What does a production coordinator do?

A production coordinator's role will vary depending on the industry or line of work. A production coordinator serves as the entire crew's primary point of contact on television and film sets. Among their primary responsibilities is to ensure that everyone gets to receive the necessary reports, daily schedule, and urgent reminders. Moreover, a production coordinator also has to manage the budget, reach out to food caterers, prepare the transportation and location, handle the accommodation and equipment rentals, process the billing, and even secure the necessary permits and documentation.
Production coordinator responsibilities
Here are examples of responsibilities from real production coordinator resumes:
- Manage the deployment communications for the Mid-Atlantic upgrade of ATM hardware.
- Create social media campaigns on Facebook and help manage the AKAOKA blog.
- Create UNIX shell scripts to automate the processes by avoiding manual process.
- Utilize EDI communications to manage customer requirements and shipment coordination.
- Participate and lead Kaizen improvement activities to assure optimum productivity and costs.
- Manage FedEx shipment processing which includes receiving incoming shipments and keeping records concerning these transactions.
- Prepare production reports for manufacturing and payroll.
- Proofread and prepare documents for distribution.
- Enter data into Microsoft NAV system.
- Monitor and track inventory using NAV software.
- Use AS400 program for all purchasing and receiving.
- Provide merchandise departments with require UPC update data.
- Maintain KanBan and inventory levels to support customer's requirements.
- Install and configure JBoss application server on various Linux servers.
- Support processing of GMP batches and provide oversight when require.
Production coordinator skills and personality traits
We calculated that 13% of Production Coordinators are proficient in Customer Service, Logistics, and Video Production. They’re also known for soft skills such as Communication skills, Math skills, and Leadership skills.
We break down the percentage of Production Coordinators that have these skills listed on their resume here:
- Customer Service, 13%
Provided exceptional customer service by assisting with orders, anticipating needs and suggesting alternative solution for problems as needed on projects.
- Logistics, 8%
Supervised production logistics for multiple video projects by coordinating travel, creating schedules, and monitoring expenditures.
- Video Production, 6%
Assisted with supervision of daily technical operations of TV and video production facility.
- Production Process, 6%
Analyzed production specifications and capacity data, performs mathematical calculations to determine production processes, tools, and human resource requirements.
- Purchase Orders, 6%
Provided daily communication with multiple factories regarding all purchase orders and monitored deliveries prioritizing shipping and receiving.
- Production Schedules, 5%
Developed production schedule to meet customer demands, drive material requirements, and proactively set levels of manufacturing output.
Common skills that a production coordinator uses to do their job include "customer service," "logistics," and "video production." You can find details on the most important production coordinator responsibilities below.
Communication skills. To carry out their duties, the most important skill for a production coordinator to have is communication skills. Their role and responsibilities require that "material recording clerks are frequently in contact with suppliers, vendors, or managers and need to convey their company’s needs effectively." Production coordinators often use communication skills in their day-to-day job, as shown by this real resume: "assist dean of telecommunications by daily coordination of video productions. "
Math skills. Another essential skill to perform production coordinator duties is math skills. Production coordinators responsibilities require that "material recording clerks may need to calculate shipping costs or take measurements." Production coordinators also use math skills in their role according to a real resume snippet: "utilized sas and radian 6 to monitor social media conversation and statistics on facebook and twitter"
Customer-service skills. While "customer-service skills" is last on this skills list, don't underestimate its importance to production coordinator responsibilities. Much of what a production coordinator does relies on this skill, seeing as "material recording clerks may interact with customers in order to respond to problems or complaints." Here is a resume example of how this skill is used in the everyday duties of production coordinators: "monitored shipping delivery dates from factory to customer. "
The three companies that hire the most production coordinators are:
- Live Nation Entertainment39 production coordinators jobs
- The Walt Disney Company17 production coordinators jobs
- SpaceX14 production coordinators jobs
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Production coordinator vs. Leader
Leaders pave the way for a company to achieve certain goals. They are in charge of bringing the organization to greater heights. They set the direction of the organization, much like how a captain sets the sails of the ship. They are responsible for coming up with main strategies and alternatives should there be challenges along the way. Leaders ensure that the company is guided by its vision and mission and that the employees emulate company values. They do so through leading by example. Leaders should have strategic skills, decision-making skills, and interpersonal skills.
There are some key differences in the responsibilities of each position. For example, production coordinator responsibilities require skills like "video production," "production process," "purchase orders," and "production schedules." Meanwhile a typical leader has skills in areas such as "strong time management," "excellent interpersonal," "pet," and "digital transformation." This difference in skills reveals the differences in what each career does.
The education levels that leaders earn slightly differ from production coordinators. In particular, leaders are 4.6% more likely to graduate with a Master's Degree than a production coordinator. Additionally, they're 0.9% more likely to earn a Doctoral Degree.Production coordinator vs. Supervisor
Supervisors are responsible for overseeing the daily functions of employees in a specific team, department, or even a work shift. They create work schedules, organize work processes and workflows, train new hires, provide necessary reports related to the team function and the employees, monitor and evaluate employee performance, and ensure that goals of the specific team or department are met. When needed, supervisors also provide guidance to employees in terms of their career or even personal challenges. They also help in fostering harmonious work relationships by resolving interpersonal conflicts at work. To be successful in their role, they must have leadership skills, time management skills, decision-making capabilities, analytical skills, and problem-solving skills.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that production coordinator responsibilities requires skills like "logistics," "video production," "production process," and "purchase orders." But a supervisor might use other skills in their typical duties, such as, "safety procedures," "sales floor," "direct supervision," and "payroll."
Supervisors earn a higher average salary than production coordinators. But supervisors earn the highest pay in the health care industry, with an average salary of $60,088. Additionally, production coordinators earn the highest salaries in the technology with average pay of $53,148 annually.In general, supervisors achieve similar levels of education than production coordinators. They're 0.5% more likely to obtain a Master's Degree while being 0.9% more likely to earn a Doctoral Degree.Production coordinator vs. Shift production supervisor
A shift production supervisor is in charge of overseeing business operations, ensuring efficiency and smooth workflow. Their responsibilities revolve around devising strategies to reach production standards and production targets, supervising and assessing staff performance, delegating tasks, managing schedules, and prioritizing customer satisfaction. They may also produce progress reports and presentations, address and resolve any issues or concerns, and train new workforce members. Furthermore, as a supervisor, it is essential to lead and encourage team members, all while implementing the company's policies and regulations.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from production coordinator resumes include skills like "customer service," "logistics," "video production," and "purchase orders," whereas a shift production supervisor is more likely to list skills in "continuous improvement," "lean manufacturing," "osha," and "lean six sigma. "
Shift production supervisors make a very good living in the technology industry with an average annual salary of $37,043. On the other hand, production coordinators are paid the highest salary in the technology industry, with average annual pay of $53,148.shift production supervisors typically earn similar educational levels compared to production coordinators. Specifically, they're 1.4% less likely to graduate with a Master's Degree, and 0.2% less likely to earn a Doctoral Degree.Production coordinator vs. Freelance production assistant
A freelance production assistant performs support tasks for television and film production crews during production stages. Their responsibilities typically include disseminating materials to various crew members, gathering props, coordinating with caterers and other contractors, preparing and cleaning sets, and running errands as needed. There are also instances where they may process documents, travel to various locations, and assist performers. Moreover, a freelance production assistant must maintain an active communication line with the entire production team to maintain a smooth and efficient workflow.
Types of production coordinator
Updated January 8, 2025











