How to hire a professional medical representative

How to hire a professional medical representative, step by step

Here's a step-by-step professional medical representative hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a professional medical representative job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new professional medical representative
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a professional medical representative, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A professional medical representative's background is also an important factor in determining whether they'll be a good fit for the position. For example, professional medical representatives from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of professional medical representatives.

   Type of Professional Medical Representative	Description	Hourly rate
   Professional Medical Representative	Wholesale and manufacturing sales representatives sell goods for wholesalers or manufacturers to businesses, government agencies, and other organizations. They contact customers, explain product features, answer any questions that their customers may have, and negotiate prices.	$19-53
   Specialty Sales Representative	Specialty sales representatives are responsible for selling products and services using firm arguments to possible clients. Also, they perform a cost-benefit study of present and prospective clients... Show more	$19-54
   Representative	Representatives are lawmakers who represent the people in a specific district. They run for office to represent their districts in their hometown or their current place of living... Show more	$11-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Family Practice
   • Medical Devices
   • Territory Management
   • Medical Sales
   • Internal Medicine
   • Medical Billing
   • Market Share Growth
   • Sales Growth
   • Medicaid
   • Pharmaceutical Products
   • Medical Professionals
   • Emergency Medicine
   • Cardiology
   • Diabetes Educators

   Check all skills

   Responsibilities:

   • Achieve sales growth objectives by incorporating product/technical knowledge, teamwork, customer and multi-product focus, innovation and creativity.
   • Recognize as a subject matter expert with insight into optimal equipment for treating patients with respiratory conditions and sleeping disorders.
   • Challenge to grow market share in Rx products as well as an OTC offering.
   • Promote Merck's asthma/allergy medication to pulmonology, allergy, otolaryngology and pediatric offices.

   More professional medical representative duties

3. Make a budget

   Including a salary range in your professional medical representative job description helps attract top candidates to the position. A professional medical representative salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a professional medical representative in Kentucky may be lower than in California, and an entry-level professional medical representative usually earns less than a senior-level professional medical representative. Additionally, a professional medical representative with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average professional medical representative salary

   $67,843yearly

   $32.62 hourly rate

   ---

   Entry-level professional medical representative salary

   $41,000 yearly salary

   Updated January 30, 2026

   Average professional medical representative salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$97,644	$47
   2	Massachusetts	$75,000	$36
   3	District of Columbia	$66,797	$32
   4	Michigan	$66,668	$32
   5	Colorado	$66,218	$32
   6	Texas	$64,363	$31
   7	North Carolina	$61,301	$29
   8	Kansas	$59,934	$29
   9	Florida	$52,584	$25
   10	Pennsylvania	$41,222	$20

   Average professional medical representative salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Exact Sciences	$80,726	$38.81	11
   2	Chubb	$71,102	$34.18	3
   3	California Home Care Inc	$63,712	$30.63
   4	Randstad North America, Inc.	$58,617	$28.18	4
   5	Robert Half	$56,342	$27.09	11
   6	US Wellness	$55,763	$26.81
   7	LifePoint Health	$52,794	$25.38	1
   8	New York State Restaurant Association	$52,455	$25.22
   9	CHRISTUS Health	$50,816	$24.43	1
   10	Highmark	$48,932	$23.52	17
   11	Interim HealthCare	$42,299	$20.34	6
   12	Vista Springs	$37,317	$17.94
   13	Texas A&M University-Corpus Christi	$36,847	$17.71	16
   14	WellStreet	$35,432	$17.03
   15	AllHealth Network	$33,352	$16.03
   16	West Virginia University	$27,234	$13.09
   17	University of Arkansas	$26,196	$12.59

4. Writing a professional medical representative job description

   A professional medical representative job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a professional medical representative job description:

   Professional medical representative job description example

   CHRISTUS Santa Rosa Health System is about people. People we meet and care for; people whose lives we enhance, and those whose lives we save. CHRISTUS is about the people who work here: our award-winning medical staff, dedicated housekeeping staff, compassionate nurses and patient-focused ancillary staff. We're about people who need us, from small bumps to massive trauma, no matter their economic bracket. We're about the people of San Antonio, New Braunfels, and all the South Texas communities we serve. Since 1869, CHRISTUS Santa Rosa Health System has grown and flourished just as South Texas has grown. We remain the only Catholic faith-based, non-profit health care system in San Antonio and New Braunfels. Our healing ministry now includes five full-service hospitals with 1,159 licensed beds, and a number of specialty centers.
   
   If you are looking to join a rapidly growing faith-based organization that encourages professional development, we want you to become a part of the CHRISTUS Santa Rosa family!
   
   The Clinical Documentation Medical Professional is responsible for facilitating improvement in the overall quality and completeness of the medical record documentation. The CDMP will provide support and expertise through comprehensive assessment and review of inpatient medical records. The CDMP will facilitate accurate DRG assignment and obtain appropriate documentation through extensive interaction with physicians, patient caregivers and health information management coding staff to ensure that reimbursement (reflecting proper quality of care and appropriate reimbursement) is received for the level of services rendered to the patients.
   Requirements: ·Foreign or domestic Medical School Graduate (license not required), OR
   ·Graduate from a Physician's Assistant program, OR
   ·Graduate from a Registered Nurse Practitioner program required.
   ·A minimum of 3 years of experience in area of population to be served is required
   ·Three (3) years pervious acute hospital inpatient coding experience highly preferred
   ·M.D. or D.O.; ECFMG certification (preferred for Foreign Medical Graduates)
   ·Current PA or RNP license required, as appropriate
   ·Certified Clinical Documentation Specialist (CCDS) highly preferred Work Type: Full Time

   Copy this example

   

5. Post your job

   There are a few common ways to find professional medical representatives for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your professional medical representative job on Zippia to find and attract quality professional medical representative candidates.
   • Use niche websites such as salesjobs, salesheads, allretailjobs.com, sales trax.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit professional medical representatives, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new professional medical representative

   Once you have selected a candidate for the professional medical representative position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new professional medical representative first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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