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How to hire a production administrator

Production administrator hiring summary. Here are some key points about hiring production administrators in the United States:

  • In the United States, the median cost per hire a production administrator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new production administrator to become settled and show total productivity levels at work.

How to hire a production administrator, step by step

To hire a production administrator, you should clearly understand the skills and experience you are looking for in a candidate, and allocate a budget for the position. You will also need to post and promote the job opening to reach potential candidates. Here's a step-by-step guide on how to hire a production administrator:

Here's a step-by-step production administrator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a production administrator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new production administrator
  • Step 8: Go through the hiring process checklist

What does a production administrator do?

Production administrators support all artistic and production functions with expert administrative support to the entire production team. Part of their responsibilities includes maintaining the annual production expenses and production calendar, researching potential venues and maintaining a venue database, and preparing expense reports for artists and production staff. These administrators must be excellent in organization and planning skills, comfortable and flexible with evolving roles, and highly proficient in computer skills such as Excel, PowerPoint, and Microsoft Office.

Learn more about the specifics of what a production administrator does
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Post a production administrator job for free, promote it for a fee

  1. Identify your hiring needs

    Before you post your production administrator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a production administrator for hire on a part-time basis or as a contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A production administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, production administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    The following list breaks down different types of production administrators and their corresponding salaries.

    Type of Production AdministratorDescriptionHourly rate
    Production AdministratorIndustrial production managers oversee the daily operations of manufacturing and related plants. They coordinate, plan, and direct the activities used to create a wide range of goods, such as cars, computer equipment, or paper products.$12-28
    Lean Manufacturing ManagerA lean Manufacturing Manager is part of the manufacturing department. They are the one who is responsible for creating the design as well as strategies to improve the operation of the company... Show more$34-74
    Manufacturing ManagerA manufacturing manager is a professional who manages the day-to-day operations of the organization's production process to ensure that all workers and departments meet the organization's productivity and efficiency standards. Manufacturing managers work under a department head and assist them in planning and directing an efficient equipment layout and material flow... Show more$34-69
    Show more

  2. Create an ideal candidate profile

    Common skills:
    • Data Entry
    • Purchase Orders
    • Windows
    • Payroll
    • Production Schedules
    • SQL
    • Production Process
    • Production Control
    • Administrative Tasks
    • Expense Reports
    • Travel Arrangements
    • SharePoint
    • ERP
    • Production Reports
    Check all skills
    Responsibilities:
    • Establish operating policies and procedures and attain SNF Medicare certification.
    • Supervise and train new employees on (ISO) internal policies and procedures.
    • Work with other internal auditors to ensure compliance with ISO, PED & TPED requirements.
    • Work closely with plant manager to aid in his understanding of data information from ERP and financial systems.
    • Prepare shipping documents per customer specification utilize through the customers' logistics portal.
    • Develop, analyze, and compile report information for weekly organizational logistics conferences.
    More production administrator duties

  3. Make a budget

    Including a salary range in your production administrator job description is one of the best ways to attract top talent. A production administrator can vary based on:

    • Location. For example, production administrators' average salary in iowa is 41% less than in connecticut.
    • Seniority. Entry-level production administrators 57% less than senior-level production administrators.
    • Certifications. A production administrator with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a production administrator's salary.

    Average production administrator salary

    $39,943yearly

    $19.20 hourly rate
    Entry-level production administrator salary
    $26,000 yearly salary
    Updated December 24, 2025

    Average production administrator salary by state

    RankStateAvg. salaryHourly rate
    1New York$50,006$24
    2Massachusetts$47,922$23
    3Delaware$45,928$22
    4North Carolina$45,175$22
    5Maryland$45,170$22
    6New Hampshire$43,647$21
    7North Dakota$43,489$21
    8Michigan$43,014$21
    9Texas$41,249$20
    10Oregon$40,416$19
    11Arizona$40,410$19
    12Illinois$40,382$19
    13Ohio$39,977$19
    14Colorado$39,629$19
    15Nevada$39,370$19
    16California$38,748$19
    17Virginia$38,565$19
    18South Carolina$37,623$18
    19Georgia$36,837$18
    20Louisiana$36,793$18

    Average production administrator salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Astronics$75,482$36.2918
    2BD$48,473$23.302
    3Sonoco$48,076$23.1124
    4Nucor$46,335$22.2865
    5U.S. Bank$45,848$22.046
    6FIS$42,028$20.214
    7Crestron Electronics$41,691$20.042
    8Pro2Serve$41,605$20.00
    9Sysco$41,297$19.8518
    10LogixHealth$41,084$19.75
    11MillenniumSoft$41,057$19.7425
    12Live Nation Entertainment$40,939$19.6830
    13NVR$39,034$18.774
    143M Company$38,595$18.5635
    15Ceres$38,593$18.55
    16Volt Information Sciences$37,645$18.10
    17Kelly Services$37,570$18.0676
    18Charles River Labs$37,525$18.046
    19Bethpage Federal Credit Union$37,469$18.01
    20Trinity Industries$37,368$17.975

  4. Writing a production administrator job description

    A production administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a production administrator job description:

    Production administrator job description example

    Production Administrator – Fort Worth, Texas

    RPC Company has some amazing opportunities to get you to work as soon as this week!

    About RPC Company
    Company is a veteran-owned staffing agency that helps put people to work across the United States. We are a Veteran Owned Small Business; HUB Certified staffing company; a proud member of the Association of the United States Army & American Staffing Association; and a four-time winner of Clearly Rated’ s Best of Staffing award.
    Why Work for RPC?
    • Easy hiring process with a fun team
    • Temp, Temp-to-Hire and Direct Hire Opportunities
    • Pay Checks Every Friday
    • Health Insurance

    Role

    RPC is looking a Production Administrator in Fort Worth, TX for our construction industry client.

    What You’ ll be Doing
    • Order production materials
    • Maintain schedule for supervisors
    • Setup job info in accounting system
    • Send out schedule to production crews
    • Will work 5 days a week 8am-5pm

    Requirements
    • Computer skills – Microsoft suite: Excel, Word, Outlook, etc.
    • Strength and Experience in coordinating production. Ordering, scheduling or related
    • Good attitude

    How Much You’ ll be Making

    $16-26/hr

    Who Are We?

    RPC Company is a Nationwide staffing firm, located in Dallas, TX, Fort Worth, TX, Denver, CO and Springfield, MO. RPC was founded in 2002 as a firm that combines a hands-on approach with industry expertise and national reach. We are a Veteran Owned Small Business; HUB Certified staffing company; a proud member of the Association of the United States Army & American Staffing Association; one of Dallas Business Journal’ s Top Hispanic Owned Companies; an INC. 5000 America’ s Fastest-Growing Private Company; a three time winner of Clearly Rated’ s Best of Staffing award; and one of Forbes’ America’ s Best Professional Recruiting Firms.

  5. Post your job

    To find the right production administrator for your business, consider trying out a few different recruiting strategies:

    • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
    • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with production administrators they would recommend.
    • Recruit at local colleges. Attend job fairs at local colleges to recruit production administrators who meet your education requirements.
    • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.
    Post your job online:
    • Post your production administrator job on Zippia to find and recruit production administrator candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.

  6. Interview candidates

    Your first interview with production administrator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

    It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new production administrator

    Once you've selected the best production administrator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

    It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

    Once that's done, you can draft an onboarding schedule for the new production administrator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
    Sign up to download full list

How much does it cost to hire a production administrator?

Recruiting production administrators involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

You can expect to pay around $39,943 per year for a production administrator, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for production administrators in the US typically range between $12 and $28 an hour.

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Updated December 24, 2025

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