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Program Administrator

All Native Group
Arlington, VA
Arlington, VA, USA

Req #4271

Thursday, October 21, 2021

**Summary**

ANG seeks Program Administrator to support Deputy Director for Resource Management (RM), Office of the Executive Director (EX), Human Resource Management Division (HR) is responsible for providing the full range of human resource/personnel services for federal government, including recruitment, staffing, position management, performance management, employee relations, work force diversity, and employee benefits.

The Human Resources (HR) Assistant's roles are supportive in the areas of personnel action processing, Entry-On-Date, (EOD) Orientation, The Pathway Students Programs, and Benefits. The contractor also supports the HR Specialists in delivering HR services supporting recruitment and placement, human resource development, conducts research, provides technical answers to inquiries from employees and officials related to specialty area(s). The contractor also contacts individual employees or supervisors to resolve questions before processing final actions; provide information on HR systems processes and procedures, brochures, responsible for processing and documenting HR actions for a wide variety of employee categories that involve different forms, authorities, action codes, and different regulatory authorities or additional pay systems, and considers content, accuracy, and adequacy of documents submitted.

**Essential Functions** -

+ Assist the HR Specialist with processing personnel actions and contract actions. Conduct Entry on Duty (EOD) for new hires and process check-outs for employees separating from the bureau. Assist the HR Specialist with recruitment actions.

+ Verifies with Global Employment Management System (GEMS) on a daily basis that actions were processed without error; and distributes the Notification of Personnel Action (SF-50) to employees.

+ Creates Official Personnel Folders and ensures that the documents are filed on the correct side of the folder by referencing the Guide to Personnel Recordkeeping. Recommends processes to improve the efficiency/accuracy of personnel processing operations.

+ Advises employees on myriad aspects and inquiries in reference to the Federal Employee Benefits and Personal Services Contractors Benefits, Leave transfer/leave bank program, awards, , etc.

+ Generates, compiles, and retrieves data and statistics for use in producing correspondence, memoranda, forms, reports, etc.

+ As required, produces a variety of documents in draft or final form utilizing common HR terminology, and

**Competencies**

+ Knowledge of a broad range of HR policies, rules, procedures, and operations, such as benefits, staffing and recruitment, etc., in order to perform a wide variety of interrelated and/or non-standard HR support work; determine the appropriateness and legality of requests for personnel actions, hiring of experts and consultants, conversions from Civil Service and Foreign Service, Excepted and Competitive Service appointments, pay plans, coordinate, develop facts, and/or resolve support problems in one or more HR Specialties; make presentation in various settings, such as on-boarding sessions; troubleshoot and resolve minor complaints or problems that are not readily explained; and advise customers on procedural requirements.

+ Knowledge of current HR personnel database systems to process personnel actions; prepare justifications/ explanations for coding actions; and query, retrieve and analyze information in order to complete assignments.

+ Ability to use personal computers with office applications to perform operations or to prepare complex documents containing tables or graphs; and use online HR resources to obtain information accessible over the internet, as needed.

+ Ability to use analytical and evaluative techniques to assess program and project efficiency and effectiveness and to assist in the preparation of management reports.

+ Ability to provide efficient services to support various staff members, priorities, commitments, and program goals.

+ Ability to use judgment and to show confidence and poise needed to communicate effectively, both orally and in writing, with key level management officials and the federal government, as well as employees and diverse Federal and non-Federal individuals and groups at all levels.Experience and capabilities in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Access).

+ Knowledge of proper English grammar, spelling, punctuation, capitalization, and syntax, is required and familiarity with DOS and office style guidance is a plus.

+ Skill in using the telephone and in conducting conversations with a variety of callers, including individuals both inside and outside of the organization and at a wide range of organizational levels.

+ Skill in proof reading and correcting errors in correspondence and documents reviewed for signature or approval by higher level officials in various offices; skill in text editing on word processing equipment, and in exercising independent judgment in the use of such equipment for maximum efficiency; and ability to assist others in the use of word processing equipment and in formatting and organizing various types of documents.

**Supervisory Responsibility**

None required for this position

**Work Environment**

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

**Physical Demands**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the time.

• Occasionally moves about inside the office to access file cabinets, office machinery, etc.

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

• Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.

• Frequently moves standard office equipment up to 25 pounds.

• Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m.

**Travel**

Minimal to no travel required for this position.

**Experience**

Four years of experience

**Education**

Bachelors degree

and/or f

our years of experience

**Additional Eligibility Qualifications**

**Security Clearance**

Secret Clearance

**AAP/EEO Statement**

All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference

may be extended to persons of Indian descent in accordance with applicable laws.

**Other Duties**

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties,

responsibilities and activities may change at any time with or without notice.

**Other details**

+ Job Family Administrative and facilities Services

+ Pay Type Salary

Apply Now

+ Arlington, VA, USA
New
4d ago

Program Administrator

Ho Chunk
Arlington, VA
ANG seeks Program Administrator to support Deputy Director for Resource Management (RM), Office of the Executive Director (EX), Human Resource Management Division (HR) is responsible for providing the full range of human resource/personnel services for federal government, including recruitment, staffing, position management, performance management, employee relations, work force diversity, and employee benefits.

The Human Resources (HR) Assistant's roles are supportive in the areas of personnel action processing, Entry-On-Date, (EOD) Orientation, The Pathway Students Programs, and Benefits. The contractor also supports the HR Specialists in delivering HR services supporting recruitment and placement, human resource development, conducts research, provides technical answers to inquiries from employees and officials related to specialty area(s). The contractor also contacts individual employees or supervisors to resolve questions before processing final actions; provide information on HR systems processes and procedures, brochures, responsible for processing and documenting HR actions for a wide variety of employee categories that involve different forms, authorities, action codes, and different regulatory authorities or additional pay systems, and considers content, accuracy, and adequacy of documents submitted.
Essential Functions-

* Assist the HR Specialist with processing personnel actions and contract actions. Conduct Entry on Duty (EOD) for new hires and process check-outs for employees separating from the bureau. Assist the HR Specialist with recruitment actions.
* Verifies with Global Employment Management System (GEMS) on a daily basis that actions were processed without error; and distributes the Notification of Personnel Action (SF-50) to employees.
* Creates Official Personnel Folders and ensures that the documents are filed on the correct side of the folder by referencing the Guide to Personnel Recordkeeping. Recommends processes to improve the efficiency/accuracy of personnel processing operations.
* Advises employees on myriad aspects and inquiries in reference to the Federal Employee Benefits and Personal Services Contractors Benefits, Leave transfer/leave bank program, awards, , etc.
* Generates, compiles, and retrieves data and statistics for use in producing correspondence, memoranda, forms, reports, etc.
* As required, produces a variety of documents in draft or final form utilizing common HR terminology, and

Competencies

* Knowledge of a broad range of HR policies, rules, procedures, and operations, such as benefits, staffing and recruitment, etc., in order to perform a wide variety of interrelated and/or non-standard HR support work; determine the appropriateness and legality of requests for personnel actions, hiring of experts and consultants, conversions from Civil Service and Foreign Service, Excepted and Competitive Service appointments, pay plans, coordinate, develop facts, and/or resolve support problems in one or more HR Specialties; make presentation in various settings, such as on-boarding sessions; troubleshoot and resolve minor complaints or problems that are not readily explained; and advise customers on procedural requirements.
* Knowledge of current HR personnel database systems to process personnel actions; prepare justifications/ explanations for coding actions; and query, retrieve and analyze information in order to complete assignments.
* Ability to use personal computers with office applications to perform operations or to prepare complex documents containing tables or graphs; and use online HR resources to obtain information accessible over the internet, as needed.
* Ability to use analytical and evaluative techniques to assess program and project efficiency and effectiveness and to assist in the preparation of management reports.
* Ability to provide efficient services to support various staff members, priorities, commitments, and program goals.
* Ability to use judgment and to show confidence and poise needed to communicate effectively, both orally and in writing, with key level management officials and the federal government, as well as employees and diverse Federal and non-Federal individuals and groups at all levels. Experience and capabilities in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Access).
* Knowledge of proper English grammar, spelling, punctuation, capitalization, and syntax, is required and familiarity with DOS and office style guidance is a plus.
* Skill in using the telephone and in conducting conversations with a variety of callers, including individuals both inside and outside of the organization and at a wide range of organizational levels.
* Skill in proof reading and correcting errors in correspondence and documents reviewed for signature or approval by higher level officials in various offices; skill in text editing on word processing equipment, and in exercising independent judgment in the use of such equipment for maximum efficiency; and ability to assist others in the use of word processing equipment and in formatting and organizing various types of documents.

Supervisory Responsibility

None required for this position

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

* Must be able to remain in a stationary position 75% of the time.
* Occasionally moves about inside the office to access file cabinets, office machinery, etc.
* Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
* Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
* Frequently moves standard office equipment up to 25 pounds.
* Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m.

Travel

Minimal to no travel required for this position.

Experience

Four years of experience

Education

Bachelors degree and/or four years of experience

Additional Eligibility Qualifications

Security Clearance

Secret Clearance

AAP/EEO Statement

All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference

may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties,

responsibilities and activities may change at any time with or without notice.

Other details

* Job Family Administrative and facilities Services
* Pay Type Salary

Apply Now

* Arlington, VA, USA
New
3d ago

Program Admin (Full Performance)

Bae Systems
McLean, VA
BAE Systems, a top-ten prime contractor to the U.S. Department of Defense, enables the U.S. government to transform data into intelligence and provides engineering, integration and sustainment support for critical military platforms and systems. Intelligence & Security provides services and products to the Department of Defense, government, federal law enforcement officials, and troops deployed around the world.

At BAE Systems, we promote a strong, collaborative culture and provide our employees with the tools, skills and training they need to succeed. We are all about trust, camaraderie and a shared ambition to lead the world in defense technologies and national security services. We offer flexible work environment to support the balance in your life and keep you performing at your best. Be a part of a company that is part of the community; driven to improve our future and protect our freedom.

Are you a dynamic, detail-oriented individual with exceptional management, communication, and interpersonal skills? The chosen candidate will have the opportunity to step into a role that will lead all aspects of program administration ranging from obtaining system access requests to managing program calendars and schedules. We are looking for experienced Program Admin to join our technology-based program supporting a key government customer. This program will deliver engineering services for network infrastructure as well as sophisticated enterprise computing infrastructure including end-point devices, data center hosted servers, multi-Cloud services as well as virtualized applications, and storage systems. Enterprise Computing Engineering services include modern application technology including containerized solutions with orchestrated workflow that function both on customer premise, and via remote Cloud services. Network infrastructure engineering services are comprised of core infrastructure, voice and video engineering, field engineering, application management and development for networks, network analytics, firewalls, network access controls and bandwidth service delivery. This is a fast paced, challenging, and career rewarding experience to recruit and develop provide top talent and solutions on one of the most complex and high profile programs within the government.
CBLT

**Required Education, Experience, & Skills**

The Program Admin will independently perform a wide range of functions and tasks, which require vision, leadership and proficiency in developing, explaining and supporting policy implementation. The skill of problem identification, analysis and resolution is central to the effective conduct of their activities as is the ability to work from an Agency perspective.

+ A minimum of 3 years relevant experience required. Bachelor s or Master s degrees are preferred.

+ Provides general or specialized administrative support to various offices and programs.

+ Experience in documentation planning and support, project administration, program management support, event planning and administration, mail services, records, and data input

+ Composes routine correspondence, documents, reports, orders, forms, etc., in support of site personnel as required

+ Locates and summarizes information and data from files and documents

+ May provide other administrative duties listed (scheduling and coordinating meetings, calendars and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations and papers; prepares routine correspondence in accordance with government standards; initiates trouble tickets and coordinating office moves.

+ Experience supporting the government

**Preferred Education, Experience, & Skills**

+ Knowledge of industry practices, techniques and standards. General application of concepts and principles.

+ Experience with Microsoft Office Suite and other Microsoft applications (Microsoft office suite, Adobe acrobat, and other general office software and equipment)

+ Problem Solving-Develops solutions to a variety of problems of moderate scope and complexity. Refers to policies and practices for guidance.

+ Good written and oral communication skills

+ Works independently

**Program Admin (Full Performance)**

**66869BR**

EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression
60d+ ago

Program Support Administrator

Exeter Government Services, LLC
Gaithersburg, MD
Required Education: Bachelor's Degree

Required Experience: 8+ years

Tasks:

To support the National Initiative for Cybersecurity Education (NICE), and the Information Security and Privacy Advisory Board (ISPAB) led by the National Institute of Standards and Technology (NIST), Exeter Government Services is seeking a candidate with the following qualifications:

+ Management:

+ Manage day-to-day task orders, which include communications, administration, logistics, procurement, staffing/recruitment, budgeting, finances, reporting, and property.

+ E nsure office financial objectives are met by preparing annual budgets, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.

+ Manage requirements and client objectives.

+ Publish the NICE eNewsletter

+ Develop content by f acilitating the collection, editing, and formatting of articles

+ Using a provided eNewsletter template, modify and update links per newsletter publication

+ Develop and collect metrics regarding eNewsletter impact and report on a quarterly basis

+ P rovide support to NIST and to the ISPAB

+ Attend ISPAB meetings and produce meeting minutes. Meetings are scheduled three times per year.

+ NICE Working Group and subgroup support. Help facilitate collaboration and coordinate actions related to its strategic directions. To facilitate and support the effective operation the candidate will:

+ Manage the NICE Working Groups who are focused on cybersecurity education, training, and workforce development, by scheduling, facilitating, coordinating, and managing tasks and actions

+ E stablish meeting agenda s with co-chairs and speakers

+ Remotely attend meetings and t ake meeting minutes

+ Increase coordination and collaboration. S ynthesize discussions and decisions from the working group meetings

+ Add and maintain member Google Groups and Google Drives

+ E valuate the effectiveness of working group logistics

Requirements:

+ The ideal candidate will have the following qualifications:

+ Experience supporting meetings technical in nature with the ability to transcribe.

+ Strong verbal and written communications skills with a customer-service focus and the ability to remain product ive, professional, and positive.

+ Strong organization skills.

+ Experience administering Google Groups and Google Drives.

+ Experience with Microsoft Office .

+ Experience with adapting to changing priorities and responding to ad hoc requests .

+ Experience in Drupal Content Management system as a Front-end developer .

+ Education and Experience:

+ This position requires 8 years of intensive and progressive experience in the applicable specialty field.

+ Minimum Education: A Bachelor's degree from an accredited college or university with a curriculum or major field of study which is closely related to the work to be automated, and/or in a computer science, information system, a physical science, engineering or a mathematics-intensive discipline.

+ Education and experience requirements may be substituted with:

+ A Master's Degree (in subjects described above) with applicable experience in a field closely related to the field applicable to the task order .

+ No degree and 10 years of intensive and progressive experienc e in the applicable specialty field.

+ An applicable certificate of training with 2 years undergraduate work can be considered equivalent to a Bachelor's degree.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
60d+ ago

Program Administrative Support (Mid)

Advanced Concepts and Technologies International
Arlington, VA
Ready to take ACTION in your career? Ready to launch your future forward with an organization certified as a Great Place to Work™? ACT I is seeking a Program Administrative Support in Arlington, Virginia! #ACTIinACTION #Hiring

ACT I in ACTION is all about taking bold, innovative actions to deliver for our customers and our workforce. Every day, members of the ACT I team drive creative solutions on the most challenging problems facing customers across the Aviation, Business Technologies, Homeland Security, and Intel Solutions sectors

At ACT I, our people make the difference. As Program Administrative Support, in the F-35 Joint Program Office, you will be trusted to work on support to military and civilian leadership and staff who are working on development, production, and sustainment of the F-35 5th generation fighter aircraft weapon system, which involves three US military services and multiple international cooperative partner nations and foreign military sales customers.
In this role, a typical day will include:

+ Providing administrative program management functions required to procure, render operational, and provide life cycle support of the F-35 Lightning aircraft weapon system on-site at the F-35 JPO or on-site at F-35 JPO field offices in support of the Director of Operations (DO)

+ Providing meeting support, resource tracking, correspondence, records management, document control, and other tasks as required

+ Coordinating and initiating communication requirements/requests to include setting-up video, teleconferences, audio visual/IT equipment, and software support

+ Providing onboarding life cycle support to the JPO onboarding lead, to include initiate, monitor, tracking and enforcement of timely action and completion of all requirements within previously established timelines.

+ Developing and maintain muster rosters, TDY/temporary additional duty (TAD) tracking document for the F-35 Teams personnel current and future travel requirements

WHAT YOU'LL NEED:

+ A minimum of two (2) years of total business process experience in either a DoD Weapon System Program Office or equivalent commercial setting

+ Previous experience developing and managing formal task management processes and toolsets is required

+ Demonstrated ability for oral and written communication with the senior levels of JPO leadership and management

+ Knowledge of or ability to acquire knowledge of DTS and MPS software systems

+ Knowledge of Air Force and Navy protocol for development of invitations and formal correspondence

+ An active Secret Security clearance is required.

WHAT ACT I CAN OFFER YOU:

+ Medical/Dental/Vision Insurance

+ Company Paid Life and AD&D Insurance

+ Company Paid Short-Term Disability

+ Health care flexible spending accounts

+ 401K

+ Paid Time Off

+ Paid Holidays

ACT I in ACTION is all about taking bold, innovative actions to deliver for our customers and our workforce. Every day, members of the ACT I team drive creative solutions on the most challenging problems facing customers across the Aviation, Business Technologies, Homeland Security, and Intel Solutions sectors. www.act-i.com/careers

ACT I is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

External Company Name: Advanced Concepts and Technologies International, LLC

Telecommute: Yes
New
5d ago

Program Administrative Support (Junior)

Act I
Arlington, VA
Introduction:

Program Administrative Support (Junior)

Ready to take ACTION in your career? Ready to launch your future forward with an organization certified as a Great Place to Work™? ACT I is seeking a Program Administrative Support in Arlington, Virginia! #ACTIinACTION #Hiring

ACT I in ACTION is all about taking bold, innovative actions to deliver for our customers and our workforce. Every day, members of the ACT I team drive creative solutions on the most challenging problems facing customers across the Aviation, Business Technologies, Homeland Security, and Intel Solutions sectors.

Overview / Job Responsibilities:

ACT I, our people make the difference. As Program Administrative Support, in the F-35 Joint Program Office, you will be trusted to work on support to military and civilian leadership and staff who are working on development, production, and sustainment of the F-35 5th generation fighter aircraft weapon system, which involves three US military services and multiple international cooperative partner nations and foreign military sales customers.

In this role, a typical day will include:

* Providing administrative program management functions required to procure, render operational, and provide life cycle support of the F-35 Lightning aircraft weapon system on-site at the F-35 JPO or on-site at F-35 JPO field offices in support of the Director of Operations (DO)
* Providing meeting support, resource tracking, correspondence, records management, document control, and other tasks as required
* Coordinating and initiating communication requirements/requests to include setting-up video, teleconferences, audio visual/IT equipment, and software support
* Providing onboarding life cycle support to the JPO onboarding lead, to include initiate, monitor, tracking and enforcement of timely action and completion of all requirements within previously established timelines.
* Developing and maintain muster rosters, TDY/temporary additional duty (TAD) tracking document for the F-35 Teams personnel current and future travel requirements

Minimum Qualifications:

WHAT YOU'LL NEED:

* A minimum of one (1) year of total business process experience in either a DoD Weapon System Program Office or equivalent commercial setting
* Previous experience developing and managing formal task management processes and toolsets is required
* Demonstrated ability for oral and written communication with the senior levels of JPO leadership and management
* Knowledge of or ability to acquire knowledge of DTS and MPS software systems
* Knowledge of Air Force and Navy protocol for development of invitations and formal correspondence
* An active Secret Security clearance is required.

Additional Information:

WHAT ACT I CAN OFFER YOU:

* Medical/Dental/Vision Insurance
* Company Paid Life and AD&D Insurance
* Company Paid Short-Term Disability
* Health care flexible spending accounts
* 401K
* Paid Time Off
* Paid Holidays

ACT I in ACTION is all about taking bold, innovative actions to deliver for our customers and our workforce. Every day, members of the ACT I team drive creative solutions on the most challenging problems facing customers across the Aviation, Business Technologies, Homeland Security, and Intel Solutions sectors. www.act-i.com/careers

ACT I is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
New
7d ago

Assistant Customized Programs Administrator

George Mason University
Fairfax, VA
Department Center for Global Education Alternate Department Description

Global Education Office
10d ago

Research Compliance/Program Administrator (IACUC/Animal Care & Use)

Joslin Diabetes Center
Remote
Under the supervision of the Director, Research Compliance/Assurance & Programs the Research (IACUC/Animal Care & Use) Compliance/Programs Administrator is responsible for ensuring Joslin's IACUC/Animal Care & Use Program adheres to federal, state and local regulations as well as institutional policy. The Administrator participates in the oversight of this program along with performing the day-to-day program specific responsibilities and processes. In the current environment, this role will allow for virtual interviewing as well as having the ability to begin remotely. Future remote work will be allowed on a schedule to be determined. COVID VACCINE INFORMATION, PLEASE READ: Along with our fellow health care organizations in the Longwood Medical Area and Greater Boston, all members of the Joslin workforce will be required (by October 31, 2021) to receive a COVID vaccine. The vaccine requirement holds true for Joslin employees who work fully remote and will be a condition of employment for all moving forward. Therefore, the successful candidate would have to provide proof of full vaccination prior to October 31, 2021. Responsibilities Under the oversight of the Director, Research Compliance/Assurance & Programs administers the institution's Institutional Animal Care and Use Committee (IACUC). Reviews all protocol applications and study material submitted to assure that all requirements for initial and/or annual review as required by the applicable regulations and policies are met prior to consideration by the Committee. For selected protocols, provides guidance to investigators and study staff. Determines level of review required (full committee/designated member review expedited) and coordinates the process of the proper review by the Committee. If eligible, as determined by the Institutional Official, may serve as an Alternate Voting Member of the IACUC for the Director, Research Compliance/Assurance & Programs and performs administrative reviews/approvals for minor changes to previously approved protocols. Trains and assists staff in the review process of the IACUC and in achieving appropriate actions as requested by the committee. Advises staff on the appropriate practices in conducting animal research at the institution and helps interpret and clarify federal regulations and institutional policies on animal research. Works with Animal Facilities staff and other Joslin departments (i.e. Safety, Facilities) to ensure compliance with the regulations for the humane care and use of animals in research and safety for all personnel involved in the use of animals for research. Participates in the required Semi-Annual Program Review and Facility Inspection. Drafts the Semi-Annual Report from the Review/Inspection and assists in the follow-up for the completion of any notes deficiencies noted during the Review/Inspection. Composes letters and memos on behalf of the IACUC, coordinating the actions of the Committee, corresponding with staff for the Committee. Responsible for all protocol review and/or meeting preparation activities. Maintains all records (databases and physical records) for the IACUC and assures they are accessible upon request to Committee members and authorized regulatory agencies. Involved in policy and procedure development/review and assists in the implementation of new/updated policies and procedures. May present selected sessions/modules at the institution-wide education program to all staff involved in animal research to meet regulatory requirements. Assists in curriculum planning. Responsible for the some aspects for the post-approval monitoring/auditing of animal research to ensure compliance federal, state and local regulations as well as institutional policy, including periodic walk-throughs of the Animal Facilities/labs where animal work may be conducted. As needed, the Research (IACUC/Animal Care & Use) Compliance/Program Administrator may also participate in the administration of other Research Compliance/Programs activities (i.e. Responsible Conduct of Research Program). Other duties as assigned. Qualifications Bachelor's degree in a related area or two or more years related experience in an academic research environment (preferably in health care). 2-3 years of experience in an academic research environment, working the IACUC and/or within a research setting with a strong preference for regulatory oversight. Certified IACUC Administrator Professional (CPIA) is preferred (or eligible for certification). Current knowledge of federal, state, and local regulations pertaining to the conduct of research and research compliance, such as DHHS, OLAW, and USDA Outstanding written and oral communication skills Excellent organizational and interpersonal skills. Strong problem solving skills Ability to perform multiple tasks with a high level of accuracy and attention to detail Ability to work independently in a team-oriented environment Ability to meet deadlines with competing priorities Ability to exercise sound judgment and initiative in collecting technical information from a wide variety of sources Ability to maintain confidentiality with tact and discretion and be able to interpret and apply ethical principles to daily work
New
1d ago

County Programs Administrator

State of Colorado
Remote or Denver, CO
Department Information

STATE OF COLORADO RESIDENCY REQUIRED

NOTE: This announcement may be used to fill multiple openings.

The Department of Health Care Policy & Financing (HCPF) oversees and operates Health First Colorado (Colorado's Medicaid Program), Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

We are looking for a County Programs Administrator to join our County & Tribal Relations team!

As part of the State of Colorado, HCPF offers a competitive benefits package:

* PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans

* Medical, Dental, and Vision insurance coverage

* Automatic Short-Term and Optional Long-Term Disability Coverage

* Life and AD&D Insurance

* Flexible Spending Accounts (FSAs)

* Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)

* 10 Paid Holidays Annually and Accrued Annual and Sick Leave

* Accrued Sick Leave for State of Colorado Temporary Employees

* Flexplace and Flextime work arrangements

* Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.

* Discounted RTD EcoPass.
* Reduced college tuition through CSU Global.

The ongoing COVID-19 pandemic has impacted how and where we do our work. We currently work remotely but in the future, we anticipate this position will work from the office on certain days, possibly full-time, or as part of a hybrid model with in-office and remote work.

The County and Tribal Relations team is part of the Department's Policy, Communications, & Administration (PCA) office. Staff regularly represent the Department to county and community partners and conduct outreach to local community partners including county departments of human/social services and Boards of County Commissioners, local public health, Tribal governments, other state agencies and government commissions, Connect for Health Colorado local coverage guides, assistance sites and brokers/agents. Staff represent the Department in the community, ensure Department information is reaching and understood by local partners and work with counties and other partners to ensure best practices are shared, county contracts are in compliance and followed and Department priorities are met. Staff identifies opportunities to increase performance and accountability, improve relationships, communication and information sharing and ensure robust administrative oversight of local partners.

County & Tribal Relations staff also work closely with the Department's Executive Director, Senior Executive Team and Executive Leadership Team to represent Department priorities to local partners and communities and support outreach and engagement efforts by Department leadership. The team also houses the PCA Administrative Support Unit, which is responsible for management of the PCA budgets, performance management dashboards, administrative and reception duties and program/project area support. Description of Job

WHAT YOU'LL BE DOING:

* Serve as Department lead for county contracts and program development, program implementation tracking and analysis, and contract coordination.
* Manages the county performance contracts to ensure alignment with Department Senior Executive Team priorities and Wildly Important Goals (WIGs), to ensure counties are held accountable for their administrative and statutory duties and continue the Department's movement towards pay-for-performance for local governments.
* Works with county departments of human/social services to manage and oversee HCPF performance contracts to ensure accountability for quality and performance measures.
* Represents the Department to the counties for county contracts including contract development, management and oversight.
* Manages the Department's County Grant Program, which provides innovation grants to counties, as well as ensuring robust subrecipient monitoring, coordination and oversight of grant funding provided to counties.
* Duties this position is responsible for requires statewide travel to ensure robust contract management and program oversight for approximately 10-20% of the time, occasionally will require overnight travel.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

WHAT WE NEED YOU TO HAVE:

* Bachelor's degree from an accredited college or university in in Public Policy, Public Administration, Business Administration, Government Relations, Sociology, or a field of study related to the work assignment AND
* 3 years of experience working with federal and/or state laws impacting health insurance with at least one year of contract management experience

SUBSITUTIONS:

* A combination of work experience in the occupational field or specialized subject area of the work assigned to the job, which provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor's degree.

* A master's or doctorate degree from an accredited college or university in a field of study related to the work assignment may be substituted for the bachelor's degree and at the agency's discretion, one or two years of general experience respectively.

PREFERRED QUALIFICATIONS

* Experience working for the State of Colorado or government entity in health care or health policy
* Understanding of federal and state laws impacting health care.

Proven ability to work under tight deadlines and be adaptable to changing assignments
* Dynamic and detailed-oriented
* Previous Contract Manager experience
* Previous experience working with federal funding
* Previous experience administering grants

CONDITIONS OF EMPLOYMENT:

* All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
* Employees who have been disciplinarily terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.
* Effective September 20, 2021, employees will be required to attest to and verify that they are fully vaccinated for COVID-19, or, submit to twice-weekly serial testing. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination, or begin twice-weekly serial testing for COVID-19.
* Testing place is to be determined and will be considered paid work time.

* Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson's Janssen vaccine, as defined by the State of Colorado's Public Health Order and guidance issued by the Colorado Department of Public Health & Environment.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules. Supplemental Information

How to Apply (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Comparative Analysis Process

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date will result in your application being rejected.

ADAAA Accommodations: The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Health Care Policy & Financing is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Debra Becerra, at debra.becerra@state.co.us or call 303-866-4438.

The Department of Health Care Policy & Financing does not offer sponsored visas for employment purposes.
New
Easy Apply
7d ago

Law In Practice, Litigation & Moot Court Program Administrator - Law School

University of Minnesota
Remote
Required:
  • High School/GED and five years of related to include project management. Coursework in a related field may substitute for some years of experience.
  • Proficient with Microsoft Office and Google applications; ability to quickly learn new technology and systems.
  • Proven ability to provide outstanding customer service in a high traffic, public-facing position.
  • Excellent written, verbal, and interpersonal communications skills.
  • Excellent organizational and time-management skills.
  • Proven ability to take initiative to solve problems independently and proactively.
  • Ability to work from home until the University is once again open to the public.

Preferred:
  • Experience working in higher education within a law firm/clinic.
  • Demonstrated ability to work proactively and anticipate needs.


About the Job

The Law In Practice, Litigation & Moot Court Program Administrator position provides administrative coordination for the University of Minnesota Law School's Law in Practice ("LiP"), Litigation, and Moot Court programs. The administrator also coordinates the Law School's Experiential Learning Ensemble ("ELE"), which recruits and trains non-dramatic actors to participate in LiP simulations and other experiential learning exercises at the Law School.

The LiP Administrator serves as an information resource and consultant to the co-directors, faculty members, adjunct instructors, student instructors, and the first-year students enrolled in the course on matters relating to scheduling, budgets, records, purchasing, procedures, and course content. This includes administration of the ELE, which includes evaluating and prioritizing requests to use ensemble members in experiential learning exercises; recruiting, hiring and training ensemble members; and developing measurement tools to assess the performance of ensemble members. The Litigation and Moot Court Program Administrator serves as an information resource and consultant to the directors, faculty members, adjunct instructors, student instructors, and the students enrolled in courses within these programs on matters relating to scheduling, budgets, records, purchasing, procedures, and course content.

This position requires a high degree of interaction with faculty and students as well as attorneys, judges, and other professionals outside the Law School. It requires a high level of organization and attention to detail. The position is located in the Law School on the West Bank campus, although some of the work can be done remotely.

APPOINTMENT
This is a full-time, 40 hours/week, nonexempt, clerical position covered by the AFSCME Union.
Union/Fair share deductions may be made. Salary range is $20.38/hr - $25.35/hour depending on qualifications and experience.

LAW IN PRACTICE (approximately 70% effort)
COURSE DEVELOPMENT
  • Create new course materials as needed and review and edit existing course materials.
  • Work with the co-directors to create presentation materials.
  • Record and distribute grades.
  • Distribute student course materials on a weekly basis.
  • Attend weekly meetings with the co-directors, faculty instructors, and student instructors.
  • Create and distribute simulation materials to ELE members, volunteer judges, mediators, and guest speakers.

INTERACTIONS WITH ADJUNCT PROFESSORS, JUDGES, MEDIATORS, AND STUDENT INSTRUCTORS
  • Help co-directors manage a team of approximately 30 adjunct professors.
  • Work with the Human Resources and Finance departments to hire and pay adjunct professors.
  • Recruit approximately 60 judges and mediators each year to participate in experiential learning exercises.
  • Coordinate logistical details of experiential learning exercises.
  • Initiate and manage application process for student instructors. Create or update application form, review applications, schedule interviews, and assist co-directors in managing the interview/selection process.
  • Assist co-directors in scheduling, organizing, and facilitating yearly orientation sessions for adjunct professors and student instructors.

SCHEDULING / COORDINATING
  • Build the individual practice group schedule for first-year law students.
  • Propose solutions to student, adjunct, judge, mediator, and ELE member scheduling conflicts.
  • Complete various administrative tasks, including making and monitoring room reservations; communicating with the Curriculum Department, the registrar, the IT department and others regarding course information; working with the Center for Teaching and Learning to create, disseminate, and analyze course evaluations; and planning end-of-semester evaluation events.

GRADES / EVALUATION
  • Compile grades from faculty members and adjunct professors and post/distribute grades and comments for student review.
  • Create, distribute, collect, and analyze annual faculty and adjunct professor evaluations; compile the results to discuss potential course changes with faculty and make changes that are approved by the co-directors.

ADMINISTRATION OF ELE
  • Attend planning meetings with faculty requesting ELE members and provide logistical support.
  • Develop written instructions for simulations involving ELE members upon request of co-directors.
  • Create training materials and lead training sessions of ELE members.
  • Oversee payment of ELE members, manage annual budgets, and maintain finance records.
  • Help evaluate the program by soliciting input from faculty, students, staff, and ELE members.

LITIGATION AND MOOT COURT PROGRAM ADMINISTRATOR (approximately 30% effort)
PROGRAM ADMINISTRATION, SUPPORT, AND DEVELOPMENT
  • Act as primary liaison for adjunct faculty. Answer questions, resolve concerns and issues about curriculum requirements, Law School resources and policies, financial matters, and scheduling.
  • Create classroom schedules and rosters and coordinate implementation with Law School Curriculum department.
  • Schedule rooms for student instructors, adjunct faculty, and other meetings (student conferences, oral arguments, trainings, team practices, departmental meetings, etc.).
  • Coordinate and arrange for technology needs for the programs, adjunct faculty, and student instructors/directors.
  • Order books and facilitate copyright permission process and approval for reproduction of course materials.
  • Create, manage, and maintain relationships with greater law community (including state and federal courts, law firms, other law schools, prominent lawyers, etc.) for the program and Law School.
  • Manage, update, and maintain departmental course files and resources.

STUDENT SUPPORT
  • Act as primary liaison with students. Distribute teaching materials, answer questions, provide internal communications, direct students to proper resources, programs, faculty and staff.
  • Advise Associate Dean/Directors on student issues and concerns and liaise with Student Services to address student issues and concerns.
  • Assist Associate Dean/Directors with preparation and administration of program budgets, including tracking expenditures, budget projections, commitments, cuts, etc.
  • Monitor fiscal status of program accounts, including expenditures and breakdown of costs for the programs.
  • Create and maintain budget and recap sheets.
  • Complete all finance paperwork for programs, including travel reimbursements, PCard purchases, check requests, etc.
  • Assist Associate Dean/Directors with preparation and administration of program budgets, including tracking expenditures, budget projections, commitments, cuts, etc.

EVALUATION / ENROLLMENT SUPPORT
  • Initiate and manage formal course and instructor evaluation process for adjunct faculty and student instructors.
  • Initiate enrollments for students and student instructors/directors in the programs, coordinate with the Registrar's office and manage any issues.

HUMAN RESOURCES SUPPORT
  • Create, manage, and administer student instructor/director application process (including recruitment of student instructors/directors).
  • Interview potential adjuncts and student instructors/directors with program directors and advise program director on hiring/rehiring decisions.
  • Liaise with Law School HR on background checks, appointment letters, and hiring policies.
  • Maintain records and communicate appointments and payroll information for adjunct faculty to HR and Finance.
  • Initiate HR appointments and payroll for student instructors and research directors.
  • Create and maintain personnel records and files for past, current, and potential adjunct faculty and student instructors, research assistants, and student directors.
  • Advise adjunct faculty, staff, and students on University and HR policies and procedures (including benefits, absences, programs and resources).
  • Create payroll sheet information and liaise with Finance regarding adjunct and student instructor pay.

*The employer reserves the right to change or assign other duties to this position.

About the Department

The Law In Practice is University of Minnesota Law School's unique experiential learning course required for all first-year J.D. students. The Law in Practice course transforms law students' emerging knowledge of legal doctrine and reasoning into an introductory understanding of the actual practice of law.

The Moot Court programs provide training in written and oral advocacy by giving students mock problems involving current real-world legal issues. Students then argue the cases to appellate courts, using the techniques and processes of real lawyers.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Background Check Information

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

The University of Minnesota offers a comprehensive benefits package including:
  • Competitive wages, paid holidays, vacation and sick leave
  • Low cost medical, dental, and pharmacy plans
  • Health care and dependent daycare flexible spending accounts
  • Excellent retirement plans with employer match
  • Disability and employer paid life insurance
  • Wellbeing program with reduced insurance premiums
  • Tuition reimbursement opportunities covering 75%-100% of eligible tuition
  • Student loan forgiveness opportunity
  • Opportunities for growth and promotion
  • Employee Assistance Program

For more information regarding benefits: https://humanresources.umn.edu/sites/humanresources.umn.edu/files/2020_tcd-cslr-75100-ben-0105-7_cs_final.pdf
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Average Salary For a Program Administrator

Based on recent jobs postings on Zippia, the average salary in the U.S. for a Program Administrator is $52,530 per year or $25 per hour. The highest paying Program Administrator jobs have a salary over $76,000 per year while the lowest paying Program Administrator jobs pay $36,000 per year

Average Program Administrator Salary
$52,000 yearly
$25 hourly
Updated October 25, 2021
36000
10 %
52000
Median
76000
90 %

Highest Paying Cities For Program Administrator

0 selections
CityascdescAvg. salaryascdescHourly rateascdesc
Olympia, WA
$78,004
$37.50
San Jose, CA
$70,810
$34.04
Eugene, OR
$69,351
$33.34
Urban Honolulu, HI
$69,347
$33.34
New Britain, CT
$68,044
$32.71
Washington, DC
$63,268
$30.42

5 Common Career Paths For a Program Administrator

Administrator

Administrators are administrative professionals who oversee the whole office or department. They manage office activities and supervise administrative functions in the office. They work the office calendar and oversee the appointment-setting process. They coordinate office events and ensure that all preparations are made and that there are no conflicting schedules. They also maintain a database of external providers of various office needs. Administrators also oversee office supplies and prepare purchase requisitions. They also manage janitorial services and other functions that are related to the maintenance of the physical office space. Administrators ensure that all fixtures and equipment in the office are functioning well and have no problems.

Executive Assistant

Executive assistants are employees who are assigned to work under the supervision of company executives. They manage the activities of the executives they are assigned to by manning the executive's calendar, scheduling appointments, setting meetings, ensuring that the executives are familiar with their schedule for the day, and taking note of any deliverable that may be needed. They are also responsible for taking care of any document or paperwork that the executive needs, as well as preparing presentation materials or briefers for meetings. Executive assistants are also usually exposed to actual company operations to further understand how the business works and to be of better help to the executive.

Consultant

Consultants are individuals who were tapped by a company or an organization to work on a specific activity, depending on their field of expertise. They act as guides for the organization in undertaking projects that are related to their field. Consultants would usually assist organizations in planning, often giving advice when the need arises. They would, at times, take the lead in activities that involve data gathering and interpretation of data gathering results so that they can provide solid recommendations on actions that the organization may undertake. They may also guide the organization in implementing any changes brought about by their consultancy and in evaluating the effectiveness of the changes.

Project Coordinator

Project coordinators act as the liaising body between different departments involved in a specific project. They are members of the group assigned to work together for special projects or undertakings that will benefit the organization. Project coordinators join meetings of the special committee, from planning to evaluation. They take notes and jot down action plans. They ensure that the committee members assigned to do specific tasks are doing so. They also guarantee project success by ensuring that the people involved in the project are working well together.

Executive Administrative Assistant

An executive administrative assistant is responsible for administering management support to the executive, especially on performing various administrative and clerical tasks. Executive administrative assistants' duties include receiving calls and responding to email queries, keeping accurate meeting records, managing internal and external travels and appointments, coordinating with company events, writing reports, and providing recommendations to improve the business operations. An executive administrative assistant must have comprehensive knowledge with task management tools and systems to ensure work accuracy and efficiency. This role also requires excellent time-management and multi-tasking skills to support the management's daily operations.

Illustrated Career Paths For a Program Administrator