Program assistant jobs in Gainesville, FL - 70 jobs
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Program Assistant
Administrative Assistant
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Program Coordinator
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Volunteer
Activity Assistant
Program Lead
Social Worker Assistant
Community Program Assistant
Outreach Assistant
Program Officer
Recreation Program Assistant
Mayo, Florida 4.8
Program assistant job in Newberry, FL
Under the direct supervision of the Program Supervisor, the ProgramAssistant shall provide direction and oversight for all programs, facilities and activities. The ProgramAssistant is responsible for supervising all campers, ensuring proper attention to health, happiness, discipline, and safety. The ProgramAssistant is also responsible for assisting the Program Coordinator in creating a comprehensive program for all age groups, while interacting with parent, coaches, officials, athletes and the general public
Responsibilities and Duties
Embraces the City's core values of Trust, Respect, Integrity, Accountability, Leadership, and Superior Service.
Provides excellent service to children, parents, and other staff.
Creates a welcoming, caring, and professional environment for all children, parents, and staff.
Meets children's physical, emotional, and educational needs.
Provides direction and oversight for all programs and activities. Supervise the control, issuance and maintenance of all equipment and facilities.
Coordinate facility schedule with the Programs Coordinator and Programs Supervisor.
Performs opening and closing duties as scheduled. Maintains a clean facility throughout scheduled shift.
Greets the general public and answers questions; responds to inquiries from employees, customers and others and refers, when necessary, to appropriate staff.
To supervise contracted coaches and officials.
Assist the Programs Supervisor in developing and monitoring budgets and revenues compile data, complete reports and maintain records for all of the athletic programs.
To implement and promote programs, including the recruitment, training, and supervision of volunteers and interns.
Completes any and all necessary paperwork such as inventory sheets, incident reports, and daily reports.
Coordinate with other organizations and associations as needed to implement programs and activities.
Accompany participants either locally or out of town in conjunction with assigned programs or events.
Maintain an inventory of all equipment and supplies that apply to the programs and events.
Ensure that the programs, activities, facilities, and equipment follow all appropriate safety rules and regulations.
Handles additional tasks as needed.
Other Desirables
High School Diploma or equivalent
Valid Florida License or equivalent from another state
Ability to communicate using the Spanish Language
Ability to communicate using American Sign Language
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is required to frequently move about for long periods of time, position self to perform weatherization on housing units, and to ascend and descend stairs and ladders. The employee is required to occasionally use hand tools and perform minor building repairs. The employee must have the ability to occasionally lift and move up to 40 lbs. Specific vision abilities required by this job include the ability to observe and inspect items directly in front or to either side of self, to assess items at a distance, to distinguish colors, depth perception, and ability to adjust focus.
WORK ENVIRONMENT/CONDITION: The employee is exposed periodically to outside weather conditions, but most work is performed in a typical office setting. The employee regularly encounters clients who are intoxicated, under the influence of unknown substances, may be affected by communicable diseases, and/or appear affected by serious mental health problems. Open-toed shoes and sandals are prohibited in the work setting; steel-toed work boots and other personal protective equipment may be required.
The City of Newberry is an Equal Opportunity Employer. The Americans with Disabilities Act requires the city to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with management.
To perform this job successfully, an individual must be able to perform all the essential job functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the primary job functions described herein. The job functions described are not to be construed as a complete statement of all duties performed. Employees may be assigned additional duties by management as deemed necessary. Duties not contained herein may be considered essential to performing this job successfully, just as though they were included in this .
The City of Newberry has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
$34k-40k yearly est. 32d ago
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Allied Health Program Assistant
Sfcollege
Program assistant job in Gainesville, FL
Compensation
$37,454.00 Annual has been extended to 11:59pm EST on January 21, 2026. The Allied Health ProgramAssistant is responsible for supporting and facilitating the day-to-day operations within the Allied Health department, working as part of a team to provide department support in financial, reporting, and student service functions, with a focus on assisting with designated laboratories within the various Allied Health programs. This position supports these labs by helping maintain a safe environment free of deleterious materials, assisting with procurement of tools and other materials, tracking and stocking inventory, coordinating maintenance of simulation and lab equipment, and assisting with budget preparation for lab equipment and maintenance. Additionally, this position may supervise the work of others and has accountability in areas of assigned responsibility.
Job Description
Responsibilities and Duties Include:
Provides support activities for the department such as answering telephones, assisting in the coordination of special events, scheduling appointments or assisting students, college employees and the public by responding to concerns/inquiries to resolve issues based on established college policies and make appropriate referrals as necessary.
Performs front desk tasks as appropriate, assisting staff, faculty, students and/or the public in person or via phone with issues and/or departmental requests.
Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facility arrangements.
Communicates, collaborates and maintains relationships with internal and external community constituents.
Monitors, reconciles and assists with fiscal administration for the department including, but not limited to, budgets, funding, purchase orders, Pcards, grants, and/or contracts, including assisting with budget preparation for lab equipment and maintenance needs.
Facilitates, monitors and/or oversees department purchasing, inventory, and requisitioning of supplies and equipment, including the inventory and procurement of tools, materials, and supplies for designated laboratories.
Assists in scheduling building and equipment maintenance, which includes the coordination of routine maintenance for simulation and lab equipment and tools.
Prepares special reports, summaries or replies to inquiries by compiling data and statistics from various departmental resources, including information related to labs, such as inventory or budget.
May manage payroll functions including the submission and audit of timesheet entries for staff and student employees.
May assist with fiscal planning including participating in seeking alternate sources of funding.
May manage and update program websites and publications with the most current, accurate and timely information.
May assist students with application, enrollment, testing and registration processes or other specific student support services, which may include specific aid and eligibility guidance.
May supervise and train other support staff including student employees and volunteers.
Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.
Provides service excellence through courteous, informed, accessible, and professional engagement.
Performs other duties as assigned.
Reports to: Chair, Allied Health Programs
QUALIFICATIONS
Required: An associate's degree with two (2) years of related work experience or a combination of completed education and/or related work experience equal to four (4) years.
Additional Requirements: A criminal background check will be conducted. Must be able to lift and carry up to 20 pounds, push and pull, bend and stoop, and reach and grasp for various items.
General Knowledge, Skills, and Abilities
Ability to work successfully in a multi-cultural environment.
Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
Team Orientation & Interpersonal - highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
Results Orientation - proven ability to set and exceed established targets.
Detail Oriented - Proven accuracy and attention to detail.
Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
Application Process: All applicants must submit a completed online SF application, a letter of intent, an up-to-date resume/curriculum vitae, and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo
Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: ****************************
Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.
$37.5k yearly Auto-Apply 14d ago
Program Assistant (Transportation & Attendance Support Specialist, 30 hrs/week)
Pace Center for Girls, Inc. 3.4
Program assistant job in Gainesville, FL
Job Description
$20/hr 6 months+ 30 hours/week
At Pace we transform girls' lives through academic and counseling programs based on a gender-responsive, strength-based and trauma informed framework. Team members create a safe place for girls to learn, process, heal and begin again.
This position is responsible for providing general program support for the academic and social services components. (The Transportation and Attendance Support Specialist ensures students have reliable, safe transportation and consistent school attendance while fostering positive relationships with students, families, and staff. The position emphasizes safety, dependability, and proactive communication to remove barriers that impact student participation and success)
Qualifications and Education Requirements
Required
• High School Diploma or equivalent
• Minimum experience using personal computers and database software.
• Current Florida driver's license or state issued ID
Preferred
• Associates or Bachelors Degree.
• Minimum six months experience in an educational environment
Roles and Responsibilities
• Follows lesson plan and supervises class in the absence of the Teacher Advisor. (Must follow the local school board guidelines with regard to certification requirements).
• Assists in proctoring the state required tests.
• Answers incoming call and greets visitors in a timely, professional, and friendly manner.
• Orders, picks up and distributes lunches for students; processes lunch forms ensure codes, i.e. free or reduced codes are accurately in the system; performs National School Lunch Program duties where applicable.
• Records and maintains transportation log; distributes transportation passes as applicable.
• Maintains daily attendance records and may enter data into ETO (and school board information
systems as assigned).
• Participates in after-hours center activities to support girls, families and the growth of the program.
• Inventories supplies for the daily operation of the meal program (where applicable).
• Assist in the administration of the Behavior Modification program.
• Maintains the stock for the incentives and outwear.
• Helps to coordinate the awards ceremony.
• Other duties as assigned
Other
• Must adhere to the Pace Center for Girls Values and Guiding Principles and upholds the ethical standards of the Agency
• Follows mission, values and principles, policies and procedures of the Pace Center for Girls
• Availability to work evenings and weekends as required to fulfill workload requirements
• Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required
Work Environment
The work environment characteristics can be stressful, is fast-paced and requires alertness and flexibility. The noise level is usually quiet; however, noise can accelerate to moderate and high levels.
This position requires a Level II pre-employment background screening pursuant to Chapters 435, 984, 985 and 943, Florida Statutes, and the Department of Juvenile Justice policy and procedures. Additional information is available through the Care Provider Background Screening Clearinghouse Education and Awareness website: ********************************
$20 hourly 20d ago
Academic Program Specialist II
University of Florida 4.5
Program assistant job in Gainesville, FL
Classification Title:
Academic Program Spec II
Classification Minimum Requirements:
Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:
Instructional Design & Assessment - Support the identification, design, and development of effective instructional delivery methods to meet the needs of online and distance learning programs managed by EEd at scale. This role requires a strong understanding and applied use of learning management systems by translating best practices in online and distance education into high-quality content delivery. Responsibilities also include developing standardized assessment and evaluation practices, creating educational materials, and providing program orientation across EEd's online and distance education initiatives (e.g., EDGE).
Operational Management & Classroom Support - Advise and coordinate with college and departmental staff to establish performance standards and policies for broad implementation. role includes coordinating online and distance learning fee entry and record-keeping within EEd. overseeing EDGE-related registrations, course scheduling, and room requests, and providing support for EDGE recording studios and equipment during regular business hours and as needed, evening hours.
Strategic Planning & Reporting- Translate university-level strategic and tactical business plans into college- and department-specific operational initiatives. Responsibilities include maintaining records of online and distance program goals (including EDGE) and implementation strategies, supporting data collection, and reporting efforts, and ensuring compliance with university, state, and federal regulations in accordance with applicable laws, policies, regulations, and ethical standards.
Other- Handle office calls or questions; undertake special projects, as assigned by the department leadership, which contribute to the overall goals and objectives of the office and the department.
Expected Salary:
$55,000-$60,000; commensurate with education and experience
Required Qualifications:
Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
Preferred:
Master's degree in STEM education or advanced degree in engineering, education, or a related field.
Experience in higher education administration, strategic planning, and program management.
Strong knowledge of online/distance education trends and best practices.
Excellent communication and presentation skills, with the ability to convey complex concepts clearly and effectively.
Demonstrated leadership capabilities, with the ability to inspire and motivate teams.
Strong analytical and problem-solving skills, with a strategic mindset.
Ability to thrive in a fast-paced and evolving environment, and to manage multiple stakeholders and projects simultaneously.
Understanding of the engineering field and the educational needs of engineering students.
Experience in implementing and coordinating distance and online education programs, including knowledge of learning management systems and instructional design principles.
Familiarity with accreditation processes and quality assurance standards in online education.
Proven track record of successful project management, including the ability to set clear goals, develop action plans, and track progress towards outcomes.
Strong understanding of data analysis and assessment methodologies to evaluate program effectiveness and inform decision-making.
Knowledge of current trends and emerging technologies in engineering education, distance and online learning, and lifelong learning.
Demonstrated ability to work effectively with diverse stakeholders, including faculty, staff, students, industry, and government officials.
Special Instructions to Applicants:
In order to be considered for this position, you must upload a cover letter and resume with application.
This is a time-limited position.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No
$55k-60k yearly 6d ago
Community Assistant - Nine31
Article Student Living
Program assistant job in Gainesville, FL
Calling ALL current students and residents! Article Student Living is looking for a part-time Community Assistant to support the on-site team to help attract qualified potential residents and engage with current residents. You will get to be the face of the property, conduct property tours with prospective residents, join in community events, and support the property leadership to attract qualified leads.
Article Student Living provides the best experience for student residents living in our communities. We do this by putting people first-both our residents and our employees. We believe in investing in our people through superb training and support, generous employee benefits and perks, and opportunities for career advancement by growing throughout our portfolio.
You will report to the Property Manager.
Responsibilities
Be a helpful resource for residents
Take part in campus networking and marketing
Conduct property tours to potential residents
Warmly greet visitors and update the log sheet
Follow-up calls to residents and resident prospects
Assist the Leasing & Marketing Manager in creating social media postings
Ensure a clean and welcoming environment
Your Track Record and Style
No prior experience is required for this entry-level position
Current students and residents are encouraged to apply
Customer service focused
Adjust quickly to changing priorities
Organize tasks and focus on main priorities
Community Assistant Benefits
20% housing discount
401K - 100% match up to 5%
Employee referral program
Opportunity for internal promotions; We value growth from within
$26k-35k yearly est. 9d ago
Allied Health Program Assistant
Santa Fe College 3.6
Program assistant job in Gainesville, FL
Compensation $37,454.00 Annual has been extended to 11:59pm EST on January 21, 2026. The Allied Health ProgramAssistant is responsible for supporting and facilitating the day-to-day operations within the Allied Health department, working as part of a team to provide department support in financial, reporting, and student service functions, with a focus on assisting with designated laboratories within the various Allied Health programs. This position supports these labs by helping maintain a safe environment free of deleterious materials, assisting with procurement of tools and other materials, tracking and stocking inventory, coordinating maintenance of simulation and lab equipment, and assisting with budget preparation for lab equipment and maintenance. Additionally, this position may supervise the work of others and has accountability in areas of assigned responsibility.
Job Description
Responsibilities and Duties Include:
* Provides support activities for the department such as answering telephones, assisting in the coordination of special events, scheduling appointments or assisting students, college employees and the public by responding to concerns/inquiries to resolve issues based on established college policies and make appropriate referrals as necessary.
* Performs front desk tasks as appropriate, assisting staff, faculty, students and/or the public in person or via phone with issues and/or departmental requests.
* Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facility arrangements.
* Communicates, collaborates and maintains relationships with internal and external community constituents.
* Monitors, reconciles and assists with fiscal administration for the department including, but not limited to, budgets, funding, purchase orders, Pcards, grants, and/or contracts, including assisting with budget preparation for lab equipment and maintenance needs.
* Facilitates, monitors and/or oversees department purchasing, inventory, and requisitioning of supplies and equipment, including the inventory and procurement of tools, materials, and supplies for designated laboratories.
* Assists in scheduling building and equipment maintenance, which includes the coordination of routine maintenance for simulation and lab equipment and tools.
* Prepares special reports, summaries or replies to inquiries by compiling data and statistics from various departmental resources, including information related to labs, such as inventory or budget.
* May manage payroll functions including the submission and audit of timesheet entries for staff and student employees.
* May assist with fiscal planning including participating in seeking alternate sources of funding.
* May manage and update program websites and publications with the most current, accurate and timely information.
* May assist students with application, enrollment, testing and registration processes or other specific student support services, which may include specific aid and eligibility guidance.
* May supervise and train other support staff including student employees and volunteers.
* Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
* Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.
* Provides service excellence through courteous, informed, accessible, and professional engagement.
* Performs other duties as assigned.
Reports to: Chair, Allied Health Programs
QUALIFICATIONS
Required: An associate's degree with two (2) years of related work experience or a combination of completed education and/or related work experience equal to four (4) years.
Additional Requirements: A criminal background check will be conducted. Must be able to lift and carry up to 20 pounds, push and pull, bend and stoop, and reach and grasp for various items.
General Knowledge, Skills, and Abilities
* Ability to work successfully in a multi-cultural environment.
* Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
* Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
* Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
* Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
* Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
* Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
* Team Orientation & Interpersonal - highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
* Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
* Results Orientation - proven ability to set and exceed established targets.
* Detail Oriented - Proven accuracy and attention to detail.
* Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
Application Process: All applicants must submit a completed online SF application, a letter of intent, an up-to-date resume/curriculum vitae, and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo
Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: ****************************
Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.
$37.5k yearly Easy Apply 32d ago
Program Coordinator - Part-time - Beacon Point
Stewart-Marchman-Act Behavioral Healthcare
Program assistant job in Ocala, FL
Top reasons to work for SMA Healthcare: * Career growth and advancement potential * Great benefits such as: Health, Dental, Vision, Life, & Disability Insurance * Tuition Reimbursement * Paid Personal Leave (up to 25 days after 3 years of service) * 403b Retirement Plan (matches one to one of employee contribution for the first 3%, then a 50% match on the next 6% of employee contribution)
Part-time 32 hours per week
Essential Job Functions:
Program Coordinator works in the Quality Assurance Department collecting, analyzing, interpreting, and developing reports on key evaluation findings, conclusions, and recommendations and ensuring data collection and data entry tasks are completed according to guidelines.
* Provides support to programs related to meeting grant or contract requirements.
* Provides consultation and technical assistance to the administration, departments/units, and other healthcare professionals regarding the evaluation of data to improve the efficiency and effectiveness of ongoing operations;
* Maintains a log related to when participants need to complete surveys
* Enters data into appropriate systems
* May coordinate monthly meetings and prepares agendas and meeting minutes from those meetings or other meetings as assigned
* Ensures proper, accurate, complete, and timely data collection to meet the objectives as outlined in contracts and performance measures;
* Compiles, evaluates and analyzes monthly program data and prepares reports as requested
* Generates data management reports, makes relevant recommendations, and follows-up on resolution of problems/issues.
* Utilizes measures and tools to enable evaluation, data collection and reporting procedures, collating data into concise and manageable reports, charts, graphs, etc. useful for internal management decision making and external reporting to the granting agency.
* Makes commitment to SMA's mission and core values the SMA Way
* Abides by principles of EEO compliance and a workplace of dignity and respect.
* Works cooperatively in a group/team setting.
* Shows respect to others.
* Takes guidance and direction from supervisors.
* Arrives/Reports to work on time and ready to work.
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum Education and/or Experience: Possession of a High School Diploma and 2 years of experience working in the behavioral health and/ or data entry and analysis field.
Knowledge/Skills/and Abilities:
* Ability to communicate effectively both orally and in writing
* Ability to complete data entry and collection tasks
* Strong time management and organizational skills to track due dates and deadlines
* Ability to proofread, research files, and logically organize information
* Ability to follow verbal and written instructions
* Ability to work under pressure and meet deadlines
* Ability to establish and maintain effective working relationships with other employees and the general public
* Considerable knowledge of standard office practices and procedures, equipment and clerical techniques
Necessary Special Requirements: Possession of a valid Florida driver's license, acceptable driving record, and proof of personal automobile insurance if required to drive an SMA vehicle and/or use a personal vehicle for SMA business. Complete State of Florida mandatory background screening prior to start of employment. Complete SMA required training during the first six (6) months of employment and updated if required.
Physical: Mobility and ability to bend and reach during an 8-12 hour day. Able to lift minimum 10 pounds. Visual and auditory acuity sufficient to evaluate, intervene, treat, and record client health care needs. Fine motor skills for legible and accurate charting, daily correspondence and presentation, either manually or orally. Work endurance ability to work 8-12 hour shifts with a meal break, as possible. Routine 8-12 hour shifts. Hours and days off may vary. Extra hours may be required. Work assignment locations may vary.
$37k-54k yearly est. 9d ago
After-School Program Assistant
Ecs4Kids
Program assistant job in Chiefland, FL
Part-time Description
Work Schedule: Monday to Friday; 2:30 pm - 5:45 pm
JOIN THE ECS4Kids TEAM
At ECS4Kids (formerly Episcopal Children's Services), we honor young children's immense potential by helping them enter school ready to learn. We cultivate lifelong learners by immersing children in enriching guided experiences and discovery-oriented approaches. Through programs like Voluntary Prekindergarten (VPK), Head Start, School Readiness, Child Care Resource & Referral (CCRR), and more, our dedicated professionals work with families and caregivers throughout Florida to promote children's well-being. These enable us to strengthen key areas including motor development, cognitive development, social and emotional development, language and communication skills, and problem-solving skills.
Partner with us to help empower communities to rise above generational poverty with comprehensive early childhood education and holistic family support. We have career opportunities available in several counties throughout Northeast and Central Florida.
ECS4Kids offers a competitive benefit package which includes:
Medical, dental and vision insurance
403(b) plan with 5% employer match
Employee AssistanceProgram (EAP)
Long-term & short-term disability insurance
Employer-paid life insurance
Paid holidays
Generous paid time off
Career development
Qualifying employer for Public Service Loan Forgiveness Program
GENERAL DESCRIPTION:
Under the direction of the Center Manager, the After-School ProgramAssistant supports safe, engaging after-hours programming for children. This role ensures constant visual supervision, leads age-appropriate activities, supports parent communication, and upholds all Florida licensing and center policies.
MAJOR RESPONSIBILITIES:
Maintain DCF staff-to-child ratios and continuous, age-appropriate supervision across classrooms, playgrounds, and transitions.
Follow center safety plans, emergency procedures, and universal precautions; report and document incidents per policy.
Plan and facilitate developmentally appropriate games, arts, homework support, and outdoor play aligned to approved curriculum.
Greet families, provide daily updates, and escalate concerns appropriately.
Keep areas clean/organized; prepare/serve snacks in line with Florida-approved food handler training and allergy protocols.
Manage sign-in/out, attendance, and simple daily reports with accuracy; protect student records confidentiality.
Complete required trainings, maintain certifications, and uphold mandatory reporter obligations.
Other duties as assigned in support of center operations.
(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)
ORGANIZATIONAL RELATIONSHIP:
This position reports to the Center Manager.
Requirements
EDUCATION AND EXPERIENCE:
High School Diploma or GED
DCF 45-hour training preferred
SKILLS, KNOWLEDGE AND ABILITIES:
Knowledge of child development principles, licensing regulations, and best practices in early education.
Commitment to strengthen families but with ultimate commitment to the well-being of the child.
Ability to exercise control and maintain appropriate classroom discipline.
Ability and willingness to implement the approved curriculum.
Ability to exercise good judgment and emotional maturity.
Ability to maintain confidential information.
Knowledge of applicable safety and child abuse reporting procedures
Ability to work with children of varying ages, from infants to preschoolers.
Dependable, flexible, and able to adapt to changing needs throughout the day.
Strong communication and teamwork skills.
CERTIFICATIONS:
Complete TB screening & physical before having direct contact with children. Renew every 2 years.
Commence within ninety (90) days and complete within 1 year of employment the DCF required 45-hr training.
Complete on-line Food Handlers Course Serving Safe Food in Childcare within 90 days of employment.
Must have current First Aid and Pediatric Cardiopulmonary Resuscitation (CPR) training.
Complete a minimum of 25 hours of in-service training annually, July 1- June 30
ENVIRONMENTAL CONDITIONS:
Indoor and outdoor settings; active, fast-paced environment.
Constant visual supervision of children and tolerance of loud noise.
ESSENTIAL PHYSICAL SKILLS:
Acceptable eyesight & hearing (with or without correction).
Ability to communicate both orally and in writing.
Ability to sit, stand, push, pull and engage with young children at their level.
Requires heavy physical work; heavy lifting, pushing, or pulling objects up to 50 pounds. Physical work is a primary part (more than 70%) of job.
(Reasonable accommodations will be made for otherwise qualified individuals with a disability)
Background Requirements
A Level II Background Screening which consists of a local, state, and federal criminal check will be completed on all employees and any contracted employee position, intern position or volunteer position in which individuals have contact with children, have access to confidential information and / or are in a position of special trust. To learn more about the system used to conduct these checks, you can use this link - *********************************
Salary Description $16.59 per hour
$16.6 hourly 44d ago
ADMINISTRATIVE ASSISTANT II - 80064432
State of Florida 4.3
Program assistant job in Alachua, FL
Working Title: ADMINISTRATIVE ASSISTANT II - 80064432 Pay Plan: Career Service 80064432 Salary: $1,491.85 Bi-weekly = $18.65 Hourly Total Compensation Estimator Tool
The Department of Juvenile Justice salutes our heroes.
We are honored to have the opportunity to support our nation's veterans and their families.
We value the service given to our country and support the hiring of service members and military spouses.
The Right Service, the Right Way, at the Right Time
To be considered for a position with the Florida Department of Juvenile Justice:
All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
Full Work history, duties and responsibilities, hours worked, supervisor's name, supervisor's work number, and formal education fields, etc. must be filled out to determine qualifications for this position.
LOCATION, CONTACT AND SALARY INFORMATION:
Location Information: Pinellas Regional Juvenile Detention Center, 5255 140th Avenue North, Clearwater, Florida 33760
Minimum Biweekly Rate of Pay: $1,491.85 Bi-Weekly (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever higher.)
Contact Person: Iris Montalvo, Operations Coordinator, ***********************
DESCRIPTION:
This position is located at the Pasco Regional Juvenile Detention Center and handles all facility matters relating to Human Resources for a tier 5 facility.
DUTIES & RESPONSIBILITIES:
Responsible for preparing and processing all recruitment and selection documentation to ensure compliance. Ensures information entered into computer system is valid and all completed forms are included: People First - Talent Management Requisitions, Veteran's Preference, Human Resource Employment System (HRES), Onboarding, Drug Screening, Background Screening, Ergometric Screening, and New Hire Orientation.
Responsible for reviewing and processing human resource matters to ensure departmental rules, policies, and procedures, as well as statutes are followed and compliant. Those Human Resource matters included are: grievances, discipline, workers' compensation, Equal Employment Opportunity (EEO), affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and Fair Labor Standards.
Serves as the facility administrative support to the Facility Operations, Assistant Detention Center Superintendent(s) and Detention Superintendent by assisting facility personnel with but not limited to requests, documentation, routing, and/or processing documentation for: Attendance and Leave, Fitness for Duty, Disciplinary Action, Drivers' License, Alternate Duty, and Quality Improvement.
Provides technical assistance and consultation to the Detention facility personnel, administration, and regional office regarding all human resource matters. Keeps abreast of policies and procedures to ensure the facility is compliant.
Handles facility payroll-related and attendance and leave functions. Reviews timesheets to ensure timely and accurate completion of timesheets in People First. Responsible for ensuring Regional Office and headquarters staff is aware of potential overpayments and maintains the Time-Guardian system.
Prepares correspondence, coordinates conference calls, meetings, and trainings relating to but not limited to the human resource matters within the facility.
Responsible for Fingerprinting of employees, candidates and volunteers and maintaining Live-scan device.
Maintains facility level employee files (performance appraisals, position descriptions, discipline, letters of commendation, etc.) and prepare facility organization charts outlining reporting relationship of all positions assigned to the facility. Disseminates personnel-related information to facility staff and provide orientation to new employees.
Serves as the back up to the facility Fiscal Liaison on all Finance and Accounting matters.
Performs other related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of Juvenile Justice laws and policies.
Knowledge of detention services policies and procedures.
Knowledge of basic management principles and practices.
Knowledge of administrative and clerical procedures and systems.
Knowledge of supervisory techniques.
Knowledge of system-wide resources. Good verbal and written communication skills, ability to compile, organize, and analyze data.
Ability to analyze effectiveness of service programs.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem-solving techniques.
PREFERRED QUALIFICATIONS:
Preference will be given to candidate profiles submitted with Administrative and/or Human Resource working experience.
Excellent Benefits Package:
13 paid vacation days annually
12 days of paid sick leave annually, with unlimited accrual of unused hours
9 paid holidays, and 1 personal day each year
6 paid credit hours per term at Florida's colleges and universities
Eligible for participation in student loan debt forgiveness program - affordable payments and possible balance elimination.
Participation in one of the best group health insurance and dental plans offered by any employer.
One of the most secure pension/investment plans available.
And, so much more. For additional benefit options and information, please click here.
SPECIAL NOTES:
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-Verify (Employment Eligibility).
When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Location:
$23k-31k yearly est. 7d ago
Life Enrichment/Activities Assistant
Oak Hammock at The University of Florida
Program assistant job in Gainesville, FL
Position Title: Life Enrichment/Activities Assistant Position Type: Day Shift; Rotating Weekend Schedule What We Do Oak Hammock at the University of Florida is an active, yet relaxed, Life Plan Community in Gainesville, Florida. We offer a full continuum of health care, including independent living, assisted living, specialized memory support, skilled nursing, and home care. Our community offers an unprecedented lifestyle of comfort and convenience with a rich array of services and amenities that are focused on optimal well-being. What You Can Expect from Us Full Time Employee Benefits include: University of Florida partnership with community discounts and access to opportunities through the Gator One UF ID Card OH I CAN! Scholarship and Tuition Reimbursement Programs Pay Every Other Week Licensure Reimbursement for Clinical Positions Health, Dental, and Vision Insurance Company Paid Short Term Disability Long Term Disability 401K Retirement and Investing Plan with Company Match Paid Time Off Accrual 6 Paid Holidays and 1 Additional Floating Holiday Annual Employee Recognition Gifts You Make A Difference Award Recognition Milestone Service Awards Staff Uniform Credits TicketsatWork Benefit Program More Than a Job Imagine a rewarding career helping others. Working at Oak Hammock at the University of Florida is rewarding and fun. No matter your title, your days are spent among a community of residents enjoying retirement to the fullest. When you leave after your workday, you will feel a sense of accomplishment and joy since you are part of the community and residents' lives. No matter the position you are searching for, there is ample opportunity to impact this community. We value our staff and would love the chance to make Oak Hammock more than a job but a worthwhile experience to remember. Life Enrichment/Activities Assistant Our Life Enrichment team is vital to ensuring the optimal well-being for our residents. As a Life Enrichment/Activities Assistant, you are responsible for the organization of the life-enriching programming for the Health Pavilion residents, in Skilled Nursing, Assisted Living, and Memory Support. Life Enrichment team members assist in organization and supervision of all on-campus and off-campus activities planned in the Health Pavilion, and ensure these events are performed within established policies and procedures, ensuring the safety of each resident. Life Enrichment/Activities Assistant Job Qualifications and Requirements High School Diploma or Equivalent Must have a minimum of one year working in a healthcare-associated field, preferably long-term care. Must have excellent interpersonal skills to relate effectively to staff, residents, families, and community members. Must be empathetic, energetic and have an affinity for working with a diverse senior population. All applicants must complete and pass a Level II Background Check and Drug Screening
$22k-30k yearly est. 51d ago
Service Operations Assistant - Audi Gainesville
Warren Henry Auto Group 3.9
Program assistant job in Gainesville, FL
This position will provide operations support to the Service department by maintaining contact with clients while providing excellent customer service, assisting with warranty services, and acting as a liaison between the service, sales and parts departments.
Responsibilities
Greet clients in a friendly and professional manner.
Respond to overflow calls for the service department as needed.
Confirm scheduled service appointments and re-schedules no show appointments.
Schedule appointments for clients with special parts orders.
Manage client and internal golf cart repair orders and related phone calls.
Maintain timely and professional contact with Service Consultants.
Review warranty repair orders and ensure all relevant paperwork is present to ensure proper submission.
Scan warranty repair orders and maintain log of completion.
Ensure Extended Warranty schedule is current.
Responsible for internal repair orders.
Provide support in vehicle delivery and/or pick up as needed.
Maintain job knowledge regarding the brands and keeps abreast of new products, features, etc.
Qualifications
High school diploma or general education degree (GED), or minimum two years of related experience and/or training, or equivalent combination of education and experience.
Valid driver license and clean driving record.
Maintains a professional appearance.
Excellent communication skills both oral and written.
Strong customer service skills.
Computer skills required: Proficiency in Microsoft Office (Outlook, Word, Excel, etc.)
Able to work comfortable in a team environment and independently.
Not ready to apply? Connect with us for general consideration.
$24k-34k yearly est. Auto-Apply 36d ago
Mascot & Community Outreach Assistant (Part Time)
Ad-Vance Talent Solutions
Program assistant job in Ocala, FL
Job Description
Mascot & Community Outreach Assistant (Part Time)
Pay:$15.93/hr + benefits
Schedule:
• Flexible, part time
• 20-30 hours/week clerical
• 1-2 hours/week mascot duties
• May include evenings, weekends, and holidays
Minimum Requirements:
• Must pass background check and drug screen
• Valid Florida driver's license with clean driving record
Job Summary
Support Marion County Public Relations through office clerical work, community outreach, and mascot appearances at events. This role helps create engaging, positive experiences for the public.
Key Responsibilities
Assist with community outreach programs and special events
Perform as the county mascot at public appearances
Engage crowds, encourage participation, and pose for photos
Set up event spaces and assist during programs
Perform basic clerical duties (phones, filing, data entry)
Provide excellent customer service in person, by phone, and email
Qualifications
High school diploma or equivalent preferred
Strong communication and customer service skills
Team-oriented and comfortable working with the public
Physical & Work Conditions
Moderate physical activity, including standing, lifting, and dancing
Indoor and outdoor work at schools, parks, and events
Flexible schedule may include nights, weekends, and holidays
IND1
$15.9 hourly 6d ago
Social Worker - FT Social Services Assistant Monday - Friday
Palatka Center for Rehabilitation and Healing
Program assistant job in Palatka, FL
Palatka Center for Rehabilitation & Healing Make an impact. Build connections. Love where you work. At Palatka Center for Rehabilitation and Healing, you'll find a team that celebrates your strengths, where your work truly makes a difference every day. We're passionate about creating a supportive, positive environment-not only for our residents, but for the people who care for them. As proud partners of the Tampa Bay Buccaneers, our team members also have the opportunity to join the spirited
KARE KREWE of Palatka
-bringing big-team energy and community spirit to everything we do. If you are looking to join a caring and supportive team, we would love to meet you!
We are conveniently located at 110 Kay Larkin Dr, Palatka
Why Work For Us? Because We Offer Our Employees:Health, Dental & Vision Insurance- proudly offering Horizon Blue Cross/ Blue ShieldGenerous PTO, Holiday and Sick time- we value work/life balance 401k with company match, Life Insurance and Disability Coverage- peace of mind for you and your family Direct Deposit & Daily Pay Options Available- Get paid when YOU want Wonderschool Concierge Services- childcare made simple Uniforms & Employee Perks Program- we've got you covered24/7 Telehealth Benefit with Doctegrity-access to medical care and mental health support when you need it most
This role requires Florida AHCA Clearinghouse background screening. More information:
********************************
Job Summary:
The Social Worker is responsible for assessing, counseling, interviewing, and educating the clients as well as their family members, as well as assisting in planning, organizing and implementing the established facility policies and procedures, to ensure that the medically related emotional and social needs of the patient/resident are met/maintained on an individual basis.
Major Duties and Critical Tasks:
Assess nature of patients situations by interviewing and reviewing personal history.
Plan, coordinate, manage and implement support packages to help patients/residents deal with difficulties and overcome dependencies.
Develop and execute individual treatment plans, should know how to apply Medicaid and Medicare application for the patient.
Can help the patient with their Food Stamps, Housing application and phone assistance.
Interview service users and assess their current condition, needs, strengths and weaknesses.
Address each case as a unit and set tailored measurable goals.
Monitor and evaluate patients' progress and modify treatment plans accordingly.
Offer information and counseling on the best course of action during sessions.
Facilitate referrals to other healthcare professionals and programs.
Maintain accurate patient documentation.
Act as a key-worker and cooperate with multidisciplinary teams
Supports the Facility.
Is knowledgeable of patient/resident rights and promotes an atmosphere which allows for the privacy, dignity and well-being of all residents in a safe, secure environment.
Supports and participates in common teamwork
Agrees to comply with the Code of Conduct.
Social Worker Required Education and Experience:
Nursing Home Experience Required
LSW or LCSW Required
$21k-35k yearly est. 13d ago
Dishwasher Service Assistant
Meyer Metz Restaurants LLC
Program assistant job in Lake City, FL
Job Description
What You'll Do: Wash & sanitize dishes, utensils, cookware, and kitchen equipment Assist with kitchen cleaning, food prep support, and bussing tables Maintain a clean, organized kitchen and dining area Help the team during busy shifts -
What We're Looking For:
Positive attitude & solid work ethic
Able to work in a fast-paced, high-volume restaurant setting
No experience needed - we'll provide on-the-job training
Dependable, punctual, and team-oriented
Why Join Us?
Fun, fast-paced work environment
Competitive hourly pay + tips potential
Flexible schedules - perfect for students, part-time workers, or first job seekers
Room to grow within the hospitality industry
Be part of a friendly, supportive team
$23k-39k yearly est. 13d ago
Administrative Assistant
Servpro 3.9
Program assistant job in Gainesville, FL
SERVPRO of Gainesville West/Alachua County West Administrative Assistant
Do you love helping people through difficult situations?
Then, don't miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day.
We're seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then
you
may be our perfect
hero
!
Benefits
8 paid holidays
Company match IRA
2 Weeks vacation
Monthly Celebrate Primary Care Provided
Primary Responsibilities
Complete internal job file quality reviews
Coordinate crew and job scheduling
Office administrative duties such as preparing email and written correspondence
Perform detailed and accurate data entry
Collections on all accounts
Assist other departments, as needed
Position Requirements
Experience with collections, quality assurance, and scheduling a plus
Experience in service industry environment a plus
Possess polite, confident, and excellent customer service skills, including listening and questioning skills
Excellent organizational skills and strong attention to detail
Capability to work in a fast-paced, team-oriented office environment
Proficient in Microsoft Office (i.e., Outlook, Word, Excel)
Able to successfully complete a background check subject to applicable law
Hours
40 hours/week
Between the hours of 8am and 5pm. Actual schedule may vary and has some flexibility.
Pay Rate
$15-17 based on experience SERVPRO of Gainesville West/Alachua County West is an EOE M/F/D/V employer
Each SERVPRO Franchise
is Independently Owned and Operated. Revised 02.21
Compensation: $15.00 per hour
Picture yourself here fulfilling your potential.
At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you.
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
$15-17 hourly Auto-Apply 60d+ ago
Administrative Assistant
Vallencourt Construction Co., Inc. 3.4
Program assistant job in Green Cove Springs, FL
We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate will be professional, dependable, bilingual, and capable of managing multiple tasks while maintaining a welcoming and efficient office environment.
Responsibilities
* Greet clients and visitors with a positive and professional attitude
* Answer and direct phone calls and emails in a timely manner
* Receive and distribute incoming and outgoing mail
* Process burn permits accurately and efficiently
* Maintain office supplies and place orders as needed
* Assist with filing, scanning, and organizing documents
* Provide general administrative support to staff as needed
* Assist Human Resources with administrative tasks as required
Requirements
* Bilingual (required)
* Willing to be HIPAA certified after hired
* Proven experience as an Administrative Assistant or similar role preferred
* Excellent communication and interpersonal skills
* Ability to prioritize tasks and manage time effectively
* High school diploma or equivalent required; additional qualifications in Office Administration are a plus
* Ability to work a full-time schedule
Benefits
* 401(k)
* Health insurance
* Dental insurance
* Vision insurance
* Life insurance
* Supplemental benefits
* Paid time off
Equal Opportunity Employer, including disabled and veterans.
View Company Information
To see other positions, click here.
$26k-36k yearly est. 34d ago
Administrative Assistant (PC)
Alta Cima
Program assistant job in Ocala, FL
Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us
Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices.
As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities.
Role Overview
The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will:
Coordinate with lenders, contractors, and the factory to keep projects on track.
Ensure all documents, payments, and approvals are complete before delivery.
Provide exceptional customer communication at every stage of the process.
In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception.
This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion.
Key Responsibilities
Project Coordination (Primary Duties):
Review contracts for completeness (signatures, initials, dates).
Send welcome emails and maintain ongoing customer communication.
Track deal progress in Cirrus and Deal Status logs.
Work with sales team to process pending deals and purchase orders.
Request POs, submit change orders (with proper approvals), and update records.
Coordinate financing: work with lenders, clear conditions, and verify approvals.
Schedule home deliveries, obtain freight quotes, and coordinate logistics.
Collect and process final payments; issue demand letters if needed.
Ensure homes are cleared prior to shipment and track delivery timelines.
Process titling and warranty documentation.
Act as liaison between location and corporate operations/accounting.
Customer Service:
Serve as the main point of contact for customers after purchase.
Provide updates on financing, estimated completion dates, and delivery status.
Answer questions and assist with next steps throughout the home buying journey.
Coordinate with factory and vendors on any service or warranty issues.
Administrative:
Process deposits, transmittals, and invoices; maintain accurate records.
Order office supplies, manage vendor/contractor packets, and maintain files.
Open/distribute mail and prepare outgoing mail.
Provide clerical support to GM and sales team when required.
Greet visitors and assist with phones as needed.
Qualifications
High School diploma
2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management.
Detail-oriented with excellent follow-through skills.
Excellent time management skills with ability to prioritize and meet deadlines.
Strong organizational skills with ability to manage multiple priorities.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Excellent communication skills, both written and verbal.
Positive, customer-first attitude with strong follow-through.
Self-motivated, reliable, and able to work independently.
Ability to maintain confidentiality and use sound judgment to plan and accomplish goals.
Must possess a positive attitude and be highly effective in a team environment.
Ability to collaborate across functions.
EEO Notice:
Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
$19-22 hourly 31d ago
Administrative Assistant (PC)
Factory Expo Home Centers
Program assistant job in Ocala, FL
Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices.
As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities.
Role Overview
The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will:
* Coordinate with lenders, contractors, and the factory to keep projects on track.
* Ensure all documents, payments, and approvals are complete before delivery.
* Provide exceptional customer communication at every stage of the process.
* In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception.
This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion.
Key Responsibilities
Project Coordination (Primary Duties):
* Review contracts for completeness (signatures, initials, dates).
* Send welcome emails and maintain ongoing customer communication.
* Track deal progress in Cirrus and Deal Status logs.
* Work with sales team to process pending deals and purchase orders.
* Request POs, submit change orders (with proper approvals), and update records.
* Coordinate financing: work with lenders, clear conditions, and verify approvals.
* Schedule home deliveries, obtain freight quotes, and coordinate logistics.
* Collect and process final payments; issue demand letters if needed.
* Ensure homes are cleared prior to shipment and track delivery timelines.
* Process titling and warranty documentation.
* Act as liaison between location and corporate operations/accounting.
Customer Service:
* Serve as the main point of contact for customers after purchase.
* Provide updates on financing, estimated completion dates, and delivery status.
* Answer questions and assist with next steps throughout the home buying journey.
* Coordinate with factory and vendors on any service or warranty issues.
Administrative:
* Process deposits, transmittals, and invoices; maintain accurate records.
* Order office supplies, manage vendor/contractor packets, and maintain files.
* Open/distribute mail and prepare outgoing mail.
* Provide clerical support to GM and sales team when required.
* Greet visitors and assist with phones as needed.
Qualifications
* High School diploma
* 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management.
* Detail-oriented with excellent follow-through skills.
* Excellent time management skills with ability to prioritize and meet deadlines.
* Strong organizational skills with ability to manage multiple priorities.
* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Excellent communication skills, both written and verbal.
* Positive, customer-first attitude with strong follow-through.
* Self-motivated, reliable, and able to work independently.
* Ability to maintain confidentiality and use sound judgment to plan and accomplish goals.
* Must possess a positive attitude and be highly effective in a team environment.
* Ability to collaborate across functions.
EEO Notice:
Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
$19-22 hourly 30d ago
Activities Assistant- Full-Time
TLC Management 4.3
Program assistant job in Ocala, FL
Come join us as an Activities Assistant at Bridgewater Park Health and Rehabilitation to make a difference!
** NEW WAGE SCALE
Full-Time
If you are looking for a career that can make a difference, then Bridgewater Park Health and Rehabilitation is the place for you. Our work family is made up of a variety of talented and committed team members who are dedicated to making a difference in the lives they serve. Each employee contributes their unique skills and abilities with the key goal of enabling our residents to reach and maintain their highest functional abilities. Every job matters at Bridgewater Park Health and Rehabilitation Center. We believe in what we do and know our hands make a difference.
As a member of our activities team, look at what benefits you can enjoy:
Competitive starting wage with additional pay for experience
$1,000 new employee referral program
Paid life insurance
401k opportunities after your first year
DailyPay! Work today, get paid today!
Monthly Celebrations and recognitions
$5,000 Tuition Reimbursement Per Year
Responsibilities
The Activities Assistant is responsible for assisting in planning; coordinating and implementing appropriate activity programs to meet the individual needs of our residents.
Developing and implementing activity programs which are appropriate to the residents based on varied backgrounds, emotional needs and interests
Assisting the Activities Director with an evaluation of each resident according to their backgrounds, activity interests, abilities, physical limitations and need for meaningful activity programs
Documenting activity plans and progress notes as directed
Working closely with the Activities Director to plan and set up each assigned activity, which includes gathering supplies re-arranging rooms
Assisting in the development and distribution of monthly activity calendars to residents and posting these calendars throughout the facility
Assisting in the development and maintenance of facility newsletters
Complying with safety requirements, infection control measures, and maintaining a clean work environment in accordance with facility policy
Qualifications
Activities Assistant Qualifications
Must possess a High School Diploma or GED
Knowledge on the use of personal computers, e-mail accounts, software programs such as Word and Excel
Have a thorough understanding of the principles of best Activities practices
Patience, a cheerful disposition, enthusiasm and willingness to handle residents based on whatever maturity and physical level in which they are currently functioning
The ability to be discrete and protect the integrity of confidential information and stay within Corporate Compliance and HIPAA
Experience in long-term care is preferred
$22k-29k yearly est. Auto-Apply 41d ago
Service Assistant - Franchise
Denny's Inc. 4.3
Program assistant job in Ocala, FL
Job Requirements This job posting is for employment at an independently owned and operated franchisee of Denny's. At Denny's, we love feeding people. If you have a passion for food and serving others, see what your future can hold at Denny's! As a Service Assistant, you play a special role in the overall operation of the restaurant. Responsibilities include:
* Bussing and cleaning guests' tables
* Operating and maintaining the dish room
* Cleaning and organizing the back of house
* Maintaining and servicing restrooms
Disclaimer
This job posting is for a position in a restaurant owned and operated by an independent franchisee, not Denny's, Inc. This means the independent franchisee, and not Denny's, Inc. is alone responsible for all employment related matters in the restaurant including, among other things, setting any requirements for this job and all decisions concerning hiring, firing, discipline, supervisions, staffing and scheduling. Denny's, Inc. will not receive a copy of any application you submit for this job posting and will have no control over whether you receive an interview and/or are ultimately hired, does not control and is not responsible for the employment policies and practices of independent franchisees, and does not employ independent franchisees' employees. If you are hired for this job posting, the independent franchisee, and not Denny's, Inc., will be your employer. This job posting contains some general information about what it is like to work in a Denny's restaurant, but is not a complete job description. People who work in a Denny's restaurant perform a number of different tasks every day, and this posting does not list all of the essential functions of the job. Our brand is committed to providing equal employment opportunity for all persons regardless of age, race, creed, color, national origin, citizenship status, religion, sex, sexual orientation, gender identity, disability, genetic information, military or veteran's status, criminal background, or any other characteristic protected by Federal, State, or local law.
How much does a program assistant earn in Gainesville, FL?
The average program assistant in Gainesville, FL earns between $24,000 and $43,000 annually. This compares to the national average program assistant range of $27,000 to $45,000.
Average program assistant salary in Gainesville, FL
$33,000
What are the biggest employers of Program Assistants in Gainesville, FL?
The biggest employers of Program Assistants in Gainesville, FL are: