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  • Principal Program Execution Lead

    Raytheon 4.6company rating

    Program assistant job in Boston, MA

    Country: United States of America Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance Security Clearance: None/Not Required At Raytheon, the foundation of everything we do is rooted in our values and a higher calling - to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world. Raytheon Hardware Engineering leads in the mechanical hardware design, development, and production of weapons systems. We use state-of-the-art tools, processes, and technology, with capabilities encompassing a broad range of technical disciplines, including product engineering, manufacturing, technical services, materials engineering, analysis and test, rapid hardware development/builds and configuration and data management documentation. The Engineering Rapid Build Services (ERBS) department within Hardware Engineering is chartered to deliver agile services. We bridge across Operations and Engineering, providing solutions through the execution of quick-turn design, procurement, manufacturing, and environmental test services. ERBS is skilled in special test equipment, program trainers, and cooling systems mechanical design. We utilize Creo and Common Product Data Management (PDM) with tailored release processes for maximum cross-use and flexibility. ERBS executes prototyping and high-mix/low-rate procurement and fabrication activities with a focus on in-house electro-mechanical packaging, support equipment and liquid cooling systems integration, and partner with outside suppliers to satisfy all demands. We strive to minimize cycle times and provide best value through the utilization of dynamic and agile processes. ERBS has an opening for a Principal Program Execution Lead, located on-site in Tewksbury, MA. Responsibilities to anticipate: Manage cost and schedule for assigned programs and provide status reporting Analyze financial data to drive program health and provide variance explanations as appropriate. Coordinate interaction between engineering, manufacturing, and our suppliers Plan, schedule and manage material procurement progress for assigned program Communicate with buyers and suppliers to ensure on time delivery of ordered material Plan, Schedule and manage the build activity through completion in ERBS assembly areas. Coordinate engineering support to the manufacturing floor to address non-conformances. Act as liaison between Design Engineering and ERBS Operations Collect and analyze data required to provide EVMS support and program statusing to IPT Leads and PMO Analyze program manpower demands and secure required manpower (both exempt and non-exempt) Interact regularly with internal PMO customer and periodically with external customer. Coordinate QA dispositioning, accepting, and selling of deliverable hardware. Key stake holder/reviewer in Preliminary and Critical design reviews and Ship Readiness Reviews Coordinate hand-offs of completed equipment to internal customers. Coordinate shipping of hardware with logistics ensuring on-time delivery to customer Qualifications You Must Have: Typically requires a Bachelor of Science in Mechanical or Electrical Engineering, Manufacturing Engineering, or related engineering discipline, and at least 10 years of professional relevant experience. (Bachelors in Business or Management with experience in engineering operations also considered) Strong experience producing, interpreting, and presenting EAC's to leadership. Experience with managing personnel, schedule, and budget within engineering or manufacturing. Experience with interpreting engineering documents including drawings, schematics, and parts lists. Experience in Product Data Management (PDM), PRISM and/or other SAP products Previous experience in a Manufacturing environment and managing suppliers. Experience with Earned Value Management System (EVMS) Qualifications We Value: Masters Degree in Engineering Management Certified in Earned Value Management System (EVMS) Experience in bidding including formal proposals to the US Government customer. Excellent presentation and writing skills. Hands-on mechanical and electrical aptitude Ability to collaborate with other engineering disciplines, non-technical disciplines, and suppliers to resolve technical issues. Proficient in Microsoft Office applications including MS Word, Excel, and PowerPoint Experience in analyzing financial data. What We Offer: Whether you're just starting out on your career journey or are an experienced professional, we offer a total rewards package that goes above and beyond with compensation; healthcare, wellness, retirement, and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance, and child/adult backup care. Additional Information: * Please consider the following role type definitions as you apply for this role. Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products. Hybrid: Employees who are working in Hybrid roles will work regularly both onsite and offsite. Ratio of time working onsite will be determined in partnership with your leader. Remote: Employees who are working in Remote roles will work primarily offsite (from home). An employee may be expected to travel to the site location as needed. Clearance Information: This position requires the eligibility to obtain a security clearance. The Defense Industrial Security Clearance Office (DISCO), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here: ************************************************ As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 107,500 USD - 204,500 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms
    $95k-122k yearly est. 18h ago
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  • AI Program Lead

    Aegistech

    Program assistant job in Boston, MA

    Our client is building the future of construction by fusing deep field expertise with cutting-edge AI innovation. As part of our Jobsite of the Future initiative, we are deploying a cohort of Site AI Engineers across select pilot projects to rapidly identify pain points, redesign workflows, and deploy agentic AI solutions that transform project delivery. The JoF AI Program Lead will serve as the orchestrator and strategic integrator across all Jobsite of the Future pilots. In this role, you will oversee 3-4 Site AI Engineers, synthesize insights and use cases emerging from the field, coordinate closely with Operations leadership at HQ, and ensure that successful solutions are matured, hardened, and rolled out across national project portfolio. You will play a pivotal role in connecting field experimentation with enterprise strategy-accelerating how our client discovers, validates, and scales AI-driven operational excellence. This is a highly cross-functional, high-visibility leadership role requiring a blend of technical depth, operational empathy, and strategic program execution. Responsibilities: Program Leadership & Coordination: Lead the Jobsite of the Future AI program across multiple pilot projects, ensuring consistency, alignment, and shared learning. Directly manage and mentor Site AI Engineers deployed to active jobsites, providing technical guidance, workflow redesign support, and development coaching. Establish weekly and monthly operating rhythms across all pilot sites, consolidating insights, blockers, and opportunities into executive-ready reporting. Field-HQ Integration: Act as the bridge between field operations, Operations Excellence leadership, and the central AI Studio. Synthesize field-discovered AI use cases, workflow redesign opportunities, and learnings into clear recommendations for enterprise adoption. Ensure alignment with broader technology and operations roadmap, connecting jobsite innovation with strategic business initiatives. Partner with Operations, Safety, Quality, Scheduling, and Finance stakeholders to validate, prioritize, and roadmap AI features. Solution Validation & Enterprise Rollout: Oversee the maturation of successful pilots into scalable, enterprise-ready AI solutions. Coordinate cross-functional teams (AI Studio, Data Engineering, IT, Operations Excellence) in packaging solutions for wider deployment. Drive structured rollout plans, including training, change management, and adoption tracking across additional project sites. Ensure each new solution meets enterprise requirements for security, compliance, data governance, and client confidentiality (mirroring expectations from Site AI Engineer roles). Technical Oversight & Architecture Alignment: Guide engineering decisions made by Site AI Engineers around: RAG pipelines, Delta Lake/Unity Catalog integrations, and vector search. Use of Databricks, AWS Bedrock, Azure OpenAI, and cross-cloud custom connectors. Workflow automation, API integrations, and ETL/ELT data flows. Change Management & Adoption Enablement: Work closely with Operations to develop and execute training, communication, and change management plans for new AI tools. Track business impact, adoption, and behavior change KPIs across jobsites. Champion the value of AI-enabled operations by sharing success stories, metrics, and playbooks. Stakeholder Engagement & Executive Communication: Prepare and deliver briefings for project leadership, Operations executives, and ELT stakeholders. Translate technical outcomes into clear business language that highlights productivity, efficiency, and risk-reduction impacts. Serve as a visible ambassador for the Jobsite of the Future vision, internally and with clients. Qualifications: 7+ years experience across AI engineering, full-stack development, data engineering, or intelligent workflow automation-at least 3+ years in a leadership or program or product management capacity. Hands-on experience building or overseeing production LLM/RAG systems, data integrations, and AI workflow automation at scale. Strong familiarity with Databricks Lakehouse (Delta, Unity Catalog), vector search, API integrations, and CI/CD tooling (GitHub Actions or similar). Demonstrated experience synthesizing complex technical and operational insights into clear, actionable plans. Proven ability to coach and lead technical teams. Excellent communication skills with the ability to engage field personnel, operations leaders, and executives. Ability to travel regularly to active construction jobsites. Preferred: Background in construction, heavy industry, or field operations environments. Experience with Lean/Six Sigma methods or workflow redesign. (This echoes expectations from the Site AI Engineer role.) Prior work integrating multi-cloud AI services (AWS Bedrock, Azure OpenAI, OpenAI API). Experience leading enterprise rollout of new digital or AI capabilities.
    $90k-150k yearly est. 2d ago
  • Director of DoN Program - Health Policy & Compliance Leader

    Commonwealth of Massachusetts 4.7company rating

    Program assistant job in Boston, MA

    The Commonwealth of Massachusetts is seeking a Director for its Determination of Need Program in Boston. This role involves overseeing the application review process, managing program operations, and ensuring compliance with health care policies. Candidates should have a strong background in health care, exceptional leadership skills, and an advanced degree in public health or a related field. The position offers a salary range of $109,765.96 to $169,628.22 yearly and full-time scheduling in a dynamic environment. #J-18808-Ljbffr
    $109.8k-169.6k yearly 2d ago
  • Talent Acquisition Operations Program Lead positio

    Technosmarts

    Program assistant job in Boston, MA

    with a client in Boston, MA. The Talent Acquisition Operations Program Lead is a core role in supporting talent acquisition services. This position drives a wide range of TA projects and manages the organization's core recruiting systems and data. It plays a central part in improving processes, ensuring data quality, and partnering with stakeholders across the organization to meet strategic goals. The role also sets standards for project execution and data governance to ensure scalable and consistent practices. Responsibilities: Program Management Lead the end-to-end execution of talent acquisition projects under the direction of the TA Systems and Operations Manager, from planning and implementation through closeout and analysis. Identify and deliver process improvements that streamline workflows and elevate the overall candidate and recruiter experience. Serve as the central communication point for talent acquisition, keeping stakeholders aligned on priorities and core systems. Build clear project plans and timelines, track milestones, and surface risks and dependencies early with practical action plans. Create simple, reusable templates and playbooks so teams can repeat successful approaches across future projects. Systems Data Administration Administer and optimize the ATS, CRM, and related tools to meet business needs under the supervision of the TA Systems and Operations Manager. Ensure data accuracy and integrity in the ATS through routine audits and timely issue resolution. Build ad hoc and recurring reports on recruiting metrics for the TA Systems and Operations Manager. Document configurations, workflows, and change logs, and keep standard operating procedures current. Partner with IT and vendors on integrations, releases, permissions, and basic security controls to keep systems stable. Stakeholder Collaboration & Compliance Collaborate with cross-functional teams to deliver projects and align with organizational key results (OKRs). Under the direction of the TA Systems and Operations Manager, drive adoption of new processes and technologies within TA through effective change management. Maintain compliance with relevant laws and regulations across the recruiting process. Provide operational support to internal teams, resolve inquiries promptly, and escalate system issues as needed. Offer brief trainings and office hours for recruiters and hiring managers and gather feedback to improve tools and workflows. Embed accessible and inclusive practices in job postings, screening, and selection in partnership with People and Legal. Skills & Qualifications Bachelor's degree 5 or more years in Talent Acquisition, HR project management, or recruiting operations Experience running staffing programs or projects, ideally in a complex or healthcare setting Comfortable with ATS platforms, reporting tools, and recruiting metrics, with BrassRing experience a plus Highly organized and detail-oriented, with a track record of managing competing priorities effectively Excellent communication and interpersonal skills, with the ability to collaborate across diverse stakeholders Strong Excel or Google Sheets skills, and familiarity with basic BI or SQL is helpful Experience with process mapping or workflow tools, and practical change management is preferred Who We're Looking For Someone who can take the lead on immediate staffing needs while planning ahead. This is a hands-on role with room to grow into a broader operations leadership path. We are looking for someone who enjoys leading, solving problems, and staying adaptable as priorities shift. #J-18808-Ljbffr
    $90k-150k yearly est. 3d ago
  • Breast Oncology Statistical Program Lead

    Dana-Farber Cancer Institute 4.6company rating

    Program assistant job in Boston, MA

    A leading cancer research institute in Boston seeks a skilled Senior Statistician to lead data analysis, mentor junior statisticians, and collaborate on research projects. The ideal candidate will have a PhD in Statistics or Biostatistics, extensive experience in oncology, and expertise in statistical software such as R or SAS. This role includes directing analytic activities, overseeing design projects, and contributing to grant preparation. Competitive salary range of $95,000 to $125,100 based on experience. #J-18808-Ljbffr
    $95k-125.1k yearly 1d ago
  • Education Policy & Programs Lead

    Massachusetts Nonprofit Network

    Program assistant job in Boston, MA

    A prominent education nonprofit in Boston is looking for a Manager, Policy and Programs. The ideal candidate will lead the Massachusetts Policy Fellowship and enhance teacher leadership. Responsibilities include managing programs, cultivating relationships with stakeholders, and advocating for educational policy improvements. This position offers a salary range of $85,000 to $95,000 and a comprehensive benefits package including vacation and parental leave. #J-18808-Ljbffr
    $85k-95k yearly 3d ago
  • Innovation & Digital Health Intern- Summer 2026 COACH College Program

    Boston Children's Hospital 4.8company rating

    Program assistant job in Boston, MA

    Job Posting Description Who we are At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us and discover how your unique contributions can change lives. Yours included. The COACH - Community and Opportunities at Children's Hospital - internship program mission is to create a pathway for emerging healthcare professionals, offering hands-on experience, structured development, and dedicated mentorship. The opportunity The College COACH summer internship is a paid program running from Monday, June 8-Friday, August 14, 2026. In addition to on-the-job training and work experience, the program includes workshops and additional development programs. College students will work 35 hours/week. Interns will earn $17.50-$21.50/hour. This role is hybrid in Boston. Specific work hours will be determined by the supervisor. What you'll do Work on a given task specifically outlined Provide a report of status whenever possible Attend a 2-day program orientation and onboarding Participate in virtual and in-person workshops and activities What you'll get Experience in Software Engineering and Design Develop job-ready skills for the healthcare industry Increase knowledge of healthcare career pathways Professional development Opportunity to present your learnings at the end of the program Peer cohort and cohort mentor to support learning and development MBTA Link pass for June-August 2026 Who you are You are an undergraduate college student in good academic standing and will be enrolled in a two-or four-year program for Fall 2026, and you are interested in working in healthcare You have knowledge and experience with: Software engineering Database operation Software Architecture basics Coding in any one of the languages (Python, NodeJS, Typescript etc.,) Recruitment process Internship opportunities: We encourage students to review the posted COACH internship opportunities and to apply to no more than three postings. Resume review & interviews: Applications will be reviewed, and screenings and interviews will be scheduled as appropriate. Resumes are required; if you need assistance developing a resume, please engage with your school career center or contact ***************************. Offer decision: We will follow up within one week of your interview. Decisions regarding program acceptance will be made in March. Onboarding: Those selected for the internship program will complete onboarding by May to ensure a smooth start to the program. This includes: Scheduling an appointment during one of our on-site onboarding days Obtaining appropriate work permits and documentation, as needed Health records Proof of Employment Eligibility Media release
    $17.5-21.5 hourly 3d ago
  • Lead, Live Listening & Program Strategy

    Boston University 4.6company rating

    Program assistant job in Boston, MA

    A leading public media organization in Boston seeks a Director of Live Listening to enhance audience engagement and revenue through innovative live listening experiences. The ideal candidate will have 8+ years of leadership experience in news programming and a strong commitment to editorial independence and diversity. Responsibilities include managing audience growth strategies and optimizing live programming. The role requires excellent communication skills, stakeholder management, and the ability to thrive in a dynamic environment. #J-18808-Ljbffr
    $47k-68k yearly est. 1d ago
  • Administrative Assistant

    City Personnel 3.7company rating

    Program assistant job in Warwick, RI

    We are partnering with an elite firm to identify a distinguished Administrative Assistant to provide cornerstone support to their senior leadership team. This position is crafted for a seasoned administrative professional who excels at being the operational anchor of a high-energy office and a trusted strategist for busy executives. The successful candidate will be a forward-thinking problem solver who maintains composure in high-pressure situations, pivots seamlessly as priorities change, and manages confidential matters with total integrity. Company Highlights: Strategic Executive Team: Work alongside tenured leaders dedicated to long-term organizational success. Agile Work Environment: A vibrant office setting that empowers staff with autonomy and varied responsibilities. Key Operational Influence: A high-visibility role positioned at the center of the firm's daily triumphs. Competitive Compensation: $50,000-$55,000 per year. Responsibilities of the Administrative Assistant: Provide high-level administrative partnership and strategic coordination for the executive office. Serve as the primary manager for intricate calendars, meeting requests, and multi-leg travel itineraries. Draft sophisticated business communications and prepare polished presentations and executive summaries. Track project progress, document key meeting outcomes, and oversee the completion of action items. Manage the workflow of digital contracts and approvals using modern electronic signature platforms. Act as the professional liaison for high-level guests, stakeholders, and external partners. Ensure optimal office functionality by overseeing facilities, inventory, and vendor partnerships. Lead the planning and execution of corporate functions, staff retreats, and executive sessions. Administer financial support tasks, including the reconciliation of expenses and reimbursement processing. Assist with targeted market research and various special projects to support firm growth. Handle occasional local logistical needs and errands to facilitate an uninterrupted executive workflow. Qualifications of the Administrative Assistant: Experience: 5+ years of dedicated professional history as an Executive Assistant or in a senior support role. Environment: Proven ability to navigate rapidly evolving, high-stakes professional landscapes. Skill Set: Outstanding organizational aptitude with the capacity to balance competing deadlines with ease. Character: A track record of absolute confidentiality, professional maturity, and sharp intuition. Logistics: Must possess a current driver's license and a reliable vehicle for local errands. Education: An Associate's or Bachelor's degree is preferred, though not mandatory. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match!
    $50k-55k yearly 5d ago
  • Administrative Assistant

    Wayne J. Griffin Electric, Inc. 4.3company rating

    Program assistant job in Holliston, MA

    Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe our strength comes from the talented, dedicated people who choose to be part of our team, and our commitment to supporting each employee's growth and well‑being. We are looking for a full-time Administrative Assistant who will work as part of a dynamic team that provides critical support to our Project Management efforts. This role has high visibility to top leadership and potential for growth within the organization. Responsibilities Include: Support the Project Management team in preparing, finalizing and submitting all written correspondence Navigate town websites to submit construction permits withing the New England Area Collaborate with Project Management and accounting teams to accurately complete proposal requests Maintaining and updating shared database and templates Assist with front desk support and other miscellaneous tasks to support internal departments. Must Haves: Exceptional written communication skills Strong attention to detail Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you! With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer
    $37k-44k yearly est. 1d ago
  • Administrative Assistant

    Russell Tobin 4.1company rating

    Program assistant job in Providence, RI

    📌 Administrative Support 🌱 Entry-Level | Finance Industry Exposure 🏢 Onsite: 100% Onsite (5 days/week) 📅 Contract: 6 months 💰 Pay: $17/hour 👥 Openings: 4 This is an entry-level administrative role supporting document processing for a finance-related team. Ideal for candidates looking to gain hands-on experience in a professional office environment. 📂 Responsibilities Review and organize documents Verify basic information on paperwork (names, numbers, signatures, etc.) Assemble and prepare documents for mailing Scan documents using internal systems Assist with general administrative and documentation tasks ✅ Requirements High School Diploma required Some experience working with documents, paperwork, or administrative tasks Basic computer skills Attention to detail and willingness to learn Ability to work onsite full-time 🌟 Nice to Have (Not Required) Previous office, admin, or clerical experience Interest in gaining exposure to the finance industry
    $17 hourly 5d ago
  • Administrative Assistant

    Daley and Associates, LLC 4.5company rating

    Program assistant job in Boston, MA

    Administrative Assistant - Legal - Boston, MA We are seeking candidates for an Administrative Assistant position with a national law firm located in Boston, MA. The Administrative Assistant will provide support to Managers, Directors, and Partners of the firm, day-to-day operations, and assist coordinate internal/external events. The ideal candidate thrives in a fast-paced professional environment, demonstrates exceptional attention to detail, and is capable of managing multiple priorities while consistently meeting deadlines with 1+ years of administrative experience within professional services. This is a contract-to-hire position paying $25-28/hr (depending on experience). This role supports a fully-onsite 5 days per week work model in their Boston office. Responsibilities: Provide comprehensive operational and administrative support to managers, directors, and partners Organize, maintain, and ensure the accuracy of files, documentation, and records Assist with planning, coordinating, and executing internal and external office events Support the daily operations of the Boston office to ensure efficiency and continuity Serve as reception coverage as needed, professionally greeting and assisting visitors and guests Support real estate initiatives, office expansions, and construction projects as required Coordinate with vendors and follow up to ensure timely delivery of services Manage and prioritize a high volume of tasks with precision, discretion, and professionalism Consistently meet and exceed deadlines in a fast-paced, deadline-driven environment Qualifications: Bachelor's degree in Business Administration or related field required 1+ years of administrative experience within professional services Strong administrative internship or co-op experience is a plus Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with Zoom and Microsoft Teams Highly organized with strong attention to detail Proven ability to manage competing priorities and meet deadlines Professional demeanor with strong interpersonal skills Strong written and verbal communication skills If you are interested in learning more about this opportunity, please email your resume to Olivia at *********************. IND123
    $25-28 hourly 2d ago
  • Administrative Assistant

    Integration International Inc. 4.1company rating

    Program assistant job in Cambridge, MA

    Job Title: Administrative Assistant II / Testing Center Coordinator Duration: 3 Months Pay Rate: $25/hr on W2 (No Benefits) Work Mode: On-site Schedule: Monday-Friday | 9:00 AM - 5:00 PM Position Overview We are seeking a Testing Center Coordinator to support exam accommodations for qualified students. This role works closely with the Registrar's Office and affiliated departments to ensure smooth day-to-day operations of the Testing Center, including exam scheduling, communication, and administrative support. Key Responsibilities • Greet and assist visitors at the Testing Center • Coordinate exam scheduling with students, faculty, and proctors • Prepare and organize exam materials and packets • Reserve testing spaces and manage room assignments • Communicate testing policies and resolve scheduling conflicts • Support the exam management system • Proctor exams when required • Perform administrative tasks (phones, mail, supplies, filing) • Monitor test rooms and handle accommodation-related inquiries • Maintain office and exam supply inventory Additional Notes • Candidates must confirm no planned vacation during the assignment • Expected to provide team coverage and step in as needed throughout the day Required Qualifications • High school diploma or equivalent • 1+ year of academic experience • 1+ year of administrative experience • 1+ year of customer service experience
    $25 hourly 2d ago
  • ACCS Assistant Program Coordinator - Litchfield Ave

    Open Sky Community Services 4.3company rating

    Program assistant job in Northbridge, MA

    Description and Responsibilities Adult Community Clinical Services is a Department of Mental Health funded service that is designed to deliver evidence-based interventions within a clinically focused model. Individuals served are diagnosed with mental illness or dual diagnosis and reside in their own homes, apartments, or in group living environments. Our services focus on helping people transition to a more independent environment while maximizing their natural supports by building skills and achieving personal goals. The teams are tight knit, supportive and multidisciplinary. Open Sky's talented clinicians, substance use counselors, nurses, peer staff, housing counselors, outreach counselors, and direct care staff provide quality, compassionate care to individuals served. The Assistant Program Coordinator takes on a leadership role working alongside Residential Counselors to provide direct support to people served and direct supervision to the overnight staff. They also provide administrative assistance to the Program Coordinator such as assisting with program scheduling and budgets. Other Key Responsibilities: Complete required documentation, assist with group therapy, transportation, behavioral intervention, role modeling, and recreational activities. Implement activities that facilitate the development of valued roles and personal relationships in the community. Develop and implement all habilitation, whole life, and other service plans. Participate in on-call rotation. The organization recognizes skills, location, training and population served in certain programs by offering an additional hourly differential. Ask your recruiter if this position qualifies for an additional hourly differential! Qualifications High School Diploma, GED or equivalent, required. Valid Driver's License and acceptable driving record, required. Reliability, willingness to learn, and being open to new opportunities. About Us At Open Sky Community Services, we open our doors, hearts, and minds to the belief that every individual, regardless of perceived limitations, deserves the chance to live a productive and fulfilling life. Open Sky is on an anti-racist journey, committed to learning, living, and breathing inclusion, opportunity, diversity, racial equity, and justice for ALL. At Open Sky, you'll join over 1,300 compassionate and highly trained professionals who put innovative, evidence-based practices to work in ways that positively impact our communities across Central Massachusetts and beyond. As a trauma-informed organization, Open Sky strives for transparency and sensitivity to the experiences of those we interact with. Self-care is encouraged, and we are committed to providing a positive work culture that is focused on continuous learning and the value of diverse perspectives. Open Sky is proud to be an industry leader in pay and benefits. Open the Door to Possibility and begin your career with Open Sky today! Benefits of Working for Open Sky Include: Excellent Supervision (Individual and Group), Professional Development, and Training Opportunities Generous paid time off plan - you start with 29 days (almost 6 weeks!) in your first year, including 12 paid holidays. Increases to 32 days in your 2nd year, and the current maximum is 43 days (OVER 8 WEEKS!) We pay for your higher education! Ask about our Tuition Reimbursement Program, and reimbursement for a variety of Human Services certifications. Medical, Dental and Vision Insurance with Prescription Plan 403b Retirement Plan with Employer Match Life Insurance (100% Employer-Paid) Eligible employer for the Public Student Loan Forgiveness Program And more! Open Sky celebrates diversity and is proud to be an Equal Opportunity Employer. In compliance with federal and state employment opportunity laws, qualified applicants are considered for all positions without regard to race, gender, national origin, religion, age, sexual orientation, disability, veteran, or disabled Veteran status. IND123 Base Rate USD $22.64/Hr.
    $22.6 hourly Auto-Apply 60d+ ago
  • BFT Aspire Explorations Therapeutic Float - Summer Teen Program

    Massachusetts Eye and Ear Infirmary 4.4company rating

    Program assistant job in Somerville, MA

    Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Aspire, a Massachusetts General Hospital program, specializes in helping children, teens and adults on the autism spectrum achieve success. Our programming is uniquely designed to help participants with Asperger profiles develop positive self-awareness, stress management and social competency skills so they can succeed at home, school, work and in community settings. Aspire offers year-round programming for individuals aged 5 years to adult, including weekly social groups, adventure summer camp for children, six-week summer programs for teens and young adults, and special events. For over thirty years, Aspire has championed individuals on the spectrum. We are dedicated to understanding and serving this population of exceptional individuals. Our structured therapeutic programming is guided by our comprehensive knowledge of who our participants are and our mission to best support them. Explorations is a six-week weekday summer program, based in Newton, where teens, aged 14-19 years old, participate in supported recreational and social activities while learning a variety of practical life skills out in the community. Community trips take place throughout the metro Boston area (Faneuil Hall, Prudential Center, movie theater, bowling, museums, and restaurants) and typically utilize public transportation Qualifications The Therapeutic Float is responsible for helping to manage the therapeutic needs of participants in collaboration with their group leaders, assistant group leaders and leadership staff. This includes serving as a resource in a variety of therapeutic models that foster growth in the areas of social pragmatics, stress and anxiety management, and self-awareness. The Float will be expected to demonstrate proficiency in these skills and provide consultation and training to staff in effective strategies. In addition, this individual will be responsible for maintaining accurate records about program policies and procedures and ensuring that the assigned site operates as efficiently and effectively as possible. * We invite neurodivergent candidates to apply. 1. Provide leadership and support to assigned groups, including modeling, guiding, and observing assistant group leaders/group leaders; relationship building with participants; developing and supporting the implementation of support plans for specific participants; providing resources; supporting communication with families and ensuring all supports are aligned with the Aspire philosophy 2. Support group leaders in designing developmentally appropriate program plans matched to the social, emotional, and self-awareness needs of the group and specific individuals 3. Collaborate regularly with the leadership team to determine the needs of participants and staff; take a leadership role in staff therapeutic training and professional development 4. Attend all staff meetings, trainings, supervision, and planning sessions as relevant to role, including designated leadership team meetings. 5. Maintain the rules of confidentiality and all HIPAA expectations and promote the health and safety of program participants and staff at all times. 6. Provide consultation to staff regarding assessment and support of participants' specific therapeutic needs throughout the day; suggest targeted interventions and follow-up to determine effectiveness. 7. Communicate with caregivers, families and outside providers around tailored support and individual needs. 8. Serve as a resource for a variety of curricula and other tools (books, websites, etc.); facilitate staff access to these resources both proactively and for targeted needs. Degree: Bachelor's Degree required, master's degree preferred. Have current First Aid/CPR certification, required Training can be accessed through Aspire. Type of experience: Prior experience working with neurodivergent children and/or adolescents ☒ Required or ☐ Preferred Prior leadership experience ☐ Required or ☒ Preferred Knowledge, Skills, and Abilities: 1. Desire to work in a team environment 2. Desire and ability to work in an outdoor setting 3. Ability to work independently 4. Ability to solve problems collaboratively with staff 5. Desire to help participants feel safe, succeed, and have fun 6. Ability to demonstrate a calm demeanor with children, caregivers, and staff Additional Job Details (if applicable) Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Onsite Work Location 399 Revolution Drive Scheduled Weekly Hours 0 Employee Type Temporary Work Shift Day (United States of America) Pay Range $17.36 - $23.80/Hourly Grade 2 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
    $17.4-23.8 hourly Auto-Apply 23d ago
  • Senior Practice Assistant

    Brigham and Women's Hospital 4.6company rating

    Program assistant job in Boston, MA

    Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under minimal supervision. Performs administrative duties related to patient visits, including scheduling, check-in, and check-out duties (performs all duties of the other levels at the highest proficiency level). Actual job duties may vary by Department. Essential Functions (Key Roles & Responsibilities) Perform routine administrative and clerical duties relating to a clinical service or physician practice office. Make patient appointments and maintain appointment records. Assist callers with routine inquiries and schedule appointments. Process patient billing forms and scan documents to patient medical records/LMR. Acts as "Super User" for scheduling, registration, and billing systems. Provides assistance and training to others in these areas. May perform more complex or specialized functions (i.e., surgical scheduling, schedule changes/blocking) at a more advanced competency level. Provides functional guidance to Office and Practice Assistants. In conjunction with the Supervisor, oversees the daily activities of practice staff. May be required to accept co-payments. Handles, screens, and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results. Performs other duties as assigned Complies with all policies and standards Qualifications Qualifications - External * High school diploma or GED required; post-high school education preferred. * Minimum three-five years of applicable work experience required. * Additional training in office systems preferred. SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: Technical skills required: * Knowledge of practice operations and standards. * Understanding of procedures including filing, copying, scanning, printing, and faxing. Phone skills: * Ability to use phone system (answer and screen calls, put on hold), answer routine questions, and give routine information. Verbal skills: * Ability to interpret information as appropriate, answer routine questions in the most professional manner, and communicate in a professional, courteous, clear, and concise manner. Organization Skills: * Ability to manage work processes in a neat and orderly way and to sort and alphabetize. * Ability to manage multiple tasks effectively, follow established protocols, and work within systems. Writing Skills: * Ability to correspond and communicate with others clearly and effectively in writing (via e-mail, memo, or interoffice note) and to take complete and accurate messages. System Skills: * Ability to type and enter data at an entry level. Entry level understanding of applicable systems. * Understanding of the appropriate use and importance of related forms. * Basic understanding and use of medical terminology. * Basic comprehension of insurance types and referral process. * Basic comprehension of registration and fiscal information. * Knowledgeable and compliant with all hospital, State, and Federal requirements (where applicable to job performance), including policy and procedures with The Joint Commission and HIPAA. WORKING CONDITIONS: Hospital based ambulatory practice. Normal patient environments where there are some exposures to communicable diseases, unpleasant odors, needle, and blood products. HOSPITAL WIDE RESPONSIBILITIES: Works within legal, regulatory, accreditation and ethical practice standards relevant to the position and as established by BWH/Partners; follows safe practices required for the position; complies with appropriate BWH and Partners policies and procedures; fulfills any training required by BWH and/or Partners, as appropriate; brings potential matters of non-compliance to the attention of the supervisor or other appropriate hospital staff. Additional Job Details (if applicable) Remote Type Hybrid Work Location 75 Francis Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range * / Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
    $54k-65k yearly est. Auto-Apply 4d ago
  • Joint Test & Evaluation Program Officer (TS/SCI Eligible)

    Contact Government Services, LLC

    Program assistant job in Boston, MA

    Group and Job Profile Guidance: The Joint Test & Evaluation (JT&E) program considers emerging technologies and the increasingly complex and dynamic joint, multi-domain operational environment to develop non-material solutions intended to enhance the United States' operational effectiveness, suitability, and survivability in combat. Primary Job Functions: As a member of the Joint Test & Evaluation Support Cell (JTSC) this individual will support the programmatic evaluation and analysis of Combatant Command Test Nominations and subsequent approved execution. •Conduct quantitative and qualitative analysis to support Joint Test & Evaluation (JT&E) projects and enhance operational decision-making.•Apply statistical methods, modeling & simulation techniques, and operations research methodologies to assess joint military operations and improve mission effectiveness.•Develop and implement data-driven solutions to optimize military operations, force readiness, and strategic planning.•Utilize computer-based analytical tools to evaluate operational performance and identify areas for improvement.•Identify risks, limitations, and operational challenges in joint military environments and recommend analytical solutions.•Applying process modeling and analytical techniques to identify operational challenges and develop effective solutions.•Conducting problem decomposition, concept development, and data-driven analysis to support joint military operations.•Providing parametric and non-parametric statistics, data analysis techniques, computer analysis tools, basic modeling and simulation applications, and survey test and evaluation methods. Qualifications and Experience:•Master's Degree in Operations Research, Mathematics, Statistics, Engineering, or a related technical field.•A Master's Degree in a non-technical field may be substituted with 10+ years of ORSA-related experience in military or government civilian experience.•Alternatively, a Bachelor's Degree in a technical field with an additional 5 years of ORSA-related experience (totaling 10 years) may also be considered.•Proficiency in statistics, data analysis techniques, computer analysis tools, basic modeling and simulation applications, and human factors analysis.•Experience developing test and evaluation plans. (preferred but not required) #CJ
    $56k-87k yearly est. Auto-Apply 60d+ ago
  • Program Officer for American Institutions

    American Academy of Arts 3.9company rating

    Program assistant job in Cambridge, MA

    The Program Officer is responsible for research and writing, project management, policy development and analysis, and other administrative tasks related to the Academy's work in the program area of American Institutions, Society and the Public Good. Building on the work of the Our Common Purpose project and the Commission on Reimagining the Economy, the Program Officer will play a key role in developing new, non-partisan, cross-ideological project(s) focused on the American economy and democracy, and in supporting new work exploring local solutions to national problems. Major Areas of Responsibility: Collaborate with staff, Academy members, project members, and partner organizations to organize and facilitate meetings, to organize outreach and communications plans related to projects, initiatives, programs and reports. Collaborate with leadership to explore, develop, and advance program initiatives, research areas, and funding opportunities, including grant writing and fundraising. Draft, edit, and prepare written materials for internal and external audiences, including research reports, publications, proceedings, occasional papers, executive briefings, and leadership remarks. Identify and gather research materials for projects and meetings; facilitate the flow of information among committee/panel members, staff, consultants, and other applicable parties. Support scoping conversations and building new connections with civic leaders at the state and local level. Manage workshops, meetings, and/or conferences including developing agendas, inviting presenters and participants, overseeing meeting logistics and multimedia presentations, and preparing written summaries. Develop and maintain partnerships, implement outreach and communications strategies, represent the program area at meetings and convenings, and help expand the Academy's profile in academic, policy, and professional communities. Conduct quantitative and qualitative data collection, analysis, and visualization as needed. May supervise permanent or temporary Academy staff in tasks related to their project and encourage staff development. Other duties as assigned. Qualifications: A PhD in social sciences, humanities or public policy, with two years of relevant project administration and professional work; or an MA or MPA in a relevant field with at least five years of professional work experience. Excellent written and oral communication skills, including the ability to synthesize research, analyze data, and present findings clearly to diverse audiences. Expertise in American politics, society, and/or public policy, including current scholarship and policy issues; political economy knowledge preferred. Deep commitment to interdisciplinary thinking and working across multiple sectors and disciplines. Ability to foster an inclusive and collaborative team environment, leveraging diverse perspectives of staff and committee members, and facilitate meaningful engagement with stakeholders across the ideological spectrum. Demonstrated ability to effectively engage with a wide variety of internal and external groups including funders, academic, policy, and research institutions, and other potential partners. Demonstrated experience in, or leading partnerships with, place-based civic organizations a plus. Successful grant writing experience and familiarity with private foundations and other funding sources a plus. Experience managing complex projects under tight deadlines, with demonstrated creativity, adaptability, and problem-solving skills. Proficiency in Microsoft Office (Excel, Access, PowerPoint, Word); SPSS, R or similar statistical software a plus; and social media tools. Occasional travel may be required. Location and Work Environment This role will be based in Washington, DC or Cambridge, MA. For Cambridge employees: This hybrid role requires on-site work in Cambridge, MA, three days per week (Wednesdays in office). Occasional travel and some evening or weekend hours may be needed. Application Interested applicants are encouraged to submit a brief cover letter and CV. About the Academy Founded in 1780, the Academy is both an honorary society that recognizes and celebrates the excellence of its members and an independent research center convening leaders from across disciplines, professions, and perspectives to address significant challenges. The Academy projects bring together elected members and subject matter experts in cross-disciplinary efforts to produce reflective, independent, and pragmatic studies that inform public policy and advance the public good. The Academy is committed to promoting diversity, equity and inclusion and looks to all its staff members to foster and promote these values. We are an equal opportunity employer and make all employment decisions based on organizational needs, job requirements, and individual qualifications. Academy Values As a scholarly organization and research center, the Academy recognizes that diversity of thought, class, experience, sex, gender, race, physical or mental ability, age, religion, national origin, and sexual orientation is a value to uphold and is central to the mission and work of the organization. A more pluralistic staff embracing diversity of thought, approach and life experience fosters a more nuanced understanding of contemporary issues facing the nation and the world. Working together in a climate of respect and openness models the civil discourse that is fundamental to the work of the Academy. More information about our guiding values can be found here. We are committed to promoting diversity, equity and inclusion and look to all our staff members to foster and promote these values. More information about our guiding values can be found here.
    $39k-50k yearly est. Auto-Apply 5d ago
  • Behavior Clinician (BCBA) - Youth Day Program

    The Guild for Human Services 4.2company rating

    Program assistant job in Concord, MA

    The Guild utilizes the collaborative efforts of leading professionals, best-practice approaches, tailored curricula and unmatched care to treat the individuals we serve. Mission: The mission of The Guild for Human Services is to educate, encourage and empower individuals with intellectual disabilities so they may achieve their full potential to lead high-quality lives and participate meaningfully in the community. At The Guild you can join a workforce of creative, dedicated, and passionate employees working every day to enhance the lives of youth and adults with intellectual disabilities and other challenges. Summary: The Behavior Clinician (Youth Day Program) is responsible for conducting behavioral assessments, selecting function-based interventions, and developing behavior support plans. S/he/they assist in staff training, crisis intervention and make recommendations to students' educational teams regarding behavioral support and strategies. Additionally, the Behavior Clinician I may develop skill acquisition programs, attend team meetings, provide supervision to behavior department personnel, and represent the Clinical Department to outside agencies. Major Duties/Responsibilities: * Ensure policies/procedures regarding behavior management adhere to all regulatory and agency guidelines. * Participate in IEP development and progress monitoring; working cooperatively with Educational and Residential staff to address the needs of students across settings. * Conduct Functional Behavior Assessments and develop corresponding Behavior Support Plans * Provide formal staff training for behavior support plan implementation in school and residential settings. * Provide informal staff training by modeling behavior support plan implementation and appropriate staff-student interactions in school and residential settings. * Monitor and provide feedback to staff based on direct observation of behavior plan implementation. * Evaluate Behavior Support Plan implementation and effectiveness, making revisions and programmatic changes as needed. * Develop individualized programming and data tracking using comprehensive assessments and curricula (e.g., VB-MAPP, ABLLS-R, AFLS, and EFL) * Develop and supervise implementation of skill acquisition programs for social and functional living skills in school and residential settings. * Lead classroom and residential group sessions that target social and functional living skills. * Participate in off-site evaluations as part of the admissions process. * Coordinate with student support services and mental health clinicians to provide monthly parent training sessions. * Present data analysis of student behavior and provide recommendations to multidisciplinary teams. * Instruct ABA-based training sessions during Pre-Service training for new staff. * Assist with implementation of RBT training for Guild staff. * Provide support to milieu services by providing crisis management and problem solving, facilitating community experiences, classroom coverage, and classroom assistance. * Assist with implementation of PBIS and trauma-sensitive frameworks. Essential Job Functions * Regular attendance at work is an essential function of the job including inclement weather. * Demonstrated evidence of mature judgment, good interpersonal skills, a desire to enrich individuals' lives and a willingness to learn. * Physical and mental capacity to work in stressful situations and de-escalate individuals who have limited cognition and complex needs. * Must be able to organize, plan, and prioritize activities with specific attention to higher level strategies while ensuring that details are also effectively addressed. * Proficiency in written and spoken English is an essential function of the job. * Pass Guild Driving test to access Guild vehicles for transportation of individuals. * Must be able to implement crisis intervention techniques as necessary, including Nonviolent Crisis Intervention (via certification through CPI) * The ability to assist individuals in evacuation from the residence. * The ability to provide clinical coverage in the residences during school intercession breaks. Qualifications: * Master's degree in ABA, Education, Psychology or related field required. * Training or experience with a population with developmental disabilities and social/emotional challenges preferred. * Experience in developing, writing, implementing, and evaluating the effectiveness of behavior programs. * Experience in completing and summarizing behavioral assessments. * A valid driver's license. * Must meet background check requirements. * Proficiency in Microsoft OfficeSuite.
    $23k-27k yearly est. 60d+ ago
  • GME Program Coordinator - Department of Pediatrics

    Boston Childrens Hospital 4.8company rating

    Program assistant job in Boston, MA

    Job Posting Description Under direct supervision of the Director of Faculty Affairs and Residency Training and the Administrative Director, coordinates the department of pediatrics residency/fellowship training program in accordance with department/GME (Graduate Medical Education) policies. Follows established plans on a yearly cycle in accordance with department/GME requirements to ensure compliance, including recruitment and onboarding of house staff, maintenance of medical education databases and completion of assigned projects including planning and coordinating education and social events, in accordance with established priorities, time and funding limitations. Coordinates internal and external program relations, communicating with faculty and house staff to ensure smooth communications and effective coordination of GME training programs. Key responsibilities Works with training program leadership team to coordinate and provide administrative support for all aspects of the GME training program for the department. Prepares, maintains and distributes educational materials and curriculum. Supports the candidate selection process. Coordinates and schedules interviews and follow-up. Acts as a resource for candidates, assisting as needed with travel arrangements. Coordinates all aspects of onboarding. Ensures the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements. Coordinates annual orientation programs including scheduling, speakers, conference rooms, trainings, and other new hire requirements including IDs, computer access and training. Collects and maintains required records and data for house staff, faculty, and alumni. Maintains New Innovations GME database including duty hours, evaluations and personnel records in accordance with department/GME requirements. Interprets and applies ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency and regulatory requirements, and hospital policies to support compliance. Coordinates, prepares and distributes materials for educational conferences, didactic sessions, M&M (Morbidity & Mortality) conferences and special events throughout the year. Coordinates evaluation and attendance tracking for events. Acts as a resource to house staff and as a liaison for the house staff/training program. Provides administrative support to house staff as directed by the program director. Informs house staff of policies, procedures and schedules. Works to diffuse conflicts by accommodating reasonable requests; escalates issues to manager as needed. Provides administrative support to the department as directed. Minimum qualifications Education: Associate's degree required. Bachelor's preferred. Experience: 1 year administrative work experience required. Prior administrative experience in a hospital or educational setting preferred. General proficiency with computerized office applications including email, word processing and spreadsheet applications is required; fluency with Microsoft Office applications is preferred. Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles. Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations. Excellent organizational and planning skills with strong attention to details. Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements.
    $46k-60k yearly est. 4d ago

Learn more about program assistant jobs

How much does a program assistant earn in Providence, RI?

The average program assistant in Providence, RI earns between $23,000 and $46,000 annually. This compares to the national average program assistant range of $27,000 to $45,000.

Average program assistant salary in Providence, RI

$33,000

What are the biggest employers of Program Assistants in Providence, RI?

The biggest employers of Program Assistants in Providence, RI are:
  1. Ricares
  2. Meals on Wheels of Rhode Island
  3. USA The Nature Conservancy
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