How to hire a procurement assistant

How to hire a procurement assistant, step by step

Here's a step-by-step procurement assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a procurement assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new procurement assistant
• Step 8: Go through the hiring process checklist

What does a procurement assistant do?

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1. Identify your hiring needs

   The procurement assistant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A procurement assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, procurement assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of procurement assistant salaries for various roles:

   Type of Procurement Assistant	Description	Hourly rate
   Procurement Assistant	Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.	$14-26
   Expeditor	The role of expeditors is to ensure the timely and efficient preparation and delivery of food. To accomplish this task, they also perform other duties, including managing inventory levels, managing supply requisition, and coordinating with subcontractors... Show more	$13-25
   Contractor Buyer	A contractor buyer is responsible for acquiring materials and resources for construction and manufacturing processes that meet the quality standards and budget limitations. Contractor buyers negotiate offers with trusted suppliers and vendors for cost-effective materials based on design specifications and requirements... Show more	$15-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Purchase Orders
   • Logistics
   • Data Entry
   • Purchase Requisitions
   • Computer System
   • Expedite
   • SharePoint
   • ERP
   • Financial Reports
   • Office Equipment
   • R
   • Procurement Process
   • RFQ
   • POS

   Check all skills

   Responsibilities:

   • Manage third party rental program, hold monthly meetings to determine status of current rentals and keep POs current.
   • Manage suppliers (KPI's) to deliver target cost, service and quality levels in each operating center.
   • Interact with suppliers to ensure high quality, competitive cost and on time delivery by utilizing RFI, RFP and RFQ.
   • Organize and validate SharePoint site for easy flow.
   • Help implement and test the new Jobscope ERP system.
   • Send out RFQ's and follow up with vendor.

   More procurement assistant duties

3. Make a budget

   Including a salary range in your procurement assistant job description is a great way to entice the best and brightest candidates. A procurement assistant salary can vary based on several factors:

   • Location. For example, procurement assistants' average salary in oklahoma is 45% less than in alaska.
   • Seniority. Entry-level procurement assistants earn 45% less than senior-level procurement assistants.
   • Certifications. A procurement assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a procurement assistant's salary.

   Average procurement assistant salary

   $42,536yearly

   $20.45 hourly rate

   ---

   Entry-level procurement assistant salary

   $31,000 yearly salary

   Updated December 18, 2025

   Average procurement assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Colorado	$48,586	$23
   2	Missouri	$47,573	$23
   3	California	$47,458	$23
   4	Oregon	$44,537	$21
   5	Minnesota	$43,715	$21
   6	New York	$43,509	$21
   7	Pennsylvania	$43,049	$21
   8	Wisconsin	$42,985	$21
   9	Connecticut	$42,963	$21
   10	Ohio	$42,530	$20
   11	Michigan	$42,410	$20
   12	Rhode Island	$42,365	$20
   13	Florida	$42,194	$20
   14	Massachusetts	$42,115	$20
   15	Arizona	$40,074	$19
   16	North Carolina	$39,022	$19
   17	Texas	$38,838	$19
   18	Tennessee	$38,080	$18
   19	Georgia	$36,392	$18

   Average procurement assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Beacon Hill Staffing Group	$50,257	$24.16
   2	Northrop Grumman	$49,617	$23.85	2
   3	United Natural Foods	$47,969	$23.06	1
   4	Stanford Health Care	$47,854	$23.01
   5	UT Health San Antonio	$45,571	$21.91
   6	University of Wisconsin System	$45,520	$21.88	2
   7	Leidos	$45,487	$21.87	11
   8	General Dynamics	$44,847	$21.56	1
   9	Lucile Packard Foundation for Children's Health	$43,258	$20.80
   10	Raytheon Technologies	$42,844	$20.60	5
   11	Nes Holdings	$42,475	$20.42
   12	Indian Health Service	$42,347	$20.36
   13	Crum & Forster	$42,249	$20.31
   14	Ethan Allen Workforce Solutions	$41,981	$20.18
   15	MSSG	$41,797	$20.09
   16	Lee Regional Health System	$41,769	$20.08
   17	Cuisine Solutions, Inc.	$41,543	$19.97
   18	Moseley Technical Services	$41,402	$19.90
   19	St. Elizabeth Healthcare	$41,212	$19.81
   20	The Mosaic Company	$40,853	$19.64

4. Writing a procurement assistant job description

   A procurement assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a procurement assistant job description:

   Procurement assistant job description example

   As a Buyer's Assistant II, you will assist buyers with inventory inbound maintenance and management, service level troubleshooting, and support various tasks with buyers, vendors, transportation, and warehouses.
   Job Description
   Description
   
   Purchase order management.Responsible for all aspects of managing inbound purchase orders: revisions, expedites, dating, securing of appointments, and routine follow up until receipt.Email communication: Review and respond to emails from buyers, vendors, and warehouses pertaining to purchase orders, inventory management, and impaired inventory issues.Return logistics process: Completion of R-Bills; working with buyers and external parties to manage return/disposition of impaired inventories.Production and distribution of various Procurement reports.Data collection, organization, and distribution.Projects pertaining to service level management and inventory management, assigned by supervisor.Assist with start-up related tasks when required by the department Manager.Travel Required:No
   
   Environment
   
   Office : Office Temperature (65F to 75F)
   
   Skills
   
   Specialized Knowledge :Special Skills : Basic computer skills; knowledge of Microsoft Office, including Word and ExcelPhysical abilities: :Other: : Outstanding attention to detail. Ability to multitask and prioritize work.Ability to work in a fast-paced, changing, and sometimes stressful atmosphere. :
   
   Qualifications
   General Equivalency Diploma - General Studies, High School Diploma - General Studies
   
   Shift
   
   Company
   Piggly Wiggly Midwest LLC
   
   About Our Company
   C&S Wholesale Grocers, Inc. , based in Keene, NH, is the largest wholesale grocery supply company in the U.S. and the industry leader in supply chain innovation. Founded in 1918 as a supplier to independent grocery stores, C&S now services customers of all sizes, supplying more than 6,000 independent supermarkets, chain stores, military bases, and institutions with over 150,000 different products. At C&S, We Select the Best - those with the motivation, pride, and drive to succeed in our fast-paced world.Working Safely is a Condition of Employment at C&S Wholesale Grocers, Inc. C&S Wholesale Grocers is proud to be an Equal Opportunity and Affirmative Action employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

   Copy this example

   

5. Post your job

   To find the right procurement assistant for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with procurement assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit procurement assistants who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your procurement assistant job on Zippia to find and recruit procurement assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit procurement assistants, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new procurement assistant

   Once you've decided on a perfect procurement assistant candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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