Program Assistant Jobs in Oak Lawn, IL

We are partnered with a Chicago boutique law firm specializing in IP looking for a skilled Legal Assistant with experience in patent prosecution. Candidates should have experience with the preparation of documents and filing of applications. Firm offers a collegial atmosphere, and great culture. Hybrid schedule and full benefits package offered.

We are seeking a skilled Administrative Assistant to join our clients organization located in the Streeterville neighborhood. This is an onsite role, Monday to Friday, from 8:00 AM to 5:00 PM, with a 2-3 month contract and the potential for temp-to-hire. Role Overview: Join a highly respected organization located in the vibrant Streeterville neighborhood. You'll play a key role in supporting senior leadership and facilitating smooth operations for their programs. Key Responsibilities: Scheduling & Calendar Management: Coordinate calendars for senior leadership and facilitate high-volume student meeting requests. Office Management: Oversee daily office operations, including supply ordering, facilities requests, and IT support. Assist with onboarding and offboarding processes. Student and Faculty Support: Serve as a resource for students and faculty, handling curricular materials, organizing meeting logistics, and supporting events. Administrative Processes: Maintain records, support audits, and manage confidential information with the utmost discretion. What You Bring: Bachelor's degree or equivalent experience. 3-4 years of experience in administrative roles. Exceptional organizational skills and a strong attention to detail. Professional writing and communication skills. Ability to work independently and handle shifting priorities with ease. Experience working with confidential information in a professional setting. Adaptability in a fast-paced, dynamic environment. Job Details: $25-$30/hour based on experience Temp/Temp-to-hire Immediate start

A prominent Chicago law firm is seeking an experienced Trial Assistant to join its dynamic team. This role offers the opportunity to support a team of attorneys specializing in corporate litigation, employment litigation, family law litigation, and contract dispute resolution for corporate clients. The ideal candidate will have a minimum of three years of litigation experience, exceptional organizational skills, and a proactive approach to providing high-quality support. This role offers hybrid flexibility and a competitive salary of $75-120k, commensurate with experience, along with comprehensive health, dental, and vision benefits. Key Responsibilities of the Trial Assistant: Prepare and file legal documents in both Illinois state and federal courts, utilizing PACER and e-filing systems. Draft and finalize legal documents, including notices, subpoenas, summonses, courtesy copies, Tables of Contents, and Tables of Authorities. Support trial preparations, including managing document productions, discovery, and pre-trial logistics. Maintain and organize case files using document management systems such as NetDocuments (or iManage equivalents). Accurately track time and maintain client billing records in SurePoint. Collaborate with attorneys and other assistants in a team-oriented environment, providing support across multiple cases and attorneys. Manage calendars, correspondence, and deadlines for assigned attorneys. Utilize software tools such as LexisNexis+ AI, Microsoft Word, and Excel to assist with legal research and documentation. Qualifications of the Trial Assistant: At least 3+ years of experience in corporate litigation; exposure to family law litigation, employment litigation, or contract dispute resolution is highly preferred. Proven experience filing documents in Illinois state and federal courts; familiarity with PACER is essential. Proficiency in preparing legal documents such as subpoenas, summonses, notices, and pre-trial materials. Demonstrated multitasking ability, with experience supporting multiple attorneys and managing various cases concurrently. Strong technical skills with tools such as LexisNexis+ AI, NetDocuments, Microsoft Office Suite, and timekeeping systems like SurePoint. Bachelor's degree preferred but not required; paralegal certifications are a plus. Ability to thrive in a team-oriented atmosphere while independently managing individual assignments. Willingness to work in the office 2-3 days per week, with flexibility to be on-site 5 days as needed. P-6

The Front Desk Administrative Assistant will be the face of the company greeting guests and answering calls. Their focus will be on maintaining a friendly and professional disposition when interacting with clients, customers and internal staff. The Front Desk Administrative Assistant's responsibilities will include but will not be limited to, assisting with employee engagement activities, scheduling and organizing office events alongside HR, working with vendors and service providers to troubleshoot and resolve issues. KEY RESPONSIBILITIES: Greet and welcome guests. Answer phone calls, take messages, and transfer calls accordingly. Schedule appointments and manage calendars, and conference room booking. Event Planning. Take the lead on planning 5-8 company events per year (team outings, employee engagement, charitable events, etc.) Receive and distribute incoming and outgoing mail and packages. Provide communication to employees for company-wide updates. Office and kitchen supplies restocking. Maintain office supplies inventory and place orders on monthly basis.

Clune & Associates, LTD. was founded in 1987 and is an independent, client-centric wealth management firm specializing in providing personalized financial strategies to high-net-worth individuals, families, and small institutions. Our team of professionals is dedicated to offering comprehensive services, including investment management, financial planning, estate planning, tax optimization, and more. As a Registered Investment Advisor (RIA), we are committed to upholding the highest fiduciary standards, ensuring that our clients' best interests are always at the forefront. Role Description This is a full-time on-site role for a Wealth Management Administrative Assistant at Clune & Associates, LTD in Chicago, IL. The Wealth Management Administrative Assistant will be responsible for clerical duties, maintaining a high level of accuracy in tasks such as office management, preparing and delivering client reports and documents, and utilizing strong organization skills to support the wealth management team. The responsibilities of this position include, but are not limited to, the following: 1. Answer the main phone line, welcome clients, and process simple client requests. 2. Assist in preparing and delivering client reports and documents. 3. Schedule meetings as needed for the team. 4. Assist in processing transactions including opening accounts, processing checks, and account maintenance. 5. Organize and maintain client files, product information and office administration documents. 6. Manage office supplies and resources. 7. Previous assistant and wealth management (financial services) experience will be viewed favorably. Qualifications Clerical Skills and High Level Of Accuracy Strong Organization Skills Experience in wealth management or financial services is a plus Attention to detail and ability to prioritize tasks efficiently Excellent interpersonal and communication skills Proficiency in Microsoft Office and financial software Bachelor's degree in Finance, Accounting, Business Administration, Communications, or related field

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are an equal-opportunity employer. Located in our beautiful Woodridge, IL facility and reporting to the Office Manager. In this position, the Administrative Assistant supports and assists in a variety of responsibilities which include communicating with customers and inner office teams as well as answering inbound calls and emails. This person will be responsible for assignments and entering necessary data into our computer database system. Responsibilities: Schedules and coordinates meetings, and appointments. Maintains and updates files, spreadsheets, and logs with current data. Distributes files and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries and spreadsheets. Answers phones, provides information, and receives information concerning matters related to the department. Prepares and/or edits written correspondence, communications, manuals, and reports. Performs a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages. Order and pick up of catering for in-house meetings. Back-up to reception and working together and at times as a back-up with other administrative staff. Provide a wide variety of responsible clerical, technical, administrative and office support duties including related tasks, as assigned. This position has no supervisory responsibilities. Qualifications: At least 3 years of experience in a professional, administrative support position is preferred for this position. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

About Our Company Home Care Powered by AUAF is a fast growing, non-profit organization providing non-medical, in-home services for over 30 years. Our mission is to provide quality, in-home service that will allow seniors to live comfortably and independently in the familiarity of their own home. About the Position The Administrative Assistant will support the Operations Manager and executive officers in implementing their vision for the growth of the company. The position will help coordinate and provide oversight to the various operational departments as they carry out new projects assigned from upper management. Provide updates on their status via email and regular meetings. Must be willing to assist and contribute to the work, as needed. This position reports to Operations Manager, but will receive assignments from executives. Responsibilities Provide general administrative support: maintain calendars and organize projects, which include confidential and time-sensitive material Attend and document management meeting; distribute meeting notes Draft staff memos and response to third-parties on behalf of upper management Track and order office, cleaning, and vending supplies Follow all IDoA and AUAF policies and procedures Other duties as assigned Qualifications Required High School Diploma or GED and 2 years related work experience Authorized to work in the United States Pass state required background checks Preferred Speaks a second language College degree Training Complete IDoA required Homecare Supervisor Training (HOST) within 90 days of employment Complete 24 hours of in-service training on aging related subjects within each calendar year Complete additional training as assigned by AUAF management Required Skills Proficient in Microsoft Office (Excel, Outlook, Word) Exceptional communication and interpersonal skills Excellent customer service Superior organization and time management Physical Requirements Lift up to 25lbs Sitting for extended periods of time Operate office equipment (copier, fax, scanner, phone, computer) Extended periods of time on the phone, typing, and reading on a computer screen Benefits Health, Vision, and Dental Insurance 401(k) Matching Paid Time Leave Paid Holidays Morning/Afternoon Breaks Complimentary Coffee Bar EEO Statement AUAF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are committed to providing access, equal opportunity, and reasonable accommodations for people with disabilities

$20/hr + benefits on W2 Onsite in Bolingbrook, IL 6+ month contract with likely extension or conversion Our client is a leading beauty and personal care product retailer! They are seeking a Office Services Assistant performs a wide variety of stock room support in addition to clerical, administrative, and mailroom duties which includes providing a high level of customer service while consistently managing multiple projects simultaneously and producing an excellent output. RESPONSIBILITIES Process all incoming and outgoing deliveries at the corporate office and Mock Store. Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment. Receive, organize, and transport deliveries via rolling cart, dolly, flat bed, or pallet jack Stock, organize and maintain office, pantry, and coffee/tea supplies for the Tallgrass facility. Assist with general appearance of office, including weekly maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner. Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support. Assist with special projects and events as needed and directed by the Facilities Manager. Monitors the Corporate Facilities email regularly, responds to customer/client requests via email and in person in a professional manner. Identifies and responds to associate issues/problems in a timely manner, seeks feedback/follow-up as appropriate. Builds effective business partnerships with the corporate teams. Required Skills High School Diploma required Minimum of 2 years' experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company. Able to work on site 100% of time Proficient with Microsoft Office Comfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications Physical ability to assist with warehouse operations On a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and be able to lift 50 lbs. Interested? Apply today!

Our client, a global law firm, is seeking a Professional Development Assistant to join their team. This individual will assist with all CLE curriculums and attorney professional development. Additional responsibilities include data management, technology improvements, and process improvement. The ideal candidate will have 2+ experience in employee development from a professional services firm. This is a highly visible role, so candidates should be comfortable communicating with senior management. Strong Excel skills are required. Responsibilities Include: Support new hire and lateral hire onboarding processes, ensuring compliance with bar licensure requirements Facilitate compliance for departing attorneys by managing paperwork Requirements: Bachelor's degree required, Master's degree or certification in legal professional practices preferred Relevant work experience in a law firm, or a professional services firm is strongly preferred

General Description: The Program Coordinator position requires an extremely creative, organized and high energy individual who will manage multiple facets of Rainbows for All Children's programming efforts. They will understand the non-profit landscape in the greater Chicago area, as well as our global community, and be able to use this knowledge to build, maintain and grow program delivery across diverse communities. The successful candidate will be energetic, innovative, and a comprehensive, strategic thinker with a “problem solving" attitude who will passionately promote Rainbows' mission and values. The Program Coordinator is responsible for overseeing all of Rainbows' programming components, including but not limited to volunteer training and structure for six levels of Rainbows, as well as Silver Linings, Kaleidoscope and Prism. All programs will be periodically reviewed for best practices, integrating evaluation data, and updated accordingly. The following is a list of duties, which are considered essential functions of this job. This list is not exhaustive, as all positions at Rainbows are dynamic. This is consistent with our need to be flexible and responsive to the needs of our clients, donors, volunteers, etc. The employee who occupies this position is expected to assume any/all duties assigned by management, irrespective of whether such duties are specifically included in this list. While an effort is made to thoroughly describe the customary manner in which this job is performed, reasonable accommodations will be made for qualified individuals with disabilities who may not be able to this job in the manner indicated. Specific Responsibilities Include: Creation/Updating of Rainbows Program Content Responsible for evaluations of program at all levels Responsible for certifications, CEU and SEL status, accreditations Oversees all aspects and details of Rainbows Children and Teens Speak program Periodically review the “Learn Rainbows” site to ensure incorporation of annual evaluation data and relevant, current research Manage program interns Researching a new training platform and converting the online training. Maintain all resources and materials Create content i.e. newsletters, webinars, articles, knowledge center Participate as needed in Rainbows for All Children's advocacy and support services Support to Agency Mission and Philosophy: Contribute to the agency's strategic thinking and planning. Provide telephone and or in-person crisis intervention in cooperation with other staff. Assist the agency in implementing a diversity strategy that embraces all individuals and ensures that agency services are accessible to all clients, regardless of gender, race, language, ability, sexual orientation, religion, age or socio-economic background. Perform all other duties as assigned by the Executive Director. With the entire staff, the Program Coordinator will be responsible for quality service delivery throughout the agency.They will demonstrate a commitment to the mission and philosophy of Rainbows. Contribute to Rainbows culture of respect, collaboration, openness, safety and equality Qualifications: Ideal candidate will have one of the following: LSW, LCSW, LPC, LCPC. Experience in a non-profit environment. Experience with data/survey analysis. High proficiency at Microsoft Office Suite Excellent time management skills Ability to speak, read, and write in English; strong candidates will have additional languages skills that correspond to communities we wish to work with in the future. Self-motivated. Experience managing larger projects that span multiple months. Knowledge of and experience with peer support group models. Well organized and detail oriented. Energetic, team oriented and maintain a positive attitude. Willingness to work in a dynamic and growing environment. Time flexibility for evening or weekend work. Ability to accept, understand and relate sensitively to people of varied socio-economic, racial, cultural and experiential backgrounds. Rainbows employees must, at all times, maintain a positive work atmosphere by behaving and communicating in a manner that works collaboratively with donors, clients, volunteers, co-workers, and supervisors. Compensation: This position is full-time. Compensation range in the $50-$55,000 range, depending on experience and licensure. Health benefits may be available for employee. Generous time off package. Rainbows provides an open, welcoming office space at 614 Dempster Street. There are stairs to the office. Employees of Rainbows must always maintain a positive work atmosphere by behaving and communicating in a manner that works collaboratively with donors, clients, volunteers, co-workers, and supervisors. Please note: Rainbows prohibits discrimination in carrying out its mission on the basis of race, color, religion, sex, age, national or ethnic origin, disability, sexual orientation, or marital status. Rainbows proactively seeks individuals for all aspects of its work from varied backgrounds for the greater enrichment of the organization. It is the goal of Rainbows to have a membership, staff, volunteer base, and board that reflects the diversity of the families we serve.

Midwest Helicopter Airways, Inc. has been providing helicopter construction lift services for over 50 years, serving the continental United States east of the Rocky Mountains. We are looking for a self-motivated, resourceful administrative assistant to support the admin duties of our company. The responsibilities include maintenance of office services by organizing operations and procedures. Responsibilities Perform daily administrative tasks to ensure the performance of the department's activities. Open / Close office - (Business days M-F) Transfer phones to and from answering service Obtain incoming mail Answer phones Run reports / Sort mail Organize Purchase orders & Packing Slips Order Office Supplies Assist with crew travel arrangements Skills Experience as an administrative assistant Good understanding of office management and organizational skills Demonstrable ability to multi-task and adhere to day-to-day functions Basic computer / Microsoft office / Typing Communication and people skills High School diploma or equivalent Job Type: Full-time · On the job training provided internally · Family-owned small business Salary · From $36,000 per year + (depending on experience) Benefits: (Fully Paid for the employee only) 401(k) Dental insurance Health insurance Vision insurance Life insurance Schedule: 8-hour shift (8-4:30) / Monday - Friday Job Type: Full-time Pay: From $36,000.00 per year Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

Provides administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices. Performs office management and general administrative functions for assigned manager/area. Serves as first point of contact to department, providing professional assistance with the appropriate sense of urgency. Performs a variety of administrative duties. Supports one or more members of management and/or staff in a business or functional unit. Work generally requires knowledge of company and/or business/functional practices, policies, programs and/or product line. Resolves routine and non-routine inquiries. Administrative responsibilities include calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination. Maintains confidentiality. • Provide high-level administrative and event support for units within the medical school (Student Programs, Health Equity, Diversity, and Inclusion, Curriculum, and Admissions) as needed, including events. Administrative support includes but is not limited to scheduling meetings, submitting reimbursements, ordering food, and sending communications on behalf of units. Serve as the lead operations manager Provides leadership for space upgrades and maintenance of key equipment Oversees the management of supplies, including their purchase, organization, and storage to reduce duplication of effort and cost. Provides onboarding services for new employees (space, identification, room access, computers, telephone, etc.). Leads the admin resource group. Serve as primary backup and support to the Executive Assistant Contribute to the preparation of the Dean's daily schedule, and the assembly of appropriate files and meeting materials. Assist the Executive Assistant in supporting the Dean and operations-related projects as needed.

LaSalle Network is excited to partner with a nationally recognized leader in higher education to find an Administrative Assistant who will provide essential support to one of the university's prominent development departments. Located in the Chicagoland area, this esteemed institution is consistently ranked as one of America's premier educational organizations, and it takes pride in its commitment to both academic excellence and employee satisfaction.In this dynamic role, you will be an integral part of a passionate and driven team dedicated to fostering donor relations and ensuring the continued success of the institution's fundraising efforts. This is your chance to work in an organization that makes a lasting impact on students, faculty, and the community, while also contributing to the growth and success of one of the country's leading educational institutions. Administrative Assistant Responsibilities: You'll serve as the central hub for all administrative functions within the department, helping to manage the day-to-day activities that keep the team running smoothly. You'll handle scheduling, coordinate meetings, and keep track of key deadlines, ensuring nothing slips through the cracks Coordinate travel arrangements for department supervisors, ensuring all logistics are seamless. You'll also manage the department calendar, ensuring that meetings, events, and donor engagements are properly scheduled and that there is adequate preparation time for each task A key part of your role will be to support the department's efforts in managing donor relations. You'll correspond directly with donors and alumni regarding major gifts, maintaining professionalism and clarity in your communications. You'll also monitor and update donor information to keep the department's records accurate and up-to-date You'll monitor the department's donor pipeline, including tracking gifts and pledges, entering updates, and researching potential new donors. Your organizational skills will ensure that all data is entered correctly, and you will help with the planning and strategy behind cultivating new and existing donor relationships Organizing successful events will be a major part of your responsibilities. You will work with vendors, create event timelines, manage agendas, and develop event budgets. From small donor meetings to large fundraising events, your attention to detail will ensure everything runs smoothly Assist the team with light budgeting, invoicing, and tracking departmental financials. Your ability to handle financial documents with accuracy will help keep the department on track with its fundraising goals and within budget Administrative Assistant Requirements: Bachelor's degree is required. Your educational background will help you to think critically, communicate effectively, and manage various aspects of the role At least two years of administrative experience in a fast-paced environment, preferably supporting a department or team. You should be comfortable coordinating schedules, managing multiple tasks, and providing administrative support for multiple individuals simultaneously Exceptional writing and proofreading skills are a must. You will be drafting emails, letters, reports, and event materials that represent the department and its mission. Your ability to communicate clearly and professionally will be essential in all interactions with donors, alumni, and internal staff Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is required. You should be highly skilled in managing documents, creating reports, tracking data, and organizing meetings using these tools A high-energy, detail-oriented individual who can effectively manage multiple priorities. You will need to stay organized and keep track of key details in a fast-paced environment, ensuring smooth execution of administrative functions and departmental goals You'll be working in a high-energy environment where flexibility and adaptability are key. We're looking for someone who is proactive, with a "no task is too small" attitude, and the drive to get things done efficiently and effectively If you are an Administrative Assistant who is passionate about working in the education sector and eager to contribute to the success of a renowned institution, we encourage you to apply for this exciting opportunity. Thank you, Katie Webb Project Manager LaSalle Network LaSalle Network is an Equal Opportunity Employer m/f/d/v. LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team. As the first point of contact for visitors and callers, you will be responsible for creating a positive and professional impression. Your primary responsibilities will include managing schedules, coordinating travel arrangements, preparing correspondence, and maintaining accurate records. *Key Responsibilities* 1. Manage calendars, schedule appointments, and coordinate meetings. 2. Prepare and distribute correspondence, reports, and presentations. 3. Coordinate travel arrangements, including booking flights and hotels. 4. Maintain accurate and up-to-date records, both physical and digital. 5. Develop and implement effective filing systems. _Communication and Customer Service (20%)_ *Requirements* _Education and Experience_ 1. High school diploma or equivalent required. 2. Associate's or bachelor's degree in business administration or related field preferred. 3. 1-2 years of administrative experience. _Skills and Qualifications_ 1. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 2. Excellent communication, organizational, and time management skills. 3. Ability to maintain confidentiality and handle sensitive information. 4. Strong attention to detail and problem-solving skills. N:B All interested Employees should Forward their resume to (*******************************)

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.8 billion in revenue for 2023, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punchlist items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, share Some Things You Should Know No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! This position is classified as a safety-sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing. Why Clayco? 2024 Best Places to Work - Crain's Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2024 ENR Midwest - Midwest Contractor (#1). 2024 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2024 ENR Top 100 Green Contractors - Green Contractor (Top 5). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The Clayco Nationwide hourly pay for this position is approximately $22.60-$25.00 per hour (not adjusted for location).

Corporate Resources, on behalf of our client located in Elk Grove Village, IL, is hiring a full-time, Entry Level Admin Assistant. Entry Level Administrative Assistant - Elk Grove Village, IL $48,000 - $52,000/Annually (Plus full benefits, 401(k) match, 3 weeks PTO) Our company inspires a lifestyle that brings joy to the home, where people can gather and relish the aura of each and every room. We design and manufacture home furnishings that fit every type of preference and style. From chic to vibrant, we are driven with our passion to make dream homes become a reality. As we are expanding our brand, we are looking for an Entry Level Administrative Assistant for Our Elk Grove Village Office. This is a versatile role, where you will be supporting management by creating presentations and generating reports as well as being responsible for vital administrative duties that ensure operations run smoothly. Responsibilities: Coordinate data collection and utilize Microsoft Office applications to generate reports and prepare presentations to distribute to the team Prepare letters, documents, emails, and a variety of other material Act as a liaison between executives, customers, and team; answer customer inquiries via email timely and efficiently, forwarding to appropriate personnel when necessary Facilitate completion, collection, and flow of required forms/documents such as invoices/requests for payment, requests for information etc. Work within internal database; create and update customer account information when necessary Create and maintain various reference files, computer, and manual filing systems Special projects as assigned by management Qualifications: Bachelor's degree Microsoft Office Suite experience Attention to detail, accuracy, and efficiency Ability to learn quickly Excellent verbal and communication skills Must have the ability to work in a fast-paced environment with shifting priorities

As the Administrative Assistant, you'll step into a central role supporting a C-level executive, providing essential administrative duties, streamlining schedules, and fostering smooth communication among team members. This role requires exceptional organizational prowess, a keen eye for detail, and the utmost discretion in handling sensitive information. You will be at the heart of the action, contributing significantly to the efficiency and effectiveness of the operations. Join this dynamic financial firm where every day brings new challenges and opportunities to learn and grow! Responsibilities Provides administrative support including calendar management, meeting scheduling, and travel logistics. Preparing and organizing materials for meetings, presentations, and reports. Manages routine correspondence and communications on behalf of the leadership office. Act as a liaison between the leadership office other departments, and key stakeholders ensuring effective communication and collaboration. Facilitate internal/external communication, responding to inquiries, and managing email correspondence. Assists in coordinating and scheduling executive team meetings and events. Manage special projects, research, communications, and other initiatives as assigned. Monitor project progress and address potential concerns. Manage and organize documents, files, and records for the executive office. Prepares proper filing and maintenance of confidential information. Coordinates travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as necessary. Support the team with special projects, research, and other initiatives as assigned. Collaborates with other administrative staff to ensure seamless workflow within the executive office. Ideal Experience Bachelor's degree preferred. 3-5 years of experience as an Administrative Assistant, preferably in a corporate setting. Strong organizational and time-management skills. Excellent communication and interpersonal skills. Ability to handle multiple tasks while properly prioritizing urgent and high-impact work. Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro. Ability to maintain confidentiality and handle sensitive information with discretion. The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Are you... An organized and drive office assistant looking for a unique opportunity to accelerate your future? This is a full-time, on-site position with the Visterra Landscape Group, a growing company ranking among the top 50 largest landscaping companies in the United States. We deliver premier commercial landscaping services through our growing network of partner companies who bring decades of proven frontline experience. We are now looking to add office management and administrative on-site capabilities to our corporate office. You will coordinate and oversee a blend of traditional/executive administrator work and more wide-ranging operational tasks. Essential Duties & Responsibilities: Serve as the point of contact for our corporate office, currently located in Park Ridge providing exceptional service to our internal team and external clients Assist with packing, mailing, and delivering packages and letters along with managing inventory and placing orders for office supplies and event supplies Lead company event planning and execution, including events nationally Maintain and organize company physical and electronic documentation and project plans Manage an active calendar of appointments for executive team, including scheduling/preparing materials for meetings Arrange complex and detailed travel plans for executive team Compose and prepare confidential or sensitive correspondence Preferred Experience, Skills, & Abilities Experience: 2+ years of office administration or similar work is preferred Education: High School Diploma or equivalent required Technology: Basic computer skills, experience with Microsoft Office Suite, Adobe, Canva Leadership: Ability to take initiative in your personal development. Be able to lead and provide feedback to vendor. Have a high level of communication across all levels of an organization. Be resourceful team player who thinks independently Delivering Success: A high level of integrity and pride in team successes and delivering on promises. Strong organizational skills while understanding how to prioritize conflicting needs. Handle issues proactively Motivation: A satisfaction from hands-on experience and an enjoyment of technical challenges. US work authorization and background check Physical Demands Position involves work that includes moving, adjusting, or carrying objects weighing up to 25 lbs on a frequent basis Prolonged periods sitting at a desk and working on a computer Ability to work events nationally, including standing for long periods of time Ability to be on-call and work weekends as necessary Use office equipment including telephones, printers, shredders, etc. Benefits Comprehensive Medical, Dental, and Vision Plans Time off (PTO and Company Holidays) to support your work/life balance 401(k) retirement savings plan with a company match Personal Growth Opportunities at one of Lawn & Landscape's Best Places to Work 2024 About Visterra Landscape Group At Visterra Landscape Group we believe in: Empowering our teams to be the best at all times Quality that drives performance and shapes our customer experience Unity ensures we always have each other's backs Integrity in words and deeds to ensure we follow an honest, moral compass Professionalism in always performing at our best Safety that starts with each of us and instilled from day one as a core value The above description is intended to describe the general content, identify the essential functions, and set forth the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The Hospitality Training Program (Golden Diners) is designed to equip participants with essential skills and knowledge in the food service industry. This program focuses on hands-on training in various aspects of hospitality, including food handling, preparation, and customer service. Participants will gain valuable experience that will prepare them for a successful career in the culinary field while promoting a positive dining experience for guests. Responsibilities Location: North Side of Chicago (Must be willing to travel) Work Hours: 9:00 AM - 1:00 PM (20 hours per week) Pay: $15.80/hour Program Highlights: CTA Transportation Support: We assist with transportation needs. Eligibility: CHA/HCV Residents only (No HUD Residents). Job Placement Assistance: Provided upon successful completion of the Golden Diners program. Certification Opportunity: Obtain the ServSafe Manager Sanitation Certification at no cost! Responsibilities: Participants will work assigned placements as part of their training in the hospitality field. Requirements: Willingness to travel to various locations on the North Side of Chicago. Commitment to the program schedule and assigned placements. Experience Candidates should possess a passion for the hospitality industry and a willingness to learn. While prior experience in food service or grocery store environments is beneficial, it is not mandatory. Key skills that will enhance your success in this program include: Food handling and preparation techniques Knowledge of food safety regulations Time management skills to handle multiple tasks efficiently Experience with POS systems is a plus This program offers an excellent opportunity for individuals looking to build a career in hospitality while gaining practical experience in a supportive environment. If you're interested, please message me your name to learn more about joining the Hospitality Training Program (Golden Diners)! Job Types: Part-time, Contract Pay: $15.80 per hour Expected hours: No more than 20 per week Shift: Morning shift People with a criminal record are encouraged to apply Experience: Basic math: 1 year (Preferred) Shift availability: Day Shift (Required) Ability to Commute: Chicago, IL 60615 (Required) Ability to Relocate: Chicago, IL 60615: Relocate before starting work (Required) Work Location: In person