What does a program and administrative assistant do?

A staff assistant is a company employee who is tasked to support and help staff members to adequately fill their roles and assuring that the organization is running efficiently. Working under an administrative supervisor, an assistant's tasks include answering phone calls, scheduling meetings or appointments, and booking the necessary travels. Moreover, an assistant should have excellent skills in written and verbal communication and is highly organized with minimal supervision. An assistant may be able to work in a wide variety of settings, which includes healthcare facilities and government offices.

There are some key differences in the responsibilities of each position. For example, program and administrative assistant responsibilities require skills like "database management," "routine correspondence," "purchase orders," and "program support." Meanwhile a typical staff assistant has skills in areas such as "customer service," "patients," "office procedures," and "veterans." This difference in skills reveals the differences in what each career does.

Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries. Most of these duties revolve around supervising and distributing information within an organization. This typically includes taking memos, answering phone calls, and managing, storing, and organizing files. They are also responsible for receiving and sending correspondence and greeting customers and clients. Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.

In addition to the difference in salary, there are some other key differences worth noting. For example, program and administrative assistant responsibilities are more likely to require skills like "routine correspondence," "administrative assistance," "program support," and "data collection." Meanwhile, an administrative support has duties that require skills in areas such as "customer service," "phone calls," "patients," and "excellent organizational." These differences highlight just how different the day-to-day in each role looks.

As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.

Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from program and administrative assistant resumes include skills like "data entry," "database management," "routine correspondence," and "provides administrative support," whereas an administrative staff is more likely to list skills in "personnel actions," "resource management," "hard copy," and "human resources. "

An administrative assistant for communications is responsible for handling administrative duties to ensure that corporate communications and announcements are disseminated across the organization and media platforms appropriately. Administrative assistants for communications review documents and files to check for accuracy and conduct revisions as needed before publication. They also manage media relations, create promotional campaigns, and coordinate with clients for any important updates regarding business performance. An administrative assistant for communications must be highly reliable and organizational to work under minimal supervision and meet strict deadlines.

Even though a few skill sets overlap between program and administrative assistants and administrative assistants/communications, there are some differences that are important to note. For one, a program and administrative assistant might have more use for skills like "database management," "routine correspondence," "program support," and "background checks." Meanwhile, some responsibilities of administrative assistants/communications require skills like "office management," "calendar management," "windows," and "community outreach. "