Program assistant job description

Concord housing non-profit is in need of a temporary program coordinator to cover a leave of absence.
Duties Include:
Respond to calls and emails, providing high quality customer service by
responding promptly, accurately, and professionally to all inquiries and requests
for assistance.
• Assist with planning, reservations, and internal and external meetings and
events. Create and distribute agendas and complete meeting minutes.
• Assist with preparation, distribution, and filing of correspondence, notices,
invitations, reports, files, etc.
• Responsible for vendor management and scheduling, including invoice management
and payments.
• Assist with program/client/tenant file audits to ensure program regulatory
compliance.
• Prepare scheduled and ad-hoc reports and validate for accuracy.
• Complete monthly expense reports and credit card reconciliation for supervisor or as
assigned.
• Provide administrative support to supervisor and assigned team.
• May serve on internal committees as needed.
• Other administrative duties as assigned
Screening prospective participants for eligibility of services.
• Assist with making and documenting client, tenant, landlord contact lists.
• Maintain vendor service provider lists including maintenance vendors, housing
availability and prospective landlords, and caseload lists for programs.
• Acting as a liaison to internal and external service resources, including
communication and correspondence with referring agencies, landlords, vendors,
and service partners.
• Provide coordination of outside vendors, purchases, deliveries, etc…
• Create and manage landlord set up, tracking leases and inspections, ensuring
accurate monthly payments, etc


Experience in the non profit housing industry is ideal. The hours for this role are Monday-Friday 8:30am-5:00pm. This role is 100% onsite. Bilingual in Spanish is a plus, nut not required.


Apply today if interested.
- Excellent communication skills (written and verbal)


- Strong familiarity with Yardi


- Administrative Assistance experience


- Yardi Property Management experience preferred


- Command of Transitional Housing


- Nonprofit Organizations experience


- At least 1 year of Administrative Assistant experience preferred


- Ability to use the internet for research


- Accomplished computer skills are a must. This includes word processing, spreadsheets and presentation software, as well as databases and customer database systems

Information on MIT's COVID-19 vaccination requirement can be found at the bottom of this posting.


PROGRAM ASSISTANT, MIT SUMMER RESEARCH PROGRAM (MSRP) AND DIVERSITY INITIATIVES
, Office of Graduate Education (OGE) , to provide administrative and logistical support for MSRP General, with primary support for School of Engineering (SOE) constituents. MSRP General is a nine-week summer research experience for approximately 80 talented, underrepresented minority, and underserved undergraduate students interested in pursuing doctoral education. Will be an integral part of OGE GradDiversity, assisting with recruitment efforts and coordinating events ranging from weekly educational seminars and programming to group excursions; and collaborate with the assistant director on managing administrative tasks such as tracking program expenses, participant attendance, communications, data entry, and other duties as assigned for SOE faculty, staff, and prospective students.

Job Requirements

REQUIRED : high school diploma or its equivalent; at least three years administrative, office, or related experience; experience working with students with a wide array of identity and life experiences, including gender, sexuality, class, race/ethnicity, disability, and culture; basic knowledge of and willingness to learn about diversity and social justice-related issues impacting marginalized graduate students; ability to discern intern needs and partner with appropriate campus offices to arrange for accommodations/services; excellent interpersonal and written and verbal communication skills; ability to establish effective working relationships with a diverse group of students, faculty, and staff; ability to plan, organize, evaluate, prioritize, manage, and meet deadlines; initiative and ability to make independent judgments with minimal supervision; discretion with confidential student information; and proficiency with Microsoft Office, Dropbox, and Adobe Acrobat. PREFERRED : experience in higher education, event coordination, and cultural and diversity programming; and familiarity with the following or similar programs/platforms: WordPress, Mailchimp, WebMoira, SlideRoom, SurveyMonkey, Qualtrics, QuickBase Google Suite, and/or Adobe Creative Cloud.
Job #20940-5


Hiring range: $21.00-25.00/hour

This is a one-year appointment with the possibility of extension. Will work a full-time, 35 hour/week schedule.

3/11/22

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Reporting to the Administrator of Fellowships
,
the Fellowship Program Assistant performs a range of administrative duties that support the application and selection process of the Fellowship Program. This position also covers the front desk and provides program and administrative support to department managers, as assigned.


Basic Qualifications



Bachelor's degree or an equivalent combination of education, training, and experience. Three years related administrative experience Proficiency in Microsoft Office Suite including Outlook, Word, Excel is required and the ability to navigate and learn, as necessary, multiple technology systems. This position requires a team player with strong attention to detail, organizational, and communication skills (verbal, written and interpersonal).



Additional Qualifications and Skills



The successful candidate will demonstrate a high level of professionalism, judgment, discretion, ability to maintain confidential data and engage with fellowship constituents with poise, and self-confidence. Successful candidates will demonstrate initiative when appropriate and work well both independently and in a team environment. Administrative experience in higher education administration and in an environment involving direct work with faculty members and/or a diverse population is preferred.



Working Conditions



This job is generally performed in a temperature-controlled office environment. Flexibility to adjust work schedule will be required.



Additional Information



Interviews:

We will be conducting interviews virtually for selected candidates until further notice and appreciate your understanding and flexibility with our interview process.


Flex Work Note:

We are currently developing hybrid workplace models which will actively support some remote work (within a state in which Harvard is registered to do business) where business and team needs allow. Based on the department's needs, we currently expect that the incumbent will primarily work from campus. A hybrid schedule, involving some remote work, will be possible after the initial training period. The Fellowship department may adjust work location from in-person to hybrid or fully remote as necessary or appropriate.


About the Harvard Radcliffe Institute:

The Harvard Radcliffe Institute is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The
Fellowship Program
annually supports the work of 50 leading artists and scholars.
Academic Ventures
fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The
Schlesinger Library
documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender, and society.

We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce.With outstanding
benefits, competitive pay, extensive learning opportunities,
and a stimulating and attractive work environment, the Radcliffe Institute for Advanced Study at Harvard University may be exactly the employer you have been looking for.