How to hire a production control clerk

How to hire a production control clerk, step by step

Here's a step-by-step production control clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a production control clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new production control clerk
• Step 8: Go through the hiring process checklist

What does a production control clerk do?

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1. Identify your hiring needs

   The production control clerk hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A production control clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, production control clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of production control clerks.

   Type of Production Control Clerk	Description	Hourly rate
   Production Control Clerk	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$12-24
   Expeditor	The role of expeditors is to ensure the timely and efficient preparation and delivery of food. To accomplish this task, they also perform other duties, including managing inventory levels, managing supply requisition, and coordinating with subcontractors... Show more	$13-25
   Materials Planner	Usually working in a manufacturing setting, a materials planner's role is to manage the supply flow and inventory of materials. Their responsibilities revolve around liaising with vendors and other external agencies, processing purchase orders, monitoring the quality of supplies to ensure it is according to the standards, and coordinating with various teams to learn their needs... Show more	$21-35

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Production Reports
   • Customer Orders
   • Production Sheets
   • Product Specifications
   • Logistics
   • Payroll
   • Status Reports
   • Production Schedules
   • Maximo
   • Maintenance Management System
   • Production Floor
   • Shop Floor
   • Computer System

   Check all skills

   Responsibilities:

   • Manage warehouse and shipping departments, responsible for outsourcing secondary machining of materials, purchasing MRO supplies and logistics.
   • Create shippers and labels, manually or electronically in EDI.
   • Operate CNC Router/Engraver to produce ADA compliant signs, plaques.
   • Receive and process order information from customers via e-mail and EDI.
   • Assist in the setup & programming of CNC machines for production.
   • Research, recommend, set up and maintain the company's new ERP system.

   More production control clerk duties

3. Make a budget

   Including a salary range in the production control clerk job description is a good way to get more applicants. A production control clerk salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a production control clerk in Mississippi may be lower than in New Hampshire, and an entry-level engineer typically earns less than a senior-level production control clerk. Additionally, a production control clerk with lots of experience in the field may command a higher salary as a result.

   Average production control clerk salary

   $36,983yearly

   $17.78 hourly rate

   ---

   Entry-level production control clerk salary

   $26,000 yearly salary

   Updated December 25, 2025

   Average production control clerk salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Pennsylvania	$41,315	$20
   2	Colorado	$39,913	$19
   3	New York	$38,894	$19
   4	Virginia	$38,688	$19
   5	District of Columbia	$37,998	$18
   6	Ohio	$37,658	$18
   7	Kentucky	$37,528	$18
   8	North Carolina	$37,025	$18
   9	Louisiana	$36,680	$18
   10	California	$36,226	$17
   11	Indiana	$35,836	$17
   12	Texas	$34,235	$16
   13	Oklahoma	$33,916	$16
   14	Florida	$33,600	$16
   15	Georgia	$33,386	$16
   16	Tennessee	$32,500	$16
   17	Mississippi	$31,544	$15
   18	Nevada	$30,071	$14

   Average production control clerk salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Fortive	$53,929	$25.93	6
   2	AAON	$52,583	$25.28	3
   3	REV Group	$51,860	$24.93	11
   4	ASRC Federal	$48,742	$23.43	7
   5	Parker Hannifin	$48,249	$23.20	44
   6	Ukpeagvik IOoOupiat Corporation	$46,134	$22.18	40
   7	EMCOR Group	$42,396	$20.38	45
   8	Goldbelt Falcon	$41,450	$19.93
   9	Vencore	$41,321	$19.87
   10	Vectrus	$41,251	$19.83
   11	LAUNCH Technical Workforce Solutions	$40,732	$19.58
   12	Technicolor	$40,229	$19.34
   13	Stanley Black & Decker	$39,740	$19.11	39
   14	Herff Jones Co. of Indiana - Inc.	$39,480	$18.98	7
   15	Pacific Architects and Engineers	$39,434	$18.96
   16	North American Lighting	$39,055	$18.78	6
   17	Dole	$38,450	$18.49	1
   18	Randstad North America, Inc.	$38,009	$18.27	30
   19	PAE	$37,898	$18.22
   20	ManpowerGroup	$37,561	$18.06	203

4. Writing a production control clerk job description

   A job description for a production control clerk role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a production control clerk job description:

   Production control clerk job description example

   PCSI is looking for an Administrative Specialist/Production Control Clerk at its Detroit Arsenal Site! This person will be called upon to contribute to the administrative obligations of the Production Control team. This position will report to the Operations Support Manager and is based at Detroit Arsenal in Warren, MI.
   Typical work hours will be Monday - Friday, 7:30 am - noon.
   
   Who We Are:
   
   PCSI is a non-profit organization and federal contractor that provides support services to hospitals, military bases, and private-sector clients throughout the United States. Our mission is to integrate veterans and other people with disabilities into meaningful, customer-facing jobs with competitive wages and benefits. We operate under AbilityOne-a federal initiative for employing people with disabilities-and serving people of all abilities in their career development journey is at the heart of what we do.
   
   What You'll Do as Administrative Specialist/Production Control Clerk:
   
   Compiles and records production data from Operational documents and inputs data in ArMA and GFEBS Computerized Maintenance Management System (CMMS). Develops various production reports based out of GFEBS CMMS system. Supports Human Resources, Payroll and Finance department through various tasks. Ability to answer PCSI customer requests via phone or email with proper customer service etiquette. Maintain, update, and file documents for historical purposes. Read, understand, and retain contractual requirements for the Detroit Arsenal maintenance contract.
   
   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   What You'll Need to Be Successful:
   
   High school diploma or equivalent required. Must type a minimum 35 words per minute. Preferred (2) years' related experience working in a CMMS system. Preferred demonstrated knowledge of construction trad Must have data entry skills and experience using Microsoft Office computer software applications.
   
   Knowledge, Skills, and Abilities:
   
   Able to type a minimum of 35 words per minute Proficient computer skills to include Microsoft Office Suite (with emphasis in Excel, Outlook email, and SharePoint) Able to prepare, maintain, and control a variety of office records, documents, and files with a high degree of accuracy, timeliness, and proficiency Advanced written/oral communication and interpersonal skills and function as a team player Punctual attendance and able to work in a deadline-oriented environment, work independently with minimal supervision, and prioritize workload Able to interpret policies and procedures, and regulations Strong attention-to-details, and organizational skills Ability to effectively read, write, and speak the English language, instruct others, and interact and communicate with individuals at all levels of the organization
   
   Other Requirements:
   
   Able to pass criminal, drug, and driving screening Possess valid driver's licenses and maintain ability to be an insurable driver by the company Able to obtain and maintain security clearance, including a National Agency Check with Inquiries (NACI) Able to sit at prolong periods of time and occasionally lift office supplies or objects up to 20 lbs.
   
   Other Duties
   
   Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
   
   Equal Opportunity Employment
   
   PCSI is an equal opportunity employer and values diversity at our company. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All Veterans and/or persons with all types of disabilities are strongly encouraged to apply!
   
   Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
   
   The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right production control clerk for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your production control clerk job on Zippia to find and recruit production control clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting production control clerks requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new production control clerk

   Once you've found the production control clerk candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new production control clerk. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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