Procurement Assistant

Top Procurement Assistant Skills

Below we've compiled a list of the most important skills for a Procurement Assistant. We ranked the top skills based on the percentage of Procurement Assistant resumes they appeared on. For example, 20.9% of Procurement Assistant resumes contained Purchase Orders as a skill. Let's find out what skills a Procurement Assistant actually needs in order to be successful in the workplace.

The six most common skills found on Procurement Assistant resumes in 2020. Read below to see the full list.

1. Purchase Orders

high Demand
Here's how Purchase Orders is used in Procurement Assistant jobs:
  • Type and distribute purchase orders upon approval from procurement specialist.
  • Assisted in creating purchase requisitions and purchase orders, faxed, mailed, or e-mailed as needed.
  • Prepare purchase orders and send copies to suppliers and to departments originating requests.
  • Received requirement and established 20+ purchase orders to the suppliers per day.
  • Assisted the Large and Small Purchase Departments in issuing Purchase Orders.
  • Prepare purchase orders in accordance with the company's purchasing policy.
  • Used Oracle to aid in recording of the purchase orders.
  • Prepared Purchase Orders and Blanket Purchase Agreements with selected vendors.
  • Issue, adjust, and cancel purchase orders as requested.
  • Filed, organized, and prepared purchase orders for storage.
  • Prepared purchase orders and conducted financial tracking and billing.
  • Create new purchase orders and modify existing orders.
  • Sorted and filed purchase orders and fuel sheets.
  • Utilize SAP to review and maintain purchase orders.
  • Issue purchase orders and releases against PO.
  • Prepare and issue purchase orders.
  • Issued Purchase Orders expediously within receipt of requisitions, on time purchase within Mission delegation authority/Contracts for approval by Procurement Officer.
  • Organize and scans all W-9 vendor forms Assistin the creation of Purchase Orders.
  • Maintain log of all Purchase Orders processed, (i.e.
  • Make any corrections to Purchase Orders as required and forward to Cosmo/Deutche Bank for signature approval.

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2. Office Supplies

high Demand
Here's how Office Supplies is used in Procurement Assistant jobs:
  • Work closely with the Facility Manager and General Services Officer Plan building maintenance projects and project needs for office supplies.
  • Activated company-wide purchasing cards, ordered office supplies, maintained travel and vacation calendars, and greeted visitors and vendors.
  • Create purchase orders for office supplies, labor services, furniture, and equipment.
  • Maintained the office supplies and orders as needed; Current Purchase Card Holder.
  • Forecast, assess, and record monthly and quarterly demand for office supplies.
  • Served as the department's P-Card holder for emergency purchases and office supplies.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Performed general office duties such as ordering all office supplies as needed.
  • Maintained department's filing system, ordering and maintaining office supplies inventory.
  • Order office supplies price checking between various vendors for best price.
  • Liaised with vendors to order and maintain inventory of office supplies.
  • Receive and store all office supplies, materials, and equipment.
  • Ordered all office supplies for the office staff and shop personnel.
  • Procured office supplies and put in maintenance requests as needed.
  • Managed office supplies, vendors, organization and upkeep.
  • Ordered office supplies when needed.
  • Finalized company orders for office supplies and food and beverage by determining the correct delivery address and requestor.

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3. New Vendors

high Demand
Here's how New Vendors is used in Procurement Assistant jobs:
  • Maintained the W-9 files for the new vendors and provided client support to the vendors, accounting team and Office Managers.
  • Maintained vendor accounts, setup new vendors, updated records, provided information regarding new terms and deliveries.
  • Set up new vendors in SAP and invoice all miscellaneous accounts.
  • Locate new vendors with quality products and low costs
  • Bid Package Distribution to possible new vendors.
  • Set up new vendors supply orders.
  • Manage all dept reports for monthly/weekly meetings Manage Procurement needs for new vendors/subcontractors.

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4. Procurement Procedures

high Demand

5. Procurement Database

high Demand
Here's how Procurement Database is used in Procurement Assistant jobs:
  • Updated the procurement database for additions/deletions in supplier base.
  • Generated reports from data within the procurement database.
  • Managed vendor records with procurement database.

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6. Data Entry

high Demand
Here's how Data Entry is used in Procurement Assistant jobs:
  • Coordinated purchase orders, regular and promotional inventory utilizing data entry systems and 10-Key.
  • Performed data entry tasks using mainframe information management system in high volume environment.
  • United States Duties: Answered multiple line telephone, typed routine correspondence, data entry, and maintained office files.
  • Created new product revisions conveyed information to affected personnel, Significant Data Entry and records.
  • Designed and maintained a spreadsheet used for data entry of purchasing and stock requisition forms.
  • Prepare correspondence, data entry, memos and answer departmental and non-departmental inquires.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Rendered data entry support where needed using Microsoft Word and Excel.
  • Facilitate Financial Analyst with invoice coding and data entry.
  • Performed data entry for Purchase Requisitions and submitted monthly status reports to customers including Financial and Technical Reports.
  • Completed all follow-up on suspensions* Data entry of information to populate the base operations support system
  • Assisted buyers and contract administrators with data entry and updating procurements in database.
  • Answer phones (contact vendors for past due shipments), Data entry (enter requisitions and chargeback units).
  • Contract review and quality check *Purchasing *Data Entry *Blanket Orders

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7. Proper Documentation

high Demand
Here's how Proper Documentation is used in Procurement Assistant jobs:
  • Route documentation received from Non-COGS vendors to the appropriate departments in order to coordinate proper documentation for Sarbanes-Oxley requirements.
  • Processed purchase orders while ensuring proper documentation and integration with related SAP components.

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8. Financial Statements

high Demand
Here's how Financial Statements is used in Procurement Assistant jobs:
  • Monitored business performance by creating weekly spreadsheets, reports and store financial statements.

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9. Customer Service

high Demand
Here's how Customer Service is used in Procurement Assistant jobs:
  • Deliver superior customer service and communicate effectively with hospital staff to identify procurement needs and satisfy urgent surgical supply request.
  • Maintain quality control/satisfaction records, constantly seeking new ways to improve customer service.
  • Developed relationships with vendors to achieve efficient pricing and superior customer service.
  • Monitored and updated the Customer Service Center operations database.
  • Identify and lead efforts with departments to reduce cycle times, improve customer service and reduce total costs.
  • Utilized computer software to locate and retrieve guests' special orders to ensure exceptional customer service.
  • Worked with the customer service team to satisfy customer needs on a daily basis.
  • Maintained master filing system and produce quality customer service to vendors and clients.
  • Tracked customer service inquires for 280 offices nationwide from inception to completion.
  • Provided stellar customer service skills via telephone calls and floor management.
  • Provided World Class Customer Service with an emphasis on courtesy.
  • Interacted with production, purchasing and customer service teams worldwide.
  • Trouble shooting customer service, shipping and receiving.
  • Provide customer service via email and walk-in requests.
  • Provide outstanding customer service to all clients.
  • Scheduled appointments, meetings or interviews; * Maintained stellar customer service in the office of the Chief Procurement Officer.
  • Performed procurement functions for buyers including purchase orders, purchase requisitions, Ordering process, expedites and customer service.
  • Created and developed City Customer Service (Action Center) Division for Hattiesburg citizens to request city services.
  • Provide general assistance and customer service support to the Topco membership and vendor community.
  • Generated and reviewed backlog reports to ensure world class customer service.

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10. Logistics

high Demand
Here's how Logistics is used in Procurement Assistant jobs:
  • Traveled to supplier locations to evaluate their production facilities, capacity planning, quality assurance programs/controls, and logistics capabilities.
  • Source and gather bids/proposals/quotations for procurement/logistics requirements of the project from verified vendors/contractors.
  • Provision of support to logistics supervisor in Islamabad regarding logistics activities.
  • Coordinate all logistics concerning garage and parking lot maintenance/issues.
  • Organized logistics for in-transit material and vendor returns.
  • Assisted logistics representative in generating necessary shipping documents.
  • Operated computer software logistics to efficiently manage shipments.
  • Coordinate with logistics to ensure delivery of material.
  • Reported directly to the Logistics Officer
  • Direct Logistics on delivering items to the appropriate point of contact when items are delivered to the site.
  • Coordinate with marketing, operations and construction departments to manage logistics for testing and rolling out new equipment.
  • Supported all the logistics tasks and follow up with the suppliers located in Houston (USA).
  • Negotiated agreement terms and conditions for drilling service and logistics contracts saving cost for the company.
  • Provided clerical support to Buyers, Logistics Representatives and assisted with day to day purchasing functions.
  • Processed verified requisitions and placed orders to the Government Defense Logistics Agency (DLA).
  • Coordinate the activities of the logistics team to ensure the timeliness of shipment arrangements.
  • Maintain and build up clear logistics coordination between Cairo and Gaza / Palestine Territory.
  • Managed the purchasing department team of 3 buyers and 2 logistics agents.
  • Performed support activities for expediting, logistics, and material controls.
  • Negotiate with suppliers' logistics, cost, payment, scope, and conduct supplier pre-bid conferences and bid proposal openings.

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11. Expedite

high Demand
Here's how Expedite is used in Procurement Assistant jobs:
  • Expedited calls to suppliers to confirm product availability.
  • Expedited product delivery by communicating with vendors.
  • Worked in conjunction with the procurement group to place, expedite and obtain delivery commitments from suppliers on purchase orders.
  • Coordinate expedite services, as well as inventory returns and refunds for non-conforming or out of specification material.
  • Created and expedited all purchases for the Procurement area for building materials, Service/backroom and ITS.
  • Created, followed up, and expedited purchase orders based on demand and changing business velocity.
  • Maintained the inventory, resolved shortages by contacting the supplier and arranging for an expedited delivery.
  • Tracked and expedited shipments to ensure they are complete, correct, and on time.
  • Expedited shipments, investigated and resolved purchase orders, delivery receipt and invoicing issues.
  • Created various reports, performed data entry, and expedited parts shipments.
  • Contacted vendors to obtain status of orders and expedite delivery.
  • Expedited transfer and completion of numerous 400+ final record submissions.
  • Expedite material shipments, as required, from Suppliers/Vendors.
  • Placed, tracked and expedited supply orders.
  • Prepared and expedite all RFQ bid packages.
  • Assist buyers maintain sufficient inventories for 38 distribution centers nationwide Expedite orders with vendors to ensure timely deliveries
  • Conduct market research and expedite request for quotes (RFQ).Track order status and coordinates with required personnel.
  • Liaised with suppliers to schedule/expedite deliveries and to resolve shortages, missed or late deliveries amongst other problems.
  • Assist in the implementation of Corporate, Division and Local Company policies Expedite Purchase Orders Electronic requisition and purchase order processing
  • Moved out of state) Create purchase orders and expedite orders in SAP system

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12. ERP

high Demand
Here's how ERP is used in Procurement Assistant jobs:
  • Interpreted and recommended development of overall contracting policy and regulations using policies and procedures specific to mission requirements.
  • Coordinated project support for enterprise contract management initiative for the company.
  • Provided Spanish interpretation with vendors.
  • Work with Inventory group through Made2Manage ERP system in order to ensure count accuracy, on time order picking and procurement.
  • Assisted internal and external customers by interpreting processes, laws, policies, codes, and regulations pertaining to purchasing.
  • Created PowerPoint presentations used in yearly budget requests to detail complex financial analyses by incorporating Excel pivot tables and charts.
  • Developed and distributed presentation materials, utilizing PowerPoint, Photo Editor, Microsoft Access, Microsoft Excel and Word.
  • Developed and presented PowerPoint presentations to high-ranking officials including the Admiral and the Senior Executive (SES).
  • Aided Order Management and Purchasing Departments in preparation of launching JD Edwards ERP system from SunSystems.
  • Supported the procurement staff's traditional role as they migrate to an SAP ERP environment.
  • Maintained correspondence for all disciplines and assisted local counterparts on an as- needed basis.
  • Delivered time cards and other clerical duties, included creating MS PowerPoint Presentations.
  • Ordered IT hardware and software for Enterprise-wide system.
  • Used ERP & MCRM systems.
  • Provided essential Computron (ERP) technical support and reporting to Procurement senior buyers.
  • Solo) Worked closely with the transportation ERP team to achieve a smooth transition for w2.2.
  • Helped implement and test the new Jobscope ERP system.

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13. Inventory Control

high Demand
Here's how Inventory Control is used in Procurement Assistant jobs:
  • Provided support to procurement and finance departments with focus on inventory control.
  • Collaborated with Supervisors weekly to produce an accurate inventory control for department.
  • Generate inventory control reports to automatically maintain sufficient stock levels.
  • Handled supply contract administration, inventory control for stores Victoria secret catalog, Avon catalog, HSN, QVC and others.
  • Maintain inventory control and stocking levels, including inventory control and the reordering of chemical cylinders and oil barrel rack.
  • Coordinated with suppliers and inventory control for timely receipt of products from factories and/or other stores throughout China.
  • Inventory Control, Data Entry, General office duties and SAP maintenance as required.
  • Conduct on-site inventory control in order to maintain optimum levels of production.
  • Assisted with Inventory Control, management and maintenance.
  • Inventory control on all warehouses and their supplies.
  • Warehouse General Utilize Oracle on a daily basis for inventory control.

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14. Procurement Department

high Demand
Here's how Procurement Department is used in Procurement Assistant jobs:
  • Streamlined expediting efforts for procurement department by establishing a more efficient process and eliminating redundancy within department.
  • Performed a variety of office support functions necessary for the efficient operation of the Procurement Department.
  • Perform a variety of procurement support duties for Procurement Department.
  • Provided overall support to the procurement department.
  • Co-developed budget tracking system for procurement department.
  • Generated a total savings of 8.2%, which led the procurement department and reduced the contract process 2-4 business days.
  • Act as the primary point of contact for the procurement department to assist internal and external customers and resolve issues.
  • Served as liaison between the finance, receiving and procurement departments to ensure prompt payment of vendors.
  • Act as a liaison between our different locations in the procurement department.
  • Represent procurement department in meetings / projects as required.
  • assigned to Stanford procurement department Executed purchase contracts as instruct by superior
  • Assisted Procurement Department with special project Arranged files according to guidelines of FAR, DAR Helped buyers in product research

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15. RFQ

average Demand
Here's how RFQ is used in Procurement Assistant jobs:
  • Interacted with suppliers to ensure high quality, competitive cost and on time delivery by utilizing RFI, RFP and RFQ.
  • Assisted in completing proposals, task orders, BOM's, RFP's/RFQ's, and budgetary estimates.
  • Send out RFQ's and followed up with vendor.
  • Request for quotation template (RFQ).
  • Compiled key data for RFQ's.
  • Handled the RFQ's and the Purchase Orders.
  • Request for Quotes (RFQ's).
  • Issued RFQs to international and domestic vendors, communicating material specifications and product drawings.
  • Coordinated all RFQ requirements and specific measurable deliverables with end users.
  • Processed RFQs, checked order status for Parent Company in Israel.
  • Finalize purchase orders and send RFQ's to suppliers'.
  • Prepared and scheduled meetings for all bid submittals for RFQ's, IFB's, and RFP's.
  • Compiled/presented data related to RFQs, ITBs, RFPs and supporting documents and recommended approval of Contract/Purchase Orders (PO).

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16. Travel Arrangements

average Demand
Here's how Travel Arrangements is used in Procurement Assistant jobs:
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Organized the details of daily meetings, luncheons, special events, and travel arrangements for the department.
  • Make travel arrangements, process expense accounts for various people.

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17. Order Status

average Demand
Here's how Order Status is used in Procurement Assistant jobs:
  • Communicated with Vendors for purchase order status and customer inquiries.
  • Worked closely with management for order status.
  • Assisted internal clients with questions in regards to their requisitions, such as order status.
  • order status, purchase order tracking, etc.)

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18. Special Projects

average Demand
Here's how Special Projects is used in Procurement Assistant jobs:
  • Tasked with multiple special projects such as rebate calculations, International Purchase Orders, International returns and website bug detection.
  • Update status of inbound orders and handle all forms of overflow work from Purchasing Agents' Special Projects
  • Prepared and typed correspondence and assists with special projects, using Word Processing equipment.
  • Complete special projects as assigned and assist with hosting and event planning.
  • Completed time studies of total time for completion of special projects.
  • Trained co-workers on building, testing and packaging of special projects.
  • Lead tester for all populated printed circuit boards for special projects.
  • Assist Senior Purchasing Agent and Procurement Manager with special projects.
  • Price negotiations for company supplies and special projects.
  • Assisted other staff when needed for special projects.
  • Lead assembler and trainer for special projects.
  • Performed special projects as assigned.
  • Procured materials for special projects.

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19. Procurement Activities

average Demand
Here's how Procurement Activities is used in Procurement Assistant jobs:
  • Implemented spreadsheet program for procurement activities including: purchase plan/budget vs. actual comparisons, quarterly price comparison and delivery agreements comparison.
  • Performed Procurement activities as: Conducted market surveys, identified new companies, issued solicitation documents and distributed to potential suppliers.
  • Develop methods and practices for tracking scheduling and costs associated with procurement activities.
  • Prepared summaries and analysis of the Procurement activities.
  • Ensured that all procurement activities and transactions were in compliance with Department of State Acquisition Regulations.
  • Organize procurement activities relating to request for proposals, sealed bids, and price quotes.

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20. RFP

average Demand
Here's how RFP is used in Procurement Assistant jobs:
  • Requested RFP's (request for proposals) using the General Services Administration (GSA) system for Government requested items.
  • Collaborated with buyers in evaluation, development and execution of the bids and Request for Proposals (RFP).
  • Provided administrative support to one manager and five contract officers in preparing RFP's/IFB's and PO's.
  • Drafted RFP s for county constructions projects, then reviewed and analyzed bids received.
  • Posted RFP documents to the Georgia Procurement Registry.
  • Controlled the responses to the RFP's.
  • Distribute supplier contracts upon approval of renewal or extension of approximately 200 maintenance services agreements, once RFP/Bidding process is complete.
  • Assisted the Procurement Specialists with the development of over 200 bids, RFPs and contracts from start to finish.
  • Verified correct language usage was in the contract when processing Amendments, RFP, and IGAs.
  • Received RFPs from vendors and participated in bid openings.
  • Prepared and reviewed competitive bids and prepared RFPs.
  • Worked on various RFPs with Procurement Officers.
  • Create virtual folders on the I drive for RFP's (Request for proposal).

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21. Procurement Process

average Demand
Here's how Procurement Process is used in Procurement Assistant jobs:
  • Enhanced efficiency and cost effectiveness of the procurement process by delivering accurate and comprehensive market information to managers and purchasers.
  • Monitored procurement process and delivery of supplies.
  • Streamed lined procurement process/activities of field office.
  • Monitored and maintained procurement process for this engineering, consulting, construction, and operations firm.
  • Led New Hire Training for new buyers on Whirlpool procurement processes and procedures.
  • Informed contractors of the procurement process and resolved any related issues.
  • Prepared and maintained auditable records of the procurement process at the Warehouse.
  • Assist the Procurement Officer for all procurement process in the Kono region.
  • Created Visio flowcharts for a Citywide project of the procurement process which was presented in a Citywide presentation.

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22. Delivery Dates

average Demand
Here's how Delivery Dates is used in Procurement Assistant jobs:
  • Communicate with outside vendors to obtain pricing quotes, invoices, shipping and delivery dates, and delivery confirmation slips.
  • Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
  • Executed data entry by updating databases with delivery dates, quantities and costs of items received.
  • Compared prices, specifications and delivery dates and awarded contracts to bidders.
  • Compared prices and expected delivery dates proposed by suppliers.
  • Optimize delivery dates and payment terms of procurement items.
  • Confirmed purchase order receipts to suppliers and delivery dates.
  • Update projected delivery dates and weights for truckload shipments.
  • Pursued improved delivery dates when necessary to meet schedules.

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23. Contract Files

average Demand
Here's how Contract Files is used in Procurement Assistant jobs:
  • Established and monitored contract files, ensuring accuracy of data and other information.
  • Established and monitored contract files, enduring daily telephone coverage.
  • Review and maintain records of all contract files, prepared all contractor payments.
  • Manage subcontract files for quick and easy referencing and successful auditing.
  • Maintain contract files and provide information as requested.
  • Collected, organized and updated contract files.
  • Managed contract files, correspondence and reports.
  • Created and maintained contract files.
  • Maintain all vendor contract files.
  • Analyze contract files to identify expired or completed contracts with unexpended funds using the Shared Drive and Momentum System.
  • Created contract files and submittal logs, maintain records and prepare monthly reports.

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24. Inventory Management

average Demand
Here's how Inventory Management is used in Procurement Assistant jobs:
  • Perform complex administrative duties using manual & automated ordering/inventory management systems in the procurement of commodities.
  • Inventory management, including replenishment and generating new item codes.
  • Procured $300K in savings annually with product sourcing, avoiding unnecessary fees and charges and accurate inventory management.
  • Skilled on various applications which are used for inventory management, forecasting and planning.
  • Inventory management, Shipping and Receiving.
  • Assisted procurement expeditors and parts engineers with orders and inventory management.
  • Manage and prepare contract proposals Purchase order review and approval Inventory management

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25. Federal Acquisition Regulation

average Demand
Here's how Federal Acquisition Regulation is used in Procurement Assistant jobs:
  • Procured materials and services in support of existing contracts according to the Federal Acquisition Regulations Guide.
  • Adhered to the (FAR) Federal Acquisition Regulations regarding individual purchases.
  • Possess a broad understanding of the Federal Acquisition Regulations and their application.

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26. Procurement System

average Demand
Here's how Procurement System is used in Procurement Assistant jobs:
  • Enter financial and general information for vendors and contractors into the Federal Procurement System.
  • Performed sourcing analysis, contract management and procurement system supporting in an effort to improve supply chain efficiency and reduce cost.
  • Managed small projects that resulted in the transition of employees to a new procurement system
  • Collaborated with DLL team overseas to work toward a Global Procurement System.
  • Accessed and employed the on-line computerized procurement system in the procurement process.
  • Supported team members with training of new procurement system, get-lean.
  • Tracked surplus materials using SAP Procurement systems and software.

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27. Contract Documents

average Demand
Here's how Contract Documents is used in Procurement Assistant jobs:
  • Assembled contract documents, advertised contracts in the Commerce Business Daily, initiated amendments, prepared all informal contracts.
  • Prepare contract documents for a comprehensive range of complex contracts for bid solicitation.
  • Manage Contract documents in Share Point.
  • Maintained Branch Statistical Records and prepared all associated reports - Prepared all Contract Documents & Statistical Reports.

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28. Peoplesoft

average Demand
Here's how Peoplesoft is used in Procurement Assistant jobs:
  • Build purchase order from requisition generated within PeopleSoft by departments for purchase order encumbrance and purchase order generation.
  • Validated and advised end users of cost centers (account codes) using PeopleSoft8.
  • Reviewed purchase orders in PeopleSoft, ensured accuracy and approved for payment.
  • Entered items requested by Corporate & Franchise locations in PeopleSoft.
  • Distribute purchase orders and upload documents in PeopleSoft system.
  • Enter data into PeopleSoft purchase order system.

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29. Expense Reports

average Demand
Here's how Expense Reports is used in Procurement Assistant jobs:
  • Prepared travel authorizations, expense reports, and procurement requisitions.
  • Created detailed expense reports and requests for capital expenditures.
  • Compose expense reports and professionally handle email correspondence.
  • Managed production tooling accounts, capital, department expenses, expense reports, and processed invoices.
  • Assisted Company's CPA with expense reports and financial journals.
  • Process travel expense reports, reimbursement requests and Purchase Orders.
  • Analyze and process employees expense reports.
  • Supported field processes remotely across the United States Processed expense reports
  • Generate purchase orders Complete vice presidents expense reports and corporate expense report Answer Phones when needed

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30. Cost Savings

low Demand
Here's how Cost Savings is used in Procurement Assistant jobs:
  • Evaluated usage to determine cost savings opportunities.
  • Track cost savings, spend compliance and variances, and prepare reports on those efforts for senior management.
  • Realized cost savings of over $650K by negotiating, analyzing and sourcing goods/services.
  • Lead on BPI Yellow Belt project; Vendor Managed Cost Savings of 350K annually.
  • Prepared monthly cost savings reports reflecting improved pricing and cost savings.
  • Report cost savings to Purchasing Manager.

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31. Timely Delivery

low Demand
Here's how Timely Delivery is used in Procurement Assistant jobs:
  • Monitored vendor order process for accuracy and timely delivery to appropriate job sites.
  • Regulated sample development, mass production and shipping schedules to ensure timely delivery.
  • Monitored status of requisitions while maintaining contact with vendors to ensure timely delivery of goods and services.
  • Involved lots of communications back and forth to ensure timely delivery, correct quantities, etc.
  • Perform a variety of duties ensuring orderly and timely delivery of materials from vendors.
  • Follow up on timely delivery of our shipments and secure PODs for both Ocean and Air shipments upon delivery.

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32. External Customers

low Demand
Here's how External Customers is used in Procurement Assistant jobs:
  • Provided customer service for both internal and external customers.
  • Coordinated with internal and external customers to ensure proper product selection and supply chain.
  • Maintain communication between internal and external customers, cross-train employees as needed.

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33. Raw Materials

low Demand
Here's how Raw Materials is used in Procurement Assistant jobs:
  • Maintained Raw Materials Packing Specification Binder while updating and maintaining Raw Materials and Packing Specifications
  • Assisted in the buying of Raw Materials and Finished goods to keep the production from having major down times.
  • Used lean systems to drive inventory reductions for key raw materials and to mitigate stock outages.
  • Ensured the supply of raw materials to nine bottling facilities in Brazil.
  • Purchased both finished goods and raw materials in three plants.
  • Ordered $550M of raw materials for 30 plants.
  • Supported new product development Monitored the amount of raw materials to assure smooth running of operation

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34. Ensure Compliance

low Demand
Here's how Ensure Compliance is used in Procurement Assistant jobs:
  • Created Excel spreadsheets and compiled related documentation to ensure compliance with specific aspects of Sarbanes-Oxley legislation.
  • Clean and maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.

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35. Sharepoint

low Demand
Here's how Sharepoint is used in Procurement Assistant jobs:
  • Uploaded and organized vendor Performance Assessments, Supplier Representations and Certifications and Business Licenses into SharePoint for a multitude of projects.
  • Created and maintained filing systems electronically in SharePoint and manually for contracts, invoices and purchase orders.
  • Organized and validated SharePoint site for easy flow.
  • Demonstrated analytical & investigative skills in upkeep of SharePoint Database.
  • Scanned and faxed of all documentation into a Sharepoint system.
  • Utilize various applicatons DB, PSEG Supplier Mangagement, SharePoint, ECM, Power Advocate and CLM.

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36. Monthly Reports

low Demand
Here's how Monthly Reports is used in Procurement Assistant jobs:
  • Generated local purchase orders, processed invoices, tracked payments and delivered monthly reports to management analyzing materials and costs.
  • Obtained volume discounts by proficiently analyzing supplier spend analyses; department profit and loss statements and monthly reports.
  • Create Systems monthly reports; email User name and System ID to user.
  • Created step-by-step procedures concerning credit review processes, monthly reports and updates.
  • Provide daily, weekly, monthly reports of all activities.
  • Generated the monthly reports for the team.
  • Submitted monthly reports for budget purposes.
  • Input numerical data for daily/monthly reports to scan and email.

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37. Phone Calls

low Demand
Here's how Phone Calls is used in Procurement Assistant jobs:
  • Supervised the integration and inspections of products in the warehouse in Japan through emails and phone calls.
  • Answered and directed telephone calls to the appropriate staff members when necessary.
  • Handled phone calls from users who were having system related problems.

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38. Procurement Documents

low Demand
Here's how Procurement Documents is used in Procurement Assistant jobs:
  • Maintain Procurement documents and records in accordance with local and external guidelines and requirements.
  • Prepared and finalized procurement documents acquiring supervisor's signature for award.
  • Verified accuracy and validity of procurement documents.
  • File and maintain procurement documents in an accurate and organized manner.
  • Prepared, controlled, and reviewed procurement documents and reports.
  • Organized and managed GAP regulated raw product procurement documents Managed and implemented new standard operating procedures for quality discrepancy records.

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39. Product Availability

low Demand
Here's how Product Availability is used in Procurement Assistant jobs:
  • Corresponded biweekly with vendors regarding prices, product availability, and delivery
  • Communicated shipment status and advise product availability.
  • Maintain knowledge and inform of price changes, product availability, delivery, returns, and market shortages.

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40. Oversaw

low Demand
Here's how Oversaw is used in Procurement Assistant jobs:
  • Discovered billing irregularities and oversaw a $12K refund process to our organization.

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41. Potential Suppliers

low Demand
Here's how Potential Suppliers is used in Procurement Assistant jobs:
  • Identify and recommend sources of procurement; interview potential suppliers.
  • Prepare evaluation reports of responses from potential suppliers.

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42. R

low Demand
Here's how R is used in Procurement Assistant jobs:
  • Assist retail manager and CFO in completion of everyday tasks ranging from file keeping to employee compliance to management of inventory.
  • Process purchase requests and contracts; retain and issue detailed logs of contracts, pricing, vendor qualifications, etc.
  • Insure all firearms are logged into data base and have proper safety literature attached to each individual weapon.
  • Insured proper storage and organization of any and all goods, firearms, accessories, and weapons.
  • Oversee all aspects of file conversions, updates, and release of documents to client.
  • Maintained proper work environment for all employees and climate control for all temperature sensitive firearms.
  • Promote awareness of company safety guidelines and procedures are met and carried out throughout store.
  • Coordinated with a variety of carriers and freight forwarders to schedule pick-up of goods.
  • Ensured the accuracy of all shipping documents by strict adherence to standard operating procedures.
  • Determined shipping methods for material using knowledge of shipping procedures, routes and rates.
  • Direct client/vendor support; software training, accounts payable, purchase order issues.
  • Handled purchases for labor, equipment, and manufacturing for over $1,000,000.
  • Saved EPC firm $60,000 in procurement of solar mirrors.
  • Handled contract changes, modifications including added and deducted clauses.
  • Contribute to improvement of process and file maintenance.
  • Maintained records and files pertinent to shipping information.
  • Input data for outbound logistics services.
  • Project Design Coordination - Coordinated 3 projects among Design department, Construction department and Commercial department Activities
  • Project Procurement Assistant - Responsible for subcontracts, purchase orders and subcontractor payment document control !
  • Document Control Coordination Management and maintenance of Citrix and Prolog for construction and engineering documentation.

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43. Weekly Reports

low Demand
Here's how Weekly Reports is used in Procurement Assistant jobs:
  • Generated and distributed weekly reports of a confidential nature related to purchasing, promotions, shipping and receiving to Store Managers.
  • Drafted weekly reports to management.

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44. Supplier Inquiries

low Demand
Here's how Supplier Inquiries is used in Procurement Assistant jobs:
  • Responded to customer and supplier inquiries about order status, changes, and cancellations.

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45. Cost Analysis

low Demand
Here's how Cost Analysis is used in Procurement Assistant jobs:
  • Compiled performance and cost analysis of qualified vendors/contractors to establish preferred suppliers.
  • Prepare cost analysis for vehicle replacement.
  • Included RFB, cost analysis and final recommendations to

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46. Delivery Schedules

low Demand
Here's how Delivery Schedules is used in Procurement Assistant jobs:
  • Developed positive working relationships with vendors and obtained product information including pricing, availability and delivery schedules.
  • Manage delivery schedules using vendor delivery performance scheme.
  • Monitored open purchase orders and contracts for compliance with delivery schedules, performance and other terms.
  • Negotiated unit cost, production changes, delivery schedules, lead times and order minimums.
  • Coordinate parts delivery schedules for optimal performance and production support of over 2,000 part numbers.
  • Respond to inquirers regarding orders, delivery schedules, lost products, and contact names.
  • Assist the buyers with work exception messages to meet customer delivery schedules.
  • Contacted vendors to assure compliance with purchase order delivery schedules.

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47. Procurement Staff

low Demand
Here's how Procurement Staff is used in Procurement Assistant jobs:
  • Worked with Procurement staff to standardize bid format and established bid opening process.
  • Cross-trained personnel to support the high volume of Procurement staff needs.
  • Arranged meetings between Procurement Staff and vendors.

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48. POS

low Demand
Here's how POS is used in Procurement Assistant jobs:
  • Researched historical background and performed financial analyses of companies for negotiation purposes.
  • Promoted through a series of progressively responsible positions, including Procurement Secretary.
  • Composed executed urgent proposals for international contracts using strategic planning skills.
  • Assisted in the composition of subcontractor/vendor agreements.
  • Prepared the weekly Contracts and Proposals report, assisting and preparing travel itinerary and processing expense reports.
  • Worked effectively with team to compile all needed information for proposals in a fast pace environment.
  • Improved fill rate of assigned position from 62% to 93% within first three months.
  • Assisted project managers in obtaining quotes and preparing Request for Proposal letters to the contractor.
  • Assist with getting quotes / proposals for special projects and out of budget services.
  • Conduct post-event evaluations in order to determine how future events could be improved.
  • Processed supporting documents for auditing purposes and attended to 10-20 customers daily.
  • Analyzed competitive proposals and recommended award of supplier with best value.
  • Communicated and downloaded all proposals within the Power Advocate platform.
  • Composed all incoming purchase orders from site (Singapore).
  • Post bid solicitations to the Georgia Procurement Registry website.
  • Assist with bid/proposal documents for the bidding process.
  • Evaluated bid proposals and assists in bid evaluations.
  • Submitted over 100 (MSA, SOW, AAA, NDA) into the contract repository for team members.
  • Coordinated with the material suppliers in order to ensure that delivery will be possible on the pre-determined date.
  • Prepared pre-award, post-award pricing, and negotiations for complex contracts.

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49. Place Orders

low Demand
Here's how Place Orders is used in Procurement Assistant jobs:
  • Research potential vendors, pricing, place orders, maintain accurate files, and research A/P issues.
  • Place orders in system and over the phone with existing suppliers and clients.
  • Place orders online and over the phone for existing overhead supplies.
  • Place orders with vendors under $5,000.
  • Place orders each morning after verifying need.

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50. Contract Specialists

low Demand
Here's how Contract Specialists is used in Procurement Assistant jobs:
  • Provided administrative support to government Contract Specialists and Contracting Officer Representatives in Federal government agency.
  • Prepare contract documentation or contract modifications for review and signature by IBB Contract Specialists.
  • Collaborated with FEDLINK/Contract Specialists: Ensure that Requisitions, QA's, and Modification are process accurately into Momentum Financial database.
  • Prepare correspondence to the program offices and/or contractors involving procurement issues for review and signature by IBB Contract Specialists.
  • Support Construction Officers (CO) and Contract Specialists (CS) in miscellaneous duties as assigned.

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20 Most Common Skill for a Procurement Assistant

Purchase Orders25.1%
Office Supplies15.7%
New Vendors15.5%
Procurement Procedures6.4%
Procurement Database5.8%
Data Entry3.8%
Proper Documentation3.4%
Financial Statements3.3%

Typical Skill-Sets Required For A Procurement Assistant

RankSkillPercentage of ResumesPercentage
1
1
Purchase Orders
Purchase Orders
20.9%
20.9%
2
2
Office Supplies
Office Supplies
13.1%
13.1%
3
3
New Vendors
New Vendors
12.9%
12.9%
4
4
Procurement Procedures
Procurement Procedures
5.3%
5.3%
5
5
Procurement Database
Procurement Database
4.8%
4.8%
6
6
Data Entry
Data Entry
3.2%
3.2%
7
7
Proper Documentation
Proper Documentation
2.9%
2.9%
8
8
Financial Statements
Financial Statements
2.8%
2.8%
9
9
Customer Service
Customer Service
2.8%
2.8%
10
10
Logistics
Logistics
2.2%
2.2%
11
11
Expedite
Expedite
1.6%
1.6%
12
12
ERP
ERP
1.5%
1.5%
13
13
Inventory Control
Inventory Control
1.4%
1.4%
14
14
Procurement Department
Procurement Department
1.4%
1.4%
15
15
RFQ
RFQ
1.3%
1.3%
16
16
Travel Arrangements
Travel Arrangements
1.2%
1.2%
17
17
Order Status
Order Status
1%
1%
18
18
Special Projects
Special Projects
1%
1%
19
19
Procurement Activities
Procurement Activities
1%
1%
20
20
RFP
RFP
1%
1%
21
21
Procurement Process
Procurement Process
0.9%
0.9%
22
22
Delivery Dates
Delivery Dates
0.8%
0.8%
23
23
Contract Files
Contract Files
0.8%
0.8%
24
24
Inventory Management
Inventory Management
0.8%
0.8%
25
25
Federal Acquisition Regulation
Federal Acquisition Regulation
0.7%
0.7%
26
26
Procurement System
Procurement System
0.7%
0.7%
27
27
Contract Documents
Contract Documents
0.7%
0.7%
28
28
Peoplesoft
Peoplesoft
0.6%
0.6%
29
29
Expense Reports
Expense Reports
0.6%
0.6%
30
30
Cost Savings
Cost Savings
0.6%
0.6%
31
31
Timely Delivery
Timely Delivery
0.6%
0.6%
32
32
External Customers
External Customers
0.6%
0.6%
33
33
Raw Materials
Raw Materials
0.6%
0.6%
34
34
Ensure Compliance
Ensure Compliance
0.6%
0.6%
35
35
Sharepoint
Sharepoint
0.5%
0.5%
36
36
Monthly Reports
Monthly Reports
0.5%
0.5%
37
37
Phone Calls
Phone Calls
0.5%
0.5%
38
38
Procurement Documents
Procurement Documents
0.5%
0.5%
39
39
Product Availability
Product Availability
0.5%
0.5%
40
40
Oversaw
Oversaw
0.5%
0.5%
41
41
Potential Suppliers
Potential Suppliers
0.5%
0.5%
42
42
R
R
0.5%
0.5%
43
43
Weekly Reports
Weekly Reports
0.5%
0.5%
44
44
Supplier Inquiries
Supplier Inquiries
0.4%
0.4%
45
45
Cost Analysis
Cost Analysis
0.4%
0.4%
46
46
Delivery Schedules
Delivery Schedules
0.4%
0.4%
47
47
Procurement Staff
Procurement Staff
0.4%
0.4%
48
48
POS
POS
0.4%
0.4%
49
49
Place Orders
Place Orders
0.4%
0.4%
50
50
Contract Specialists
Contract Specialists
0.4%
0.4%

4,357 Procurement Assistant Jobs

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