Program assistant jobs in Edison, NJ

Our client, a private equity firm, is seeking a Facilities/Corporate Services Assistant to start Monday, November 24th. They are looking for someone with a can-do attitude, who has strong hospitality and a no task too big or too small attitude. The ideal candidate will have 2-4 years of hospitality exposure and 1+ years of corporate experience. The hours are 7:30am-3:30pm, with flexibility for overtime. This role is onsite five days per week in their office in Manhattan. Hourly rate up to 43hr. Responsibilities: Greeting guests Adding guests to building security Setting up conference rooms with refreshments Providing back up support to reception Setting up catering and various meals. Cleaning up following events. Washing dishes and light clean up Tidying up after meetings Stocking inventory including snacks, supplies, and the printer Help manage corporate seamless account Experience: Strong communication, interpersonal, and organizational skills High level of professionalism, discretion, and "all hands on deck" mentality Energetic, proactive, and thrives in a fast-paced environment Proficient in Microsoft Office Suite 1+ years of professional experience in hospitality Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Program Director, Supportive Housing Services Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors, and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach almost 80,000 individuals and families, including almost 13,000 youth. CAMBA's Supportive Housing Services operates approximately over 1,600 units of transitional, emergency, scattered site, and permanent congregate housing. These programs provide services to formerly homeless/special needs individuals and families including case management, crisis intervention, independent living skills training, recreation, socialization, and other supports. Position: Program Director Beach 21st (1047 Beach 21st Street, Far Rockaway, NY 11691), Belmont Daniel (101 Daniel Low Terrace1, Staten Island, NY 10301), Buckingham (11-15 Port Richmond, Staten Island, NY 10302), Castleton (185 St Marks Pl, Staten Island, NY 10301), Seaview Estates (201 Hamilton Avenue, Staten Island, NY 10302), T-Building (82-41 Parson Blvd, Jamaica, NY 11432). What The Program Director Does: Make recommendations to the appropriate Vice President/Senior Vice President regarding organizational policies, procedures, and protocols. Clearly communicate both CAMBA's and funders' policies, requirements, guidelines, and program performance targets to staff. Ensure that all direct and subordinate staff complies with CAMBA's and funders' policies and rules. Ensure that any disciplinary action taken, regarding staff, follows CAMBA's disciplinary policy and procedure. Ensure that all goals, targets, and performance outcomes are met on a monthly/cycle basis. Develop and implement Quality Assurance measures to ensure quality service delivery to clients. Supervise, review, and approve staffs' and subordinates' training, vacation, and leave requests. Approve staff's travel and expense vouchers. Prepare performance appraisals for direct reporting staff. Prepare, review, and submit weekly reports and statistical information for both senior management and funder use. Analyze program and demographic data to make programmatic improvements. Confer with the appropriate Vice President/Senior Vice President and/or other CAMBA management/Executive Staff as needed regarding programmatic and personnel issues. Represent CAMBA at funder/outside agency/community meetings as requested. Immediately report to the appropriate Vice President/Senior Vice President any: monitoring visits or funders' events; Make hiring and firing recommendations to appropriate Program Managers, Program Directors, Vice Presidents, and Chief Administrative Officers in consultation and agreement with Human Resources. Licensed Master's degree in Social Work, Psychology, or a related field. (Experience in clinical supervision, housing issues, and working with individuals with mental illness, substance abuse issues, HIV/AIDS, and other special needs. Knowledge of supportive housing services operations. This includes but is not limited to experience, education, budget, and/or program size, internal equity, skills, and other factors that may be required for the position and organization. Status: Full-time (35 hours per week). Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status, or sexual orientation.

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. Within TKO, the Corporate Communications team helps enhance the company's reputation and build understanding of our strategy, performance, and priorities among key financial and business audiences, as well as our employees worldwide. Position Summary: TKO is seeking a highly organized, detail-oriented, and proactive Corporate Communications Assistant to support corporate and financial communications. You will help keep the Corporate Communications team coordinated, support workflows and quarterly earnings, and assist with high-profile initiatives. The role offers hands-on experience working closely with senior leaders and executives, exposure to both public company communications and the sports and entertainment industry, and opportunities to take ownership, make an impact, and grow within a collaborative, high-performing team. This position is ideal for an early-career professional who thrives in a fast-paced environment and is eager to learn. Key Responsibilities: · Assist in researching and preparing materials including press releases, media briefings, fact sheets, award submissions, and other collateral · Manage daily media monitoring and coverage reporting around corporate news and announcements · Maintain media lists, speaker engagement calendars, and key corporate assets · Track deliverables and deadlines for team projects to ensure timely execution · Manage executive calendars, schedule meetings, and coordinate logistics · Maintain strict confidentiality and handle sensitive information with professionalism Qualifications: · 0-2 years of experience in communications, PR, journalism, or a related field (internships, academic work, or agency experience count) · Detail-oriented with strong communication, organization, and time-management skills; ability to thrive in a fast-paced environment and manage multiple projects simultaneously · High level of discretion and professionalism, especially when working in the presence of executives; ability to handle sensitive information and communicate appropriately · Digitally fluent with Microsoft Office and familiarity with social media platforms, content formats, and how storytelling resonates in a multi-channel world · Interest in sports and entertainment, with an understanding of the broader media ecosystem · Bachelor's degree in Communications, Public Relations, Journalism, Marketing, Business, or a related field TKO unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices. TKO is an equal opportunity employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

At Jersey Hired, we're all about connecting people, New Jersey people, to be exact. We're the Garden State's go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire - all without crossing the bridge or hitting the turnpike. Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it's a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun. We're a tight-knit, mission-driven crew who believe in putting community first - and we're growing! As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director. Responsibilities of the role will include: General Office Management Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.) Manage correspondence (emails, mail, phone calls) and maintain organized digital filing Liaise with vendors, suppliers, and service providers. Ensure compliance with health and safety regulations and company policies. Administrative Support Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents. Maintain records, databases, and company documents such as contracts and invoices. Prepare reports, letters, and internal communications. Finance and Record-Keeping Process invoices, expense claims, and petty cash. Assist with budget tracking and procurement processes. Support payroll preparation by maintaining accurate attendance and leave records. Qualifications & Skills High school diploma or equivalent (essential). Proven experience in an administrative, clerical, or office support role. Experience managing office operations, supplies, and vendor relationships. Familiarity with bookkeeping or basic financial processes is often beneficial. Competent in Google Workspace Suite (Docs, Sheets etc.) Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software). Requesting an Accommodation: At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience - including those who may need accommodations for disabilities, religious observances, or other reasons. If you're applying for a position through us and need an accommodation at any point in the process, we'll work with you - and with our client - to make sure your needs are understood and supported. If you're hired by one of our clients, they'll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don't automatically continue once you're employed, but we'll help ensure your needs are communicated clearly to your new employer. If you'd like to discuss or request an accommodation, you can call us at **************, send us an email, or speak directly with your Jersey Hired recruiter. Equal Employment Opportunity: At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We're committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients. All employment decisions - whether made by Jersey Hired or by our clients - are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law. Diversity is one of the things that makes workplaces stronger - more creative, more adaptable, and more human. We're proud to help build teams that reflect that. Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities. Additional Information: Work Authorization: All applicants for U.S. roles must have current work authorization that doesn't require visa sponsorship now or in the future. Client Employment Restrictions: If you're currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client. Criminal History: You're not required to disclose sealed or expunged records during the hiring process. A past conviction won't automatically prevent you from being considered for employment. Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.

Actively seeking a Legal Administrative Assistant for a FULLY ONSITE and Full-Time Position within a Top Global Law Firm . The right candidate will have experience working in Professional Services or Law Firm for 1-2+ Years, with experience supporting senior leadership or Partners of a Firm. - HOURS: Monday - Friday, 10 AM - 6 PM EST SCHEDULE | LOCATION: ONSITE | Manhattan PAY: $55 - $65K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays - IDEAL CANDIDATE REQUIREMENTS H.S. Diploma or GED REQUIRED; Bachelor's Degree PREFERRED 1-2+ Years of Experience in an Executive Assistant Capacity in a Law Firm or Professional Services Firm Experience in a Law Firm or Professional Services Firm REQUIRED Strong MS Office Suite Experience is REQUIRED, Chrome River is a PLUS Experience working with Legal Software PREFERRED - ROLE RESPONSIBILITIES Provide general in-office administrative support Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs Prepare letters and enclosures; Prepare and submit expenses using Chrome River Photocopy, scan, and print documents Review and proofread documents Scan/e-file documents and provide back-up assistance with digital mail Assist with maintaining e-files and hard copy filing Provide Notary and witness services - SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Office Management: Oversee daily office operations, manage office supplies and equipment, and maintain a clean and organized work environment. Record-Keeping and Data Entry: Organize and maintain paper and digital files, update records in databases, and ensure accurate record-keeping and labeling. Administrative Support: Help in day-to-day admin work. Inventory and Supply Management: Track office supplies, clean and manage inventory. Procedural Compliance: Ensure company policies and procedures are followed and contribute to process improvements. Support Functions: Involve in various support functions Note - VBeyond is fully committed to Diversity and Equal Employment Opportunity.

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

The AI-Driven Bookkeeping Administrative Assistant ensures the accuracy, integrity, and oversight of a highly automated finance environment. More than 90 percent of the daily bookkeeping workflow is automated through AI tools, automations, and system integrations. Schedule & Work Environment Monday-Friday, 8:00 a.m.-3:00 p.m. 30 hrs. On-site Full-time Work Location In person Key Responsibilities Your primary role is to audit, validate, resolve exceptions, maintain process knowledge, and ensure the financial systems run cleanly. You will review the automation output, correct errors, escalate issues, maintain documentation, and support basic accounting tasks that still require human judgment. This role is ideal for someone who understands bookkeeping, enjoys working with automation, and thrives in a structured, tech-enabled environment. Core Responsibilities AI-Driven Bookkeeping Oversight • Review automated entries (vendor bills, credit card charges, bank feeds) and audit for accuracy, coding validity, and consistency with chart of accounts. • Monitor AI bookkeeping workflows for failures, duplicates, miscoding, and missing documentation. • Validate automation-generated A/R and A/P entries before approval. • Troubleshoot exceptions where the AI cannot classify transactions or documentation is incomplete. • Ensure that financial automations run daily without backlog or errors. Financial Integrity & Reconciliation • Reconcile bank accounts, credit cards, and payment processors with automation support; resolve discrepancies requiring human judgment. • Audit AI-generated financial reports, aging summaries, and cash-flow snapshots for accuracy. • Maintain audit-ready digital financial files and ensure source documents are correctly linked. Approve or escalate automated vendor payments, recurring bills, and reimbursement workflows. • Review customer invoice drafts and collection reminders generated by automation; ensure tone, accuracy, and timing. • Support weekly payroll tasks by reviewing automation output and confirming accuracy. • Maintain the internal financial knowledge base and SOP library used to train AI and future staff. Month-End & Year-End Support • Oversee completion of automated month-end checklists; perform light manual tasks not handled by automation. • Assist with AI-generated journal entry reviews, closing tasks, and variance checks. • Prepare clean documentation for CPAs, controllers, or external partners. Support the finance and operations team with structured tasks, document management, and compliance tracking. • Maintain confidentiality of all financial and employee information. • Provide general administrative coordination as needed. Qualifications • 3-7+ years of bookkeeping, accounting support, or finance operations experience. • Strong understanding of bookkeeping fundamentals, reconciliations, and internal controls. • Experience with QuickBooks Online, Excel/Sheets, and modern automation tools (Zapier, AI workflows, OCR systems, etc.). Apply through this link: *****************************

Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I've worked with. Their global team shares a passion for solving their customers' problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This a contract to perm opportunity with the expectation of full time conversion after 3 months. During the contract period, the position will be in office every day. Upon full time conversion, it will be 4 days in office with a flex work from home day located in midtown Manhattan, very close to all major transportation hubs. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They're experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position: Administrative Assistant We are a leader in the reinsurance industry. To maintain our commitment to the highest quality service, we are seeking an Administrative Assistant. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure. Responsibilities Include: Travel Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log Ensure team members have visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches/Dinners On behalf of team members, coordinate meetings with clients/brokers/vendors Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below Manage all aspects of bookings and catering for client/broker lunches and dinners Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings Other related support Customer Relationship Management (CRM) Track client related meetings/events (including overseas meetings) in our CRM System Collect business cards and update contact details in CRM or follow up with meeting organizer for client's contact if not known; make changes to client profiles Develop working knowledge of clients/brokers and Company names Expenses All aspects of timely expense management (in Concur and Dynamics 365) for team members, including receipt images in Concur or gathering receipts for business travel promptly and documenting the business purpose Set up expense reports on at least a monthly basis Follow-up to secure any expense approvals Visitor Log Coordinate visitor log requests Communicate with other Executive Assistants as to who is coming in and details of visit Arrange desk assignments for visitors General / Office / Other Provide administrative support for group meetings, whether onsite or offsite Provide back-up support for vacationing other administrative roles Assist with ad hoc projects Participate in the local and global Admin Team support team meetings Communicate with external contacts to exchange information as needed Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable) Prepare FedEx shipments Assist with mail collection and distribution for your respective team(s) Manage confidential affairs Maintain good working relationship with internal contacts Manage changing circumstances as they happen, sometimes on short notice Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time. Professional/Technical Competency Requirements: Experience working in a matrixed global organization working across functions and geographies Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include senior management, internal clients, external clients and brokers Work efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude. Must possess excellent oral and written communication skills Receptive to new ideas and is well organized React effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities. Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner always Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share' platforms (e.g. SharePoint, Office 365, etc.). Qualifications, Skills & Experience Requirements: Bachelor's Degree; business discipline preferred 5+ years of administrative assistant experience Experience in the Financial Services industry at a minimum with industry experienced preferred Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.

Our client a well known University is seeking a Administrative Assistant in their New York, New York Location Ideal Candidate We are seeking a proactive and highly organized professional who sets high standards for themselves and others. The ideal candidate demonstrates exceptional communication skills, a strong sense of initiative, and the ability to effectively prioritize daily tasks. A confident, take-charge attitude combined with the ability to thrive under tight deadlines will be key to succeeding in this dynamic and multi-faceted role. Responsibilities Manage and coordinate active calendars with precision, ensuring optimal scheduling for all team members. Schedule, confirm, and coordinate meetings efficiently, anticipating needs and ensuring smooth logistics. Maintain meticulous file organization in accordance with office protocols, ensuring easy access and accuracy. Provide flexible and responsive ad hoc support across the office as needed, contributing to overall team success. Qualifications Bachelor's degree or equivalent professional experience. Strong interpersonal, customer service, and written and verbal communication skills. Demonstrated ability to multitask, prioritize, and manage competing demands effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

ADMINISTRATIVE ASSISTANT SELF-STARTER = ACTIVELY interviewing for a high-profile, highly respected law firm with 15 offices worldwide and over 650 Attorneys. POSITION ON SITE . This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multitasking while maintaining consistent and precise attention Excellent written and verbal communication skills Ability to prioritize and multitask effectively Organized and detail-oriented Strong knowledge of Word, Outlook, and Excel Flexible attitude, enthusiastic, and self-motivated Ability to work as part of a team as well as independently Able to adapt to changing priorities Assist other teams and support departments Coverage for the front desk as needed Experience as an Administrative Assistant in a Legal firm or Banking/Financial Services. Provide general in-office administrative support, working closely with Legal Secretaries. WOULD PREFER A DEGREE. Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating PDF bill packs IMMEDIATE HIRE FULL BENEFITS

We are seeking a dynamic and detail-oriented Administrative Assistant to oversee the daily operations of our office and ensure smooth functioning. The ideal candidate will be responsible for administrative support, office organization, and fostering a productive work environment. This role is pivotal in maintaining efficiency and driving improvements in office operations. Key Responsibilities Provide administrative support to executives, managers, and staff as needed. Coordinate schedules, meetings, and appointments across teams. Act as the first point of contact for internal and external inquiries. Manage office maintenance and liaise with vendors for repairs and services. Assist in budget planning and expense tracking. Assist in planning and executing office-wide projects and initiatives. Qualifications Education: Bachelor's degree in Business Administration, Office Management, or related field (preferred but not required). Experience: Minimum of 2 years in office administration or management. Excellent communication and interpersonal skills. Proven ability to handle confidential information with discretion.

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments Details Start: ASAP End Date: End of February Pay: $30/hr Location: East Rutherford, NJ

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Organization The Leona M. and Harry B. Helmsley Charitable Trust (“Helmsley”) is a global philanthropy driven by a vision of building better futures for people by increasing access to healthcare, advancing new research and ideas, and improving the quality of everyday life. Helmsley strives to make a meaningful impact in its focus areas, matching its significant financial assets with a rigorous and results-oriented approach. Helmsley is committed to close and productive partnerships with its grantees, as well as with other funders and impact players in government, academia, and the private sector who share its interests and goals. Above all, Helmsley endeavors to be forward-thinking in every aspect of its work and will take risks that others cannot or will not take when the risk/reward trade-off warrants. Since 2008, when Helmsley began its active grantmaking, it has committed more than $4.5 billion. For more information on Helmsley, please visit *************************** The Vulnerable Children in Sub-Saharan Africa Program (VCSSA Program) The Helmsley Charitable Trust funds holistic programs to help ensure the well-being of children and families in remote communities in sub-Saharan Africa. We learn from the communities themselves what they need to thrive. Building resilience is at the core of our grantmaking. We work with rural communities in Burkina Faso, Ethiopia, Ghana, and Zambia. Our work falls under two overarching pillars. The first, increasing access to quality healthcare focuses on maternal and infant health outcomes, fighting neglected tropical diseases and strengthening healthcare ecosystems. Under our second pillar, we aim to build rural health infrastructure and strengthen economic development. Position Summary The Helmsley Charitable Trust seeks a Program Officer (PO) to directly support the Vulnerable Children in sub-Saharan Africa Program Director within an evolving grant portfolio that aims to identify and support high-impact interventions to improve the health and livelihoods of children, their families, and their communities in target countries within sub-Saharan Africa. The Program Officer will assist the Program Director with the continual development and implementation of a multi-million-dollar annual grants program. Essential Duties and Responsibilities The VCSSA Program Officer will support the Program Director and Trustee with all aspects of developing and implementing the VCSSA strategic plan, including responsibilities for grant and relationship management, program development and monitoring, and internal and external engagement. Grant & Relationship Management Serve as the primary point of contact and relationship manager with grantees. Manage the program's grants through each grant life cycle, including grant application, due diligence and reporting, implementation, monitoring and evaluation, and provide ongoing technical support, guidance and accompaniment to applicants and grantees. Work with grantees to track progress and outcomes. Identify constructive solutions for grantees when challenges arise. Work with colleagues and grantees to help identify other implementing partners, donors, technical resources and collaborators working in the same geographic and programmatic sector space to optimize the impact of VCSSA grant funding and promote knowledge sharing among Helmsley grantees and partners. Program Development & Monitoring Identify and source new projects and potential grantees. Review and evaluate proposals and prepare concise and analytical grant recommendations for Trustees. Contribute to program development and monitoring by organizing, conducting and/or attending meetings, symposia and site visits that further VCSSA program goals, including virtual engagements as well as domestic and international travel (including Sub-Saharan Africa) as needed. Remain abreast of geopolitical, environmental and contextual issues impacting the geographic and programmatic focus areas of the VCSSA portfolio, advising the Program Director or Trustees as appropriate. External Engagement Assist the Program Director with identifying and managing external consultants and contracts. Effectively communicate information about the VCSSA program and Helmsley's mission to target audiences, collaborating with and providing support to Helmsley's Communications department as needed. Represent Helmsley at external meetings and events. Internal Collaboration Collaborate with colleagues in cooperative approaches to grant making. Amplify awareness of the VCSSA program within Helmsley by serving as a champion of and ambassador for program grantees, projects and strategy; Collaborate with and provide support to Helmsley's Communications department as needed. Perform other duties as assigned. Desired Qualifications Completion of an advanced degree (master's degree or higher) in international development, global health, medicine, or related field. Minimum 5 years of relevant project and/or grant management experience in a non-governmental, non-profit, or philanthropic organization. Demonstrated experience or technical expertise in global health, health systems strengthening (HSS), innovative health technologies, maternal, newborn and child health (MNCH), economic development or related discipline; experience in Sub-Saharan Africa preferred. Familiarity with the types of challenges and opportunities which may arise for grantees and local communities in Helmsley's programmatic and geographic focus areas in Sub-Saharan Africa (Burkina Faso, Ethiopia, Ghana, and Zambia). Experience with grantmaking and/or grant management; working on grants to Sub-Saharan African countries preferred. Proficiency in reviewing and managing budgets. Experience with monitoring and impact evaluation, including setting and tracking Key Performance Indicators (KPIs). Strong written and oral communication skills with the ability to translate concepts succinctly to diverse stakeholders and audiences. Must be detail-orientated and have strong interpersonal and cross-cultural communication skills. Excellent organizational and time management skills, including the ability to manage priorities on projects with multiple collaborators. Demonstrated ability to exercise independent judgement and initiative, prioritize and accurately complete multiple tasks, and work under deadlines and changing priorities. Ability to think creatively, encourage innovative problem-solving, and co-create solutions with colleagues and grantees. Able to maintain confidentiality of information. Proven track-record of working effectively in a collaborative, team-oriented environment. Experience living or working in Sub-Saharan Africa a plus. Ability to travel domestically and internationally. Salary, Health, Well-being, and Living Our Mission Helmsley is dedicated to creating stronger, healthier futures for communities in the U.S. and around the world. Helmsley colleagues are intelligent, creative, forward-thinking, and strongly committed to working productively with each other and with our grantee partners. Each was drawn to Helmsley by the same opportunity: to help build this young organization into a leading global charitable institution that will drive meaningful and measurable positive change in lives throughout the U.S. and around the world for years to come. Helmsley is committed to offering competitive and equitable compensation commensurate with experience. The targeted starting salary range for this position is $172,000-$190,000. Comprehensive benefits currently offered to employees (subject to change) include: Employer-paid medical, dental, and vision for employees and their families Generous 401(k) employer contribution Hybrid work schedule (up to two remote days a week) 23+ paid vacation and sick days 13+ paid holidays End of year office closure Summer Fridays Tuition reimbursement Personal and team professional development opportunities Application Information To apply for this position, please submit a cover letter and resume (in Word or PDF format) to the posting listed on the Helmsley Career Page. If a reasonable accommodation is needed to participate in the job application process, please contact ********************. The position is based at Helmsley's main office in New York City. Only those selected for an interview will be contacted. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. All persons hired must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Helmsley will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa). Except when working remotely as permitted by Helmsley's temporary hybrid work policy, the ability to work and collaborate in person with colleagues at Helmsley's office is an essential function of this job. The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required for the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Helmsley provides equal employment and promotional opportunities to all employees and applicants for employment based upon individual capabilities and qualifications without regard to race, color, religion, sex, gender identity, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.

About the Pierre and Tana Matisse Foundation The Pierre and Tana Matisse Foundation sustains its founders' legacy by funding arts education programs in NYC schools, awarding grants to cultural institutions, and loaning artworks for scholarly exhibitions. In 2024, the Foundation awarded $6.6 million in grants, reflecting its deep commitment to equity, diversity, and inclusion. The Opportunity We seek a committed arts education leader to advance our grantmaking through trust-based practices that center grantee leadership. The Program Officer builds strong relationships, supports grantee capacity and collaboration, and reduces administrative burden by documenting progress through direct engagement rather than formal reporting. The ideal candidate brings deep arts education knowledge, strong NYC cultural and educational networks, and passion for advancing equity through the arts. KEY RESPONSIBILITIES Arts Education Program Officer will assist with all aspects of the Foundation's programmatic work including but not limited to: Grantmaking & Strategy • Collaborate with team to strengthen arts education initiatives and develop funding priorities that center grantee leadership • Identify and evaluate new strategies aligned with the Foundation's mission and trust-based principles • Serve as primary liaison for designated grantees, reviewing progress and recommending new grants through transparent, value-driven processes • Fulfill due diligence requirements while minimizing grantee administrative burden • Champion equity, access, and anti-racism in arts education with rigor and urgency Grantee Support & Partnership • Build trust-based relationships to understand grantee work, strategies, and goals • Partner with grantees to identify capacity-building opportunities tied to their definitions of success • Meet regularly with grantees to provide feedback, resources, and connections to additional funding opportunities Evaluation & Learning • Design assessment frameworks, collect and analyze data, and synthesize actionable insights in partnership with grantees • Share evaluation outcomes that elevate grantee work with leadership, partners, and the field • Research and analyze emerging trends, challenges, and opportunities in arts education and youth development Convening & Field Building • Design and facilitate convenings for peer learning and knowledge sharing • Represent Foundation at conferences and professional gatherings • Build partnerships for collective impact and coordinate philanthropic responses to sector-wide needs QUALIFICATIONS Required • 6+ years in arts/cultural programming, arts education, or related fields (preferably NYC) • Master's degree in arts, arts education, or related field-or equivalent experience; multidisciplinary backgrounds welcome • Deep arts education knowledge and commitment to art's role in social and cultural transformation • Experience building trust-based relationships to support nonprofits strategic goals • Strong program evaluation and analytical skills, including qualitative and quantitative research methods and ability to synthesize complex information • Alignment with Foundation values: creativity, equity, inclusion, community partnership, anti-racism • Demonstrated commitment to addressing systemic inequities and centering marginalized voices • Experience working authentically with NYC's diverse communities • Strong analytical skills; ability to synthesize complex information and draft clear analyses • Results-oriented with comfort using data while respecting grantee autonomy • Facility reviewing nonprofit financial statements and budgets • Excellent interpersonal, writing, and presentation skills • Proven leadership, collaboration, and project management abilities • Ability to work independently and in teams; occasional local travel required Preferred • Experience driving organizational growth and impact • Knowledge of inclusive classrooms and universal design in arts learning • Deep NYC arts education ecosystem experience • Familiarity with Salesforce or similar grant management systems • Experience organizing donors for social justice or arts initiatives Compensation and Benefits Salary: $130,000-$140,000 Work Model: Hybrid-in-office Tuesday-Thursday, two remote days weekly, flexibility for site visits Benefits: • 100% employer-paid medical, vision, dental for employees and families • FSA with employer match for healthcare and dependent care • 401(k) with employer match from hire date • 15 vacation days (increasing with tenure), 11 holidays, Christmas-New Year closure, sick leave • Professional development opportunities APPLICATION INSTRUCTIONS For full consideration, please submit resume, cover letter (describing interest, experience, and alignment with trust-based philanthropy), and one writing sample (grant report, evaluation, article, or analysis) No phone calls. The Matisse Foundation is an equal opportunity employer committed to diversity and inclusion.

Job DescriptionGroup and Job Profile Guidance: The Joint Test & Evaluation (JT&E) program considers emerging technologies and the increasingly complex and dynamic joint, multi-domain operational environment to develop non-material solutions intended to enhance the United States' operational effectiveness, suitability, and survivability in combat. Primary Job Functions: As a member of the Joint Test & Evaluation Support Cell (JTSC) this individual will support the programmatic evaluation and analysis of Combatant Command Test Nominations and subsequent approved execution. •Conduct quantitative and qualitative analysis to support Joint Test & Evaluation (JT&E) projects and enhance operational decision-making.•Apply statistical methods, modeling & simulation techniques, and operations research methodologies to assess joint military operations and improve mission effectiveness.•Develop and implement data-driven solutions to optimize military operations, force readiness, and strategic planning.•Utilize computer-based analytical tools to evaluate operational performance and identify areas for improvement.•Identify risks, limitations, and operational challenges in joint military environments and recommend analytical solutions.•Applying process modeling and analytical techniques to identify operational challenges and develop effective solutions.•Conducting problem decomposition, concept development, and data-driven analysis to support joint military operations.•Providing parametric and non-parametric statistics, data analysis techniques, computer analysis tools, basic modeling and simulation applications, and survey test and evaluation methods. Qualifications and Experience:•Master's Degree in Operations Research, Mathematics, Statistics, Engineering, or a related technical field.•A Master's Degree in a non-technical field may be substituted with 10+ years of ORSA-related experience in military or government civilian experience.•Alternatively, a Bachelor's Degree in a technical field with an additional 5 years of ORSA-related experience (totaling 10 years) may also be considered.•Proficiency in statistics, data analysis techniques, computer analysis tools, basic modeling and simulation applications, and human factors analysis.•Experience developing test and evaluation plans. (preferred but not required) #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description The Claims Conference is looking for a dynamic Program Officer to join our RED (Research, Education and Documentation) team in our New York office. We are looking for a diligent, detail-oriented and proactive team player who can develop strong internal and external relationships/partnerships while providing support to our grantmaking process. The ideal candidate is meticulous and organized as they will oversee our grant program while supporting additional ongoing - projects and initiatives. Note: this is a hybrid position with a minimum of two days in the office. The Conference on Jewish Material Claims Against Germany (Claims Conference), a nonprofit organization with offices in New York, Israel, Germany and Austria, secures material compensation for Holocaust survivors around the world. Founded in 1951 by representatives of 23 major international Jewish organizations, the Claims Conference negotiates for and disburses funds to individual survivors and organizations and seeks the return of Jewish property stolen during the Holocaust. As a result of negotiations with the Claims Conference since 1952, the German government has paid more than $95 billion in indemnification to individuals for suffering and losses resulting from persecution by the Nazis. For 2025, the Claims Conference will distribute approximately $530 million in compensation for survivors globally and $960 million for survivors' welfare needs such as home care, medicine and food. Tasks/Responsibilities • Oversee a portfolio of grants, including the review of funding proposals, programmatic and financial reports; collaborate in other projects and initiatives; • Assist potential applicants with proposal development; • Maintain regular communication with applicants to ensure a full understanding of proposals; • Prepare applications for presentation to the professional advisory committees, Allocations Committee and Board of Directors; • Review decision letter templates and edit as appropriate; • Prepare decision letters including allocation, deferral, and rejection letters; • Review grant budgets to ensure compliance with funding guidelines; • Monitor and review programmatic progress, and critically analyze reports including the successes and challenges; • Establish and maintain relationships with grantee organizations; • Conduct site visits as needed, and write corresponding reports; • Review budgets, payment requests and process payments; • Conduct research and analysis of Holocaust-related issues; • Liaise with other departments, as necessary; • Input information, when necessary, into the grants management system (Fluxx). Qualifications • Bachelor's degree required; Master's degree preferred; • Prior work experience in a related field; • Fluency in a foreign language is a plus (e.g. German, French, Polish); • Grant-making experience and familiarity with grants management systems a plus; • Experience with Holocaust education and/or Holocaust history preferred; • Highly organized and detail-oriented; • Strong attention to accuracy; • Strong English oral and written communication skills. Claims Conference offers generous benefits, opportunities for professional growth, and competitive salaries based on geographic location. Our target salary range for the RED Program Officer in the New York City market is $80,000-$85,000. This salary range represents Claims Conference's good faith and reasonable estimate of the range of possible compensation for this role at the time of posting. The final salary for this role will be determined based on careful consideration of a variety of factors, such as the candidate's exact location, experience in similar roles, and expertise related to the qualifications. This information is offered in support of our commitment to transparency. The Claims Conference is an equal opportunity employer and values diversity. We do not discriminate on the basis of any category protected by law, including (without limitation) race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In compliance with NYS Labor Law Section 194-a, the Claims Conference does not seek salary history information from job applicants.