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Procurement administrator skills for your resume and career

Updated January 8, 2025
5 min read
Below we've compiled a list of the most critical procurement administrator skills. We ranked the top skills for procurement administrators based on the percentage of resumes they appeared on. For example, 26.5% of procurement administrator resumes contained purchase orders as a skill. Continue reading to find out what skills a procurement administrator needs to be successful in the workplace.

15 procurement administrator skills for your resume and career

1. Purchase Orders

Here's how procurement administrators use purchase orders:
  • Created purchase orders needed to replenish printer paper supplies for Distribution warehouses nationwide.
  • Managed, processed and expedited purchase orders utilizing various software tools.

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how procurement administrators use data entry:
  • Completed data entry, tracked shipments and maintained the purchase order tracking system.
  • Reconciled receipts and data entry for the monthly P.A.R.I.S.

3. Logistics

Logistics is a complete organization and implementation of a problem. Logistics are often considered in a complex business operation, as some works need detailed plannings. Logistics are also used in military action.

Here's how procurement administrators use logistics:
  • Managed various accounts with downstream product supply from orders to delivery, logistics and inventory management.
  • Account Payables and Logistics Auditor) Purchase order creation, updates and maintenance.

4. Procurement Process

Procurement Process refers to a method for determining what materials and products are best for a company. Many factors go into making these decisions, such as listing potential vendors and the prices of various goods or services. This process is used in several companies to assist with any activities that must be outsourced without costing the company much in cashflow.

Here's how procurement administrators use procurement process:
  • Developed and implemented internal procurement process and launched to over 40 branch offices nationwide.
  • Provided leadership and guidance in contract oversight and technical procurement processes and procedures.

5. Vendor Relationships

Vendor management is an activity or a program wherein it allows creating, managing and developing a good relationship for both the client and the service provider in a particular enterprise. It ensures constant communication with the vendors that benefit both parties. It provides engaging materials to promote further the product or service they provide.

Here's how procurement administrators use vendor relationships:
  • Arbitrated claims or complaints while maintaining productive vendor relationships.
  • Manage Vendor Relationships and assist customers/users with special requests.

6. Bid Proposals

Here's how procurement administrators use bid proposals:
  • Obtained and analyzed quotes from suppliers for the procurement of goods and services and to support bid proposals.
  • Produce and create bid proposals secured by external contractors.

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7. Procurement System

Here's how procurement administrators use procurement system:
  • Train all staff on new e-procurement system and policies.
  • Planned and implemented training courses for over thirty procurement and finance departmental staff on the Costpoint and GCS Procurement Systems.

8. ERP

Enterprise Resource Planning (ERP) is computer software used by major corporations and organizations for conducting their management and accounting tasks efficiently. ERP systems bind different business processes with each other allowing smoother flow of data between them resulting in swift project assessment and completion.

Here's how procurement administrators use erp:
  • Procured an Enterprise Resource Planning (ERP) implementation and software, negotiated the contract and price.
  • Used Enterprise Resource Planning program (ERP) in day-to-day functions.

9. P-Card

Here's how procurement administrators use p-card:
  • Manage monthly P-Card Reconciliation process.
  • Administered American Express Corporate Purchasing Card (P-Card) and Travel and Expense (T&E) program.

10. RFQ

A request for quotation (RFQ) is a document that a corporation submits to one or more potential suppliers obtaining quotations for a service or product. Typically, an RFQ seeks a detailed list of prices for something that is measurable like hardware and it involves more than the price per item. RFQ, call for bids and invitation for bid generally mean the same thing.

Here's how procurement administrators use rfq:
  • Reviewed RFQ and RFP, reviewing for completeness and necessary information to obtain competitive quotes.
  • Managed multiple RFQ and RFP processes to secure competitive vendor quotes for special projects.

11. Cost Savings

Here's how procurement administrators use cost savings:
  • Analyze product or procurement history data, and make recommendations regarding appropriate methods for accomplishing effective purchases and cost savings.
  • Monitor pricing and product quality resulting in significant cost savings and improved operational efficiency.

12. Federal Acquisition

Here's how procurement administrators use federal acquisition:
  • Purchased materials, equipment, supplies, services, and commodity products per Federal Acquisition Regulations (FAR).
  • Provided interpretation of Federal Acquisition Regulation (FAR) clauses and ensured compliance with prime contracts.

13. Contract Management

Contract management refers to the systematic procedures in governing a contract.

Here's how procurement administrators use contract management:
  • Provided education and training to internal customers on contract management and tendering * procedures.
  • Directed technical evaluation panels for large procurements including construction, buses, professional services, contract management, etc.

14. Credit Card

A type of card issued by banks and other financial institutions, that enable users to manage and borrow their finances is called a credit card. The funds borrowed from a financial institution through a credit card are meant to be paid back along with certain amounts of interest imposed by the bank.

Here's how procurement administrators use credit card:
  • Provided Accounting Manager with accurate excel financial detail of monthly credit card expenditure.
  • Administer university credit card program for small-dollar purchases.

15. RFP

RFP stands for request for proposal and is a document that contains details about a project or bids from contractors who are responsible for completing the project.
Here's how procurement administrators use rfp:
  • Evaluated supplier proposals submitted in response to RFP, and developed the corresponding recommendations for awards.
  • Participate in and sometimes lead teams in RFP process for all outsourcing initiatives.
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List of procurement administrator skills to add to your resume

Procurement administrator skills

The most important skills for a procurement administrator resume and required skills for a procurement administrator to have include:

  • Purchase Orders
  • Data Entry
  • Logistics
  • Procurement Process
  • Vendor Relationships
  • Bid Proposals
  • Procurement System
  • ERP
  • P-Card
  • RFQ
  • Cost Savings
  • Federal Acquisition
  • Contract Management
  • Credit Card
  • RFP
  • Procurement Policies
  • Deltek Costpoint
  • Card Program
  • Inventory Control
  • Contract Terms
  • Construction Projects
  • Bid Packages
  • Inventory Management
  • Price Analysis
  • ISO
  • PeopleSoft
  • Strategic Sourcing
  • Service Contracts
  • Fixed Assets
  • Phone Calls
  • Expense Reports
  • HR
  • Travel Arrangements
  • Contract Negotiations
  • PC
  • MRO
  • EProcurement
  • Production Activity
  • Delivery Schedules
  • AVP
  • Address Production Issues
  • Management O

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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