Office Administrator jobs at Professional Transportation

Years of Experience (Required): 2 - 5 years Must Haves: Must have computer skills (Microsoft Excel, Word, Outlook, etc.); Experience creating and managing schedules; Writing reports based on data (i.e. tracking/plotting data in Excel) and good communication skills. Nice To Haves: Experience using SAP, Net-Inspect, Experience scheduled internal audits and or maintaining audit schedules and databases, Experience managing tasks and following up with others for completion JOB DESIGNATION: The Administrative Coordinator supports the Quality Team with administrative tasks. Synchronizes quality-related activities, while conducting a variety of duties towards meeting the teams' goals and business objectives. JOB CORE RESPONSIBILITIES: · The Administrative Coordinator supports the Quality Team with administrative tasks and coordinates quality-related activities · Maintains the databases, reports and records that are necessary to support the team and quality documentation requirements · Coordinates and communicates with other departments to resolve quality related issues and close actions · Provides excellent customer service through prompt responses to inquiries and routine problem solving · Communicates effectively through phone, e-mail and correspondence, while maintaining a professional manner · Operates a variety of office equipment to accomplish daily tasks and orders office supplies to keep consumables in stock · Maintains Internal and External Audit Schedules · Monitors databases, processes, procedures to ensure compliance. · Other responsibilities as assigned · Regular, consistent and punctual attendance is required. May need to work weekends, variable schedule(s) and additional hours as necessary JOB SPECIFICATIONS: Education: A Secondary Certificate/High School Diploma and work experience that will allow successful performance of job expectations is preferred. Certifications: Vocational training, apprenticeships or the equivalent experience in related field Years Experience: 2-5 years of relevant experience Skills: · Knowledge and experience in manufacturing operations/quality processes and the ability to coordinate activities · Excellent internal and external customer service skills · Strong attention to detail, good organizational skills and the ability to prioritize with changing situations · Capable of recognizing and solving typical problems that can occur in own work area; evaluates and selects solutions from established options · Good interpersonal, verbal and written communication skills to drive tasks to completion Proficient in Microsoft Office Suite

Founded in 1945, Factory Motor Parts Company is a multi-generational family business based in Eagan, Minnesota. We are an industry leader in OEM after-market automotive parts distribution for some of the world's top aftermarket brand automotive parts. With 345+ locations, and over 3,500 employees in 35+ states. Our growth depends upon building solid relationships with customers, colleagues and suppliers. As we continue to grow our footprint, our employees always come first, as they are the fabric of the company. Career challenges and opportunities are limitless for our employees. Our team takes pride in knowing we are part of an extraordinary company of talented, high-performing professionals who enjoy working in a challenging, entrepreneurial environment. The Corporate Operations Administrator is a key corporate role supporting measurable operational improvements, optimizing efficiencies, and eliminating waste across business processes. This role blends analytical expertise with Lean and Six Sigma methodologies to deliver impactful improvements across corporate and regional operations. Collaborating with cross-functional teams, the individual will assess operational metrics, identify process bottlenecks, and support continuous improvement initiatives aligned with the company's strategic goals. This position requires the ability to navigate ambiguity, prioritize complex projects, and transform data into actionable outcomes that directly strengthen the organization's operational excellence DUTIES & RESPONSIBILITIES: Analyze operational KPIs and metrics to identify inefficiencies, gaps, and opportunities for improvement. Support cross-functional improvement projects focused on reducing waste, streamlining workflows, and enhancing process quality, ensuring timely execution and measurable results. Apply Lean Six Sigma tools to diagnose root causes, design solutions, and implement best practices. Compile and deliver clear, data-driven reports, graphs, presentations, and visual management tools using Excel, PowerPoint, Access, and other software. Design recurring reporting tools, dashboards, and performance scorecards to monitor progress on improvement initiatives. Collaborate closely with corporate and regional leadership to align improvement strategies with business priorities. Establish systems to document, track, and report the impact of continuous improvement efforts on company profitability and efficiency. Partner with Operations and other Corporate teams with analytics, reporting, and strategic decision-making. Provide ad hoc analysis and reporting as needed to support evolving business needs. Maintain confidentiality of sensitive information. KNOWLEDGE, SKILLS & ABILITIES AND WORK ENVIRONMENT: Strong analytical and problem-solving abilities with demonstrated experience applying Lean and Six Sigma principles. Ability to thrive in ambiguous, fast-paced environments and manage competing demands effectively. Skilled at building cross-functional relationships and communicating complex findings to diverse audiences. High proficiency with Microsoft Excel, Access, PowerPoint, and data visualization tools. Excellent written and verbal communication skills, with the ability to present findings and influence decision-makers. Strong organizational and project management skills, with the capacity to prioritize and deliver on multiple initiatives. Passion for continuous learning, improvement, and helping teams work smarter. Flexible and adaptable, with a willingness to occasionally work outside of regular operating hours. WORK ENVIRONMENT: This position requires working onsite four days a week, with the schedule subject to change as business needs evolve. MINIMUM REQUIREMENTS: Associate's or Bachelor's degree in Operations, Business, Engineering, or related field, OR equivalent combination of education and experience. experience in operations, analytics, or continuous improvement roles. Advanced skills in Excel; experience with Access or other database tools preferred. Formal Lean or Six Sigma training/certification strongly preferred. Proven track record of driving measurable process improvements and delivering operational results.

Now Hiring: Administrative Assistant Assignment: Temp to Hire Pay Rate: $21.50 - $23.00/hr Are you an organized, proactive, and detail-driven professional who thrives in a fast-paced, mission-focused environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If you're ready to support a dynamic team and make a real impact, we want to meet you! Why You'll Love This Role You'll work directly with the Program Director and leadership team, serving as the central hub of information, organization, and communication. This is the perfect role for someone who enjoys meaningful work, variety in their day, and opportunities to take initiative. What You'll Do Serve as the professional face of the program supporting employees, partners, stakeholders, and leadership with a positive attitude Draft, respond to, and manage correspondence on behalf of the Program Director Organize division contracts, financial documents, communications, and staff structure Schedule meetings, prepare materials, distribute minutes, and compile reports Gather information from team members and field questions from customers and stakeholders Conduct research, investigate concerns, and provide timely follow-up Maintain confidential documents and controlled files Create, update, and develop program and financial reports Keep program plans up-to-date to provide leadership with a clear and accurate project outlook Screen calls and assist with inquiries using knowledge of division programs and policies Process workers' compensation incident reports and coordinate claims with HR Train or provide guidance to support staff when needed Assist with additional projects, overtime, and coverage as assigned What You Should Know Knowledge of: Proper grammar, spelling, punctuation, and professional communication Office procedures, filing systems, and business correspondence Research, data collection, and analysis techniques Ability to: Represent and support the Program Director with professionalism and confidentiality Communicate clearly on behalf of leadership Operate standard office equipment and software (MS Word, Excel, Access, PowerPoint, Outlook, Adobe) Safely operate an agency or personal vehicle for official business Minimum Qualifications Associate degree OR at least 1 year of administrative experience, including: Collecting & analyzing information Supporting management Composing and routing correspondence Maintaining files and records Preparing agendas and reports If you're looking for a role where your organizational talent, communication skills, and initiative truly shine, this is the opportunity for you! Email your résumé to: Daisy - ************************* or Call: ************

CPC Logistics, the nation's leader in providing truck drivers for private fleets has an immediate opening for an Administrative Assistant in Jupiter,FL. This position reports directly to the Regional Manager. The Schedule is Monday thru Friday, 8 am -5 pm. Responsibilities include: Daily interaction and proper communication with employees and management alike. Personnel functions which relate to driver qualification and personnel files. Professional phone etiquette, answering phones. Qualified candidates will: Have 2+ years of administrative experience in Transportation. Be familiar with Microsoft Office programs. Have a focus on customer service. Be able to work in a fast-paced environment. Bilingual is an A plus but not required. Must be a self-starter and able to work independently as the Manager travels frequently. We Offer: Up to $22/hr. depending on experience, 40 hours per week, paid bi-weekly! Medical, Dental, and Life Insurance benefits after 30 days! 401(k) with company match! 2 Personal Holidays after 6 months Paid vacation after 1 year PLEASE DO NOT CALL. The Hiring Manager for this position will be reviewing resumes and completed applications only. Please apply by submitting your resume. CPC Logistics, Inc. is an Equal Opportunity Employer that fully supports diversity in the workplace. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience: DOT (Department of Transportation) regulations: 2 years (Required) Ability to Commute: Jupiter, FL 33478 (Required) Ability to Relocate: Jupiter, FL 33478: Relocate before starting work (Required) Work Location: In person

at The Pasha Group Information for California residents about our collection and use of job applicant personal information can be found here: Privacy Practices Now Hiring: Compensation Program Administrator (Human Resources) - Shape Reward Strategies that Drive Engagement and Growth at The Pasha Group At The Pasha Group, we know that our people are the heart of our success. For more than 75 years, we've delivered world-class transportation and logistics solutions powered by innovation, integrity, and teamwork. Now, we're looking for a motivated Compensation Program Administrator (Human Resources) to join our HR team and support and administer equitable pay programs that attract, retain, and reward top talent across the enterprise. If you're an HR professional with a passion for data, pay strategy, and process excellence-and you want to grow your expertise in administering programs that recognize and reward performance, this role offers the perfect opportunity to contribute to meaningful HR initiatives and develop your career in total rewards. Your Role: Partner, Analyze, and Empower Delivering clarity, consistency, and fairness in every pay decision. Program Administration - Administer and provide support enterprise compensation programs including annual merit cycles, incentive payouts, and union rate updates with accuracy and timeliness. Job Design & Evaluation - Collaborate with business and HR partners to review, update, and maintain s that align with organizational structure, compliance standards, and job architecture. Market Analysis & Pay Structure - Conduct market pricing using survey data to support salary structure maintenance and ensure internal and external competitiveness. Compliance & Governance - Assist in monitoring adherence to compensation policies, pay equity principles, and all federal, state, and local regulations. Reporting & Surveys - Prepare and submit salary surveys, analyze results, and provide recommendations that help sustain fair and competitive pay practices. HR Systems & Data Integrity - Administer data accuracy in HRIS and compensation systems, support configuration and testing of compensation plans, and perform audits to maintain consistency. Training & Communication - Partner with HR and management teams to assist with communications and training that build understanding of compensation programs and total rewards. Continuous Improvement - Contribute to process improvements and documentation updates that strengthen program effectiveness across the HR function. What You Bring to the Team An HR mindset with analytical depth and business acumen. Experience - Minimum of 2 years of experience in HR or compensation administration, with hands-on responsibility for job pricing and job description development. Experience with salary surveys such as AON Radford or equivalent preferred. Skills & Knowledge - Strong foundation in compensation principles, salary structures, and market analysis. Proficiency in Excel and intermediate skills in Word, PowerPoint, and Outlook. Analytical and detail-oriented with excellent problem-solving skills. Strong communication and documentation abilities with a focus on clarity and accuracy. Working knowledge of FLSA classifications, pay equity, and regulatory compliance. Proven ability to manage confidential data and competing priorities with professionalism. Why Join The Pasha Group? As a trusted leader in logistics and supply chain solutions, Pasha is also a people-first organization that values transparency, fairness, and professional development. In this role, you'll provide essential HR support in administering compensation programs that reflect who we are-rewarding excellence, driving engagement, and supporting long-term career growth. You'll be part of a collaborative HR team that values learning, precision, and teamwork. Ready to support meaningful HR work? Apply now to become our next Compensation Program Administrator (Human Resources)-and help administer compensation programs that empower people and move our business forward. Working Environment This role requires work that may involve the following environmental conditions: Corporate office environment Screening Requirements Background Checks Must be fully vaccinated against COVID-19, except as prohibited by law. The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The salary range listed is based on the geographic zone associated with this role: San Rafael, CA. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time. Zone 2: Starting rate $85,000; up to $105,000 for highly qualified candidates The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories

The Flight Department Administrator provides essential administrative and recordkeeping support to the Manager of Flight Administration and the broader Flight Department. This role ensures the accurate maintenance of pilot and cabin server data, assists with compliance tracking, supports payroll and scheduling processes, and helps execute day-to-day administrative functions. Working closely with the Manager of Flight Administration, the Administrator is a key contributor to the smooth operation of crew services and departmental communication. Key Responsibilities Administrative & Data Support Maintain and update crew databases, spreadsheets, and portal information (new hires, resignations, terminations, fleet changes, domiciles, tail numbers). Assist the Manager with monthly archiving of seniority lists, IOE tracking, PRIA files, NDR alerts, DASSP updates, and background data entry. Support Known Crewmember (KCM) program by updating databases, processing badge activations, and coordinating cabin server KCM processes. Payroll & Benefits Assistance Prepare payroll inputs for review by the Manager, including upgrades, stipends (IP/CP/Mentor), and attrition tracking. Assist in monitoring vacation bidding, LOA/STD/FMLA tracking, and FlyRight exclusions. Ensure timely collection of data for monthly payroll processing and report discrepancies to the Manager. Expense & Policy Support Audit expense reports in Concur, monitor parking rate updates, and correspond with crew regarding unreconciled transactions or late reports. Provide support to crew members with questions on policies, expenses, or administrative processes, escalating complex matters to the Manager. Departmental Communications Assist in preparing informational updates (fleet introductions, retirements, HIMS letters, Jury Duty Letters, Tailwinds photos, etc.). Support new hire presentations, onboarding data collection, and preparation of business cards. Coordinate with IT and Flight Admin on the return of company electronics. Project & Leadership Support Assist the Manager of Flight Administration with reporting, analytics, and tracking of key performance metrics. Support discipline related processes by maintaining records and preparing documentation under the Manager s direction. Help track open vacancies, bid awards, and crew movement data as directed. Qualifications Bachelor s degree in Aviation Management, Business Administration, or related field preferred; equivalent work experience accepted. Minimum 1 2 years of administrative or HR support experience, aviation industry exposure preferred. Strong Excel and data management skills. Excellent attention to detail, organizational skills, and ability to manage multiple tasks. Professional communication skills with ability to handle sensitive information discreetly.

Brief - Finance & Office Administrator The Finance & Office Administrator provides critical administrative and organizational support across finance, insurance, real estate transactions, corporate filings, and office operations. This role ensures accurate recordkeeping, smooth execution of administrative processes, and a professional, well-organized office environment. About Optima Optima is a privately held real estate firm with offices in Illinois and Arizona. For 47 years, Optima has been developing, designing, building and managing striking urban and suburban luxury residential communities. From the beginning, Optima aimed to reinvent housing by integrating the functions involved in new construction within one company. Optima controls and executes every aspect of the process in-house - development, design, construction, sales and management - for a dynamic system that offers greater focus and flexibility. Optima is committed to delivering extraordinary living through design, innovation, sustainability and management. Responsibilities Finance & Accounting Support File and organize investment statements, life insurance correspondence, and other financial records. Assist Contract Administrator with processing: Entering pre-approved construction and development invoices into Timberline and Yardi. Requesting W-9s and setting up new vendors in Timberline and Yardi. Logging new liens and managing lien waiver correspondence with subcontractors. Demonstrated proficiency in Microsoft Excel for financial tracking, data analysis, and reporting. Insurance Administration Support application processes for corporate, construction, and property insurance programs. File and maintain insurance correspondence. Real Estate Transactions Provide administrative support for condominium sales, including: Tracking buyer deposits and upgrade funds. Assisting in closing coordination with Optima's real estate sales team and title companies. File and maintain real estate tax correspondence. Create and maintain updated tax payable lists for each installment. Corporate Governance Administer corporate minute books and filings. Coordinate with registered agent on annual report filings and related requirements. Process registered agent invoices. Office Administration Greet visitors and answer occasional phone calls. Coordinate daily office operations to ensure an organized, professional workspace. Partner with offsite Office Manager to manage supplies and vendor relationships. Coordinate facility maintenance and service providers. Support HR and IT in onboarding new employees (workspace setup, access, supplies). Manage daily mail (open, sort, scan, distribute, and post as needed). Stock office printers and kitchen supplies. Support occasional offsite tasks as needed, with a primary focus on core office coordination. Provide in-person support for tasks requiring onsite attention. Qualifications Prior administrative or finance-related experience preferred. Strong organizational skills with attention to detail and accuracy. Familiarity with accounting or property management software (Yardi, Timberline) a plus. Ability to manage multiple priorities with discretion and professionalism. Strong written and verbal communication skills. Advanced proficiency in Microsoft Excel for financial tracking, data analysis, and reporting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Benefits At Optima, we believe benefits should be meaningful, competitive, and supportive of your whole life. As a team member, you'll enjoy: 100% Company-Paid Medical Plan Option 401k with Employer Match Paid Parental Leave Paid Time Off & Holidays A dynamic team environment Salary Range; $45,000 - $60,000 per year depending on experience.

Job DescriptionWe are calling all part time evening cleaners!!!!! If you are looking for a part-time job close to home, we are looking for you! At Environment Control we have a passion for quality with over 50 years of experience! We are looking for energetic cleaners for commercial facilities - offices, banks, libraries, & government buildings - in the Celina/Coldwater area. Basic cleaning tasks - empty trash, dust, wipe down & sanitize surface areas, sweep, vacuum, and mop. Great job for individuals looking to supplement their income. This is also a great way to get paid to exercise! SCHEDULE: Multiple Routes Available - M-F, MWF, TTrSa, etc… Hours: 2-4 per Evening (10-20 per week) - based on assigned route. Flexible Starting Time - Start anytime between 6p-9pm Perks $50 Bonus after working 90 days Paid Training Paid Travel time between accounts Work Independently Earn Cash & Swag with our Employee Referral Program Advancement Opportunities in Pay and Position Feel free to reach out with questions! Call or text Kya at ************ Powered by JazzHR tdoly Y9PrT

We are looking for an Office Worker to perform various customer service and administrative tasks to support our offices. You will undertake a variety of activities in the office ranging from running the customer service area (Western Union, Lottery, Bill Payment, etc.) to basic monetary reports. An effective Office Worker has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures. Responsibilities include: ***Effectively and efficiently provide excellent customer service. Most of an Office Worker's time will be spent at the customer service counter to help check out guests, do Western Union transactions and Bill Payments, sell lottery and money orders, or provide refunds. Answer the phone to take messages or redirect calls to appropriate colleagues Utilize office appliances such as photocopier, printers, etc., and computers for word processing, spreadsheet creation, etc. Undertake basic bookkeeping tasks such as verifying money, reconciling tills, and preparing deposits. Perform other office duties as assigned by the Store Manager or Office Manager ***Office Workers are additionally responsible for the front-end operation in the absence of the Front-End Manager. This position is part-time or full-time with comparable pay. You must be able to work nights and weekends.

DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Cleveland, Emerald Pkwy Division: Air & Sea Job Posting Title: Administrative Specialist, Office Manager Time Type: Full Time Duties and Responsibilities Oversee day-to-day office activities as main point of contact in reception area, and keep management informed. Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists. Managing keycards, badges, and Envoy system for visitors. Maintaining training records, CW1 license records, assist with employee termination. Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions. Maintaining the office condition & order in storage rooms, arranging necessary repairs. Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required. Liaise with facility management vendors, including cleaning, catering and security services. Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Provide general support to visitors. Assist in the onboarding process for new hires and trainees, including mobile phones. Plan in-house or off-site activities, like parties, celebrations and conferences. Partner with HR to update and maintain office policies as necessary. General IT support to guide employees to the correct resource and process. Wellness ambassador for the Branch. Facilities security coordinator. Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment. Assist with branch participation with the Business Continuity Plan (BCP). QHSE program responsible if no other employee in the branch has been assigned. Educational background / Work experience Bachelor's degree in business administration, office management, or a related field is preferred. Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills. Skills & Competencies Strong organizational and multi-tasking abilities. Excellent communication and interpersonal skills. Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook). Attention to detail and problem-solving skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Function / Market & Industry Knowledge / Business Acumen / Processes Supervisory Responsibilities (if any) May involve working with administrative staff providing guidance, training, and performance feedback as needed. Preferred Qualifications Certification in office management or administrative support (e.g., Certified Administrative Professional). Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite). Knowledge of basic accounting principles for budget management. Language skills Fluent in English (verbal and written) Computer Literacy Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Familiarity with office management software for scheduling, document management, and communication. For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook. open/close Print Share on Twitter Share on LinkedIn Send by email

LABORATORY - OFFICE COORDINATOR I. BASIC FUNCTION a. The primary function is to support day-to-day operations of an industrial chemical quality control and environmental testing laboratory. The laboratory is owned by and is adjacent to Canal Terminal Company (CTC). The coordination of efforts with the terminal is a primary function. II. RESPONSIBILITIES a. Receptionist for the laboratory: answer phones, record and communicate messages from and for customers, vendors, and coworkers. Monitor and act upon emails from coworkers, customers and vendors. b. Retrieve and distribute postal mail as needed. c. Maintain and order office and breakroom supplies, as needed. Order laboratory supplies as specified by laboratory personnel. Code purchased items for accounting. d. Receive supplies, including chemicals requiring filing of SDS and/or COA documentation. e. Perform annual chemical inventory, with assistance from the Chemists. f. Receive and log in environmental samples brought to the lab by customers and by the Sampling Technician. Perform and document sample temperature measurements, verify that all sample documentation and sample labeling are complete and accurate. Follow up on omissions and/or corrections as needed. g. Organize and prepare sample bottles with proper labels and preservatives. h. Keep customer documentation current regarding contacts, sampling requirements, and testing requirements. i. Communicate sampling schedules and requirements to the Sampling Technician (for environmental samples) and to the terminal operators (for CTC samples) and follow up to verify completion. Communicate schedule changes to accommodate holidays. j. Package and prepare for shipping samples to be delivered to CTC customers and external laboratories. Record test results from external laboratories. k. Perform and document regular safety equipment inspections, e.g. fire extinguishers, emergency lights, laboratory exhaust hood flow rates, etc. Coordinate with safety inspection contractors when necessary. Maintain supplies in the first aid cabinets. l. Assist with washing of laboratory glassware as needed and available. m. Communicate relevant information to and from other departments in the company. Attend weekly meetings with office staff from other departments. n. Work Monday through Friday, 8:00 AM to 5:00 PM schedule. Other 1. Perform other duties as required and directed by the Director of Terminal Services or Terminal Operations Manager. 2. Carry out the Business Philosophy, Code of Conduct, and Mission of Canal Barge Company, Inc. III. EXPERIENCE AND EDUCATION a. An Associate or Bachelor's degree is preferred. A highly capable individual with a high school diploma or GED, and with at least two years' experience in a professional workplace may qualify. Must possess or be able to obtain Transportation Worker Identification Credential (TWIC). b. Must be fluent in spoken and written English language. Must be able to compose written communication using proper grammar and spelling. c. Must have intermediate computer skills using MS Office applications on a MS Windows platform, including Word, Excel, Outlook, and Teams. d. Must be very well organized, detail orientated, have good time management skills and be able to communicate precisely. e. Knowledge of basic chemistry at a high school level, for purposes of understanding chemical classifications and names would be helpful. IV. RELATIONSHIP a. The Office Coordinator reports to the Laboratory Manager. b. Requests falling within the listed responsibilities will be made by laboratory staff and will be expected to be fulfilled unless there are extenuating circumstances and communicated to the Laboratory Manager. c. The Chief Chemist will have oversight of the Office Coordinator when the Laboratory Manager is unavailable. d. The Office Coordinator will communicate and coordinate the sampling schedule to the Sampling Technician. V. PHYSICAL REQUIREMENTS a. Physical requirements of the job include sitting for long periods of time and extensive computer work. Shipping/receiving responsibilities will require the ability to lift and carry up to 50 lbs. for short distance. Canal Barge Company and its subsidiaries are Equal Opportunity Employers - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

R.A.S. Logistics is a leader in the logistics industry providing final mile delivery services and we continue to grow thanks to the experience and excellent customer service of our staff. We are currently recruiting for an Office Administrator in our Neenah, WI. Position Summary: The Logistics Office Administrator is responsible for coordinating daily driver schedules, managing delivery routes, and ensuring timely, accurate communication between drivers, customers, and internal teams. This role plays a critical part in maintaining operational efficiency, resolving delivery issues, and ensuring compliance with company and regulatory requirements. (Logistics Dispatch Office Administration Preferred) Key Responsibilities: Schedule, assign, and monitor daily delivery routes for drivers to ensure timely and accurate deliveries. Serve as the primary point of contact for drivers, addressing questions, route changes, and delivery updates. Communicate proactively with customers regarding delivery status, delays, or special instructions. Maintain accurate dispatch logs, driver records, and delivery documentation in company systems. Coordinate with warehouse staff to ensure orders are staged and ready for dispatch. Monitor GPS tracking systems to ensure efficient route management and compliance with driving hours. Address and resolve operational issues quickly to minimize disruptions. Assist in onboarding new drivers, including providing route training and ensuring completion of necessary forms. Support compliance with DOT and safety regulations by maintaining accurate records and reporting requirements. Prepare and submit operational reports to management as required. Qualifications: High school diploma or equivalent Previous experience in dispatch, logistics, or transportation administration required. Strong organizational and multitasking skills with attention to detail. Excellent communication and problem-solving abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and dispatch/logistics software. Ability to work effectively in a fast-paced, high-pressure environment. Knowledge of DOT regulations and transportation compliance is a plus. Work Environment: Office-based role with frequent communication with drivers, customers, and warehouse staff. May require occasional overtime or weekend work to meet operational needs. Physical Requirements: Ability to sit and work at a computer for extended periods. Light lifting of office materials and supplies may be required. Office Administrator benefits include the following. Excellent base wage Insurance available 1 st of month after 30 days; Retirement plan available 1 st of month after 90 days; Retirement match provided after 1 year Affordable Medical, Dental and Vision Insurance. Company provided life insurance and additional voluntary life insurance available. Company provided short and long term disability. Excellent 401k match of 100% on first 3% then 50% on next 2% R.A.S. Logistics is proud to be an Equal Opportunity employer.

R.A.S. Logistics is a leader in the logistics industry providing final mile delivery services. We are currently recruiting for an Office Administrator in our Richmond VA facility. R.A.S. partners with multiple name brand companies in diverse markets and we pride ourselves on exceeding customer expectations. Office Administrator responsibilities include but are not limited to the following. Maintain organization of the office and delivery documents Assist where needed with office tasks Contact Will-Call customers and notify of product availability Adjust customer deliveries when required Assemble route paperwork Communicate with delivery teams Office Administrator requirements include the following. Ability to remain professional and courteous with customers and co-workers Excellent verbal and written communication skills Exceptional team player with the confidence and integrity to earn customer and internal confidence quickly Previous customer service experience preferred Knowledge of Microsoft Office and Windows based applications Strong organizational skills Flexibility to work additional hours, if needed Office Administrator benefits include the following. Excellent base wage Insurance available 1 st of month after 30 days; Retirement plan available 1 st of month after 90 days; Retirement match provided after 1 year Affordable Anthem BCBS Medical, Dental and Vision Insurance. Company provided life insurance and additional voluntary life insurance available. Company provided short and long term disability. Excellent 401k match of 100% on first 3% then 50% on next 2% R.A.S. Logistics is proud to be an Equal Opportunity employer.

We are looking for an Office Worker to perform various customer service and administrative tasks to support our offices. You will undertake a variety of activities in the office ranging from running the customer service area (Western Union, Lottery, Bill Payment, etc.) to basic monetary reports. An effective Office Worker has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures. Responsibilities include: ***Effectively and efficiently provide excellent customer service. Most of an Office Worker's time will be spent at the customer service counter to help check out guests, do Western Union transactions and Bill Payments, sell lottery and money orders, or provide refunds. Answer the phone to take messages or redirect calls to appropriate colleagues Utilize office appliances such as photocopier, printers, etc., and computers for word processing, spreadsheet creation, etc. Undertake basic bookkeeping tasks such as verifying money, reconciling tills, and preparing deposits. Perform other office duties as assigned by the Store Manager or Office Manager ***Office Workers are additionally responsible for the front-end operation in the absence of the Front-End Manager. This position is part-time or full-time with comparable pay. You must be able to work nights and weekends.

Dohrn Transfer is a leading Midwest LTL Carrier providing less-than-truckload, truckload, and value-added services throughout our 10-state service area. Join our team and become a part of our new growth and bright future. We offer competitive salary and a great benefit package in an exciting, rewarding industry. Dohrn is seeking a Full Time Office Assistant at our Ankeny, IA Terminal! Pay is $18.00/Hour Hours: Monday - Friday, 7:30AM - 4:00PM Benefits: Health/Vision/Dental insurance, 401k matching, life insurance, short/long term disability and more. POSITION SUMMARY: Review, organize and maintain onboarding, enter payroll & PTO, training, safety compliance and office administrative tasks. Responsibilities ESSENTIAL DUTIES: Source and screen leads, schedule interviews for the terminal manager Enter payroll and PTO time for hourly workforce Administer New Employee Orientation and complete the digital onboarding process for all local hires Communicate with both internal and external customers on a wide range of issues. These Include, but are not limited to, freight charges, pickups, tracing, and POD's. Maintain databases for regulatory compliance, physical certificates, driver license identification, and random drug testing Able to react to change productively and handle other essential tasks as assigned Set up pre-employment testing appointments for new candidates Send rejection letters to leads/applicants/candidates as needed Enter and maintain data in multiple databases and HRMS software system Assist and actively participate in meetings as required Administer multiple duties simultaneously Maintain confidentiality at all times Work in a positive, supportive, and cooperative way at all times Perform other duties as needed Qualifications MINIMUM REQUIREMENTS: High School completion or equivalent Computer skills including Microsoft Office Data entry, 10-key and typing experience Detail-oriented, organized Good communication skills- verbal and written Excellent customer service skills Problem solver, self-motivated Ability to multi-task in a fast-paced environment and react to change productively Ability to work in a team as well as individually Excellent attendance WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Primarily sedentary work, which involves sitting most of the time May be occasionally required to exert up to 10 pounds of force and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects The general office environment is favorable; Lighting and temperature are adequate, and there are minimal hazardous or unpleasant conditions caused by noise, dust, etc; Visual Acuity including regular use of items including a computer screen or monitor Manual dexterity is regularly required including fingering, grasping, and typing; manual dexterity includes repetitive motion of the wrists, hands, and fingers Talking and hearing required to communicate with and listen to others to share or receive information; May be occasionally exposed to noise including telephone, office machinery, and conversations of others Dohrn Transfer Company, LLC is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity or expression, national origin, geographic background, physical and/or mental disability, protected veteran status, or any other classification protected by applicable law. Pay Range USD $18.00 - USD $19.57 /Hr.

PRINCIPAL ACCOUNTABILITIES: Generate, track, and complete all necessary subcontracts, purchase orders, bonds, and other project functions, including but not limited to, change orders. Be familiar with state construction requirements and lien procedures. Maintain project documents within the Contract Manager Software, standardized filing system, and server. Answer calls from vendors and/or clients. Gather and assemble supporting documents for Project Manager, including time cards, per diem, and other necessary project documentation. Manage project requirements, including cost tracking, as needed. Participate in meetings, taking and publishing necessary minutes. Process project close out documents. Track, manage, and process purchase orders and invoices as necessary. Complete all necessary accounts receivable invoicing. Other general office and clerical duties as needed. QUALIFICATIONS FOR SUCCESS: Strong organizational skills with the ability to prioritize responsibilities with limited supervision. Basic understanding of necessary accounting principles and processes. Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination. Detail-oriented, self-motivated, and have at least three to five years' experience in a construction environment. Extensive use of Microsoft Office. Knowledge of general office procedures, and excellent oral and written communication skills. Must have the ability to resolve problems efficiently. Proficient in copying/moving files and creating directories in a Windows environment. Attention to detail and math skills are essential.

Scan Global Logistics is a leading freight forwarding company, specializing in providing comprehensive logistics solutions to clients across various industries. At the core of our DNA is a ‘can-do-attitude' and the willingness to always walk the extra mile to find the right logistic solution whether by road, rail, ocean, air or any other modes of transportation. Our culture is based on our four virtues: respect, integrity, entrepreneurship and fun. This is a direct hire, full time, on-site position based in Torrance, CA . SGL is seeking a proactive and organized Office Administrator to support day-to-day administrative operations across our Los Angeles and San Francisco offices. The ideal candidate will be based in our Torrance office and will provide essential support to multiple departments, including Operations, Warehouse, and Dispatch. Job Responsibilities: Provide administrative and clerical support to various departments, including Operations, Warehouse, and Dispatch teams. Place and track orders for office supplies, ensuring all office locations are adequately stocked and organized. Request and distribute Scan Gear for staff, ensuring both new and current employees receive items such as ID badges, t-shirts, hoodies, caps, pens, and notebooks. Maintain overall office upkeep, including cleanliness, functionality, and readiness for daily operations. Review incoming invoices, submit them to the appropriate managers for approval, and coordinate payment through the Accounts Department. Approve invoices in Concur and follow up with vendors as needed to ensure timely payments. Manage recurring payments, including rent and utility bills (electricity, gas, internet, etc.), and communicate with the Accounts team to ensure billing accuracy. Serve as the primary point of contact for office vendors and service providers. Maintain and update the Office Outlook Calendar, including PTO tracking, staff birthdays, and internal events. Assist with planning and organizing employee engagement events such as birthdays, holiday party, and other office celebrations. Provide general office support as needed to ensure a smooth and efficient work environment. Collaborate closely with both SFO and LAX team members to ensure smooth operations. Efficiently resolve issues within department, ensuring seamless operations. Escalate complex problems to management when necessary. Perform any other duties assigned by the Management, contributing to the overall success of the company. Follow all company policies and procedures related to safety and operations. Qualifications/ Requirements: Minimum 2 years of experience in office administration, administrative support, or a related role. Proficiency in Microsoft Office Suite (especially Outlook, Excel, and Word). Familiarity with Concur or similar expense and invoice management platforms is a plus. Strong organizational and time management skills. Excellent verbal and written communication skills. Ability to multitask and prioritize in a fast-paced environment. Strong attention to detail to ensure accuracy in documentation and processes Consistent, reliable, and punctual attendance for all scheduled shifts. Physical Requirement: Able to lift up to 50lbs repetitively during each shift Able to stoop, stretch, twist, bend, etc Consistent, reliable, and punctual attendance for all scheduled shifts Work authorization/security clearance requirements: Must be eligible to work in the United States Must pass TSA eligibility screening Job Types: Full Time Salary: $24.00 - $26.00 per hour Expected hours: 40 per week Work Location: On-site Benefits: 401(k) Health Insurance Dental insurance Vision Insurance Employee assistance program Life insurance Short Term Disability Insurance Long Term Disability Insurance Paid Time Off Tuition Reimbursement

Scan Global Logistics is a leading freight forwarding company, specializing in providing comprehensive logistics solutions to clients across various industries. At the core of our DNA is a ‘can-do-attitude' and the willingness to always walk the extra mile to find the right logistic solution whether by road, rail, ocean, air or any other modes of transportation. Our culture is based on our four virtues: respect, integrity, entrepreneurship and fun. This is a direct hire, full time, on-site position based in Torrance, CA. SGL is seeking a proactive and organized Office Administrator to support day-to-day administrative operations across our Los Angeles and San Francisco offices. The ideal candidate will be based in our Torrance office and will provide essential support to multiple departments, including Operations, Warehouse, and Dispatch. Job Responsibilities: Provide administrative and clerical support to various departments, including Operations, Warehouse, and Dispatch teams. Place and track orders for office supplies, ensuring all office locations are adequately stocked and organized. Request and distribute Scan Gear for staff, ensuring both new and current employees receive items such as ID badges, t-shirts, hoodies, caps, pens, and notebooks. Maintain overall office upkeep, including cleanliness, functionality, and readiness for daily operations. Review incoming invoices, submit them to the appropriate managers for approval, and coordinate payment through the Accounts Department. Approve invoices in Concur and follow up with vendors as needed to ensure timely payments. Manage recurring payments, including rent and utility bills (electricity, gas, internet, etc.), and communicate with the Accounts team to ensure billing accuracy. Serve as the primary point of contact for office vendors and service providers. Maintain and update the Office Outlook Calendar, including PTO tracking, staff birthdays, and internal events. Assist with planning and organizing employee engagement events such as birthdays, holiday party, and other office celebrations. Provide general office support as needed to ensure a smooth and efficient work environment. Collaborate closely with both SFO and LAX team members to ensure smooth operations. Efficiently resolve issues within department, ensuring seamless operations. Escalate complex problems to management when necessary. Perform any other duties assigned by the Management, contributing to the overall success of the company. Follow all company policies and procedures related to safety and operations. Qualifications/ Requirements: Minimum 2 years of experience in office administration, administrative support, or a related role. Proficiency in Microsoft Office Suite (especially Outlook, Excel, and Word). Familiarity with Concur or similar expense and invoice management platforms is a plus. Strong organizational and time management skills. Excellent verbal and written communication skills. Ability to multitask and prioritize in a fast-paced environment. Strong attention to detail to ensure accuracy in documentation and processes Consistent, reliable, and punctual attendance for all scheduled shifts. Physical Requirement: Able to lift up to 50lbs repetitively during each shift Able to stoop, stretch, twist, bend, etc Consistent, reliable, and punctual attendance for all scheduled shifts Work authorization/security clearance requirements: Must be eligible to work in the United States Must pass TSA eligibility screening Job Types: Full Time Salary: $24.00 - $26.00 per hour Expected hours: 40 per week Work Location: On-site Benefits: 401(k) Health Insurance Dental insurance Vision Insurance Employee assistance program Life insurance Short Term Disability Insurance Long Term Disability Insurance Paid Time Off Tuition Reimbursement

We are a growing and dynamic organization in Reno, committed to creating an efficient, organized, and positive workplace. Our Office Assistants are integral to maintaining smooth operations and supporting various departments with essential administrative tasks. Job Description: We are looking for reliable and proactive Office Assistants to join our team. Whether you're seeking a full-time role with a structured training program or part-time hours to fit your schedule, we have the perfect opportunity for you! Key Responsibilities: Manage and organize office documents, files, and supplies. Answer and direct phone calls, emails, and other inquiries. Support the preparation of reports, memos, and correspondence. Assist in scheduling meetings and maintaining calendars. Greet visitors and provide excellent customer service. Perform general office duties, including data entry and recordkeeping. Collaborate with team members to ensure efficient office operations. What We Offer: Full-Time Training Program: Comprehensive support to set you up for success. Competitive hourly pay. Flexible scheduling for part-time positions. A welcoming and team-oriented work environment. Opportunities for career growth and development. Requirements: High school diploma or equivalent; additional qualifications are a plus. Strong organizational and multitasking skills. Basic computer proficiency (Microsoft Office Suite). Excellent verbal and written communication skills. Friendly and professional attitude. Previous office or administrative experience is helpful but not required. How to Apply: If you're organized, dependable, and eager to contribute to a thriving team, we'd love to hear from you!