year relevant experience in a similar sized public organization.
Essential Skills
* Demonstrated organizational skills and ability to prioritize.
* Excellent interpersonal skills.
* Excellent proofreading skills.
* Demonstrated accuracy and attention to detail.
* Excellent oral and written communication skills.
* Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.
Grade/Classification: 2(D1) - Para & Entry Level Professional I
Salary Range: $44,015 - $58,639
Department: Project Administration - Purchasing
Bargaining Unit: CSEA
FLSA Status: Non-Exempt
Last Revised: June 17, 2022
Primary Purpose
The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY's procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks. The Assistant Procurement Administrator undertakes assignments as directed and works both independently and as part of a team.
Essential Functions
* Assist and participate in all phases of DASNY's procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.
* Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.
* Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.
* Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.
* Coordinate and schedule pre-bid meetings and/or site visits..
* Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.
* Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.
* Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.
* Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases.
* Assist in ensuring compliance with DASNY's established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations.
* Maintain and revise contract boilerplate documents as directed.
* Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.
* Ensure the confidentiality of information gathered during the procurement process.
* Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.
* Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B.
Other Duties and Responsibilities
* Provide procurement support to other staff and units as needed.
* Oversee file maintenance for procurements.
* Prepare correspondence, deliver mail, send and receive mail and packages as requested.
* Assist in tracking and reporting of procurement performance measures related to the all types of procurements.
* Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.
* Assist with the development, documentation, posting and implementation of procedures and associated forms.
* Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same.
* Undertake special assignments as directed.
* Must maintain regular attendance in accordance with DASNY attendance and leave policies.
* Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).
Supervision
Supervision of employees may be required.
Physical/Mental/Visual Demands
Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.
Work Environment
Standard office environment, including the use of one or more of the following: PC, printer, copier, electronic stapler/hole punch/date stamp, telephone, fax machine, shredder, scanner.
Minimum Qualifications
Bachelor's degree or an Associate's degree plus three years relevant experience or a High School diploma or equivalent plus four years of DASNY relevant experience or a High School Diploma plus five years of relevant experience.
Preferred Qualifications
Bachelor's degree in Business or Public Administration plus one year relevant experience in a similar sized public organization.
Essential Skills
* Demonstrated organizational skills and ability to prioritize.
* Excellent interpersonal skills.
* Excellent proofreading skills.
* Demonstrated accuracy and attention to detail.
* Excellent oral and written communication skills.
* Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.
Dealing with hard-to-fill positions? Let us help.
Procurement administrator job description example 3
New York State Dept Of State procurement administrator job description
Minimum Qualifications Minimum Qualifications
Bachelor's degree or an Associate's degree plus three years relevant experience or a High School diploma or equivalent plus four years of DASNY relevant experience or a High School Diploma plus five years of relevant experience.
Preferred Qualifications
Bachelor's degree in Business or Public Administration plus one year relevant experience in a similar sized public organization.
Essential Skills
Demonstrated organizational skills and ability to prioritize.
Excellent interpersonal skills.
Excellent proofreading skills.
Demonstrated accuracy and attention to detail.
Excellent oral and written communication skills.
Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.
Duties Description Primary Purpose
The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY's procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks. The Assistant Procurement Administrator undertakes assignments as directed and works both independently and as part of a team.
Essential Functions
Assist and participate in all phases of DASNY's procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.
Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.
Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.
Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.
Coordinate and schedule pre-bid meetings and/or site visits..
Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.
Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.
Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.
Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases.
Assist in ensuring compliance with DASNY's established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations.
Maintain and revise contract boilerplate documents as directed.
Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.
Ensure the confidentiality of information gathered during the procurement process.
Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.
Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B;
Other Duties and Responsibilities
Provide procurement support to other staff and units as needed.
Oversee file maintenance for procurements.
Prepare correspondence, deliver mail, send and receive mail and packages as requested.
Assist in tracking and reporting of procurement performance measures related to the all types of procurements.
Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.
Assist with the development, documentation, posting and implementation of procedures and associated forms.
Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same.
Undertake special assignments as directed.
Must maintain regular attendance in accordance with DASNY attendance and leave policies.
Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).
Supervision
Supervision of employees may be required.
Additional Comments DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.
We offer a comprehensive benefits plan, which includes:
* Choice of several health insurance plans
* Dental & vision insurance
* Membership in the NYS Retirement System
* Deferred Compensation Investment Plan
* 13 vacation days per year
* 13 sick days per year
* 5 days of personal leave per year
* 12 paid holidays per year
* Tuition reimbursement
* Training & development opportunities
Bachelor's degree or an Associate's degree plus three years relevant experience or a High School diploma or equivalent plus four years of DASNY relevant experience or a High School Diploma plus five years of relevant experience.
Preferred Qualifications
Bachelor's degree in Business or Public Administration plus one year relevant experience in a similar sized public organization.
Essential Skills
Demonstrated organizational skills and ability to prioritize.
Excellent interpersonal skills.
Excellent proofreading skills.
Demonstrated accuracy and attention to detail.
Excellent oral and written communication skills.
Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.
Duties Description Primary Purpose
The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY's procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks. The Assistant Procurement Administrator undertakes assignments as directed and works both independently and as part of a team.
Essential Functions
Assist and participate in all phases of DASNY's procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.
Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.
Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.
Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.
Coordinate and schedule pre-bid meetings and/or site visits..
Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.
Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.
Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.
Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases.
Assist in ensuring compliance with DASNY's established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations.
Maintain and revise contract boilerplate documents as directed.
Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.
Ensure the confidentiality of information gathered during the procurement process.
Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.
Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B;
Other Duties and Responsibilities
Provide procurement support to other staff and units as needed.
Oversee file maintenance for procurements.
Prepare correspondence, deliver mail, send and receive mail and packages as requested.
Assist in tracking and reporting of procurement performance measures related to the all types of procurements.
Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.
Assist with the development, documentation, posting and implementation of procedures and associated forms.
Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same.
Undertake special assignments as directed.
Must maintain regular attendance in accordance with DASNY attendance and leave policies.
Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).
Supervision
Supervision of employees may be required.
Additional Comments DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.
We offer a comprehensive benefits plan, which includes:
* Choice of several health insurance plans
* Dental & vision insurance
* Membership in the NYS Retirement System
* Deferred Compensation Investment Plan
* 13 vacation days per year
* 13 sick days per year
* 5 days of personal leave per year
* 12 paid holidays per year
* Tuition reimbursement
* Training & development opportunities
Start connecting with qualified job seekers
Resources for employers posting procurement administrator jobs
Average cost of hiring
Recruitment statistics
How to write a job description
Examples of work conditions
Procurement administrator job description FAQs
Ready to start hiring?
Updated March 14, 2024
Updated March 14, 2024