Research ProgramAssistant
Duration: 6-month Contract to Hire
Broad job duties include making and receiving phone calls, recruiting and retaining study participants, completing home visits, traveling to community sites, performing IRB regulatory tasks, data collection and entry, working with
clinic and community sites, developing reports, filing, logging, performing basic statistical analyses under guidance, working with trainees, problem-solving, and brainstorming.
Primary Functions
Serve as programassistant for Center projects. Aid on multiple active grants at CAPS as needed. Perform data collection during patient initial visit and on-site follow-up visits. In collaboration with the PI, lead recruitment efforts. Act as primary liaison between off site primary clinics and to recruit patients and as primary liaison between study subjects and the PI regarding consent forms. Conduct eligibility screening.
Compile and maintain research files, grant files and related records related to programassistant role.
Coordinate proper data management per protocol requirements and compliance, i.e. collect and record all data pertaining to study patients. Create, maintain, and update a secure, confidential computer database on all patients under research investigation. Obtain, copy, mail, maintain files of films, charts, and information on protocol patients. Ensure compliance/adherence to the Sponsor and MCW's policies, requirements, legal contracts, and HIPAA regulations.
Provide administrative and clerical support within CAPS. Assist the PIs in writing and presenting research reports, grant protocols, conducting literature searches and pulling articles from the library, drafting manuscripts and facilitating submission of manuscripts to scientific journals. Coordinate/perform/assist with the reporting and communications with the IRB, government agencies, and study sponsor regarding adverse effects, study implementation, study renewal, study termination, and other activities necessary for exceptional performance from inception to close.
Facilitate communications between funding agencies, institution administrators, and researchers.
Maintain up-to-date knowledge of the status of current studies. Review, evaluate, and report to PI on a regular basis. Discuss with PI and report any Adverse Event per study protocol. Prepare abstracts, posters and presentations for scientific meetings.
Work with community partners of the Center, assisting health educators in providing health education to community sites, establishing community partnerships, and working with designated community sites to advance the research, education and training mission of the Center. Assist summer student trainees at the Center. Work with trainees year-round and summer students (including, high school, college and medical students) during their summer experience. Assist students with data collection, data entry, and provide guidance on research related issues.
Making phone calls, receiving phone calls, sending and receiving mailings.
Vehicle is required as you will be traveling throughout the community.
There may be a requirement to work on Saturday, pending community engagement activities.
Other Duties as assigned.
Requirements
Bachelors Degree in Social Work, Nursing, Psychology, Health Science, etc.
Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem-solving skills.
Reliable vehicle to go to different patient visits
$34k-43k yearly est. 3d ago
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Program Coordinator
Curative Care 3.1
Program assistant job in Milwaukee, WI
Love where you work! Are you searching for a job where you look forward to each day's challenges and rewards? At Curative Care, you can be part of a team of excited individuals making a real difference in family's lives. We offer fantastic benefits, including almost 4 weeks of PTO and a great, fully immersive training program. Come see why we're one of the Milwaukee Journal Sentinel's Top Workplaces of 2025!
Job Summary
This position is responsible for developing and monitoring goal achievement and other documents as needed, of all clients served with regular contact with the client's care team.
Essential Functions
Provides assessment, program planning, and service coordination for clients including: Maintain deficiency free charts
Monthly incidentals/case notes of clients Development Individual Support Plans for all clients on caseload including writing SMART (specific, measurable, attainable, realistic, timely) goals for each client and reporting out on goal achievement every six months.
Development of Behavior Support Plans and Fall Prevention Plans as needed.
Must be able to communicate internally with clients and coworkers as well as externally with guardians, community case managers, caregivers, transportation drivers, among others.
Accurately account for clients' money used for community outings.
Medication management and administration as needed.
Occasional travel (0%-15%)
All other duties as assigned
Skills & Qualifications
Bachelor's Degree or Associates Degree in related field with a minimum of one year experience as a proven Program Specialist.
Previous related experience in a healthcare setting is preferred.
Able to work independently on a broad variety of projects.
Able to exercise effective judgment, sensitivity, and creativity to changing needs and situations.
Meet internal and external deadlines and produce a consistently high-quality product.
Ability to multi-task and perform multiple priorities. Ability to make decisions and solve problems.
The ability to contribute in a team environment and/or independently, to provide excellent customer service.
Ability to organize, plan and execute tasks in an efficient and profession manner.
Must be able to solve problems and critically think, sometimes during stressful situations.
Strong written and verbal communication skills.
Strong computer skills, especially with the Microsoft suite: (Word, Excel, Outlook).
Must have a valid Wisconsin Driver's License and clean driving record.
Licenses & Certifications
Valid Wisconsin Driver's License
CPR/First Aid certified within first six months of hire
Medication Administration within first six months of hire
Equal Opportunity/Affirmative Action Employer committed to creating a culturally diverse workforce that serves the various needs of our clients.
$33k-42k yearly est. 1d ago
Administrative Assistant
Vaco By Highspring
Program assistant job in Milwaukee, WI
Vaco is currently hiring an Admin/Receptionist for a client in Wauwatosa, WI. This is a temp-to-hire, onsite position. Top things they will be handling:
Manages and organizes office records to include maintaining physical and electronic filing systems, maintaining office supply stock, sorting and distributing mail, and ensuring visitor satisfaction.
Supports the Customer Service and Sales Engineering teams by sending communications, mailings, and/or letters and assisting with special projects and initiatives; Assists in the preparation, distribution, and processing of customer files, shop orders, and shipping packets.
Answers all incoming phone calls in a warm and welcoming manner, handling general inquiries and routing advanced or escalated matters to management.
Performs general data entry tasks to include updating backlogs and orders and recording miscellaneous plant floor data.
Operates and maintains general office equipment; Ensures reception area and conference rooms are clean, orderly, and stocked appropriately.
Other responsibilities and duties, as assigned, to ensure the effective utilization of company resources and to ensure customer satisfaction.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
$29k-39k yearly est. 4d ago
Administrative Assistant - Northbrook, IL
Friedman + Huey Associates LLP
Program assistant job in Northbrook, IL
For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid.
We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below.
Essential Functions
Answer and direct phone calls in a friendly manner.
Sort and distribute incoming mail.
Schedule meetings accordingly using Outlook/Teams.
Send/distribute incoming faxes.
Prepare US mailings, UPS, FedEx, and messenger packages.
Finalize letters/notices and draft engagement letters.
Scan client documents and monthly statements.
Assign returns to interns and manage 1040 queue.
Create client codes, create locators, and update account in practice management program.
Prepare, print, and collate tax organizers.
Organize and process incoming client data.
Downloading/uploading client data from portals/websites.
Create SurePrep binders and import into GoSystem.
Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic.
Coordinate and prepare batch filing.
Record chargeable client expenses.
Draft, review & post client invoices.
Prepare various reports as requested.
Prepare 1099s annually and as requested.
Coordinate services to maintain the office as directed by Firm Administrator.
Experience
Bachelor's degree preferred.
Experience in the accounting industry preferred.
Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment.
Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word.
Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep.
Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving.
Ability to incorporate creative approaches to various projects by taking initiative and working independently.
Keen sense of accuracy, attention to detail.
Basic accounting knowledge a plus.
Benefits
Highly competitive compensation and benefits package
Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO
Perk offerings in a family friendly environment
If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.
$30k-40k yearly est. 22h ago
Administrative Assistant
Zenar Corporation
Program assistant job in Oak Creek, WI
Zenar Corporation
Administrative Assistant
Oak Creek, WI
Under the direction of the Office Manager, the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations. The ideal candidate should have excellent organizational skills, be detail-oriented and possess strong written and verbal communication abilities. This role is essential for ensuring the smooth operation of our office and supporting our team effectively.
Essential Duties and Responsibilities
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time.
Manage the administration of new job folders in electronic format including all programs and applications.
Assist with new customer set-up (W-9, COI, tax exemption if applicable).
Assist with generating customer invoices, accounts receivable and accounts payable.
Assist with new vendor set-up.
Prepare, monitor and manage purchase orders.
Set up and manage paper and electronic filing systems, including recording information, updating paperwork, or maintaining documents, such as correspondence or other material.
Compile, summarize and record information, to include numeric calculations, ensuring accurate, up‑to‑date information using EXCEL or other appropriate software.
Required Skills/Abilities:
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Proficient with Microsoft Office (Word, Excel, Outlook)
Excellent verbal and written communication skills.
Critical thinking and complex problem-solving required.
Excellent interpersonal and customer service skills.
Ability to work independently and collaboratively within a team.
Ability to develop cooperative working relationships with others, maintaining them over time.
Ability to communicate effectively. Ability to effectively communicate with service team, customers, vendors, and other employees within the organization.
Ability to prepare correspondence, reports, memos, etc.
Qualifications: To successfully perform this job, an individual must be able to perform each essential duty satisfactorily.
Education and/or Experience - High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative experience required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work Hours
This position is full-time and is in-office.
$29k-39k yearly est. 3d ago
2026 Software College Intern - Rolling Meadows IL
Northrop Grumman 4.7
Program assistant job in Rolling Meadows, IL
RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: SecretTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
At the heart of Defining Possible is our commitment to missions. In rapidly changing global security environments, Northrop Grumman brings informed insights and software-secure technology to enable strategic planning. We're looking for innovators who can help us keep building on our wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies that fuel those missions. By joining in our shared mission, we'll support yours of expanding your personal network and developing skills, whether you are new to the field or an industry thought leader. At Northrop Grumman, you'll have the resources, support, and team to do some of the best work of your career.
An internship at Northrop Grumman is unique. Sure, you'll learn new skills, explore our enterprise, network with experts, connect with thought leaders, and finish with a resume that opens doors. But you'll gain something even more valuable: pride in what you've done. Join us and launch your career. We'll support you with training, employee resource groups, and our shared vision of global security.
Northrop Grumman is seeking an Electrical Engineer, Software Engineer, or Computer Science for an internship opportunity. This position will be located at our Mission Systems Sector in Rolling Meadows, IL.
The qualified candidate will become part of Northrop Grumman's Infrared Countermeasures (IRCM) Manufacturing Engineering Organization.
Basic Qualifications
A candidate must meet ALL the criteria below. The candidate must:
Be a student who is enrolled full-time and pursuing an undergraduate or graduate degree from an accredited college/university and will be enrolled full time in Fall 2026.
Be majoring in Engineering (preferably Electrical or Software) or Computer Science
Be available to work full-time (40 hours per week) for at least 10 weeks during Summer 2026.
Be able to obtain a U.S. Government security clearance (U.S. citizenship is a pre-requisite)
Familiarity with C# or LabView coding languages
Familiarity with .NET Frameworks (basic understanding of classes, collections, and exception handling)
Familiarity with version control (Git) and debugging tools.
Preferred Qualifications:
Have an overall cumulative GPA of 3.0/4.0 or higher
Excellent interpersonal, communication and organizational skills
Proficient in MS office, C# or LabView Coding Languages
Experience with lasers and optics
Experience interfacing software with test hardware
Ability to troubleshoot code or hardware-software integration issues
At Northrop Grumman, our internship pay rates are standardized and take into account three main factors: the anticipated graduation date of the individual, the cost of labor of the geographic location, and whether the internship is considered technical or administrative.
Intern Pay Range:
Bachelors: $24.75 to $31.25
Masters: $35.50 to $38.25
campusjobs
Primary Level Salary Range: $0.00 - $0.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
$35k-45k yearly est. Auto-Apply 4d ago
Program Administrator
Northwestern University 4.6
Program assistant job in Evanston, IL
Department: MCC Administration Salary/Grade: EXS/7 Target hiring range for this position will be between $64,000-$80,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Job Summary:
Oversees a major division/department-wide program or project. Provides direction and thought leadership to develop strategic administrative initiatives that meet the mission/objective of the program/project. Oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the program/project & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Represents program/project on internal & external business affairs & is viewed as an expert resource regarding program/project administrative affairs.
The McCormick Center for Centers (C4C) is an incubator to provide administrative launch support for new Center(s)/Research Center(s) based in McCormick (McC) during their first few years until they are self-sustaining. The Program Administrator directs the unit to implement the vision, strategy, and operating principles of the C4C to meet the school's objectives, enable efficient operations and comply with University and Federal policies and procedures. The role displays adaptability as the C4C service model evolves as its multiple McC Centers with different structures and administrative needs also evolve. Executes daily administrative operations for each center, including planning seminars, symposia, and inaugural events, planning and administering payroll and appointments, marketing, financial oversight and management. The C4C staff also provide administrative support of McC Global Initiatives. This role may supervise one staff member
* Administration
* Budget & Financial
* Communications
* Evaluation
* Events
* Grants/Contracts
* Human Resources
* Outreach
* Program Development
* Recruitment
* Student Support
Specific Responsibilities:
Administration
* Directs and leads development of program/project strategic plan.
* Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
* Operationalizes goals & objectives; ensures that resources are created or obtained.
* Manages customer service; creates associated practices & procedures & metrics to measure success.
* Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission.
* Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.
* Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials.
* Participates in developing IT strategy to meet the mission & needs of program/project.
* Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT.
Budgets & Financial
* Ensures that the program/project meets associated revenue & expense goals.
* Develops and implements ideas for improving business processes, and increasing program/project revenues and margins.
* Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models.
* Plans & implements annual budget process.
* Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting.
* Approves funds reallocation within budget as necessary & appropriate.
Communication, Outreach & Recruitment
* Directs program/project marketing/branding efforts.
* Identifies and implements short- and long-term strategies and plans to meet program/project goals.
* Engages in outreach/field relations serving a number of goals, including recruitment, participation, sponsorship, relationship building, etc. to support continued program/project development & improvement.
* Interacts with internal/external resources & organizations to identify new markets & opportunities.
* Builds relationships with program/project alumni to develop and cultivate professional networks, financial resources, and sense of community among alumni.
Evaluation
* Oversees development & implementation of evaluation processes, quantitative & qualitative measurements that ensure that program/project benchmarks are successfully attained and communicated in a timely and efficient manner.
* Manages evaluation processes; recommends & implements changes for enhancement; monitors effectiveness through follow-up evaluation studies.
* Collaborates with internal/external resources to develop meaningful outcome measurements and methods of program/project evaluation that will lead to enhancement.
Events
* Develops a comprehensive program of events such as lectures, symposia, speaker series, workshops, conferences, cultural events etc. in collaboration with internal & external resources.
* Develops proposals & recruits faculty leaders for interdisciplinary research working groups, and works with them to develop programming.
Grants & Contracts
* Manages professional research administration support staff in order to facilitate & enhance all administrative grant processes & related compliance.
* Responsible for pre- & post-award administration completed by research administrators.
* Builds relationships with Principal Investigators (PIs) & NU research associated offices
* Transfers knowledge & advises on research policy & procedure.
* Manages payroll administration for research appointments.
Human Resources
* Determines & implements organizational structures to align with strategic mission.
* Manages implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training.
* Oversees recruitment & selection process; Performance Excellence plan for each employee; & merit increase process.
* Manages & provides consultation regarding complex performance problems & issues; administers leaves; approves timesheets & oversees completion of annual staff Conflict of Interest survey.
* Interprets HR policy to maximize effectiveness of HR administration to meet strategic plan objectives.
Program Development
* Manages goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations.
* Manages the ongoing development and refinement of the program's/project's current and future curriculum and course offerings in consultation with subject matter experts.
* Manages the recruits, hires, and directs instructors/faculty.
* Provides leadership for planning, scheduling, delivering and maintaining program(s)/project(s) to sustain quality instruction in all educational activity.
* Manages for consistently high quality standards across all partner programs/projects, including admissions, teaching, grading, service levels, and facilities.
Student Support
* Oversees recruitment, application evaluation, interview, selection and notification of students or participants.
* Establishes admissions criteria in accordance with associated NU policy.
* Manages student orientation, registration, student life, graduation, etc.
* Addresses student matters, such as academic probation and other issues escalated from staff.
* Ensures that an advising system is in place to support all students, including working directly with prospective and enrolled students on issues ranging from qualifications for enrollment, course and placement planning, as well as career planning.
* Creates department strategy for structure, process, & staff support of students.
* Oversees academic year course schedule; monitors course registration & enrollments.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
* Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
* 4 years program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
* Demonstrated strong organization skills
* Professional and precise written and verbal communication
* Superior customer service; able to meet competing deadlines with reasonable turnaround times
Preferred Qualifications:
* 2 years in program/project administration within a university or research setting
* Experience with financial and budget administration within a university or research setting
Preferred Competencies: (Skills, knowledge, and abilities)
* Strong attention to detail; takes ownership of and responsibility for assigned projects
* Big picture thinking; ability to prioritize amongst many competing priorities
* Synthesis; ability to evaluate effectiveness of unit organization while executing necessary policies and procedures
* Collaborative; works closely with Director of Operations to report progress, offers solutions, makes recommendations
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at ************************************************************* to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at *************************************************** to learn more.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
$64k-80k yearly 27d ago
Academy Facilitator/Program Lead/Consultant
Northwestern Mutual 4.5
Program assistant job in Franklin, WI
Independently designs, develops, and facilitates corporate learning programs throughout the organization. The primary focus for this role will be Foundations (our onboarding program), Experience Academy (our fundamental frontline customer service skills program), and additional program facilitation. Partners with leaders, managers, and employees to increase individual and organizational capabilities toward the goal of becoming a learning organization. Achieve current and future business goals through consulting, coaching, and training. Independently leads departmental and cross-departmental long-term programs and serves as a support team member for project initiatives in alignment with corporate strategy. The incumbent will be expected to mentor other less experienced staff members and provide guidance when appropriate.
Primary Duties and Responsibilities
Program Management:
Design, manage, facilitate, and evolve programs including Foundations and Experience Academy.
Write and review instructional content to ensure alignment with corporate strategy and consistency with other internal LD programs.
Ensures project expenses are in line with established budget parameters and are current with timeline schedule dates. Follow-up on items that either have overspent or will need additional time to ensure all parties are aware of discrepancies with the original project plan.
Consult and coach others. Proactively look for learning opportunities during to ensure a clear understanding and implementation of the material presented.
Strategic Alignment and Consulting:
Proactively develop learning programs that support our business strategy. Consult with division representatives, learning topic sponsors, frontline leaders, and their teams to design and implement strategic curriculum and /or learning paths for employees.
Conduct needs analysis, determine, and document training objectives, and recommend the most effective learning delivery mode(s) to meet specific needs. Foster partnerships with groups Corporate Talent and Development and other LD teams throughout NM, ensure alignment of purpose and take advantage of possible synergies.
Leverage cross-departmental relationships, negotiations, resources, and logistics from design to execution with front-line leadership, learning topic sponsors, {Creative Services, Communications} and other internal and external resources in order to facilitate {corporate/department/field} learning outcomes.
Foster an organizational learning environment that is aligned to business priorities where continuous improvement and transfer of knowledge is part of everyday learning and development throughout the enterprise.
Instructional Design:
Assess the need for, develop, deliver, and partner with internal teams and external vendors in order to tailor learning programs and curriculum to existing or future needs of the organization.
Proactively consult with company leaders and employees in order to understand their learning needs, find opportunities, and tailor programs to address learning and development gaps.
Responsible for the creation and development of interactive on-site and web-based training modules, self-study materials and intranet sites to be used for developing home office employees.
Metrics Evaluation:
Measure and evaluate the effectiveness of learning and development programs and communication methods. Develop recommendations for improvement of current programs.
Conduct a summative evaluation that determines the overall effectiveness of instruction. Analyze learner outcomes and attitudes. Consider the ease of implementation and program costs.
Create an assessment strategy. Determine what type of assessment instrument will be utilized.
Other:
The incumbent will need to complete Coach Academy, Facilitator Academy, and Manager Academy within 12 months of the hire date.
Broker outside training programs to fulfill client needs and negotiate cost. Evaluate and select external learning vendors when necessary. Oversee and evaluate the work of outsourced consultant, instructional designers, and facilitators. Coordinate interaction between NM employees and external learning vendors, when appropriate.
Stay current on emerging technologies and best practices in the field of learning and development. Research, recommend, implement, and apply new instructional tools, technological advancements and/or best practices in support of the organizational strategy.
Accountable for spend activities to ensure adherence to the established budget for program expenses.
Facilitate and advocate professional development, training or mentoring activities, and instructor-led learning events to support organizational efforts.
Participates in projects and other responsibilities as necessary.
Qualifications
Bachelor's degree in instructional design, adult education, communications, organizational development, or related field
Demonstrated ability to effectively manage multiple assignments concurrently, set priorities, and meet aggressive deadlines with a commitment to team objectives.
Excellent writing, facilitating, and public speaking skills required.
Strong coaching and communication skills
Demonstrated ability to facilitate and work effectively with people at all levels.
Demonstrated diplomacy, sensitivity, and flexibility in adapting to rapidly changing needs and priorities; quick, effective decision-making skills; strong self-awareness and adaptability.
Effective interpersonal skills in order to adapt to and navigate throughout the organization networks.
Effectively able to listen to, engage, negotiate, and influence clients.
Synthesize and relate complex information.
Analyze communication and execution problems and opportunities; and develop and implement integrated training / educational strategies.
Proven experience developing and delivering effective curriculum and training programs.
Proven project management experience.
Master's degree in instructional design, performance consulting, or adult learning preferred
Ability to negotiate, lead, delegate, plan and organize.
In-depth knowledge of the company preferred.
Compensation Range:
Pay Range - Start:
$64,820.00
Pay Range - End:
$120,380.00
Geographic Specific Pay Structure:
Structure 110:
$71,330.00 USD - $132,470.00 USD
Structure 115:
$74,550.00 USD - $138,450.00 USD
We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more.
Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now!
Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.
$64.8k-138.5k yearly Auto-Apply 32d ago
Youth Soccer Program Coordinator Trainee
Lake County 4.5
Program assistant job in Highland Park, IL
Responsive recruiter Benefits:
Bonus based on performance
Company parties
Competitive salary
Employee discounts
Flexible schedule
Free uniforms
Health insurance
Opportunity for advancement
Profit sharing
Training & development
Do you love sports, working with kids 2-8 years old and making a difference? Are you looking for a fun and flexible job with lots of room for advancement? Are you a natural born leader with strong communication skills? If so then you might be the perfect fit for our Program Coordinator role at Soccer Shots Lake County!
This is a part-time position to start focused on coaching and leadership. After a successful one-season trial period leading classes and learning our program (2-3 months), you will hopefully earn a full-time promotion with salary/benefits as our new Program Coordinator. In this role, you'll play a key role in growing and maintaining our youth soccer program while making a major impact on children's lives.
WHAT YOU GET:
Compensation - $20-$25 during training while leading 30-45 minute sessions & learning our program
Performance-Based Bonuses - For perfect attendance, securing new schools/locations & referrals
Flexible Schedule - Work when you can & have fun
Opportunity For Growth - Become a part of our leadership team & a full-time salaried employee
Family Run Business - The most supportive team and best culture you've ever experienced
Personal Fulfillment - You are a leader and role model to the children in your care & they will be your greatest fans
THE JOB:
Coach & Promote the Program - Conduct fun and positive classes following the weekly Soccer Shots curriculum
Coordinate & Manage Class Schedule - Oversee scheduling, coach assignments & daily operations
Sales & Outreach - Proactively visit schools, childcare centers & park districts to promote and create new partnerships
Communication - Act as the point of contact for parents, administrators and coaches
Assist with Program Growth - Help implement marketing strategies and spread awareness about Soccer Shots
WHO YOU ARE:
Love Working with Children 2-8 Years Old - Must be goofy, fun & energetic. Prior experience a big plus
Open Availability & Flexible - Classes on weekday mornings 9-11:30am & afternoons 3-5pm and weekends 9am-Noon
Great Communicator & Leader - From sales & parent communication to playfully leading the classes, you're a leader who takes pride in your work and making a difference. You're the reason the kiddos keep coming back to Soccer Island!
Passion for Youth Development & Soccer - Experienced youth sports coaches & soccer players are our faves!
Reliable Transportation & Valid Driver's Licence - Must have car and be willing to drive to our locations all over Lake County
WE SERVICE THESE LOCATIONS:
Childcare Care Centers and Park Districts in Lake County, IL - Highwood, Highland Park, Deerfield, Lake Forest, Vernon Hills, Libertyville, Mundelein, Grayslake, Hawthorn Woods, Buffalo Grove, Lake Zurich, Gurnee and Wauconda.
ABOUT US:
Soccer Shots is an an engaging children's soccer program with a focus on character development. Our caring team positively impacts children's lives on and off the field through best-in-class coaching, curriculum and communication.
If you have a passion for positively impacting children and self growth, we'd love to talk to you!
Soccer Shots is an international franchise brand with 200 territories in the U.S. and Canada. Compensation: $20.00 - $25.00 per hour
$20-25 hourly Auto-Apply 60d+ ago
Special Needs Program Lead Instructor - Full-time
Glacial Community YMCA
Program assistant job in Oconomowoc, WI
Do you have a desire to make a difference in the lives of adults with intellectual and developmental disabilities? We are looking for a fun, compassionate, caring, individual to work as a part of the team for our Service without Boundaries adult day service. Special Programs Lead - Full-Time Join our team and make a difference! We are seeking a Special Programs Lead to support our Service Without Boundaries Adult Day Program and lead evening programs such as Special Olympics, adaptive aquatics, and other recreational activities for individuals with intellectual and developmental disabilities. As a Special Programs Lead, you will play a vital role in creating a safe, inclusive, and engaging environment for participants. You'll provide program leadership and individualized support that promotes physical, emotional, social, and intellectual growth. This position supports the mission of the Y-a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. Schedule: • Monday-Thursday: 8:30 AM - 3:30 PM • Up to 3 evening shifts per week • Occasional weekend hours Key Responsibilities • Lead and assist with adult day programming and evening recreational activities. • Adapt activities to meet the needs and abilities of each participant. • Foster a positive, respectful, and supportive environment. • Ensure safety and well-being of all participants during programs. • Collaborate with team members and attend required meetings and trainings. Qualifications • Required: High school diploma or equivalent. • Preferred: Experience working with individuals with intellectual and/or physical disabilities. • Ability to provide instruction and adapt activities based on participant needs. • Strong communication and interpersonal skills. • Willingness to attend trainings and obtain certifications as needed. Why Join Us?
Make a meaningful impact in the lives of individuals with disabilities.
Be part of a supportive, mission-driven team.
Opportunities for professional growth and development.
Earn a FREE staff membership!
Physical Demands: Ability to perform all physical aspects of the position, including leading classes, walking, standing, bending, reaching, and lifting. Individuals in this job may be subject to loud facilities and elements of weather. CLICK HERE for complete position description.
$57k-110k yearly est. 13d ago
You love to help Seniors? they are looking for someone to assist them!
Deerfield 4.4
Program assistant job in Round Lake, IL
Benefits:
401(k) matching
Flexible schedule
Health insurance
Paid time off
If you are looking for a homecare company that cares about their employees than look no further! We focus on what is important to our Care Professional and understand that YOU are the HEART and Backbone of our company
We service all LAKE COUNTY AREA!!!!!!!!!!!
Ideal Candidate Mush have:
At least year of experience in the field
Why Assisting Hands Homecare?
Office open 24/7 -emergency on-call you will always speak to live person
Health insurance
IRA-Matching up to 3%
Paid Leave
Competitive Pay
Mileage reimbursement
weekly pay
Referral Program
flexible schedule
Available shifts:
Part-time/ Full-Time Days, Nights, Evenings and overnights
Job Requirements:
Must pass Background check
Pass E-Verify
flexible schedule
Driver's license
Reliable Transportation
Pay: $18.50-$22.00 per hour
Responsibilities are:
Deliver compassionate in-Home care caregiving services including personal care
meal preparation
Assist with daily activities like grooming, errands, and light housekeeping to promote in Senior Living Environments.
Monitor client well-being, report changes to care Coordinators and follow care plans for home health aide duties.
Hoyer lift, transferring, gait belt
Bed bound clients
Join us we are making difference in our seniors Lives!
call to schedule an interview with us don't wait!
or call to schedule an interview with our Hiring Manager Karen! Compensation: $18.50 - $22.00 per hour
Assisting Hands Home Care prides itself on offering compassionate, dependable home care to their clients across the US. Their unparalleled reputation of quality home care covers a broad spectrum of services ranging from aging care for the elderly, post-surgery care, transitional care from a hospital or rehab, to post maternity care for those mothers who need care after the birth of their child.
Aside from the company's mission for quality home care and passion for the value of family, one of the other reasons that Assisting Hands has provided such exceptional care to their clients is due to their high standards for hiring.
According to the company's Vice President, Gail Stout, Assisting Hands Home Care believes that the caregivers are the face of the company. “Our agencies hire caregivers that first and foremost align with our company's core values.” Gail went on to explain that their agencies do a complete interview process of each hiring candidate. “We look for the three most important qualities in our caregivers which is professionalism, empathy, and strong communication skills.” Additionally, the agencies do a comprehensive background screening, training and verification of skill competency. “Each AHHC agency has a robust pool of caregivers but we are always looking to hire additional caregivers that meet our guidelines and criteria for caring for our clients,” Gail said.
According to some of the agencies' caregivers, Assisting Hands motivates their employees to give the best care possible. “They treat their caregivers with very high standards,” said Fatima L. She went on to say that the company strives to provide quality care to their clients for all their individual needs. “Because of this quality care it makes a great difference to all elderly clients and their families.”
Some of the other comments made by various Assisting Hands caregivers are “I applaud this company for the high standards and ethics that I have witnessed…” - Julie J.
“I have worked for home care companies in the past and none of them are at all like Assisting Hands Home Care. I feel like a genuinely valued employee.” Kelsey L.
“What I have experienced since working at AHHC is that the company truly cares about its clients just as well as its employees. They are always willing to help and go the extra mile to meet everyone's needs.” LaEasha G.
Assisting Hands Home Care and their employees believe that there is value to offering dependable care and compassion to those in need which is witnessed on a daily basis by both the staff and the clients. No matter what service is being provided, from light housekeeping and making meals to helping with bathing and grooming needs, caring for others with dignity and dedication is paramount to Assisting Hands Home Care which is reflected in AHHC caregivers.
$18.5-22 hourly Auto-Apply 12d ago
Senior Tax Programming Specialist
Corporation Service Co (AKA: CSC
Program assistant job in Buffalo Grove, IL
Remote-US Monday to Friday 8:00 am to 5:00 pm Do you enjoy dabbling in programming? Are you interested in a job where you can creatively solve problems? Do you thrive in a team-oriented environment? Are you always looking for ways to make daily activities easier and more efficient?
If the answers are yes, then we have a position for you!
Some of the things you will be doing:
* Design and build tax return calculations with our proprietary syntax-based coding language and modern repositories (Git).
* Write and run test units to ensure every calculation is accurate, consistent, and user-friendly
* Contribute to daily Kanban standups; break big problems into deliverable slices
* Document logic and workflows so teammates (and future you) can pick up work effortlessly
* Support end users by troubleshooting issues and releasing quick, clean fixes
* Lead projects and coach newer developers as your expertise grows
What technical experience, skills and qualifications do you need?
* Bachelor's degree in accounting, computer science, or related field
* 5+ years in corporate tax, software development or ideally both
* C- Corporation or pass through compliance experience preferred
* Comfortable with version control (Git) agile/lean practices and MS Office
* Clear communicator who loves learning and shipping code
* Able to flex hours during peak release windows
* Experience with commercial tax-prep software or rules engines and familiarity with syntax-based coding language preferred
#LI-AM1 #SeniorTaxProgrammingjobs #Remote #CSCCorptaxCareers
$65k-103k yearly est. 60d+ ago
Volunteer - Docent and Program Interpreter at The Grove
Glenview Park District 3.4
Program assistant job in Glenview, IL
Volunteer General (Unpaid)/Volunteer - The Grove Additional Information: Show/Hide The Grove National Historic Landmark is 143 acres of ecologically diverse prairie grove land preserved and maintained by the Glenview Park District. The Grove was the home of visionary horticulturist and educator, Dr. John Kennicott, who brought his family from New Orleans to settle on this land in 1836. It was here that Dr. John's son, Robert Kennicott, developed his love of nature that led to such accomplishments as exhibiting his plant and animal specimen collections at the Smithsonian Institution in Washington, D.C., founding the Chicago Academy of Sciences, and exploring Russian America that led to the purchase of Alaska. Because of its rich history, The Grove was designated a National Historic Landmark by the U.S. Department of the Interior in 1976. It is on the National Registry of Historic Places. The Grove is a partner with the U.S. Fish and Wildlife Service and Chicago Wilderness.
Kent Fuller Air Station Prairie / Tyner Center is comprised of a 32 acre remnant tallgrass prairie and wetlands, nature trails, exhibits, a prairie "teaching garden" and a "green" building and is committed to enjoying and preserving the prairie.
The Grove and Kent Fuller Air Station Prairie / Tyner Center rely on the work of volunteers to ensure each visitor has a wonderful experience. You can share your love of history and nature in a rewarding environment. Children under the age of 15 are eligible to volunteer but are required to be accompanied by an adult for all training and service.
Work Location:
The Grove Buildings and Grounds, 1421 Milwaukee Ave., Glenview, IL 60025
or
Kent Fuller Air Station Prairie / Tyner Center, 2400 Compass Road, Glenview, IL, 60026
Purpose of the Position:
To support the mission of the Grove
DOCENT, Program Interpreter School Groups and/or Scout Groups
When: Weekdays and/or weekends
Where: The Grove, 1421 Milwaukee Ave., or, Air Station Prairie, 2400 Compass Rd. Glenview
Minimum commitment: 2 Hours per month
DOCENT, History Tour
When: Weekends year round
Tuesday & Thursday during the summer
Minimum commitment: 2 Hours per month
DOCENT, Science Interpreter
When: Weekends
Minimum commitment: 2 Hours per month
JOB DESCRIPTION
Responsible for providing historical and/or environmental programming and interpretation to school groups, tour groups, events, site programming and general visitors.
* Conduct tours of the facilities and trails
* Demonstrate and explain historical period activities
* Provide general information to public about facilities and exhibits
* Handle and present exhibit animals including snakes and turtles for specific programs
QUALIFICATIONS
* Age 16 and older. Children age 8 -15 are eligible to volunteer and are required to be accompanied by an adult for all training and service
* Education: Preference given to individuals with education or background in history, science or environmental education
* Experience: At least one year relevant work experience and previous experience working with school age children desired
KNOWLEDGE, SKILLS AND ABILITIES
* Communicate effectively in speaking, reading and writing in English
* Strong public speaking and/or presentation skills.
* Willingness to wear period appropriate clothing for historical programs.
* Willingness to learn historical material and period activities.
* Willingness to learn local natural history and wildlife information.
* For specific programs: willingness to handle and present exhibit animals including snakes and turtles
COMMITMENT EXPECTED
* 2 Hours per month
TRAINING
* Complete training and support provided
$45k-65k yearly est. 60d+ ago
(SUMMER) Outdoor Education Program Seasonal Leader
McHenry County Conservation District 4.0
Program assistant job in Woodstock, IL
Job Description
STATUS: Summer Full-time, seasonal
or
Lost Valley Visitor Center (north of McHenry)
ANTICIPATED STARTING RATE: $16.75 per hour
HOURLY RATE RANGE: $16.50-$18.57 per hour
JOB OVERVIEW
Are you looking for a chance to work in the outdoors? Working with our Education Services team as a summer camp and public program leader is a great way to gain experience in environmental education and make a positive impact! Enhance your communication and teaching skills while working with a variety of age levels. Share your knowledge and passion for the natural environment with diverse audiences. Our employees will train you in safety, leadership skills and camp activities, and will help you become familiar with Conservation District sites. Apply today to join our team this summer in planning and conducting summer environmental education programs at various Conservation Areas within the County!
What are we looking for? Flexibility as this job requires some evening and weekend work. Previous coursework in education, environmental education, or related field preferred, but not required, along with six months of related experience working with children and/or leading conservation-related programs, or equivalent combination of education and experience.
Driving is an essential part of the job, so for your safety and those around you, we require applicants to have a current, valid driver's license and to complete a pre-employment drug screening. Program responsibilities require you to be able to lift up to 80 lbs. and to be capable of canoeing up to seven miles.
WORK DATES & LOCATION:
Start date is mid-May with work ending by mid-August. Employees will be based out of either the Prairieview Education Center in Crystal Lake or the Lost Valley Visitor Center in Glacial Park, north of McHenry.
INTERNSHIP OPPORTUNITY: While we do not provide a formal internship program, if you need to obtain college credits through an internship we are open to further discussing with you the criteria your college is looking for in a program to determine if the District has the time and resources to fulfill those needs.
CLOSING DATE: Until filled.
BENEFITS: Accrual of paid leave under the Illinois Paid Leave for All Workers Act.
Please note, as part of the application process the applicant is required to answer the following questions at the time of completing the application:
What appeals to you most in this position and why?
Describe an experience you have had that you feel has prepared you for this position.
QUESTIONS: For more information, contact Human Resources at ************.
Diversity, Equity, & Inclusion
We are committed to fostering diversity, inclusion, and fairness in our workforce, culture, and programming so that our work reflects and celebrates the communities we serve. We strive for an inclusive culture that encourages, supports, and celebrates diverse voices in service to conservation.
Further, the McHenry County Conservation District (the "District") IS AN EQUAL OPPORTUNITY EMPLOYER. Employment with the District is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, age, color, sex, religion, sexual orientation, veteran status, national origin, marital status, mental or physical disability, pregnancy or related medical conditions or any other legally protected status.
Those applicants requiring reasonable accommodation to the application/ interview process should notify the Human Resources Manager.
We require applicants to have a current, valid driver's license and complete a pre-employment drug screening due to driving being essential to the job.
Job Posted by ApplicantPro
$16.5-18.6 hourly 31d ago
Youth Program Staff
Des Plaines Park District 3.7
Program assistant job in Des Plaines, IL
ABOUT US: The Des Plaines Park District, established in 1919, features more than 50 parks and facilities. As an Illinois Distinguished Accredited Agency, we service a culturally diverse and growing community with hundreds of affordable recreational and educational programs, classes, and events for kids, teens, adults, and families each season. "Enriching Lives Everyday" is our vision and our constant goal.
JOB IDENTIFICATION:
Job Title: Youth Program Staff/Birthday Party/Special Events Staff
Grade: II-Starting at $15.00/hr
FLSA: Non-Exempt
Department: Recreation
SUPERVISORY RELATIONSHIPS:
Reports to: Recreation Supervisor - Special events
Supervises: N/A
BASIC FUNCTION: Serve as primary staff responsible for the wellbeing of program participants. Implement programing and leading of recreational activities including, chaperoning field trips, hosting birthday parties, operating the climbing wall and overall safety.
ESSENTIAL DUTIES:
Report to the Recreation Supervisor - Special events.
Adhere and enforce to Des Plaines Park District policies, procedures and safety standards.
Responsible for safety, education, and recreational programming for participants.
Must supervise participants closely during all activities and at all times.
Work cooperatively as a team member with all other staff members.
Organize and coordinate program areas as assigned.
Supervise participants closely on site at District and while on field trips when applicable.
Enforce District rules and implement participant disciplinary procedures when necessary.
Provide exceptional customer service, parent/guardian communication and positively represent the park district.
Assist with the program set up and cleanup.
Work cooperatively as a team member with all other staff members.
Take proper care of all park district equipment and supplies.
Submit routine paperwork such as Accident/Incident Reports, conduct reports and others as required.
Maintain open lines of communication with Director and Assistant Recreation Supervisor.
Operate climbing wall and enforce all safety measures.
Available evenings, weekends, holidays and school breaks. Regular and punctual attendance.
Follow and enforce established Des Plaines Park District policies and procedures.
OTHER DUTIES:
Administer First Aid, when required
Adhere to all safety policies and procedures as outlined in the Employee Manual and Crisis Manual.
Direct participants in the event of an emergency, such as fire, severe weather.
Communicate with Recreation Supervisor - Special Events regarding any equipment needing repair or replacement.
Attend related training and staff meeting as requested.
Additional duties as assigned
POSITION QUALIFICATIONS:
Education: High School Student or of higher education
Experience: Experience working with children desired, not necessary.
Must be at least 16 years of age.
Certifications: Valid Illinois Driver's License required.
CPR and First Aid Certification,
Classes available through Park District
PERKS & BENEFITS: PART TIME STAFF
All recreational facilities at no charge during active employment, discounts for dependents
A free individual outdoor pool pass to three aquatic facilities, or family pass at 50% discount
A free annual or monthly fitness center and/or indoor aquatic center pass
Rent meeting/party spaces at 50% discount
No charge for general programs/pre-registration (some exclusions apply)
Contractual classes/programs at a discounted rate
All golf facilities at no charge including Golf Center Golf Course, Lake Park, and Mountain View Adventure Center
Des Plaines Park District is an Equal Opportunity Employer. Des Plaines Park District ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. If you need any special accommodations, please contact our HR Coordinator, Ellie Asa, at the Park District at ************ or email at ********************* so that we may make the necessary arrangements for you.
$15 hourly 9d ago
Youth Program Coordinator (FT)
Gurnee Park District 4.0
Program assistant job in Gurnee, IL
Under the direction and supervision of the Youth Recreation Supervisor, the position will assist with developing and managing youth programming at the Park District with a focus on Summer Day Camp and CARE (before/after school program). The Youth Program Coordinator is directly responsible for the development and implementation of the Park District's School Days Off and Parents' Night out programs.
Hours
This position is full-time hourly position with a minimum of 40 hours a week. General work hours will take place Monday through Friday to ensure on-site support and supervision of programs; some evening and weekend hours are expected due to the nature of the programs. One Saturday a month and most School District 50 and 56 days off of school will be worked for direct program supervision.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Serve as an on-site supervisor for Day Camp. Manage daily program operations, supervise and support staff, ensure child safety and supervision standards, and address parent and camper concerns in coordination with the Youth Recreation Supervisor.
Assist with CARE (before/after school program) by managing assigned administrative duties, serving as the primary substitute for Site Directors, working directly within the program at least one hour each day to accommodate early release school schedules, supporting staff in behavior management, and communicating with parents as assigned.
Develop, oversee, and evaluate the Days Off and Parent's Night Out programs, including planning age-appropriate activities and schedules, coordinating and guiding staff and volunteers, managing registration and waitlists, and providing clear, timely communication to parents, staff, and participants.
Manage administrative tasks for youth programs with accuracy and timeliness, including preparing monthly attendance and sign-in/out forms, monitoring program forms for completion, developing camp bus schedules and calendars, internal program flyers, incident/accident and behavior reports, etc.
Research, plan, and coordinate field trips and program entertainment. This process includes assessing options, preparing detailed plans, ensuring contract and payment requirements are satisfied in advance of each event, and communicating effectively with staff to ensure a safe, engaging, and well-organized experience.
Oversee the annual Day Camp swim tests and Open House, ensuring a welcoming experience for families and a well-organized, efficient process.
Assist Youth Recreation Supervisor with recruiting, hiring, training, supervising, and evaluating staff and volunteers.
Provide support in staffing CARE and Day Camp; fully responsible for scheduling staff for Days Off and Parent's Night Out programs.
Support staff development by assisting with planning and leading aspects of annual training programs, providing on-site coaching and feedback, reinforcing expectations, modeling positive leadership and behavior, and promoting accountability within a growth-oriented team environment.
Maintain positive and professional relationships with program families by responding to inquiries, addressing concerns, and keeping families informed about program activities and participant experiences
Assist the Youth Recreation Supervisor with the brochure content creation for assigned programs. Submit and proof programs in the Park District's registration software and the brochure to ensure accuracy.
Work collaboratively with Warren Special Recreation Association to coordinate Inclusion services for children with special needs. Provide on-site support and guidance to program staff to ensure the needs of children with special needs are met effectively
Assist with Gurnee Days Activities as assigned.
Other duties as assigned.
Qualifications
QUALIFICATIONS
Experience: A minimum of two years' experience in the recreation field, along with successful and progressive experience working with children individually and in groups from ages 3 to 12.
Education: Bachelor's Degree in Recreation, Leisure Services, Education, or related field is preferred Equivalent experience in the recreation field will be considered.
Skills: Ability to understand and respond to the needs and concerns of staff, parents, and children by providing accurate information and developing effective strategies to support program success. Strong analytical and organizational skills, with the ability to grasp new ideas and concepts and implement them consistently across all programs. Ability to navigate websites and Park District registration and payroll software. Attention to detail and competence in preparing and distributing professional reports, schedules, and correspondence for parents and staff using Microsoft Office programs. Ability to research, plan, and coordinate program, field trips, and special event logistics. Ability to responsibly manage Park District resources when ordering supplies and submitting work orders. Ability to supervise and guide staff.
Certifications: CPR, First Aid and AED certification required or ability to obtain within 60 days. Training is provided.
Competencies: Knowledge of child development and curriculum development concepts to effectively guide staff, support positive behavior, and create safe, engaging, and developmentally appropriate programs.
We believe in taking care of our team and supporting our members both professionally and personally. As a valued addition to our team, you'll enjoy a comprehensive benefits package dependent on your role. Check out our offerings here.
PHYSICAL DEMANDS
Your job may entail climbing, running, crawling, bending, kneeling, sitting when working/playing with children. Occasionally movement of supplies, equipment, or moving a child is necessary in which case the maximum weight that you are expected to be able to lift is 40 - 50 lbs., though typically it will be less than this.
GENERAL STATEMENT OF POLICIES, SAFETY, ETC.
It is expected that all Gurnee Park District Staff comply with the policies and procedures as set forth by the Gurnee Park District Board of Commissioners. Resources that outline these policies and procedures include the Personnel Policy Manual, Safety Manual, Departmental Manual, Area, or Job Specific Manuals and other written or verbal procedures as provided by your supervisor. As all situations cannot be documented even in manuals such as these, it is further expected that your actions as an employee are always performed with safety in mind, respect of your fellow staff and customers in mind, and at the direction of your supervisor. It is expected that all staff will learn and understand these policies and procedures.
$27k-36k yearly est. 9d ago
Adventure Program Trip Leader
YMCA 3.8
Program assistant job in Round Lake, IL
Located on 340 beautiful acres of forest and lakefront, YMCA Camp Duncan is home to generations of campers seeking discovery, friendship, and growth. Our Adventure Programs (BOLD & GOLD) challenge teens to explore the wilderness, find their voice, and grow as leaders. We're looking for passionate Trip Leaders to help make it happen!
Under the supervision of the Overnight Camp Director, the Adventure Program Trip Leader will be responsible for planning, overseeing, and leading the summer BOLD & GOLD programs for Camp Duncan. BOLD & GOLD activities include leading backpacking trips over varied terrain and helping teens develop hard and soft leadership skills. Responsibilities include developing curriculum, planning trips, providing and/or arranging transportation of campers and staff, activity and equipment safety, problem-solving any issues that arise during trips, and general supervision of staff and campers both on- and off-site. The ideal candidate will ensure the physical and emotional safety and welfare of all campers as well as support the YMCA mission and core values.
Live-on position, $920-$980 bi-weekly, housing & meals provided, seasonal position May 1-August 28, 2026
Our staff is the Y's greatest asset. Our teams provide valuable skills, knowledge, and passion that is essential to the contribution and positive impact in our communities, which is why we offer Y employees numerous perks and benefits, including:
Competitive salaries reflecting your skills and experience.
Comprehensive health, dental, and vision insurance for eligible employees, plus wellness programs, mental health resources, and a family gym membership.
Generous PTO and paid holidays, with flexible work hours for work-life balance.
403(b) plan with company contributions for eligible employees after 2 years of service.
Continuous learning opportunities through workshops and training programs.
Supportive work environment valuing diversity, equity, and inclusion.
Discounts on programs, employee assistanceprograms, and company-sponsored events.
Scopes and Responsibilities
Co-lead 6-day outdoor expeditions for teens (ages 13-17) - hiking, canoeing, camping, and exploring scenic Midwest wilderness areas.
Create a positive, inclusive group culture that builds courage, confidence, and connection.
Facilitate leadership, team building, and reflection activities in nature.
Drive and transport participants safely to trip destinations (YMCA vehicles provided).
Model outdoor living skills, from backcountry cooking to Leave No Trace ethics.
Maintain high standards of safety, fun, and care for all participants.
Assist with the over-all functions of the camp daily schedule.
Enforces rules and regulations of the facilities to maintain discipline and ensure safety. Monitors campers and counselors and intervenes if campers or counselors are behaving inappropriately or unsafely.
Supports the YMCA's mission and camp operations as needed.
Minimum & Preferred Requirements:
Experienced and confident in backpacking, canoeing, or camping.
Complete all mandatory YMCA e-Learning and safety trainings.
Adhere to YMCA policies for risk management, supervision, and child protection.
Proficient in Google Workspace (Gmail, Docs, Sheets) and Microsoft Office (Word, Excel); comfortable learning new technology.
Must have the physical, visual, and auditory ability to perform all essential job functions, including lifting up to 50 lbs, hiking up to 8 miles per day, and sleeping outdoors in all weather conditions.
Must be at least 21 years old with a valid driver's license and clean driving record (required for YMCA van driver training).
Attend all staff meetings and trainings; complete additional duties as assigned by your supervisor.
Model cultural humility, celebrate diversity, and demonstrate the YMCA's core values of Caring, Honesty, Respect, and Responsibility.
Wilderness First Aid (WFA) certification and CPR certification required (training available).
Lifeguard certification preferred.
Child Abuse Prevention - Supports the YMCA's commitment to child abuse prevention by:
Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor
Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children
Reporting any suspicious behavior and violation of policy and procedures to your supervisor
Completing all child abuse prevention training as required
$920-980 weekly 60d+ ago
Camp Program Leader (18+) - Summer 2026
Skokie Park District
Program assistant job in Skokie, IL
We are beginning to hire Program Leaders for our 2026 camp programs. Applicants must be at least 18 years of age at the start of camp training (May 30) to be considered for this position. We provide day camp programs that focus on adventure, friendship, fun, exploration, sports, the arts, discovery and safety. We are proud to state that our day camp program is accredited with the American Camping Association.
Under the leadership of the Assistant Director, Director, and Camp Supervisor, the Program Leader will have the following duties: the supervision of assigned campers; planning of camp activities; daily camp set-up and end of camp day clean-up; implementation of camper sign-in and sign-out procedures and the maintenance of accurate attendance and other records. They will lead campers in games, sports, arts and crafts, swimming activities, drama, field trips and other organized activities specific to each camp. While leading, the Program Leader is responsible for the supervision and safety of campers assigned to their camp group; and is watchful of all other campers including those not assigned to them. In addition, they are responsible for alerting the Assistant Director, Director or Camp Supervisor of any unsafe or suspicious situations that may arise. They will assist in the supervision of Junior Program Leaders and Apprentice or CIT (Counselor in Training) participants. Program Leaders are also expected to attend pre-camp training sessions during the week of May 30, in-service training sessions and meetings as required. The Program Leader may be asked to perform additional duties as assigned. Duties may vary at different camps.
Hours: Most camps are 8 weeks long and begin Monday, June 8, 2026 and run through Friday, July 31, 2026. Many camps have additional camp weeks that run from Monday, August 3, 2026 through August 14, 2026. Hours are generally 9 AM to 4 PM but may vary depending on the camp. Attendance at training one week before camp begins, June 1 - 5, 2026 is required. The dates and times of these trainings will be determined and provided by camp supervisors. Availability to attend parent nights after regular camp hours, generally 2 parent nights total, is also expected. Preference will be given to applicants that are available to work both sessions of camp.
AM and PM Extended Care Hours: We offer several extended camps that take place before and/or after the regular camp day. Extended camp also runs one week following the end of our regular camps. This is the perfect job opportunity for an individual that is not available to work during the regular camp day but has early morning or late afternoon availability.
There are perks for joining the SPD Team!
Pay: $16 - $20 per hour dependent on qualifications
Benefits:
Paid training
Fitness membership
Free golf and Weber Park Golf Course
Free open skate at Skatium Ice Arena
Pool Pass
Qualifications
Must be an energetic, responsible adult, at least 18 years of age by May 30 and enjoy working with children. Prior summer camp employment experience or related teaching or childcare experience preferred but not required. Must possess strong leadership, supervisory, communication, organizational and presentation skills. Must be able to obtain and keep current CPR and AED certifications. The District provides certification training. To be considered for a summer camp position, we prefer that you are available to work entire camp sessions. This provides staff continuity for our campers.
** This job falls in paygrade PT4. The target hiring range for this position is $16.07 - $20.00 per hour depending on qualifications. A link to our part-time wage scale can be found here: ************************************************* Additionally, a list of our benefits for staff can be found here: ********************************************************
At the Skokie Park District, we believe in fostering a workplace where everyone feels valued, respected, and empowered. We are proud to be an Equal Opportunity Employer and welcome people of all backgrounds, experiences, and perspectives. We are committed to creating a diverse and inclusive environment where all employees can thrive. We encourage applicants of all races, genders, ages, abilities, and identities to apply and join our team.
$16.1-20 hourly 9d ago
Program Leader - Summer Camp - 2025
Kenilworth Park District
Program assistant job in Kenilworth, IL
Teacher/Program Leader - Summer Camp
Part-Time/Seasonal
Kenilworth Park District Summer Camp
Pay Range: $18 - 20/Hour based on qualifications.
The Kenilworth Park District is looking to build a team of summer camp staff with professional, knowledgeable teacher/program leaders. This is your chance to be a part of a great summer camp program with an emphasis on fun!
We are looking for individuals who truly love children. If that sounds like you, keep reading!
Teacher/Program Leaders Reports to Summer Camp Director
Teacher/Program Leaders Supervise Counselors and Children
Duties and Responsibilities:
Carries out the mission, vision, and values of the Kenilworth Park District Summer Camp
Maintains an open, friendly and cooperative relationship with each child and family.
Design and implement a developmentally appropriate curriculum to nurture and stimulate the social, physical, cognitive and cultural needs of the children in care.
Responsible for developing weekly themed lesson plans.
Report any classroom concerns to the Director.
Regularly attend staff meetings and training.
Maintains a neat, orderly and safe camp experience.
Creates an inviting and stimulating environment for the children.
Responsible for securing health, hygiene, safety and overall well-being of children at all times.
Involves the classroom counselors and Aides in curriculum planning
Strict compliance with universal precautions in the camp and when administering First Aid.
May perform other duties as assigned by the Director or other Supervisor.
Minimum Qualifications
:
(Option A):
12 Units of coursework in Education or closely related field** and 6 months of experience working in a licensed child care facility. Work experience as a teacher.
(Option B):
Child Development Associate Credential and 6 months of experience working in a licensed child care facility.
(Option C):
Child Development Associate Teacher Permit (or higher) issued by the Commission on Teacher Credentialing
(Option D):
AA degree in Early Childhood Education or related field
-or-
BA degree in Early Childhood Education or related field
**Coursework must include Child or Human Development, Child, Family, and Community, and (2) Program/ Curriculum courses. Teachers in an infant program are required to take 3 units related specifically to Infant/ Toddler Care.
Other Requirements:
Valid driver's license.
Must pass a State and Federal Background Check
Special Skills:
This job involves working in a childcare environment. The employee must have the ability to work around children. Must be in good health and physically and mentally capable of performing assigned tasks. The Teacher shall provide for the care and safety of children without physical or verbal abuse, exploitation or prejudice. Skills necessary include:
The ability to bend, stoop, and lift children up to 100 lbs. Reasonable accommodations will be made for qualified candidates who cannot meet this requirement.
Repetitive bending, stretching, and stooping
Have mobility required to ensure the safety of the children
Work with children on the floor
Work outdoors in any variety of weather
Perform light-duty cleaning
Fully capable of having visual or hearing capabilities consistent with Child Licensing
Excellent written and verbal communication skills
Must be computer literate with a basic understanding of Word.
Candidates will be invited to schedule an interview time and date through email.
Thank you for your interest and application.
$18-20 hourly 60d+ ago
Family Service Coordinator- Bilingual
Curative Care 3.1
Program assistant job in Milwaukee, WI
Love where you work! Are you searching for a job where you look forward to each day's challenges and rewards? At Curative Care, you can be part of a team of excited individuals making a real difference in family's lives. We offer fantastic benefits, a flexible schedule, and a great, fully immersive training program.
Family Service Coordinators provide case management/service coordination for children ages zero to three who evidence a developmental delay or other atypical development. Service Coordinators conduct screenings, facilitate eligibility determination, organize and participate in evaluations and develop plans for care. Service Coordinators link families with community resources, teach families how to be effective advocates for their children, and assist families in arranging for services their children may need at the time of discharge. Service Coordinators demonstrate excellent documentation, organization and customer service skills.
SKILLS AND QUALIFICATIONS:
The Family Service Coordinator must be fluent in Spanish and have:
1. Knowledge of the local service delivery system, the target group's needs, the need for integrated services, and the resources available or needing to be developed
2. A Bachelor's Degree in a human service related field (Human service related fields are those that include coursework in areas such as human development, psychology, social services or similar areas)
3. One (1) year of supervised experience working with families with special needs preferred
4. A valid Wisconsin driver's license, reliable transportation and car insurance are required
5. Experience with children in the 0-3 age range and a love of working with them.
Come join our team and start making a difference today!
Job Type: Full-time
Equal Opportunity/Affirmative Action Employer committed to creating a culturally diverse workforce that serves the various needs of our clients.
How much does a program assistant earn in Racine, WI?
The average program assistant in Racine, WI earns between $28,000 and $47,000 annually. This compares to the national average program assistant range of $27,000 to $45,000.