Part-Time Administrative Assistant
Program assistant job in Oyster Bay, NY
About Walden
Walden Environmental Engineering is a Long Island-based environmental consulting and engineering firm dedicated to building sustainable communities and solving complex environmental challenges for public and private clients. Our team blends technical excellence, curiosity, and integrity in everything we do.
About the Role
We are seeking a Part-Time Administrative Assistant to support our President, Joseph Heaney III, with a variety of organizational and administrative tasks. The ideal candidate is proactive, detail-oriented, and professional, with strong communication and time- management skills. The candidate will exhibit an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Key Responsibilities
Manage and coordinate the President's calendar, including scheduling internal and external meetings.
Schedule appointments with existing clients and prospective contacts based on provided lists.
Act as an email gatekeeper and review, prioritize, and organize communications for response or delegation.
Provide daily morning updates to the President summarizing scheduled tasks, meetings, and action items.
Create and edit PowerPoint slides and internal documents, ensuring consistency and professional formatting.
Maintain organization across shared files, notes, and to-do lists.
Support ad-hoc administrative or special projects as needed.
Qualifications
Bachelor's degree or equivalent experience.
3+ years of administrative or executive support experience, preferably in a professional services environment.
Strong proficiency in Microsoft Outlook, PowerPoint, Word, and Excel.
Excellent written and verbal communication skills.
Proven ability to manage multiple priorities and maintain confidentiality.
Positive attitude, professionalism, and initiative to anticipate needs.
Ability to multitask
Schedule
Part-time (approx. 12-20 hours per week, flexible schedule).
On-site in Oyster Bay, NY, with potential hybrid flexibility.
Nanny / Family Assistant
Program assistant job in Bedford, NY
A private, high-profile family in Bedford, NY is seeking a warm, reliable, and detail-oriented Nanny / Family Assistant to provide a blend of hands-on childcare and family support. This is a dynamic, involved role supporting three children across multiple age groups and helping keep day-to-day family life running smoothly.
The right candidate will be genuinely loving with children, highly adaptable, and comfortable in a household with an ever-changing schedule. This role is ideal for someone who enjoys being engaged, planning activities, and truly becoming an integral part of a family's daily life.
Key Responsibilities:
Full-spectrum childcare support for three children (ages 12, 6, and 3; primary focus on younger two)
School pickups/drop-offs and transportation to activities
Planning engaging outings and age-appropriate activities (library, games, outdoor play)
Supervise swimming and water activities (strong swimmer required)
Light household support related to the children (laundry, tidying, kitchen clean-up)
Coordinate with parents and other caregivers as needed
Comfortable supporting a friendly family dog
Schedule & Flexibility:
Guaranteed 40 hours per week
Typical hours: 9:00am-5:00pm
Schedule varies week to week; flexibility is essential
Occasional longer days or travel depending on parents' work schedules
Who You Are:
Warm, patient, and highly responsible
Calm under pressure with strong emotional intelligence
Proactive and organized, with a hands-on mindset
Comfortable driving daily and confident swimmer
Discreet and respectful of privacy
Qualifications:
Prior nanny or family assistant experience in a private home is required
Valid driver's license and clean driving record
Excellent references
Ability to flex hours as needed
Compensation & Timing:
$70,000-75,000 annually
Fully Paid Medical, Vision, Dental Benefits stipend included
Long-term, live-out role
Ideal start: early January
If you are interested in learning more, please reach out directly with a brief introduction and summary of your experience.
Residential Design Assistant
Program assistant job in Mamaroneck, NY
Remodeling Consultants Inc. is a family-owned and operated Design-Build business for over 60 years and has completed thousands of home improvement projects in Westchester County, NY and Fairfield County CT. Our business model represents a turn-key approach to the residential remodeling market. Each project considers the needs of the homeowner and the uniqueness of each home. Our Architects and Design Consultants are highly trained and motivated professionals.
Role Description
This is an entry level, full-time, on-site position located in Mamaroneck, NY. You will be collaborating with our consultants to develop innovative design solutions for existing homes in Westchester County, NY and Fairfield County, CT.
Responsibilities
On-site field measuring of existing homes
Draft existing conditions using AutoCAD
Draft conceptual floor plans, interior/exterior elevations and section drawings
Coordinate meetings with clients and vendors
Candidate Requirements
Motor vehicle to drive to client homes and vendors
Working knowledge of AutoCAD, Microsoft office and basic drafting skills
Excellent organization, follow-through and communication skills
Educational background in Architecture/Design preferred but not required
A self-motivated professional who thrives in a fast-paced, high-end environment
Ability to commute to our offices in Westchester/Fairfield county Monday through Friday
INCOME: $50,000 Salary
Family Assistant
Program assistant job in Greenwich, CT
Family Assistant (Greenwich, CT)
Family with 4 young children, father and stay-at-home mom seek Family Assistant to ensure smooth household functioning. Additional staff includes a full-time nanny, part-time chef and housekeeping services. The atmosphere in the home is playful because of the children but also structured. The Family Assistant will support the mother in running the home, and reinforce a sense of order and positivity.
Requirements
BA/BS from US college or equivalent
5 years Personal Assistant or House Management experience
Clear verbal and written communication
Excellent organizational, time management and problem-solving skills
MS Office / Excel / Google Workspace
Good working knowledge of tech / software / apps
Experience with young children
Capacity to manage others
Experience with home renovations
Good manners and values
Driver's license / clean record
Responsibilities
Consistently maintain house organization on a basic and also deep level (cupboards, pantries, closets, drawers, basement, garage)
Drive children to and from school
Keep family calendar
Schedule and supervise cleaning staff
Schedule and supervise home-based vendors
Coordinate home renovation tasks
Order and shop for groceries and other household supplies
Errands
Maintain vehicles
Light office-based support for mother's philanthropic work
Research children's activities
Sourcing
Gifting
Develop and update household handbook
M-F 8am-4:30pm
$105K/year
Program Assistant, Office of Student Diversity & Multicultural Affairs
Program assistant job in Fairfield, CT
Department: Office of Student Diversity & Multicultural Affairs
Reports To: Assistant Director for Student Success & Belonging
Type: Part-Time
General Schedule: Flexible hours
The Office of Student Diversity and Multicultural Affairs (SDMA) seeks to create a sense of belonging, community, and safe space for students to engage in cross-cultural experiences and expand their worldviews. The office offers programs and services that promote and foster an inclusive campus community, establishing meaningful relationships with students, faculty/staff and alumni.
Position Overview
The Fairfield United Program Assistant supports the mission of Fairfield United, a coalition of multicultural, affinity-based, and special-interest student organizations at Fairfield University. Under the guidance of the Assistant Director for Student Success & Belonging, this role focuses on fostering student engagement, leadership development, and cultural awareness through consistent communication, collaboration, and programmatic support.
This part-time role (10-16 hours per week) offers flexible scheduling, including evenings and weekends.
Key Responsibilities
Serve as a liaison between the Office of Student Diversity & Multicultural Affairs and Fairfield United student organizations.
Meet regularly with student leaders to provide mentorship and logistical support.
Coordinate and facilitate monthly Fairfield United leadership meetings
Maintain a consistent presence at Fairfield United events, heritage month events and other key gatherings offering on-site support and representing the office professionally.
Assist with the planning and promotion of programs that align with the mission of Fairfield United and the broader goals of Student Diversity & Multicultural Affairs.
Collect and analyze data to inform strategic planning.
Other duties as assigned.
Qualifications
Associate's degree or equivalent combination of education and related experience
Experience working with diverse student populations and commitment to equity and inclusion
Strong interpersonal, organizational and communication skills, with the ability to build positive relationships with diverse student populations
Ability to work evenings and weekends as needed
Category:
Academic - Staff
Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
*Disclaimer
The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.
All offers of employment are contingent upon a satisfactory background check.
Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a
Resume/CV
. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions: If you need to upload more than 5 documents, please either combine them to upload or email them to ****************
Auto-ApplyInternal Medicine Residency Program Attending Physician
Program assistant job in Danbury, CT
CIFC Health, Internal Medicine Residency Program seeks to hire a Full time Board Certified / Board eligible Physician to join our outpatient faculty. Teaching and clinical experience is required, must have passion for primary care medicine, teaching Residents and Patient Centered Medical Home practice (PCHM).
Very competitive salary, and comprehensive benefits package.
Incredible work-life balance with generous time for patient appointments and virtually no call!
CIFC Health is an FQHC and a Teaching Health Center with 33 accredited positions for primary care training.
CIFC Health is also a NACHC approved site, eligible for the submission of loan forgiveness applications.
Closing Date: Until filled.
An Equal Opportunity Employer
Requirements
Requirements: M.D. or D.O. Degree required; Licensed (or eligible to be licensed) to practice in the State of CT; Board certified / Board eligible; three years post Residency; Spanish language skills preferred.
Salary Description 220,000
Volunteer Program
Program assistant job in Bridgeport, CT
We look forward to having you as a part of our commitment to serving our community. Volunteers are the extra eyes, ears, hands, and helpers for the Alliance for Community Empowerment, Inc. (the “Alliance”) staff. Volunteers can also be a great resource for the Alliance by going back and forth into the community and explaining what the Alliance for Community Empowerment is all about.
Volunteers may volunteer in the following areas:
Early Learning Department/Childcare classrooms:
Volunteering within a classroom setting with the guidance of teaching staff.
Providing additional supervision of children to help ensure their safety, but volunteers are not permitted to be alone with children.
Engaging in child play as directed by the teaching staff.
Administration: (Finance Department, Supportive Services Department, Energy Department, and Early Learning Department)
Office Assistants:
Clerical work such as:
Faxing
Emailing
Filing
Answering phones
Other tasks as assigned
Expectations of volunteers within the program include, but are not limited to:
Maintain confidentiality of: (a) the identity of clients and children served by the Alliance; (b) personal information about clients, employees or donors of the Alliance and children served by the Alliance; (c) financial/accounting records of the Alliance; (d) personal information about the Alliance's board members; and (e) any other non-public information that is sensitive in nature or considered to be confidential by the Alliance.
Consistently meet and greet visitors and staff in a professional manner and with respect.
Always follow Alliance for Community Empowerment, Inc.'s policies and procedures.
Be committed to the volunteer program.
Must submit to sex offender and criminal background checks via fingerprint compliance before the start of the volunteer program. Background checks (including child abuse and neglect state registry checks) are required within 90 days of the volunteer's start date. A volunteer must also go through drug and physical screenings.
Auto-ApplyAssisted Living Programming (Activity) Assistant
Program assistant job in Norwalk, CT
Connect with your calling. Join, stay, and grow with Benchmark. Meadow Ridge is the premier life care retirement community in Fairfield County, located on 136 acres in beautiful Redding, Connecticut. In this unique and enriching environment, we offer Independent and Assisted Living apartment homes, as well as a skilled Health Center where we provide our residents with quality care and services.
We are looking for a compassionate Activity Assistant to join our team! The Programming/Activity Assistant organizes and implements programs designed to meet the individual needs of our residents. The program is intended to fulfill basic psychological, intellectual, physical, social, emotional, and spiritual needs while promoting self-esteem in a caring, nurturing environment. The Programming/Activity Assistant supports and assists the Activity Director in all necessary programming.
Full-Time Opportunity with weekend availabilty required
( M- F schedule with rotational weekend scheduling)
Willingness to work holidays required
Hourly Wage Range: $18 - $19.25
Responsibilities
Assists in the development and implementation of an innovative seven day a week activity program that is engaging
Responsible for leading and implementing one-on-one, small group and large group activities according to the programming schedule
Supports, encourages and directs independent activity pursuits, both individually and in small groups
Supports the resident's abilities by understanding that all aspects of care can be viewed as an activity
Demonstrates knowledge about residents in regard to background, participation needs, physical abilities, interests, cognitive capacity and attention span capability
Encourages and motivates residents to attend and participate in programming and activities
Communicates any changes in the residents condition or behavior pattern to Harbor Care Director
Always stays with group when on excursions
Requirements
Possesses training and knowledge in recreational activities
Possesses training and knowledge of Alzheimer's and related dementias
Maintains a high level of confidentiality regarding residents, staff, and the community
Shows a consistent ability to coordinate multiple tasks, demonstrates a positive attitude, and works well under pressure
As a community associate at Benchmark, you will have access to a variety of benefits including, but not limited to, the following:
8 holidays & 3 floating holidays
Discounted Meal Program
Paid Training & Company-provided Uniforms
Associate Referral Bonus Program
Physical & Mental Health Wellness Programs
401k Retirement Plan with Company Match*
Medical, Vision & Dental Benefits*
Tuition Reimbursement Program*
Vacation and Health & Wellness Paid Time Off*
* Eligibility may vary by employment status
WIC Program Assistant
Program assistant job in Bridgeport, CT
Job Description
Join a Team That Makes a Difference at Optimus Health Care!
Are you passionate about providing high-quality, patient-centered care? Optimus Health Care the largest provider of primary health care services in Fairfield County is looking for dedicated professionals to join our team! With multiple locations in Bridgeport, Stratford, and Stamford, our mission is to be a lifelong health care partner, dedicated to achieving optimal wellness for the communities we serve.
Join our team-based model of care delivered in a kind and compassionate manner.
We are currently recruiting for a Full Time WIC Program Assistant to join our team in Bridgeport, CT
POSITION SUMMARY
Responsible for being a member of the WIC team, working with Nutritionist, Nutrition Aide and Director of Nutrition Services to ensure the complete and timely client flow and process.
ESSENTIAL FUNCTIONS & RESPONSBILITIES
Responsible for greeting all clients/visitors entering the WIC office while always maintaining a courteous professional attitude.
Answers phone, handle calls for requests for general information, rescheduling appointments, lost eWIC cards, etc. as assigned by Director of Nutrition Services.
Explain WIC services, benefits, and policies to clients.
Assists in the certification of WIC applicants by performing the following activities: Interviewing, to obtain basic demographic data such as name, address, and contact information; verifying identity, residency, and income eligibility by reviewing paperwork presented; entering all data into CT-WIC.
Assign eWIC cards and replace them according to State guidelines.
Adheres to Federal and State guidelines when determining an applicant's eligibility.
Performs calls to participants including but not limited to those that appear in the termination report, missed appointment report, short certification report.
Schedules participants for appointments: nutrition education, initial certification, subsequent and food package changes
Issues WIC benefits and distributes necessary paperwork to WIC clients.
Provide ID card and folder, vendor list and WIC food list to participant.
Assists participants with explanation and completion of forms (caretaker forms, voter registration forms).
Performs necessary paperwork, as assigned, including maintaining participant files and accurate documentation.
Maintain participant confidentiality.
Provide breastfeeding promotion and support as appropriate.
Record hours worked on quarterly time study form.
May assist in the preparation of materials (e.g., newsletters), visual aids (e.g., bulletin boards or program displays), and activities (e.g., health fairs) in conjunction with other local agency staff.
Attends and participates in all training and continuing education sessions offered by the WIC Program and State WIC office.
Answer phone, direct calls, answer questions, and screen potential participants.
Handle appointment scheduling and rescheduling in CT-WIC.
Greet and check in participants. Manage flow of people in reception area. Direct participants to appropriate staff.
Keep an adequate supply of referrals and program pamphlets for participants.
Monitors reports assigned by Director.
Assist Director of Nutrition Services in outreach activities.
Schedules participants for appointments: nutrition education, initial certification, subsequent and food package changes.
Verify category, identity, income, and residency to determine WIC eligibility in accordance with Federal and State regulations.
Collect and enter participant demographic data.
Read/explain WIC rights and responsibilities to participant.
Make required referrals to Medicaid, SNAP and other non-WIC and health services as needed.
Explain food list and vendor list to participants as needed
Issue WIC food package in accordance with Federal and State regulations.
Ensure thoroughness, accuracy, and attention to detail in record keeping, scheduling and follow-up, while maintaining efficiency in the office.
Be responsive to quality assurance feedback from supervisor.
Record hours worked on quarterly time study in CT-WIC.
Performs other job-related duties as necessary or assigned by the Director.
ADDITIONAL GENERAL REQUIREMENTS
Professional attitude, vision, understanding of customer service principals, intuitiveness, trustworthiness, and excellent interpersonal skills to successfully accomplish tasks necessary to meet high standards of ethical and social responsibility required by this position.
Demonstrates a positive work ethic that recognizes all WIC families of varying socio-economic, ethnic, cultural and educational backgrounds.
Interacts and communicates effectively with co-workers, WIC families and community members in a professional and respectful manner.
Maintains confidentiality of information regarding WIC families, staff and program issues in compliance with Federal, State and local laws and specifications noted in Joint Service Agreements with other agencies.
JOB QUALIFICATIONS/REQUIREMENTS
EDUCATION
: High school diploma or GED equivalency.
EXPERIENCE
: At least two (2) years of experience working in a medical office or at least one (1) year of experience working in a WIC setting preferred. Experience in health care or community facility preferred.
LANGUAGE SKILLS:
The ability to communicate clearly both orally and in writing in English and another language when the Director of Nutrition Services or Program Nutritionist deems appropriate.
LICENSURE / CERTIFICATION
: None required
MATHEMATICAL SKILLS:
Basic arithmetic
REASONING ABILITY
: Ability to deescalate/reason when dealing with irate participants.
Optimus
is committed to providing equal employment opportunities to all applicants and employees as protected by applicable federal and/or state law.
Housing Counseling Program Assistant
Program assistant job in White Plains, NY
Who We Are
Westchester Residential Opportunities, Inc. is a reputable and mission-driven organization dedicated to providing housing counseling services to individuals and families in need in the lower Hudson Valley region. We are committed to assisting our clients in achieving their housing goals, whether it's home ownership, rental assistance, or foreclosure prevention. As we continue to expand our services, we are seeking a dedicated Housing Counseling Intake Coordinator to join our team and play a pivotal role in helping our clients access the support they need.
Who You Are
The Housing Counseling Program Assistant supports the operations of housing counseling programs by providing administrative, organizational, and client support. This role ensures smooth program functioning, assists with outreach efforts, and helps clients access housing services. The Program Assistant works closely with counselors, clients, and community partners to advance housing stability goals
What You'll Do
1. Administrative Support
• Assist with scheduling housing counseling appointments and managing counselors' calendars.
• Maintain accurate and organized client records, files, and documentation.
• Prepare reports, presentations, and correspondence as needed.
• Handle incoming calls, emails, and inquiries about housing counseling services.
2. Client Support
• Provide clients with basic information about housing counseling services and eligibility requirements.
• Assist clients with completing applications, gathering required documentation, and navigating the intake process.
• Follow up with clients to ensure timely submission of paperwork and respond to their questions or concerns.
3. Outreach and Communication
• Support outreach efforts to promote housing counseling services, including creating flyers, social media posts, and other marketing materials.
• Assist with coordinating community events, workshops, and informational sessions on housingrelatedtopics.
• Ensure program materials and resources are up-to-date and readily available for clients and staff.
4. Data Entry and Reporting
• Input client data into case management systems accurately and promptly.
• Track program metrics, including the number of clients served and outcomes achieved.
• Assist in preparing regular reports for funders, management, and otherstakeholders.
5. Compliance and Confidentiality
• Adhere to all applicable regulations and guidelines, including confidentiality standards and fair housing laws.
• Ensure client data is securely stored and handled in compliance with organizational policies and legal requirements.
6. Team Collaboration
• Work collaboratively with housing counselors and other staff to support the program's objectives.
• Participate in team meetings, training sessions, and professional development opportunities.
• Provide backup support to other team members during busy periods or staff absences.
What You Bring
Qualifications:
• Education and Experience:
• High school diploma or equivalent required; associate or bachelor's degree in a relatedfield preferred.
• Experience in administrative support, customer service, or nonprofit program coordination is a plus.
• Bi-lingual Spanish is a plus
Knowledge and Skills:
• Organization: Strong ability to manage multiple tasks and maintain detailed records.
• Communication: Excellent verbal and written communication skills.
• Technology: Proficiency in Microsoft Office Suite, data management systems, and basic design tools.
• Interpersonal Skills: Compassionate and professional in working with diverse populations.
• Problem-Solving: Ability to identify and resolve client and program challengeseffectively.
What We Offer
Fringe Benefits:
100% paid medical
Retirement pla
PTO
20 vacation days
12 sick days
5 personal days
More!
Salary: $52,000-$54,000 annually
#IND1
Auto-ApplyProgram Assistant
Program assistant job in Bohemia, NY
LOOKING FOR A REWARDING CAREER?
WE ARE SEEKING COMPASSIONATE,TALENTED,ENERGETIC PROGRAM ASSISTANT TO JOIN OUR TEAM.
AHRC Suffolk is a non-profit agency that is dedicated to applying its resources toward improving the lives of people with intellectual and development disabilities. The agency provides opportunities for attaining the highest level of personal growth and development through coordinated and individualized services.
Role Summary: The Program Assistant at AHRC Suffolk will provide administrative support to programs within the agency. This role will provide professional support to all those entering the facility and calling in.
Role Responsibilities: Maintain and update procedure manual.
Assist with training covering staff.
Provide clerical support to various programs.
Sort and distribute incoming mail.
Participate in monthly meetings.
Support front desk as needed, answering phone and greeting guest
Requirements
Role Requirements: High School Diploma or GED
Working knowledge of all Microsoft Office applications
Valid Driver's License
Benefits
Salary 19.50-21.26 hour
3 weeks vacation first year
1 week personal
2 weeks sick
401(k)
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
Auto-ApplyProgram Assistant
Program assistant job in New Rochelle, NY
Job Description: Program Assistant
JOB TITLE
Program Assistant
PROGRAM
Early Head Start
REPORTS TO
Director, Early Head Start
SALARY
$20.00/hourly
LOCATION
New Rochelle
JOB TYPE
Non-Exempt
WORK SCHEDULE
Full Time Position, Five days per week, 40 hours per week, 12 months a year
General Description
The Program Assistant performs a variety of duties related to the overall support of the program including administrative, office, inventory management, and personnel functions related to onboarding and file management. This position is designed to support the director with administrative tasks requiring detailed work and documentation.
About You
A self-motivated and dedicated person who is excited and passionate about working with staff and office functions in a supportive role to enhance the programs operations.
You are personable, energetic, and responsible who can manage multiple projects in a prioritized manner to meet the goals and objectives of our internal Urban Strategies goals and within compliance of all current Head Start Performance Standards.
Minimum Qualifications
High School/GED Diploma
Two years' experience in customer service, administration and/or office management.
Office procedures; Office 0365; Excel.
Competences:
Professional
: Interpersonal Relations, Problem Solving, Attention to detail, Time management, Ethic, Teamwork, Community Approach.
Technical
: Office Procedures, Computer and Technology Management.
Must have valid driver's license, personal vehicle, and liability insurance.
Preferred Qualifications
Associate degree in office management, Administration, or related field.
Experience in Office of Head Start operations.
Experience in Human Resources Management, Business Management, or related field
Bilingual; Excellent oral and written English and Spanish.
What You'll Be Doing
Support Director and finance/accounting staff in tracking non-federal share.
Support Director and HR staff in Recruitment, Onboarding of staff, interviewing collaboratively with hiring manager, and maintaining HR employee documentation.
Support recruitment and HR with local job fairs and promoting of hiring of staff.
Support Director and Content Experts in dissemination of information for training and Community events.
Assist Director in organizing all Items needed for the BOD and PC meeting.
Perform all clerical and administrative tasks for the Director.
Process and maintain contracts/addendums and related correspondence for State Childcare Licensing.
Process purchase requisitions related to program needs, center needs, and kitchen needs.
Support the accountability of all purchases and reconcile the budget monthly.
Record, process and maintain requested meeting agendas and meeting minutes.
Coordinate HR support for administrative office and center offices.
Track and monitor inventory.
Attending all Professional Development training required by the program.
Completes other related activities and duties as assigned.
PHYSICAL DEMANDS:
Ability to see at normal distance, hear normal conversations and sounds and use hands and fingers to fill out required forms. Ability to lift infants and toddlers weighing up to forty (40) pounds, twenty (20) pounds overhead and forty (40) pounds from waist to shoulder; occasional lifting of fifty (50) pounds is required and must be able to push/pull up to fifty pounds horizontally.
Ability to sit on the floor, bend at the waist, kneel and/or stoop 75% of the time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as long as the staff disability does not create an undue risk of injury to any enrolled children in the classroom. About Urban Strategies
Urban Strategies exists to equip, resource and connect faith- and community-based organizations so that all children and families can reach their full potential. Headquartered in Washington, D.C., our team serves in the U.S. mainland, Puerto Rico, and Central America.
COMPANY CULTURE
Our work is driven by our three core values:
Authentic Relationships are foundational to our work and move beyond a transactional nature to truly know people. They serve as opportunities for mutual development and growth and are based on the belief that all people have inherent dignity and worth.
Servant Leadership is rooted in an other-centric mindset that informs the way one leads and builds up individuals, families, and communities.
Intentional Compassion describes a deliberate commitment to understand, formulate strategic responses, and activate others to reach their full potential.
BENEFITS
Remote work for eligible positions.
Medical and Dental is paid 95% by company and 5% by employee (individual or family).
Vision is covered 100% (individual or family).
401K matched contributions up to 4%.
Employee Assistance Program.
Vacation time is generous but varies depending on program and position.
9 Sick Days and 11 Holidays.
Every teammate gets long and short-term disability free.
Positions that require laptops, the company provides one.
Positions that require cellphone, company issues one.
PERKS
Meaningful employee engagement programs.
Education discounts (BA-PhD) with a variety of education partners.
OTHER
Employment is conditional pending satisfactory results of all required tests and background checks.
Urban Strategies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, sexual orientation, disability, or other legally protected classifications under applicable federal, state and local legal protections.
To apply:
Please visit ******************************
Contact us with any questions at Recruiting at symbol urbanstrategies.us
Equal Opportunity Employer
Auto-ApplyProgram Assistant, Clinic-Yonkers, NY
Program assistant job in Yonkers, NY
Job Description
Reports to: Practice Manager Program: Yonkers Clinic Location: Yonkers, NY (when necessary, program assistants are expected to cover other clinic locations) Hours Per Week: 37.5 FLSA Status: Full Time, Non-Exempt
Salary range: $22 per/hr
Summary Description:
The Program Assistant is responsible for all administrative aspects of the clinics which are necessary to ensure the smooth and orderly operation in our integrated services clinics. Positive and courteous interactions with clients, staff and other community agencies are an essential aspect of this job. The Program Assistant will work with a person-centered, trauma-informed philosophy in alignment with the values of Greater Mental Health of NY.
Key Responsibilities:
Work closely with clinic managers to support administrative functions and timely processing of all clinics administrative processes.
Handle incoming calls while maintaining a polite, consistent professional manner and etiquette.
Take messages from the general voice mailbox, emails, health waves, other and deliver these timely.
Welcome and greet all clients and visitors, in person or over the phones.
Maintain an accurate record of clients seen each day, assist with filing, faxing, meetings scheduling.
Manage all providers' schedules, which includes appointments, cancellations, reminder calls, contact notes, re-scheduling rapidly.
Schedule all client appointments with accuracy, maximizing scheduling practices.
Receive referrals, gather required data, complete insurance verification, create charts, provide appointments for all clients, wait list, etc., among other administrative duties.
Accept payments and provide receipts for services.
Work collaboratively with the clinic managers to ensure availability of client forms, consents, surveys.
Receive general clinic mail as well as other deliveries and direct appropriately.
Maintain inventory and ordering of clinic supplies, office needs, in collaboration with the clinic director, agency systems, facility, IT, among others.
Provide cross-coverage in clinics as designated when needed, directed by manager or designee.
Keep the reception and office space area clean and organized.
Other designated duties.
Key Competencies:
Strong communication and human relations skills.
Attention to detail.
Understanding of front desk clinic operations.
Good time management skills.
Excellent telephone etiquette and service.
Patience, flexibility, and professionalism.
Familiarity with and ability to use an Electronic Health Record system.
Key Performance Indicators (KPIs):
Measure the average time taken to answer calls and the percentage of calls successfully resolved without escalation.
Measure the effectiveness in supporting administrative tasks and compliance with office procedures, insurance verification, timeliness of appointments creation, amongst other related administrative tasks.
Requirements:
A High School diploma or equivalent.
Bilingual-English/Spanish
Must be organized, display good judgment and be able to see a task through completion.
Must adhere to the agencies and program's policy, procedures, and professional code of ethics.
Must be able to work independently and demonstrate initiative and good judgment.
Confidentiality must be maintained on all client information.
Must be cleared and maintain clearance by applicable regulatory clearances as required.
Must be legally eligible to work in the United States.
Special Considerations:
Hours per week, reporting structure, and location are subject to change per program needs.
Mandated Reporter:
This is a Mandated Reporter position. The NYS Justice Center legislation defines anyone who has regular and substantial contact with any person with special needs as a “custodian” under the law and, therefore, a mandated reporter. You can be held liable by both the civil and criminal legal systems for intentionally failing to make a report.
Greater Mental Health of New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Greater Mental Health of New York is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact the Human Resources Department.
Internal Medicine Residency Program Attending Physician
Program assistant job in Danbury, CT
Job DescriptionDescription:
CIFC Health, Internal Medicine Residency Program seeks to hire a Full time Board Certified / Board eligible Physician to join our outpatient faculty. Teaching and clinical experience is required, must have passion for primary care medicine, teaching Residents and Patient Centered Medical Home practice (PCHM).
Very competitive salary, and comprehensive benefits package.
Incredible work-life balance with generous time for patient appointments and virtually no call!
CIFC Health is an FQHC and a Teaching Health Center with 33 accredited positions for primary care training.
CIFC Health is also a NACHC approved site, eligible for the submission of loan forgiveness applications.
Closing Date: Until filled.
An Equal Opportunity Employer
Requirements:
Requirements: M.D. or D.O. Degree required; Licensed (or eligible to be licensed) to practice in the State of CT; Board certified / Board eligible; three years post Residency; Spanish language skills preferred.
ESL Non-Credit PT Program Assistant
Program assistant job in Norwalk, CT
Details:
Level: Educational Assistant Hours: Part-time up to 17 hours per week Closing Date: Open until filled, with priority consideration given to applicants who submit materials by Wednesday, November 26, 2025.
188 Richards Ave., Norwalk, CT.
**This position is not remote**
For more information about CT State Community College and the campus please visit Home - CT State
CT State Community College Mission:
Connecticut State Community College provides access to academically rigorous and innovative education and training focused on student success. The college supports excellence in teaching and learning, makes data-informed decisions, promotes equity, and advances positive change for the students, communities and industries it serves.
CT State Community College Vision:
Connecticut State Community College is recognized for exceptional student success, educational leadership and transformative collaboration with business and industry, government, educational and key stakeholders while advancing diverse opportunities for Connecticut's citizens and communities.
CT State Community Equity Statement:
Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.
Anticipated Start Date:
December 2025
Position Summary:
The ESL Non-credit education assistant will advise and register ESL Non-credit students; prepare, read, and evaluate writing tests help with course materials and other program logistics, provide support services by phone, email, and in-person.
Example of Job Duties:
Under the direction of the ESL, Non-credit Coordinator and the ESL Department Chair, the ESL Non-Credit PT Program Assistant is responsible for effective performance in these essential duties:
Advise new and returning students, including international students and Au Pairs - ascertain students' ESL level and needs, explain which courses they are eligible to take, help students select classes, assist them with registration, answer questions about the ESL program, etc.
Read placement tests and final exams and determine ESL Level.
Prepare for and assist with final exams including preparation of essay test questions, teachers' test reading meeting, and coordination of grades.
Help with other program logistics as assigned including evaluate textbooks, help develop curriculum, help develop and check outcomes and assessments on course descriptions, perform observations of instructors, provide Bridge to Credit Tutoring, answer phone and email inquiries from instructors and students, etc.
Guide and support teachers with methodology and technology.
This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description.
Minimum Qualifications:
Masters' degree in TESOL or a related subject; or a combination of education, training and experience which would lead to the competencies required for successful performance of the position's essential duties.
Incumbents are required to have demonstrated advanced knowledge and abilities in the following:
Office Administration including phone and in-person contact with students.
Computer Skills: Microsoft Office (Word, Excel and Teams).
Teaching of English as a Second Language speaking/listening and reading/writing to Beginner and Intermediate students.
Ability to communicate well with a diverse student population.
Fluent in Spanish and English.
Candidates must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent interpersonal oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams etc.).
Preferred Qualifications:
Experience with Enterprise Resource Planning (ERP) systems such as Banner student information system.
Experience with a Learning Management System such as Blackboard.
Experience with Community College learning environment and adult learners.
Salary:
$39.44 hourly.
Application Instructions:
To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume.
Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable. To apply via our website, visit ******************* Please note that CT State CC is currently unable to sponsor work visas. Applicants must be authorized to work in the United States.
Background Screening:
All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.
Continuing Notice of Nondiscrimination
CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, veteran status, victims of domestic violence, sexual assault, and/or trafficking or any other federal or state protected class in its employment, programs, and activities, unless the provisions of Section 46a-80(b) or 46a-81(b) of the Connecticut General Statutes are controlling or there are bona fide occupational qualifications excluding persons in one of the above protected groups.
For information regarding the nondiscrimination, disability, and Title IX policies/procedures, contact: John-Paul Chaisson-Cardenas, Vice President for Diversity, Equity, and Inclusion, CT State Community College, 185 Main Street, New Britain, CT 06051, ************ or [email protected].
CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.
Auto-ApplyDay Program Coordinator: Adult Day Program
Program assistant job in Holbrook, NY
About DDI
With nearly 65 years of service, DDI provides a full continuum of care -- from early intervention to residential, day habilitation, and vocational programs for over 1,600 children and adults with autism and other developmental disabilities. DDI is driven by a dedicated staff and a belief in every individual's potential.
Our Purpose
We help children and adults with autism and other developmental disabilities experience personal growth and fulfillment.
Our Core Values
Integrity: We adhere to moral and ethical principles
Dignity: We treat each other as being worthy of honor and respect
Compassion: We act with caring and kindness
Teamwork: We work together to achieve common goals
Salary Range: $64,350.00 to $77,220.00/year
Shift: Mon-Fri 8am-4pm
What you'll do at DDI:
Oversee all aspects of the daily operation of day programming including but not limited to programmatic observations, ensuring functional and age-appropriate programming is occurring.
Continually identify/analyze the individual's interests and abilities and conduct functional assessments for the purpose of the developing, writing, implementation and monitoring of creative, person specific programming, Individual Program plans and Behavior Support plans as needed.
Identify programmatic trends and formulate/implement plans of corrective actions as needed.
Handle crisis situations according to emergency procedures and policies. Provide protective oversight and advocacy.
Complete incident reports as per 624 regulations and SCIP-R reports as necessary. Conduct Administrative and other investigations as needed.
Demonstrate a working knowledge of DDI's policies on the treatment of problem behavior and provide annual and as needed trainings to staff as required by DDI and OPWDD.
Directly supervise Program Manager and oversight of program staff. Oversee the hiring, training, supervision and evaluation of staff. Consistently manage staffing in a manner which provides fiscal integrity and appropriate safety oversight for their programs.
Provide hands on instruction to individual's served as needed.
Oversee the facilitation of annual and semiannual meetings to ensure compliance with DDI and OPWDD regulations.
Review ISP's upon receipt to ensure accuracy of information within the plan.
Ensure documentation to support daily units of service and complete accurate and timely weekly billing. Ensure that monthly notes meet DDI and OPWDD standards. Ensure procedure for securing billing and related documentation.
Monitor program census and attendance statistics to ensure budgetary goals are met.
Participate in the development of new program initiatives. Participate in Peer Review, Peer IRC, internal audits and committee's responsibilities as required or requested.
Ensure that parent/guardian consent for behavior support plans is obtained annually or following significant change to plan
Must have the flexibility to provide supervision and oversight to programs operating after hours, if such programs are assigned, 24/7 on-call responsibilities.
Maintain all required annual trainings/certifications. Complete training credits per Adult Services policy.
What you bring to DDI:
Bachelor Degree in Human Services required
3 years supervisory experience in OPWDD services
Knowledge of OPWDD Regulations
What you must be able to do:
Must be able to modify the area to secure the safety of the adults i.e. move/push tables and other heavy objects up to 20 lbs.
Must be able to lift/move/carry 20 lbs.
Must be able to run after an individual up to 500 feet
Must be able to run to a program in need up to 500 feet
Must be able to kneel, twist and bend
Must be able to respond to fire alarms
Must be able to perform all physical SCIP techniques
What DDI Can offer you:
The ability to make a difference in the lives of the individuals we support
Generous paid time off
Medical/Dental/Vision/Life Insurance
403(b) retirement plan
Tuition reimbursement and more!
DDI is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to actual or perceived race, color, sex, pregnancy, reproductive decision making, gender expression or identity, national origin, disability, military status, creed, religion, age, sexual orientation, marital status, genetic information, status as a victim of domestic violence or any other group protected by federal, state or local law. We are committed to creating a deep sense of belonging and a culture where all applicants and employees feel welcomed, valued and respected. We are people inspired by purpose.
Medical Program Administrator - North County Opioid Treatment Program (OTP)
Program assistant job in Hauppauge, NY
A Medical Program Administrator is needed in the North County Opioid Treatment Program, operated by Suffolk County Department of Health Services, Division of Community Mental Hygiene. Medical Program Administrator plans, directs, and coordinates the medical aspects of the Opioid Treatment Clinics.
Work Schedule
Monday - Friday (6AM - 2PM), Tuesday-Saturday (6AM - 2PM) or Flexible between 6AM -2PM.
Key Elements Of The Role
:
· Review medical history, examines patients, orders tests, evaluates patient and makes diagnosis, discuss results, administer treatments, prescribe medications, conducts follow up exams, records information, diagnosis, prescription, treatments and patient response to treatment.
· Conduct routine check-ups to patients to assess their health condition and discover possible issues.
· Give appropriate advice for healthy habits (diet, hygiene, etc.) and preventative actions to promote overall health.
· Prescribe and interpret lab tests to obtain more information for underlying infections or abnormalities.
· Prescribe medications or drugs and provide comprehensive instructions for administration. Refer patients to medical specialists as appropriate.
· Directs and supervises medical practices and procedures at the assigned Opioid Treatment Clinic.
· Implements medical policy and maintains standards of performance;
· Provides general clinical supervision and administrative direction for medical personnel at the assigned Opioid Treatment Clinic.
· Reports to the Medical Director.
Benefits For You Now And Your Future
Health Insurance: Suffolk offers a comprehensive health insurance plan, including medical, dental, and vision coverage
Pension
Paid Time Off: Vacation (2 weeks to start) is accrued based on length of service; sick leave allows employees to take time off for illness without sacrificing pay; personal days can be used for a variety of reasons; and thirteen (13) paid holidays.
Work-Life Balance: County jobs offer regular working hours, reducing the need for overtime or irregular shifts. This helps employees maintain a good work-life balance.
Overall, county government jobs offer a combination of competitive benefits and job security, making them an attractive option for many job seekers.
Essential Knowledge, Skills and Abilities:
Comprehensive knowledge of the State and local laws affecting health services; thorough knowledge of current developments, literature and sources of information with a specialization in addiction medicine; ability to plan and supervise the work of medical personnel in a manner conducive to full performance and high morale.
Salary Range:
$118,755 - $177,637
Work Schedule
Monday - Friday (6AM - 2PM), Tuesday-Saturday (6AM - 2PM) or Flexible between 6AM -2PM.
*This position does not offer relocation assistance at this time
**Sponsorship is not available for this role
OPEN COMPETITIVE
Possession of a license to practice medicine in the State of New York
and two (2) years of experience as a licensed physician in the field of assignment.
IMPORTANT NOTE
:
Additionally, the incumbent must have experience in addiction medicine or psychiatry, including using medications for substance use disorders.
NOTE
: Board Eligibility in a recognized specialty such as Pediatrics, Preventive Medicine, or Internal Medicine may be substituted for one (1) year of the experience in the field of assignment; Board Certification in a recognized specialty such as Pediatrics, Preventive Medicine, or Internal Medicine may be substituted for two (2) years of the experience in the field of assignment.
This Role Is A Provisional Appointment
A provisional appointment, which occurs only in the competitive class, is a temporary appointment to a position for which no eligible list exists or for which an eligible list exists with fewer than three candidates who are willing to accept the position. In order to become permanent, the employee who is provisionally appointed must take the next examination for the position in question. The appointment to the position is then made from among the three highest scoring passing candidates who indicate their willingness to accept the position. Civil Service law does not compel the appointing authority to choose the provisional employee should he or she be one of the three candidates
Additional details regarding a Provisional Appointment can be reviewed at:
**************************************************************
Suffolk County's Commitment to Diversity, Inclusion & Equity:
Our focus is to promote, support, and implement the County-wide diversity and inclusion strategic plan.
We achieve results in all our responsibilities through the use of diversity and inclusion best practices.
We maintain a familiarity with Diversity & Inclusion trends and best practices.
Suffolk County is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.
Auto-ApplyBefore and After School Program Assistant
Program assistant job in Mount Kisco, NY
Part-time Description
WHO WE ARE: Healthy Kids is not just another childcare provider. We are Inc. 5,000's fastest-growing provider of Early Learning, Before and After School, and Summer Camp Programs with over 100 locations and growing. We are a certified benefit corporation on a mission to reinvent accessible and affordable childcare for today's families and create opportunities for our team to do what they love (and feel valued while doing it). Join our award-winning community and dive into a world of excitement, growth, and endless possibilities. Check out what it's like to work with us at ***********************************************
We are hiring for multiple positions for our Before and After School Program for the 2025-2026 school year in Grafflin, Roaring Brook and Westorchard Elementary School, Chappaqua, NY.
JOB STATUS: Part-time, non-exempt
POSITIONS AVAILABLE: Substitutes, Assistants, Group Leaders, Supervisors, Directors
PAY: $16.50 - $18.00 per hour (based on role, qualifications, and experience)
The Before and After-School Program team is responsible for:
Facilitating hands-on activities following the Healthy Kids Curriculum which includes fitness, STEAM, academic, art, and other group activities as well as homework completion.
Providing a safe, healthy, and fun environment and acting as a positive role model for children in the program.
Communicating daily with parents and family members via the Playground App.
Observing state guidelines, Healthy Kids Extended Day Program policies, and host school policies.
Certain positions may also perform management functions such as accurate attendance records, registration, and staffing.
Requirements
MINIUMUM QUALIFICATIONS:
You're 18 years or older and hold a High School Diploma or equivalent.
While having 1 year of experience working with kiddos under 13 is awesome, it's not a must-have. We believe in potential and passion!
You're warm, friendly, and upbeat. Exceptional people skills are your jam, whether it's with kiddos, parents, or fellow team members. Plus, you're professional, reliable, and always prompt.
You're ready to bend, stretch, lift, carry (up to 50 lbs.), and do whatever it takes to keep up with kids!
PART-TIME PERKS:
Telehealth Benefits: Stay healthy and happy with access to virtual care
Vision Insurance: Keep your vision clear-because we want you to see your future with us!
Dental Insurance: Smile bright with dental coverage that keeps you healthy from the inside out.
AFLAC Supplemental Plans: Because we believe in going above and beyond to take care of our team.
401(k) for eligible employees: Yep, we're serious about your future too!
Paid Sick Time Off: Because your health should always come first.
On-Demand Pay: Why wait for payday when you can have your money when you need it?
Career Development: Level up your skills and expertise on us!
Growth Opportunities: We're growing and we need people to grow with us!
Healthy Kids is dedicated to creating a workforce that promotes and supports diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Healthy Kids Programs makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, visit: healthykidsprograms.com
Salary Description $16.50 - $18.00 per hour
Program Specialist II
Program assistant job in Wilton, CT
Working at Allegis Global Solutions (AGS) is more than just a job. It's a career. It's a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond "roles" or "jobs" to realize the opportunity to make meaningful contributions to a bigger idea. Because we believe that when you build a workforce that's designed to harness human enterprise, you design a workforce that's built for impact.
At AGS, we help companies all over the world transform their people into a competitive advantage. It's not about filling seats. It's about designing workforces to meet missions and unleash the most transformative power in business today: The power of human enterprise.
With services around the globe, we have a point of view on the future of work that enables us to be a transformative partner in the way work gets done for our clients' organizations. Meeting clients where they are, we design a plan and guide them along a transformational journey, applying bold actions and diverse minds to solve the most complex challenges - from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce Model™.
We also represent over 100 countries and speak dozens of languages. So as you're building relationships and doing your job, you'll be exposed to other cultures and advancement opportunities while expanding your knowledge of global markets and strategies.
See what it's like to work at AGS by searching #LifeAtAGS on any social network.
The Program Specialist II is responsible for building and maintaining relationships with Hiring Managers and managing the full lifecycle of the requisition process including requisition intake, shortlisting, sourcing management, onboarding, worker assignment management, time and expense management, offboarding and reporting. The Program Specialist II acts as a talent advisor to support our clients through the requisition fulfilment process to ensure quality talent is acquired in a timely manner.
Responsibilities:
Assist with PMO roadmap/AGS Way initiatives
Participate in client meetings to review strategic initiatives
Assist client managers during all stages of the contract labor acquisition process including: requisition intake, sourcing, and candidate shortlisting and interviewing (Can perform all primary or supplemental responsibilities of the PMO - end to end acquisition process)
Demonstrate recruitment expertise by preparing insightful questions appropriate for the position prior to conducting requirement intake session with hiring managers in order to gather detailed job descriptions to distribute to supply base
Document requirement intake conversations in appropriate database (VMS, AGS360)
Utilize reports to manage open requirements to advise managers on status of requirements and monitor supplier sourcing strategies to ensure timely response
Discuss with HM agree upon expectations, timeframes, feedback, roles and responsibilities of everyone involved in the requisition fulfilment process
Coach, manage and oversee performance of participating staffing suppliers
Document all client/supplier reported issues and track resolution through to completion ensuring a high level of customer satisfaction in CRM system
Monitor performance against contract SLA's, requisition aging, invoicing, time and expense entry and vendor compliance tracking
Conduct supplier scorecard reviews; including performance discussions, metric adherence and strategic conversations
Maintain and update monthly activity and performance reports
Assist with development of presentation and customer facing items (QBRs, Operational reviews, Dashboard reviews, other), with support from leader
Provide constant interaction via face to face, email and phone with client, staffing vendors, contract personnel and other partners
Assist with worker assignment management (cost center changes, extension of contract assignments etc.) to improve data integrity
Liaison with managers, vendors and security department to ensure all necessary paperwork is completed and collected prior to starting assignments and at end of assignments
Ensure all work orders are closed in the system with accurate finish reasons when notified of an end of assignment and appropriate departments are notified (i.e. security)
Assist with the collection of company assets from vendors (laptop, badges, etc.)
Assist and monitor time and expense entry to ensure appropriate approvals occur by hiring managers by required deadlines
Constant interaction with vendors to ensure new hire paperwork is completed in a timely manner to avoid onboarding delays
Log all client and vendor inquiries into Salesforce.com
Qualifications
Experience in high volume coordination activities (interviewing, on-boarding, etc.)
At least 2 years of industry/recruiting/staffing industry experience (preferred)
Client hiring manager/supplier/sponsor facing
Excellent verbal and written communications
Ability to work in a dynamic environment that changes from day to day
Excellent analytical and problem solving/issue resolution skills
Excellent documentation and follow up skills
Exceptional time management
Excellent organization skills and attention to detail
Knowledge of MS Office (Excel, Word, PPT) and PC skills
Able to work independently with minimal direction required for core daily responsibilities
Medium level of direction needed for advanced responsibilities
Customer Focused
Additional Information
Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Tuition Assistance
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
At AGS, we recognize our people are our strength. We are an equal opportunity (M/F/Disability/Veterans) and consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law. We value our people, their varying perspectives and are committed to fostering an environment where they can bring their whole selves to work.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Field Leader - 2026 Stamford Urban Forestry Program
Program assistant job in Stamford, CT
This project will be focused on Urban and Community Forestry in Mill River Park and other City Parks. The SCA Team comprised of one leader and one member will engage in tree planting, tree care and maintenance including: Pruning, watering, mulching, and root flare restoration. Additional tasks will include preparing planting sites through the removal and remediation of invasive species. Crew Members and leaders will serve 2 days per week at Mill River and 3 days per week in various city parks.
Schedule
February 16, 2026 - May 29, 2026
Key Duties and Responsibilities
Tree Planting Tree Care and Maintenance:
Pruning
Watering
Root Flare Restoration
Mulching Invasive Species Management
Mitigation Permaculture
Driving an SCA Provided vehicle to facilitate crew member transportation needs and to transport tools, materials, water tanks and trees throughout the City of Stamford.
Marginal Duties
Maintain Photos of crew members and projects.
Maintain accurate tracking of work accomplishments and enter data into SCA provided system.
Retain receipts for SCA related expenses and enter information into SCA provided system.
Maintain accurate record of crew member attendance
Required Qualifications
21+ Years of Age Valid Drivers License with 3+ years of Driving History
Preferred Qualifications
Experience with Urban and Community Forestry Best Practices
Hours
40 per week
Living Accommodations
Not Provided
Compensation
$1,000/week- salaried position
$45/month- cell phone reimbursement
All allowances are subject to applicable federal, state, and local taxes.
Additional Benefits
Wilderness First Aid Training
Equal Opportunity Statement
SCA strives to cultivate a work environment that encourages fairness, teamwork, and respect among all staff members. SCA is committed to maintaining a work atmosphere in which people of diverse backgrounds and lifestyles may grow personally and professionally. The Student Conservation Association, Inc. is an equal opportunity employer.