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Procurement officer skills for your resume and career

Updated January 8, 2025

6 min read

Quoted expert

Terry McKee

Below we've compiled a list of the most critical procurement officer skills. We ranked the top skills for procurement officers based on the percentage of resumes they appeared on. For example, 13.9% of procurement officer resumes contained purchase orders as a skill. Continue reading to find out what skills a procurement officer needs to be successful in the workplace.

15 procurement officer skills for your resume and career

1. Purchase Orders

Here's how procurement officers use purchase orders:

Prepare purchase order in accordance with the commercially and technically acceptable proposal indicating best terms and conditions and delivery schedules.
Interact with Marketing Representatives to facilitate any special requirement (orders) by customers* Generate local & overseas Purchase orders.

2. Purchase Requisitions

Here's how procurement officers use purchase requisitions:

Hired to ensure stock/non-stock purchase requisitions are processed expeditiously and in a manner encouraging fair and open competition.
Assess the practicality and affordability of all Purchase Requisitions and make supplier recommendations.

3. Contract Management

Contract management refers to the systematic procedures in governing a contract.

Here's how procurement officers use contract management:

Implemented contract management system software converting the manual system to an electronic system.
Performed contract management reviews of contracts awarded by FEMA to ensure that contracts were awarded in accordance with the FAR.

4. Logistics

Logistics is a complete organization and implementation of a problem. Logistics are often considered in a complex business operation, as some works need detailed plannings. Logistics are also used in military action.

Here's how procurement officers use logistics:

Develop reports on material and personnel movements and various operational logistics problems.
Design and develop standard operation methods to manage logistics operations efficiently.

5. Procurement Procedures

Here's how procurement officers use procurement procedures:

Developed and conducted training programs relating to State procurement procedures and compliance with MBE/DBE program requirements.
Purchased goods and services within established limits as provided by the Procurement procedures and guidelines

6. Procurement Policies

A procurement policy is a type of guideline or standard of a business or industry to ensure that all the products and services are bought properly. It is one of the keys to which an enterprise can buy and sell products to make the implementation more profitable, and increase sales.

Here's how procurement officers use procurement policies:

Streamlined and professionalized United Nations procurement policies and made a decisive personal contribution to reforming United Nations acquisition management system.
Developed and implemented agency procurement policies and procedures; oversaw the maintenance of purchasing records and reports.

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7. Cost Savings

Here's how procurement officers use cost savings:

Crafted procurement value proposition targeting cost savings, customer service, and contractual/regulatory compliance.
Identified supplier cost savings opportunities and supported strategic sourcing initiatives.

8. Procurement Process

Procurement Process refers to a method for determining what materials and products are best for a company. Many factors go into making these decisions, such as listing potential vendors and the prices of various goods or services. This process is used in several companies to assist with any activities that must be outsourced without costing the company much in cashflow.

Here's how procurement officers use procurement process:

Designed and implemented training policies and procedures for the procurement process utilized within the various departments.
Develop and implement procurement processes for interaction with US DOD organizations.

9. Strategic Sourcing

Here's how procurement officers use strategic sourcing:

Worked on high-level procurement and strategic sourcing projects stemming from changes in corporate business process decisions.
Completed organizational spend analysis to facilitate development of strategic sourcing strategies.

10. Contract Administration

Here's how procurement officers use contract administration:

Maintain procurement filing systems as part of contract administration.
Perform contract administration by reviewing existing contracts.

11. RFP

RFP stands for request for proposal and is a document that contains details about a project or bids from contractors who are responsible for completing the project.

Here's how procurement officers use rfp:

Participated in RFP for Global Business Products including administration of an online auction.
Standardized RFP procedure reducing processing time and improving delivery schedules.

12. RFQ

A request for quotation (RFQ) is a document that a corporation submits to one or more potential suppliers obtaining quotations for a service or product. Typically, an RFQ seeks a detailed list of prices for something that is measurable like hardware and it involves more than the price per item. RFQ, call for bids and invitation for bid generally mean the same thing.

Here's how procurement officers use rfq:

Planed, generated and issued RFQ's, contacted hundreds of suppliers for almost 200 types of materials.
Obtained vendor RFQ's, and provide recommendation on material award, utilizing specific evaluation matrix information.

13. Financial Reports

Here's how procurement officers use financial reports:

Generate and submit all financial reports as required by the State of New Mexico Department of Finance Local Government Division.
Prepared and distributed detailed inventory, stock levels, and financial reports.

14. Contract Negotiations

When a contract is negotiated, an agreement is reached on a series of legally binding terms before it is signed and made official. Two or more parties agree on the terms of their relationship. When negotiating a contract, the focus is usually on risk and return.

Here's how procurement officers use contract negotiations:

Carry out contract negotiations and contract review to ensure consistency in supplier engagement rules.
Plan strategies for, and conduct, all contract negotiations.

15. Commodities

Here's how procurement officers use commodities:

Develop and prepare complex contracts for procurement of non-routine and technologically advanced commodities.
Performed all levels of purchasing and contracting activities associated with requests for commodities, services, and technology.

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What skills help Procurement Officers find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What type of skills will young procurement officers need?

Terry McKee

IT & Procurement Director, Knoxville Community Development Corporation

The core skill required is a commitment to lifelong learning since public procurement requires the practitioner to constantly learn new ideas and techniques. Other necessary skills include problem solving, project management, communication, time management, writing, and patience, and flexibility. I did not list software skills (Word, Excel, Google, for example) because I think they are requisite for virtually all professional jobs now. Ethical standards are also requisite for public procurement and while not really a skill, are a core requirement. Finally, let me mention that increasingly public agencies offer internship opportunities and, if possible, take advantage of those in order to learn about public procurement in real life settings.

Do you want to know more?

List of procurement officer skills to add to your resume

The most important skills for a procurement officer resume and required skills for a procurement officer to have include:

Purchase Orders
Purchase Requisitions
Contract Management
Logistics
Procurement Procedures
Procurement Policies
Cost Savings
Procurement Process
Strategic Sourcing
Contract Administration
RFP
RFQ
Financial Reports
Contract Negotiations
Commodities
Professional Services

Delivery Dates
Cost Reduction
ERP
Bid Specifications
On-Time Delivery
RFI
Contract Award
Market Research
Inventory Control
Contract Terms
Vendor Performance
Payment Terms
POS
Construction Projects
Supplier Performance
Service Contracts

Procurement Plan
Inventory Management
USAID
EProcurement
Office Equipment
Cost Analysis
Technical Specifications
Spend Analysis
Federal Acquisition
Forwarders
HR
Price Analysis
PeopleSoft
Fixed Assets
Product Quality

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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