Procurement officer job description

Results for Development (R4D) is a leading non-profit global development partner. We collaborate with change agents around the world - government officials, civil society leaders and social innovators - to create strong systems that support healthy, educated people. We help our partners move from knowing their goal to knowing how to reach it. We combine global expertise in health, education and nutrition with analytic rigor, practical support for decision-making and implementation and access to peer problem-solving networks. Together with our partners, we build self-sustaining systems that serve everyone and deliver lasting results. Then we share what we learn so others can achieve results for development, too.

We have a unique and vibrant culture at R4D. Diversity, equity and inclusion are at the heart of our work environment and help advance our mission. Diversity-of ideas, identities, perspectives and backgrounds-is vital to who we are and what we do. We seek people who embrace these values and will help reinforce them. Our work culture is collaborative, creative and entrepreneurial. We operate based on trust and respect. Teams across the organization frequently collaborate on programmatic work and support each other in continuously building a better R4D.

R4D is seeking a Procurement and Subcontracts Officer to join the Operations team. Reporting to the Director of Procurement & Subcontracting, this position will provide full life cycle (pre- and post-award) contracts administration support to R4D's 175+ employees based in five (5) international HUBs and in the U.S. The position supports R4D's broad Client portfolio, which includes awards from Federal, non-Federal, international government entities, multi-lateral, foundations, and private institutions.

The officer will be responsible for performing pre- and post-award procurement and subcontracting transactions to prepare and issue binding legal instruments on behalf of R4D which facilitate procurement of goods, services and works. Procurement and contracting transactions performed by the Officer include but are not limited to subaward instruments (subagreements, subcontracts, subgrants, work orders), non-disclosure agreements (NDAs), memorandum of understandings (MOU), teaming agreements, data protection agreements (DPAs), leases, request for proposal (RFP)/ request for quotation (RFQ) packages, supply service agreements, and a variety of vendor commercial contracts (and modifications thereto). Common contract types the Officer will issue include but are not limited to cost reimbursement, fixed price, and time and materials. The officer assists in interpreting Client rules and regulations; supports teams on supply chain strategies and complete package requirements; performs transactions within unit service level standards; interfaces with both internal and external stakeholders worldwide; ensures conformance to R4D policies and procedures, Client regulations, terms & conditions; performs unit reporting tasks; contributes to unit training, policy and procedure materials and activities; performs compliance and risk analysis reviews; assists in the R4D Fellows Program administration; and other duties as assigned.

Duties and Responsibilities Liaise with project teams to understand and execute procurement and subcontract needs and facilitate coordination, cooperation, communication, and learning Support teams on pre- and post-award best practice approaches for contract types; strategies for subaward monitoring, compliance, or corrective action; sourcing or competition requirements; and integration of small business suppliers Review requisitions submitted for processing and conformance to policy & procedures Conduct supplier risk analysis tasks including due diligence and sanctions checks and collect/warehouse supplier data for the same Draft and issue standard and complex binding legal instruments and modifications thereto; including updates to Client rules, regulations, and terms and conditions Interpret prime award flow-downs applicable to procurement and subcontracting actions Review supplier inputs/redlines to contracting documents and escalate to Director for resolution Conduct fact-finding as needed to review basis of estimates and source documentation verifying supplier cost estimate factors (e.g. cost and price analysis, value-for-money, market analysis) Set-up vendor and purchase order data in R4D finance system and/or consultant database Collect, warehouse, and archive supplier data ensuring files are complete and accurate Monitor unit email alias for internal and external requests for support and data submitted For R4D Fellows Program, disseminate requirements; aid in the processing and renewal of contracts; conduct staff training and knowledge management of program data and materials Conduct complex unit reporting using R4D's finance system and internal tools Liaise with Finance team with audit requests or data collection, as needed Participate in proposal capture or award start-up meetings to support to procurement and subcontracting needs Submit data into Client reporting portals that conforms to data entry requirements Contribute to the development and delivery of staff training on unit policies and procedures Maintain unit intranet page and contribute to updates on supplier-facing communication tools Uphold ethical principles associated with function, conduct R4D business with integrity, apply critical thinking skills to propose resolution strategies, and identify risks to protect R4D and Seek opportunities to create efficiency and innovation in business processes across internal workflows; project-specific supplier solutions; or customer service methods that actively contribute to R4D's growth strategy and market positioning.Participates fully as a member of R4D by contributing, assisting and participating in projects, activities, and initiatives as requested by management

Education and ExperienceBachelor's degree and 3 - 8 years relevant experience with a non-profit, association, research institution, or NGO Minimum 3 years' experience with procurement and subcontracting tasks, workflow, systems, policies, and procedures and serving in a customer service function Evidence of experience in interpreting U.S. Government and FCDO rules and regulations Proven experience applying contracting knowledge across many types of ClientsDemonstrated skills in interfacing with Clients and performing relationship building High level of proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), SharePoint, and DocuSign and exposure to finance systems Evidence of self-directed work style both independently and as part of a high-performing team Demonstrated skills in effective time management and work prioritization and may be asked to provide supervision of other staff Exemplary professional and customer service orientation; with ability to coach and be coached in role Ability to identify and escalate workflow items that require Director attention Highlyeffectiveinterpersonalskills,includingsuccessfullymanaginginternalandexternalrelationshipsin multi-cultural environments and diplomatically manage collegial relationships Ability to evaluate, synthesize, and extrapolate quantitative and qualitative data for reporting purposes Proven written and spoken communication skills in English, including ability to negotiate legal language in contracting documents Ability to multi-task while maintaining strong attention to detail.Ability to understand prime contract contents to ensure lower tier compliance.Professional, punctual, dependable, reliable, with a desire to learn and grow.Demonstrated, enthusiasm, energy, and composure under pressure.Interest in R4D areas of technical operation and understanding ways Procurement & Subcontracting can serve the mission.

Results for Development is an EOE/M/F/Vet/Disabled/Affirmative Action Employer committed to fostering
and nurturing an energetic, collaborative and diverse workforce. R4D provides market-competitive salaries and comprehensive employee benefits.

The City of Pearland, TX is seeking to hire a full-time Purchasing Officer acts as the City of Pearland's Purchasing Officer to monitor, evaluate, plan, and coordinate the services and programs of purchasing. In this role, you will directly supervise three employees: two (2) Buyers and one (1) Contract Administrator. The Purchasing Officer carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; coaching employees; addressing complaints and resolving problems. This position will also be responsible for development of the City's compliance with purchasing policies and engage in periodic reporting. We are seeking someone who will truly care for our city.

The Purchasing Officer earns a competitive salary of $87,080.53 - $111,027.68/ based on experience. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match , life insurance, disability , access to the city's recreation fitness center , employee assistance program, educational assistance , 9 paid holidays and 2 designated paid holidays, paid vacation, sick leave , and an active wellness program focusing on physical, mental, and financial health.

ABOUT THE CITY OF PEARLAND

Pearland is one of the fastest growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life . Ranked as one of the top ten safest cities in Texas , Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation .

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth . Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE AS A PURCHASING OFFICER

A successful candidate will have the ability to apply critical thinking skills and sound judgement while working collaboratively and proactively with colleagues at all levels of the organization to solve problems and find sustainable solutions. As is expected of all City of Pearland employees, any candidate is expected to operate in accordance with the City's Organization Values:

• Trust : We build trust by providing excellent service, honoring it through accountability and effective communication.
• Respect : We act with kindness and empathy; embracing diversity and inclusion.
• Integrity : We are honest, ethical and do the right things for the right reasons.
• Teamwork : We are a caring workplace made up of a team working towards a shared purpose. We collaborate and support each other.
• Ownership : This is our city, we are invested and dedicated to its continuous success. We take pride in all we do.
• Innovation : We are progressive thinkers who embrace the challenge of continuous improvement.

This position will also be charged with leading the City's Purchasing program and will be the point person for all Finance-related data initiatives. The Purchasing Officer works in Finance but is an integral part of the City's ongoing management and decision making. As such, any candidate should be equipped to work directly with the City Manager's Office on high-level projects and tasks.

Essential functions are:

• Develop and oversee best procurement methods necessary for preparation of complex, informal, best value bids, and other procurement options.
• Advise user departments to determine the best method of procurement for potential purchases, such as quotes, cooperative purchasing, competitive bids, best value, or lowest responsible bidder, RFP's and the like.
• Coordinate all competitive bidding and procurement documents (specifications) for purchases, including highly complex bid documents involving technical items and equipment.
• Conduct public bid openings, document vendor responses, and prepare and distribute bid tabulations. Assist and advise departments in evaluation competitive offerings to determine and recommend the overall best offer for a product/service; ensure that if contract is not awarded to low bidder, the process is properly documented and approved by Legal. Review bid protests and prepare oral or written recommendations as necessary.
• Oversee the City's Purchasing card program.
• Review and approve all City Council Agenda item requests related to procurement of goods or services.
• Maintain bid logs, bid schedules; distribute bid packages, place legal advertisement and notices, and conduct pre-bid openings and pre-bid conferences.
• Contact vendors to obtain price quotations, product information and specifications, and other vendor information. Maintain vendor lists, product information and catalogs.
• Advise and assist department users in the formulation of specifications; review and analyze all commodities

The Purchasing Officer position is not limited to the specifications above and are subject to change.

Requirements:

• Bachelor's degree (B. A.) in Business Administration or Public Administration, or equivalent, from a four-year college or university is required.
• A minimum of five (5) years of progressively more responsible experience in purchasing supplies, materials, and equipment commonly used by municipal government agencies is required.
• Any work related experience resulting in acceptable proficiency levels in the above required knowledge, skills and abilities is an acceptable substitute for the above specified education and experience requirements.
• Professional certification from a recognized Purchasing Association (Certified Purchasing Manager or Certified Public Purchasing Official) preferred, or the ability to attain within three (3) years of employment.
• Valid, Class "C" Texas Driver's License.

If you're prepared to make a difference, apply for this opportunity!

Job Posted by ApplicantPro

14-month contract | Direct Procurement e.g., Packaging | Iconic Wine Company: Jacobs Creek St Hugo | Assist with contracts & tender negotiation

Global Wine, Spirits & Champagne company with the world's most iconic brands Focused on Sustainability & Responsibility | True Culture of ConvivialitySupportive team | Development & career opportunities | Hybrid work options
Product Allowance, Flexible location Barossa or Adelaide

The Pernod Ricard Way
We have our own way of doing things. We call it conviviality! It's our way of being, and something unique you feel and experience when working for Pernod Ricard.

We're committed to conviviality, and with this, you'll be Proud to Belong to our Pernod Ricard family. You'll be Empowered to Perform, supported to succeed, and acknowledged for the value you bring.

We combine all this with our Commitment to Care, and a strong focus on sustainability and responsibility where our “Good times come from a Good place”-the only trace left behind is conviviality.

Be Part of Something Bigger
Pernod Ricard are an international family with over 19,000 employees spanning across 73 countries and are the world number 2 in the wine and spirits industry. We have an unrivalled portfolio of iconic brands such as Absolut, Chivas Regal, The Glenlivet, Jameson, Malfy, Mumm Champagne, as well as Jacob's Creek, Church Road, Stoneleigh, Campo Viejo, and Kenwood wines.

Our employees are our brand ambassadors, and our employees are at the heart of our company.

Your unique contribution
This is a great opportunity to join a global leading wine company in this 14-month fixed term contract and advance your skills within procurement of goods particularly with packaging materials.

You will be in Barossa or Adelaide and partner with operations and key suppliers in the procurement of goods and services with a focus on minimising the exposure to potential risk and in compliance with the procurement strategy.

Just like our iconic brands we can offer you a career with a perfect blend of benefits, career opportunities, ethical responsibility all mixed with our culture of conviviality.

Coordinate the provision of quality dry goods which meet PRW compliance and governance Proactively identify potential new suppliers and production inputs in compliance Carry out the due diligence for existing and new vendors, as per the business requirements Manage supplier relationships to optimise value and service to the business Contribute to the end-to-end tender process. E.g. negotiation of price, payment terms, quality and other critical supply aspects.With collaboration of the legal team Assist with the preparation and issuing of contractual agreements

Your perfect blend of Talent
As well as having an impressive blend of entrepreneurial spirit, mutual trust, and ethical commitment, you will also bring:
Background with procurement preferably packaging Previous experience with contract review and negotiation and tender processes Good understanding of legal compliance with procurement and due diligence processes Strong attention to detail with advanced analytical and problem-solving skills Confident communicator and ability to build strong working relationship

Become a creator of conviviality
If you want to work with people who acknowledge you and the value you bring, then apply now! You too can be part of the Pernod Ricard Way.

Only those with full, unrestricted working rights in Australia will be considered for this position.

Pernod Ricard “MyBlend of Benefits”
Fun Stuff
Product allowance | Tastings | Product Education | Office Drinks & Events | Flexi Work | Summer Hours
Serious Stuff
EAP | Great Parental Leave Policy | Skin Checks | Flu Shots | Life Insurance
Feel Good Stuff
S&R Initiatives | Career Development | Volunteer Leave | Responsib'All Day/ The Good Challenge

Diversity & Inclusion at Pernod Ricard
We are proud to be awarded Employer of Choice for Gender Equality and believe that building richly diverse teams and an inclusive culture are integral to delivering our business strategy.

We are committed to creating a diverse environment and are proud to be an equal opportunities employer - we welcome applications from diverse communities.

Job Posting End Date:

Target Hire Date:
2022-09-28-07:00

Target End Date:
2022-11-29-08:00