Program and administrative assistant job description

Under the supervision of the TRIO Student Support Services/Talent Search Programs Director, the TRIO Student Support Services/Talent Search Program Administrative Assistant is responsible for assisting the TRIO Programs staff with clerical and office support in reference to all facets of the TRIO Student Support Services/Talent Search Programs. This position serves at 50% to the TRIO Student Support Services Program and 50% to the Talent Search Program.

Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.
Essential Functions/Responsibilities

To understand and commit to the Mission of the College ~ To provide a student-centered learning environment where students can achieve their educational, personal, and career goals. Outreaches, identifies and selects eligible TRIO Student Support Services and Talent Search Program participants. Informs target schools' students, faculty/teachers, counselors, and support staff of the TRIO SSS and TRIO TS Programs goals and purposes. Assesses the academic, career, and personal needs of program participants. Manages program correspondence, recordkeeping, report preparation, notetaking, and processes required for documentation of services to be included in the Annual Performance Report (APR), such as tutoring, advising, financial literacy, and financial aid application assistance (Free Application for Federal Student Aid - FAFSA). Processes TRIO SSS and TRIO Talent Search Program applications to determine eligibility for program participation. Maintains the program participant database, contact lists, spreadsheets; and reconciles records. Assist with budget tracking, along with maintenance of the general budget worksheet ledger. Maintains a welcoming atmosphere in the TRIO SSS and TRIO Talent Search Program Office; greeting students and office visitors, as well as provide immediate assistance, when needed. Provides students with advice and assistance to encourage persistence, retention and success (graduation and/or transfer) to four-year institutions. Provides referrals to other services when appropriate so as not to duplicate or supplant other partner schools' resources and services. Other related duties as assigned.

The above job description supersedes all previous descriptions. This description is intended to be a tool to describe the primary purpose of the job and the Essential Functions and Responsibilities. The job description may not be inclusive of all duties and job responsibilities. Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.


Required Qualifications


Associate's degree. Ability to use interpretive judgment within generally prescribed standards and procedures. Ability to work respectfully with students, staff and members of the community. Ability to work independently with minimum supervision. Experience with technology, including computers, data entry, faxes, printers, copiers, and word processing skills. Exceptional organizational skills. Excellent communication skills; both verbal and written. Must maintain a valid Kansas driver's license. Proven ability to work with diverse populations including traditional and non-traditional students.


Preferred Qualifications


Bachelor's degree. Familiar with or from a background similar to TRIO Programs participants. Bilingual (English/Spanish).


Supervisory Responsibilities


Limited to supervision and mentoring of the TRIO SSS and TRIO Talent Search Programs Student Employees and Part-time Employees.


Physical Requirements:
(With or without assistance)

Ability to sit or stand for extended periods of time Ability to move freely around the campus and community Ability to negotiate stairs Ability to hear in a conversational voice at a distance of 10 feet and on the telephone Ability to speak clearly Ability to lift up to 30+ pounds Ability to bend, stoop, reach, etc. as required to perform responsibilities. Ability to drive vehicle. Dexterity required to performing keyboard functions


Building Assignment


Library Resource Center

Since 1987, MSA Security has served as an industry leader in high-consequence threat protection and specialized training for corporate and government clients. The MSA team is comprised of security professionals with diverse backgrounds in law enforcement, elite military units, and the private sector, all working together to provide unparalleled explosive detection, consulting, training and perimeter security services. MSA combines hands-on expertise with information and technology to minimize our client's vulnerabilities to threats and lessen risks in order to protect their personnel and property.

MSA Security is seeking a full time
Program Administrative Assistant (Back Up)to support a federal contract that provides comprehensive screening services of vehicles conducting deliveries to federal facilities within the National Capital Region area. The Program Administrative Assistant will be responsible for supporting the MSA Project Manager in carrying out daily contract operations of the Vehicle Screening Center, and providing Administrative support the for our federal end-user customer. The Program Administrative Assistant will follow all rules and regulations required for the secure and thorough screening of vehicles in accordance with Federal Agency regulations.

Essential Duties/Responsibilities


Inspects freight delivery form and driver's license for all Delivery Vehicles entering facility Assists in ensuring all Personnel, Property, and Vehicles entering Client premises are screened in accordance with Client specifications Aids in capturing all metrics and information related to manifest details, driver credentials and delivery loads Imports pertinent information on screened vehicles into client specific database / software Daily rounds to assess physical security, makes frequent inspections of assigned post areas to ensure the environment remains safe and secure Works from a fixed post and/or conducts roving patrols of facilities, grounds, parking lots, garages, and out buildings, etc. Remains alert to security risks and exposures and reports security, medical or other incidents requiring a public safety response Communicate with the Project Manager to address client security needs and advise the administration of those needs. Aid in compiling administrative reports, reconciling reportable metrics and maintaining an organized approach towards daily written deliverables Work closely with the facilities staff to be aware of facility issues, maintain knowledge of the infrastructure, and coordinate recovery of security systems affected by maintenance issues Other security duties and responsibilities assigned by competent authority Performer will maintain communications with customers on the phone and in writing


Manage the logistical support for vehicles coming from and to a pre-determined location Provide Log Reports to Client on a monthly basis Provide Incident Reports that occur on Client property that aren't Law Enforcement related Perform other duties as assigned



Qualifications/Education



4 -6 years' experience with operating a large vehicle screening operation Shall be a U.S. Citizen


For more information about personal rights under Equal Employment Opportunity, visit:EEOC Poster, EEOC GINA Supplement, and OFCCP EEOC Supplement

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

US-OR-Portland

Type: Part Time - Benefitted
Emanuel Medical Ctr campus

Overview

Beside our exceptional medical and administrative leaders stand assistants with superb tact, judgment and communication skills. They handle confidential and sensitive information, interact with all levels of hospital staff and coordinate a variety of department activities. If you possess these skills and want to join our mission of making life better for others, we invite you to consider this position.

The Administrative Assistant provides confidential, complex and diversified support to Vice President(s), Director(s) or Medical Director(s) to relieve him or her of administrative detail. This involves exposure to confidential and sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.

Responsibilities

Administrative support for Director(s)/Medical Director(s)/Vice President(s)

Maintains the calendar of the Director(s)/Medical Director(s)/Vice President(s), makes appointments, schedules and organizes meeting arrangements to make optimal use of his or her time.

Makes travel arrangements for Director(s)/Medical Director(s)/VP(s) and professional staff.

Attends meetings to take detailed minutes. May delegate responsibilities from meetings to departmental staff.

Handles confidential or sensitive information pertinent to the department's operation.

Develops, maintains, and archives Policy/Procedure as necessary for dept.

Correspondence and reports produced, organized and distributed according to department and operating unit needs.

Types/processes and transcribes routine and complex reports, forms, and correspondence, including the use of technical and medical terminology, from notes or dictation.

Composes specialized and sensitive correspondence and reports.

Operates standard office equipment such as typewriter, personal computer, facsimile, copier, adding machine, and multi-line telephone.

Operates both standard and highly specialized personal computer software such as desktop publishing, specialized graphics, spreadsheet, calendaring and project management software.

Edits documents for grammar, punctuation, etc.

Department records, files and logs maintained in a complete, current and accessible manner.

Files, retrieves, reviews, responds to and distributes documents and/or correspondence which may be complex and confidential.

Analyzes departmental data usually from a single source using routine data gathering and analytical procedures.

May be responsible to prepare and audit payroll data in L-time or timesheets/timecards if applicable.

Monitors and audits department budget.

Facilitate communication between department members and with other customers to help meet management's objectives.

Communicates departmental information to customers regarding department operations.

Coordination of the work of other clerical and support staff according to department needs.

Coordinates, trains, guides, and oversees the work of other department clerical personnel.

Coordinates department activities within the scope of this position.

Qualifications

Experience:

Five years experience in an administrative support role requiring discretion, judgment and performance of a wide range of secretarial/admin support functions is required.

Hospital or healthcare experience preferred.

Skills:

Demonstrated sixty words per minute keyboarding skill, advanced word processing skills, budget skills and the ability to organize and work independently.

Working knowledge of / ability to create presentations (charts, graphs of data, etc.) using computer software programs (i.e. Excel, PowerPoint, etc.)

Ability to transcribe reports, forms, and correspondence, including the use of technical and medical terminology, from longhand or dictation.

Ability to compose specialized or sensitive correspondence and reports.

Ability to edit documents for grammar, punctuation, etc.

Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership.

LEGACY'S VALUES IN ACTION:

Follows guidelines set forth in Legacy's Values in Action

Equal Opportunity Employer/Vet/Disabled

PI194436584