Temporary Program Assistant $24/HR
Program assistant job in San Francisco, CA
Temporary Program Assistant - $24/HR
Calling all mission-driven San Francisco professionals!
One of the city's oldest and most respected foundations-known for delivering life-changing recovery programs and essential services is seeking an immediate Temporary Program Assistant to support residents making a positive change in a recovery residential program.
In this forward-facing, community-impact role, you'll be part of a deeply compassionate team helping residents feel welcomed, supported, and on track in their recovery journey. You'll assist the management team with daily resident activities, maintain program systems, support intake processes, ensure a clean and organized facility, and provide warm, culturally aware engagement with everyone who walks through the door.
Qualifications:
• Experience in residential, recovery, or social-services environments
• Fluency in Spanish strongly preferred
• Strong administrative, organizational, and multitasking skills
• Compassionate, patient, and highly reliable
• Comfortable working directly with residents and upholding confidentiality
• Excellent communication skills and a true team-player mindset
Apply today → Interview tomorrow → Start making a meaningful impact right away.
This is an immediate temporary role, and only local candidates who can start right away will be considered.
Program Assistant II
Program assistant job in San Francisco, CA
The National Japanese American Historical Society (NJAHS), founded in 1980 and incorporated in 1981,is a non-profit membership organization dedicated to collecting, preserving, and sharing the historical information of the Japanese American experience. The NJAHS aims to provide authentic interpretations and sharing of this history for the diverse broader national and global communities.
Role Description
This is a part-time on-site role for a Program Assistant II. The role is located in San Francisco, CA. The Program Assistant II will be responsible for assisting in the management of various programs, providing administrative support, conducting research, and maintaining effective communication within the organization and with external stakeholders. The role requires active participation in organizing events and programs, as well as fostering a collaborative environment.
Qualifications
Strong Interpersonal Skills and Communication abilities
Experience in Program Management and Administrative Assistance
Proficiency in Quickbooks Online, Websites, Research techniques
Proficient in written and verbal communication
Ability to work independently and collaboratively on-site
Bachelor's degree in a relevant field, or equivalent experience
Familiarity with Japanese American history is a plus
Nanny & Family Assistant
Program assistant job in Fremont, CA
About the Job
JRN #2269
A private Bay Area family is seeking a patient, emotionally intelligent, and energetic Nanny & Family Assistant to support their blended household of five children. The role primarily focuses on the three children (approximately 7-13 years) , while collaborating closely with a full-time nanny who manages care for the two younger children.
The family values reliability, professionalism, and consistency. The right person will bring structure, warmth, and positive energy to a dynamic environment-someone who can balance nurturing care with strong communication and follow-through.
This is a full-time position requiring flexibility, teamwork, and a calm, grounded presence.
Key Responsibilities
Provide attentive care for three children
Assist with morning routines, school prep, and household organization
Coordinate after-school activities, pickups, and evening routines
Support and engage children in enrichment, play, and creative learning
Assist the family with household tasks, errands, and scheduling needs
Collaborate closely with the Estate Manager, full-time nanny, and household team
Maintain structure and consistency between alternating custody weeks
Support occasional travel, date nights, and schedule changes with flexibility
Qualifications
5+ years of professional childcare or family support experience
Background in education, child development, or teaching strongly preferred
Strong emotional intelligence and patience with blended family dynamics
Comfortable managing shifting schedules and multiple children's needs
Excellent communication and organizational skills
Team-oriented, professional, and dependable
Valid driver's license, clean driving record, and background check required
California-based candidates preferred
Schedule
Week 1: Monday-Friday (mix of morning/day and 1-9 PM shifts)
Week 2: Monday, Tuesday, Friday, Saturday, Sunday
Two weekends per month required (rotating)
Flexibility for school holidays, date nights, and occasional travel
Compensation & Benefits
$50-$55/hour DOE (guaranteed 40 hours/week)
2 weeks paid vacation (accrued)
Paid sick days & 8 paid holidays
Health insurance reimbursement up to $500/month (or 50% of nanny's plan)
Vehicle provided during working hours
Location
California-based | Bay Area preferred
#Nanny #FamilyAssistant #PrivateFamily #Childcare #EducationSupport #BayAreaJobs #HouseholdTeam #UHNWFamily #DomesticStaffing #PocketbookAgency
LI-KS
Administrative Assistant
Program assistant job in San Francisco, CA
Job Title: Administrative Assistant
Industry: Professional Services
Pay: $80,000 - 90,000 annually + discretionary annual bonus
is eligible for medical, dental, vision, and 401(k).
About our client:
Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued.
Job Description:
The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace.
Key Responsibilities:
Provide day-to-day administrative support for multiple team members
Coordinate domestic travel and prepare itineraries
Manage calendars, schedule meetings, and organize logistics
Prepare and process expense reports and reimbursements
Maintain office supplies, groceries, and common areas
Greet and assist office visitors and clients
Support meeting and event setup, both digital and in-person
Assist with ad-hoc administrative tasks and special projects
Qualifications:
3+ years of administrative experience preferred
Bachelor's degree preferred
Proficiency in Outlook and Microsoft Office Suite
Strong organizational skills with excellent attention to detail
Clear written and verbal communication abilities
Positive, professional, and solution-oriented mindset
Additional Details:
Schedule: In-office Monday-Friday, with every other Friday remote
Office size: 15 team members in San Francisco office
Reporting to: Executive Assistant and leadership team
Interview process: 3 stages, starting late September through October, with a target hire date in November
Perks:
Collaborative, team-oriented office environment
Opportunity to take on a wide variety of tasks and projects
Chance to work closely with both leadership and junior team members
A culture that values positivity, teamwork, and “no task is too small” mindset
Administrative Assistant
Program assistant job in Morgan Hill, CA
Administrative Assistant to Property Manager
Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships.
The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members.
This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position.
Responsibilities include, but are not limited to:
Perform general administrative tasks, coordinating meetings and light domestic travel.
Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi)
Review AR reports and post charges as assigned
Assist Property Managers with maintenance and repair proposals
Prepare effective emails and letters to vendors and tenants
Provide additional daily support to Property Managers as needed
Other administrative and light accounting duties as assigned
Required skills and qualifications
Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems
Experience with Yardi Systems, Slack, Zoom, and Asana
Familiarity with data entry
Ability to maintain confidentiality of company information
Excellent written and verbal communication skills
Strong time-management and multitasking abilities
Attention to detail and a self-starter
Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs
Workplace & Compensation
Office hours 8:30am - 5pm
Works in a large cubicle workstation
On-site position (office is located in Morgan Hill)
Full benefit package (including 401K and matching)
Regularly scheduled Employee Appreciation events
Based on experience -$28-$33/hour plus benefits
Administrative Assistant
Program assistant job in San Leandro, CA
We are looking for a highly organized and detail-driven Service Coordinator to support our repair and field operations team. This role requires strong communication, scheduling, and administrative skills, with the ability to manage a fast-paced, high-volume workflow. Experience in elevator service, mechanical repair environments, or field service coordination is preferred.
Key Responsibilities
Review, analyze, process, and document parts requests with accuracy and adherence to company standards.
Support the Repair Superintendent with closing repairs, scheduling, and technician tasking.
Process non-billable repairs and manage repair payroll, including manual time and expense entries and weekly payroll submissions.
Review dispatch callback reports and ensure all morning service callbacks are accounted for.
Monitor unassigned tickets and coordinate with the Service Superintendent or Service Manager for proper allocation.
Maintain and update shared calendars, On-Call Manager, On-Car List, and provide daily dispatch notifications.
Track Down Car List updates and communicate status changes to dispatch.
Provide timely status updates to National Accounts, customers, and internal teams on open work orders, completed callbacks, and repairs.
Update evening tickets with the correct monthly work order numbers.
Track field employee vacation requests and update the Ops tracking system accordingly.
Act as a liaison between branch operations and regional dispatch.
Conduct research and generate reports for the Service Manager (account history, work in process, routing, missed service, sick units, billable call reviews, etc.).
Assign assistant tickets to mechanics as needed.
Qualifications
2+ years of customer service experience in a high call-volume, operations-heavy environment.
Experience in elevator repair administration or mechanical service coordination is preferred.
Knowledge of elevator parts or 5+ years of elevator technical exposure is a plus.
Proficiency in Microsoft Word, Excel, and heavy Outlook usage required.
Oracle database knowledge is preferred.
Strong communication skills (verbal and written).
Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
Demonstrated collaboration skills, ethical conduct, discretion, and reliability.
Solid financial awareness for payroll and cost corrections.
Strong presentation skills and technical aptitude.
(Administrative Assistant-- SHADC5536691)
Program assistant job in Fremont, CA
Key Responsibilities
Perform a wide range of administrative support duties requiring broad experience, skill, and organizational knowledge
Provides comprehensive administrative support to the CFO/COO, handling a broad range of responsibilities including scheduling, correspondence, and confidential matters.
Ensures smooth day-to-day operations through proactive communication and task management.
Handle confidential and sensitive issues with discretion
Prepare and compose correspondence, reports, and presentations
Screen and route telephone calls; resolve a wide range of inquiries
Screen and respond to emails as needed, resolving issues and inquiries
Schedule and maintain calendar of appointments, conference calls, meetings, and travel itineraries
Coordinate related arrangements and gather necessary information
Negotiate scheduling conflicts and manage changes effectively
Prepare and distribute meeting notes and action items
Track completion of tasks and report issues to the manager
Provide general administrative support including filing, ordering office supplies, and completing forms
Submit and reconcile expense reports
Greet and assist visitors professionally
Coordinate department meetings and internal events
Provide direct assistance to CFO/COO
Required Qualifications
Proven experience in an administrative or executive assistant role
Strong organizational and time-management skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Ability to handle sensitive and confidential information with discretion
Strong problem-solving abilities and attention to detail
Preferred Qualifications
Experience supporting C-level executives
Background in a corporate or finance environment
Temporary Administrative Assistant
Program assistant job in San Francisco, CA
Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent.
Responsibilities:
Managing travel & expenses, including travel arrangements and processing expenses for team members
Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning
Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events
Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones
Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality
Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors
Qualifications:
Proficiency in Microsoft Word, Excel Powerpoint, and Outlook
Bachelor's degree preferred but not required
Minimum of 2 years of experience in a professional corporate environment
Strong written and verbal communication skills
Team-oriented mindset with polished, professional communication
Strong critical thinking, sound judgement, and a commitment to integrity and transparency
Ability to multitask effectively in a fast-paced environment
New graduates interested in financial services are encouraged to apply
Contract Length:
6-12 month contract with the potential to convert to permanent.
Administrative Assistant
Program assistant job in Oakland, CA
Admin Assistant
Schedule: Sunday - Thursday | 6:00pm - 4:00am, training at 3pm for the first 3 months
Pay Rate: $25.00 /hourly
The Administrative Assistant supports daily office operations. The role ensures the smooth functioning of administrative tasks, supports various departments (operations, sales, logistics), and maintains organized office procedures. This is a full-time, onsite position.
Key Responsibilities
Answer and direct phone calls, greet visitors and vendors, handle incoming and outgoing correspondence (phone, email, mail)
Maintain filing systems (physical and electronic), ensure document organization and archiving
Manage office supplies: monitor stock levels, place orders, and maintain inventory
Coordinate scheduling: meetings, deliveries, vendor appointments, and facility logistics
Assist with data entry, record-keeping, and database maintenance (e.g., vendor info, shipping/receiving logs, inventory or delivery tracking)
Prepare and distribute internal and external communications: memos, emails, reports, invoices or purchase orders as needed
Provide clerical support to multiple departments (operations, logistics, sales, administration) including special projects and ad-hoc tasks
Support bookkeeping functions (e.g., basic AP/AR support, invoices, expense reports, receipts) if needed
Assist with coordination between operations, warehouse, and distribution teams (e.g., shipping/receiving, delivery scheduling)
Ensure office compliance with company policy and maintain confidentiality of company records
Qualifications & Skills
High school diploma or GED required; associate's degree or relevant certification preferred
Prior experience in an administrative or clerical role (1-3+ years preferred)
Strong proficiency in Microsoft Office (Word, Excel, Outlook) - and comfort working with email, spreadsheets, and document management
Excellent verbal and written communication skills
Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment
Reliability, professionalism, and strong work ethic
Ability to interact professionally with internal staff, external vendors, and delivery/transportation partners
Basic bookkeeping or invoicing experience is a plus (but not required)
Dependability and ability to perform clerical duties with minimal supervision, while prioritizing tasks and meeting deadlines
Administrative Assistant
Program assistant job in Santa Cruz, CA
We're Hiring! - Administrative Assistant
We are a busy steel subcontracting company looking for a reliable and organized Administrative Assistant to join our team.
This is a full-time, Monday-Friday position working with a supportive, friendly group of professionals.
Responsibilities include:
General administrative support
Organizing documents and schedules
Assisting team members as needed
If you're interested, please contact Eric Stockwell:
📞 **************
📧 *****************
We look forward to hearing from you!
Administrative Assistant
Program assistant job in Martinez, CA
Role: Administrative Services Assistant
Duration: 3-6 Months
Overview: The Administrative Services Assistant will support EHSD Personnel through report creation, policy drafting, documentation management, and general administrative support. The role requires strong attention to detail, accuracy in deliverables, and the ability to manage multiple tasks efficiently using Microsoft Office tools.
Required Skills:
Proficiency in Excel, Word, and Outlook
Strong report creation and policy documentation skills
Excellent organizational and time-management abilities
Strong written and verbal communication skills
Ability to work independently and support cross-functional teams
Development Assistant
Program assistant job in Belmont, CA
Development Assistant (Temp)
Part-Time 20-hours per week
Compensation: $20-$24/hour DOE
Duration: Temporary through February 2026 (covering maternity leave)
Schedule: Onsite support required
Essential Responsibilities
Liaison the Business Office for gift entry logistics.
Assist with planning and onsite execution of donor and volunteer events.
Manage volunteer logistics, hospitality, and materials prep.
Support donor acknowledgment processes (thank-you notes, mailings).
Coordinate intake and routing of gifts for processing.
Manage printing, signing, and mailing of acknowledgment letters.
Run and print giving reports as needed.
Prepare solicitation packets and maintain accurate documentation.
Ensure secure handling of physical and digital gift records.
Serve as onsite contact for gift-related inquiries.
Provide general administrative support (scheduling, scanning, filing, supply management).
Assist with meeting and event preparation (materials, food orders, room setup).
Monitor and replenish advancement materials inventory.
Qualifications:
Exceptional verbal and written communication skills, active listening, and clarity in conveying ideas.
Ability to work effectively across diverse backgrounds and perspectives.
Emotional Intelligence: High self-awareness, empathy, and adaptability.
Relationship Management: Builds authentic, trusting relationships with discretion and confidentiality.
Collaboration: Works well with others to achieve shared goals.
Organization: Strong planning, time management, and attention to detail.
Handles sensitive information with sound judgment and confidentiality.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
Senior Technical Program Manager for GenAI UX | AI Assistant
Program assistant job in San Jose, CA
Our Company Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.
We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!
The opportunity
This significant role is positioned in the GenAI User Experience team within the Digital Experience (DX) Cloud, Data & Journeys portfolio. The team is dedicated to crafting essential cross-application capabilities for the AI Assistant within the Adobe Experience Platform & Applications ecosystem.
Assume the position of Senior Technical Program Manager to ensure consistency across development, exploration, engineering, and product management to enhance user experience scalability. Collaborate with leaders from all departments to define strategy, establish protocols, and support the user experience team in delivering outstanding products.
This role is ideal for a technical and design-savvy program manager who thrives at the intersection of systems thinking, program execution, and user experience strategy.
Key responsibilities
* Collaborate with engineering, product, and creative leaders to gather and synchronize priorities and success metrics for a cohesive AI Assistant Roadmap.
* Translate complex product and development concepts into clear technical deliverables and execution plans.
* Build and manage coordinated plans, accommodating dependencies, resourcing, and quality of delivery.
* Identify and mitigate risks proactively, balancing speed, quality, and experience outcomes, ensuring adherence to security, compliance, and regulatory standards.
* Maintain a deep, technical, end-to-end understanding of solutions and persona-based user experience, their upstream/downstream dependencies, and the critical changes needed to support initiatives.
* Develop and facilitate effective audience-specific communications to ensure alignment and transparency on dependencies.
* Drive portfolio data hygiene for data-driven decision-making, capacity planning, and roadmap priorities.
What you need to succeed
* Bachelor's degree in a technical field or relevant work experience.
* 10+ years of experience in technical program management within cloud-based software development, encompassing web services, APIs, and cloud computing.
* Exposure to Agentic software/UX environment, coordinating cross-functional teams, involving building, research, product, and engineering teams.
* Proven experience working with or within dev ops and technical infrastructure teams.
* Demonstrate a robust technical foundation and proficiency in software/system development and composition methodologies, including Agile and Lean UX.
* Exhibit in-depth knowledge of the software development life cycle, encompassing build processes, testing, and code reviews.
* Show strong analytical skills, supported by a history of successfully completing projects in fast-paced environments, using metrics and data to generate recommendations and guide decision-making.
* Support teams strategically, challenge assumptions, offer perspectives, and improve customer experience and value.
* PMP or Agile certification (optional).
What success looks like
* Initiatives are delivered on time and coordinated efficiently with product and engineering achievements.
* Collaborators trust our program's transparency, predictability, and implementation.
* The team encounters less friction, improved efficiency, and stronger handoffs.
* The overall product experience improves measurably through consistent development and user outcomes.
Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $143,200 -- $269,900 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.
At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).
In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.
State-Specific Notices:
California:
Fair Chance Ordinances
Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.
Colorado:
Application Window Notice
If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.
Massachusetts:
Massachusetts Legal Notice
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.
Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call **************.
ExploR&D Clinical Program Lead
Program assistant job in San Francisco, CA
At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world.
Overview
Lilly Catalyze360 is Lilly's comprehensive approach to enabling the early-stage biotech ecosystem by democratizing access to infrastructure, expertise, and resources. Through its interconnected pillars-Lilly Ventures, Lilly Gateway Labs, Lilly ExploR&D, and Lilly TuneLabs-Catalyze360 strategically removes barriers that traditionally block bold science from becoming life-changing medicines, providing biotechs with flexible combinations of capital, physical lab space, R&D capabilities, AI/ML tools, and decades of enterprise learning.
Lilly ExploR&D is a team of drug discovery and development experts who partner with biotechs from discovery through clinical proof-of-concept, putting Lilly's industry-leading capabilities behind their missions. We provide flexible support-from strategic consulting to full program execution-making it faster, easier, and more capital-efficient for innovators to transform bold science into life-changing medicines.
Job Summary
The ExploR&D Program Lead (EPL) serves as the single point of accountability for external collaboration projects within Lilly's ExploR&D organization. The role focuses on defining strategy, developing aggressive timelines and budgets, and leading cross-functional teams from Catalyze360 and Lilly Research Laboratories to deliver high-quality results on time and on budget. Reporting within the Catalyze-360 Project Management structure, the EPL leads diverse, cross-functional teams to deliver innovation by pioneering novel science and technologies that advance future medicines and transform R&D collaboration models.
Key Responsibilities
Team Leadership and Project Management
Lead multiple collaboration teams comprised of ExploR&D personnel, LRL subject matter experts and external biotech collaborators.
Create a high-performing team with a culture of trust, autonomy, agency, collaboration, and inclusion.
Deliver projects ‘on time, on budget', and within scope from discovery/pre-clinical development through clinical proof-of-concept using contemporary project management tools and approaches.
Scientific and Technical Leadership
Identify and synthesize relevant, technical information from a variety of sources including scientific literature, internal and external subject matter experts, and experimental or trial data to address key questions and guide study design and program strategy.
Provide and critically evaluate content within critical documents (e.g., Investigator Brochures, Risk Profiles, Study Protocols, Study Reports, Regulatory and Ethical filings and updates, Investigator updates, etc.).
Serve as the ExploR&D scientific leader responsible for rationale, integration of cross-functional data, synthesis of the risk/benefit profile, strategic conclusions, and designs to drive data-driven decision making.
Collaboration and Relationship Management:
Serve as primary liaison between Lilly and external biotech collaborators, fostering strong relationships, transparent communication and ensuring alignment on project goals.
Anticipate and resolve barriers to success by identifying potential roadblocks early, offering innovative solutions, and ensuring that collaboration programs are executed with excellence.
Create a ‘partner of choice' experience accounting for partner's goals and priorities, optimizing strategic plans with the spirit of an entrepreneurial drug developer to enable stakeholder decision-making and value-creation.
Operational Excellence and Process Improvement:
Contribute to diligence and workplan development that optimize outcomes for Lilly and external collaborators.
Drive operational excellence in program management by identifying and implementing process improvements that enhance the efficiency and effectiveness of external collaborations.
Basic Qualifications/Requirements
Education:
Advanced graduate degree (PhD, PharmD, or Masters) in a health-related, scientific or engineering field
Experience:
10+ years of work experience in the pharmaceutical industry including preclinical-translational sciences and/or clinical drug development across therapeutic modalities such as cell and gene, antibodies, peptides, oligonucleotides, vaccines, and small molecules.
Additional Skills/Preferences
Fluent Mandarin speaking and writing skills.
Prior experience managing external collaborations with proven track record of overseeing complex, cross-functional and external partnering projects.
Demonstrated ability to lead and influence teams in a matrixed environment, driving collaboration across diverse functions and geographies.
Exceptional verbal and written communication skills, with ability to clearly articulate project goals, strategies, and results to both internal and external stakeholders.
Demonstrated ability to anticipate challenges, diagnose root causes, and implement creative solutions that drive project success.
Strong intuition for business, with a deep understanding of asset strategy, portfolio management, and the broader pharmaceutical landscape.
Practical experience or certification in project management.
Intellectual agility to quickly adapt to changing circumstances, learn from past experiences, and apply learnings to new situations.
Strong ability to think with a portfolio-level mentality, ensuring that individual program decisions align with the overall goals of ExploR&D and Catalyze360.
Additional Information
Location: San Francisco, CA
Travel up to 25%
Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (******************************************************** for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.
Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.
Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women's Initiative for Leading at Lilly (WILL), en Able (for people with disabilities). Learn more about all of our groups.
Actual compensation will depend on a candidate's education, experience, skills, and geographic location. The anticipated wage for this position is
$187,500 - $275,000
Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly's compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.
#WeAreLilly
Auto-ApplyJoint Test & Evaluation Program Officer (TS/SCI Eligible)
Program assistant job in San Francisco, CA
Group and Job Profile Guidance: The Joint Test & Evaluation (JT&E) program considers emerging technologies and the increasingly complex and dynamic joint, multi-domain operational environment to develop non-material solutions intended to enhance the United States' operational effectiveness, suitability, and survivability in combat.
Primary Job Functions: As a member of the Joint Test & Evaluation Support Cell (JTSC) this individual will support the programmatic evaluation and analysis of Combatant Command Test Nominations and subsequent approved execution.
•Conduct quantitative and qualitative analysis to support Joint Test & Evaluation (JT&E) projects and enhance operational decision-making.•Apply statistical methods, modeling & simulation techniques, and operations research methodologies to assess joint military operations and improve mission effectiveness.•Develop and implement data-driven solutions to optimize military operations, force readiness, and strategic planning.•Utilize computer-based analytical tools to evaluate operational performance and identify areas for improvement.•Identify risks, limitations, and operational challenges in joint military environments and recommend analytical solutions.•Applying process modeling and analytical techniques to identify operational challenges and develop effective solutions.•Conducting problem decomposition, concept development, and data-driven analysis to support joint military operations.•Providing parametric and non-parametric statistics, data analysis techniques, computer analysis tools, basic modeling and simulation applications, and survey test and evaluation methods.
Qualifications and Experience:•Master's Degree in Operations Research, Mathematics, Statistics, Engineering, or a related technical field.•A Master's Degree in a non-technical field may be substituted with 10+ years of ORSA-related experience in military or government civilian experience.•Alternatively, a Bachelor's Degree in a technical field with an additional 5 years of ORSA-related experience (totaling 10 years) may also be considered.•Proficiency in statistics, data analysis techniques, computer analysis tools, basic modeling and simulation applications, and human factors analysis.•Experience developing test and evaluation plans. (preferred but not required)
#CJ
Auto-ApplyTechnical Program Lead - Recruiting Expertise
Program assistant job in Mountain View, CA
LinkedIn is the world's largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We're also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that's built on trust, care, inclusion, and fun - where everyone can succeed.
Join us to transform the way the world works.
Job Description
This role will be based in the San Francisco office.
At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.
We are building an AI product experience that reimagines how companies hire by combining high-quality human expertise with intelligent workflow automation. The mission is to help companies hire faster and more effectively with an AI-driven agent that orchestrates sourcing, screening, outreach, and more under the guidance of a recruiting expert.
This role will decide the end-to-end design of hiring workflows, and the operational systems that bring them together. You'll work closely with cross-functional partners across product, engineering, design, data science, and operations to translate real-world hiring workflows into scalable automation. You will also partner with recruiters and with clients to understand needs, validate new workflows, and ensure a high-quality experience for everyone who interacts with the product.
This is a unique opportunity to define the future of hiring-productizing years of recruiting expertise into a world class hiring product.
Responsibilities
* Define and translate hiring workflows, sourcing strategies, messaging patterns, and client-service processes into structured systems that an AI agent can automate or augment.
* Partner with engineering and design to specify decision logic, handoff rules, agent behavior, and automation triggers.
* Monitor product performance, including funnel health, time-to-action, fill velocity, and quality metrics.
* Influence and coach internal stakeholders on playbooks, performance expectations, and operational standards.
* Participate in key client conversations to understand hiring needs and identify workflow gaps or opportunities for improvement.
* Represent in customer interactions and synthesize insights for product development.
* Build scalable processes and SLAs across sourcing, screening, outreach, and submission workflows.
* Review experiments, QA automation outputs, and iterate rapidly to improve quality and efficiency.
* Work with product, engineering, design, and operations teams to bring new workflow automation ideas to life.
* Operate as a full-stack builder using AI-powered tools for analysis, prototyping, and experimentation.
Qualifications
Basic Qualifications
* BS/BA Degree or equivalent experience
* 7+ years of experience in recruiting or talent acquisition in agency setting
* 3+ years leading a team of recruiters or experience founding/operating a staffing firm
Preferred Qualifications
* Experience working directly with engineer teams
* Familiarity with generative AI and agentic tools
* Deep experience with full-cycle recruiting for professional roles (e.g., engineering, product, design, corporate)
* Strong operational and systems-thinking mindset; ability to convert unstructured workflows into repeatable processes
* Excellent client-facing communication and consultative skills
* Proven success designing recruiting playbooks, capacity models, or service quality standards
* Demonstrated ability to launch 0→1 processes or operational models
LinkedIn is committed to fair and equitable compensation practices.
The pay range for this role is $250,000 to $350,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.
The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit *************************************
Additional Information
Equal Opportunity Statement
We seek candidates with a wide range of perspectives and backgrounds and we are proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.
LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.
If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at accommodations@linkedin.com and describe the specific accommodation requested for a disability-related limitation.
Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:
* Documents in alternate formats or read aloud to you
* Having interviews in an accessible location
* Being accompanied by a service dog
* Having a sign language interpreter present for the interview
A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.
LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.
San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.
Pay Transparency Policy Statement
As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: ********************************
Global Data Privacy Notice for Job Candidates
Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: ********************************************
Program Assistant - Adults and Seniors (20683655)
Program assistant job in Danville, CA
East Bay Job Type Temporary Close Date Until filled Salary $18.52-$30.68 Hourly Additional Questionnaires None About Danville The Danville Community The Town of Danville is a quaint community that prides itself on its small-town character, recreational activities, foodie culture, family-friendly environment, and vibrant arts scene. Founded in 1858, Danville lies in the heart of the San Ramon Valley within Contra Costa County. It is located approximately 30 miles east of San Francisco and three miles south of Walnut Creek. Since its incorporation in 1982, the Town has focused on preserving its small-town character.
Historic Old Town Danville lies at the center of the community and offers boutique shopping, services and abundant dining. It features a combination of well-preserved historic buildings, commercial offices, mixed-uses such as the Danville Hotel Town Center, as well as community buildings maintained by the Town such as the Veterans Memorial Building and Senior Center, Danville Library, Town Meeting Hall, and the Village Theatre and Art Gallery. It is a source of pride for the community and is host to many holiday and special events, attracting visitors from throughout the Bay Area.
Danville's 44,000 residents enjoy its wonderful location, climate and environment. The preservation of open space, major ridgelines and scenic hillsides are a high priority for the 18.8 square mile community. Natural creeks, hiking and biking trails and open space encircle the Town. Mt. Diablo, at 3,849 ft. elevation, rises to the east and the Las Trampas Regional Wilderness, elevation 2,049, creates the Town's western boundary. Danville is home to the National Park Service-operated Tao House, the former home of America's only Nobel Prize-winning playwright, Eugene O'Neill.
Danville's location in close proximity to technology, employment centers and higher education, coupled with a high level of public safety and excellent schools continue to make it a sought after community within the dynamic Tri-Valley. Danville is served by the San Ramon Valley Unified School District, one of the top-ranked public school districts in California. The Town operates five community parks, two neighborhood parks, four mini parks, five school parks and numerous trails totaling 200 acres. Almost 3,800 acres (33%) of the Town's land is in open space or agricultural areas.
Danville Town Government
Danville is a general-law city operating under the Council-Manager form of government. A five-member Town Council is elected at large to four-year terms. The Council annually selects a Mayor and Vice Mayor from its members. Town employees value the stability and tenure of its appointed leadership and executive team. Town Manager Joe Calabrigo is the longest serving city manager in the East Bay, serving as Danville's Town Manager since 1993.
The Town's areas of service delivery include:
* General Government (Town Manager, City Attorney, City Clerk, Community Outreach, Emergency Preparedness, Economic Development)
* Police Services
* Administrative Services (Finance, Information Technology, Human Resources, Risk Management),
* Development Services (Planning, Building, Code Enforcement, Engineering, Transportation, Clean Water)
* Maintenance Services (Buildings, Parks, Roadsides, Streets, Street Lights, Traffic Signals), and
* Recreation, Arts and Community Services (Sports & Facilities, Cultural Arts, Facilities Management, Youth, Teens, Seniors, Adults, Library, Community Events).
The Town contracts sworn police staffing through the Contra Costa County Sheriff's Office, which operates the Danville Police Department. Library staffing and services are provided by the Contra Costa County Library. Fire protection is provided by the San Ramon Valley Fire Protection District, water services by the East Bay Municipal Utility District, and wastewater services by the Central Contra Costa Sanitary District. The Town is a member of JPAs including RecycleSmart for recycling/solid waste services, MCE Clean Energy for community choice energy services, County Connection for transit services, Municipal Pooling Authority for risk management, and TRAFFIX for student transportation services.
Organizational Culture
Town of Danville employees enjoy being part of a dedicated, supportive, and engaged team. Hallmarks of the Town's working environment include proactive employee engagement, robust wellness programs, a culture of appreciation, support of employee development, and a positive working relationship with the Town's elected body, the Danville Town Council.
Employees are actively involved in various staff committees, including the Employee Engagement Committee, WOW! (Working on Wellness) Committee, Safety Committee, Technology Advisory Group, and other teams. Staff members maintain a strong team atmosphere through monthly department meetings with the Town Manager and quarterly all-hands team-building meetings with Town staff across all departments.
The Town is especially attractive to individuals seeking some of the benefits of private sector employment, including a great work-life balance, generous vacation accrual rates, a defined contribution retirement plan (401(a) / 457(b) plans), and an annual pay-for-performance compensation model.
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Location
500 La Gonda Way Danville, 94526
Description
Program Assistant: Adults and Seniors
Salary Range: $18.52 - $30.68/hour, depending on experience.
DEFINITION
Assists in the planning, coordination, implementation, and evaluation of programs, events, and services in a designated area of Recreation Arts and Community Services. Provides highly organized and responsible administrative and programmatic support to the Program Coordinator, including assistance with internal programs, volunteer coordination, and preparation of the quarterly activity guide, etc. Recommends and coordinates the purchase of program supplies and equipment. Helps foster and maintain positive relationships within the community to enhance program offerings and engagement.
* This is a part-time, temporary, at-will, non-benefited position.
* Flexible schedule of 15-20 hours per week, including some evenings and weekends; not-to-exceed 950 hours per calendar year.
* This position is Primarily located at the Danville Senior Center with some responsibilities at various location around Town depending on program needs.
SUPERVISION RECEIVED AND EXERCISED
General supervision is received from the Program Coordinator and the Program Supervisor. May exercise supervision of part-time personnel and volunteers as assigned.
ESSENTIAL JOB DUTIES
Essential duties are inclusive of, but not limited to, the following:
* Assist in the planning, coordination, implementation, and evaluation of innovative programs, events, and services for older adults.
* Provide administrative and programmatic support to the Program Coordinator and Supervisor, including internal events, volunteer programs, and special initiatives such as Buzz Sessions.
* Deliver excellent customer service by responding to inquiries, processing registrations, and assisting with facility reservations and general front desk operations at the Danville Senior Center.
* Supervise and motivate part-time staff, volunteers, and program participants to ensure a safe, inclusive, and engaging environment.
* Support the coordination and execution of community events, including the Recreation Expo, Senior Variety Show, and other department-wide initiatives.
* Assist with the preparation, proofreading, and editing of the quarterly Activity Guide, ensuring consistency with online registration systems.
* Maintain accurate records and ensure all documents, spreadsheets, and files are organized and accessible using designated systems such as SharePoint.
* Monitor facility conditions and promptly report maintenance issues using the Town's CRM system.
* Assist with public communications and manage the Seniors' Inbox.
* Perform duties in compliance with OSHA standards, Town policies, and departmental procedures.
* Perform other related duties as assigned.
QUALIFICATIONS
Applicant must be at least 18 years old. Receive satisfactory results from a background investigation and fingerprinting. Provide written proof of a negative TB test before the appointment.
Knowledge of:
* Recreational programs, developmentally appropriate group activities, and applicable health and safety regulations.
* Record keeping practices and procedures; office practices, procedures, and equipment.
Ability to:
* Pay attention to detail and accuracy within events and programming.
* Understand and follow oral and written directions; communicate effectively, both orally and in writing, to establish and maintain effective working relationships with coworkers and members of the public.
* Build relationships and compose correspondence with outside vendors for internal programming and volunteering.
* Provide information to the public in person, by telephone, or through written correspondence where judgment, knowledge, and interpretive skills may be required.
* Effectively utilize Microsoft Office Suite.
* Must be able to provide a TB test result within the last four years, or obtain a new record.
EXPERIENCE AND EDUCATION
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Graduation from high school or equivalent is required, with college-level coursework completed in Recreation, Human Development, Education, or a related field preferred.
Experience:
Background in municipal parks and recreation and/or Adult and Senior Services is desirable. Supervision of part-time and/or volunteer personnel is highly desirable. Customer service experience required.
LICENSE(S) AND CERTIFICATION(S)
Possession of a valid California State Driver's License, or a license in another state with the ability to obtain a California license within 30 days of hire. First Aid and CPR/AED certification is required but may be obtained during the first 90 days of employment.
On-Call Co-Curricular Coordinator
Program assistant job in Santa Clara, CA
On-Call Co-Curricular CoordinatorPosition Type:Fixed Term (Fixed Term) Hiring Range:
$28.03- $30.83/hr. Compensation will be based on education, experience, skills relevant to the role and internal equity.
The Co-Curricular Coordinator is a part-time role supporting the LEAD Scholars Program, which serves first-generation college students at Santa Clara University. This position focuses on student advising and co-curricular engagement by managing an internal opportunity board, assisting with professional development events, and guiding students in exploring internships, research opportunities, and leadership development. The role collaborates with the Associate director of Curricular and Co-Curricular Engagement to ensure that LEAD Scholars have access to valuable experiential learning opportunities.
Key Responsibilities
Student Advising & Support (50%)
Provide one-on-one advising to students on career exploration, leadership development, and co-curricular engagement.
Assist students in identifying and applying for internships, research experiences, and leadership roles.
Support new LEAD student onboarding, including academic and career advising.
Refer students to appropriate campus resources related to academic and professional development.
Co-Curricular Program Development & Management (30%)
Oversee and maintain an internal opportunity board featuring internships, research opportunities, scholarships, and professional development for LEAD Scholars.
Plan and execute professional development workshops, networking events, and alumni panels.
Work with the Associate Director to identify and promote relevant co-curricular opportunities for students on and off campus.
Program Communication & Administration (20%)
Collaborate on communications, including email, social media, and the LEAD website, to promote co-curricular opportunities.
Maintain records of student participation.
Qualifications
Bachelor's degree required; Master's degree in higher education, student affairs, or a related field preferred.
Experience in student advising, career services, or program coordination in higher education.
Strong interpersonal and organizational skills, with the ability to work collaboratively.
Knowledge of first-generation college student experiences and support strategies.
Telecommute
Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.
EEO Statement
Equal Opportunity/Notice of Nondiscrimination
Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at ******************************
Clery Notice of Availability
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at **************. The report includes the type of crime, venue, and number of occurrences.
Americans with Disabilities Act
Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at hraccommodations@scu.edu or by phone at *************.
Auto-ApplyDisabled and Senior Mobility Program Specialist
Program assistant job in San Rafael, CA
Disabled and Senior Mobility Program Specialist - DSMPS Transdev in San Rafael, CA is hiring a Disabled and Senior Mobility Program Specialist for our Marin Access paratransit services contract. The DSMPS assists clients by providing information regarding transportation options and assisting with eligibility determinations. Maintains a secure database with sensitive client information.
Transdev is proud to offer:
* Competitive compensation package of minimum $22.76 - maximum $26.50
Benefits include:
* Vacation: One (1) week during first year of employment up to four (4) weeks per year after ten (10) years.
* Sick days: 5 days annually
* Holidays: 12 days; 9 standard and 3 floating
* Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.
Key Responsibilities:
+ Reviews and determines eligibility, in accordance with federal and regional guidelines, for current clients and new clients for all programs offered.
+ Provides information and referral services, trip planning, and technical assistance to clients and guide them in selecting the most appropriate option to fit their needs.
+ Assess new riders' home address and evaluate potential safety and operational issues.
+ Accurately create and manage rider profiles in the eligibility and scheduling database.
+ Provide customer service and reservations support as needed.
+ Follows general policies, procedures and practices in compliance with federal, state, local and company rules and regulations.
+ Provides a high level of customer service.
+ Maintain confidential information, including HIPAA-protected, on a need-to-know basis.
+ Other duties as required.
Qualifications:
* Must be at least 21 years old with a High School Diploma, GED or equivalent.
* Understand the full suite of Marin Access Transportation programs.
* Understand ADA (The Americans with Disabilities Act) requirements.
* Excellent written and verbal customer service skills.
* Utilize computer software, proficient computer skills.
* Travel requirement (as a percent):
Youth Program Assistant
Program assistant job in Alameda, CA
DIVISION: Adult and Family Services
DEPARTMENT: Children and Youth
REPORTS TO: Lead Education Coordinator
CLASSIFICATION: Non-Exempt, Part-Time Employee, 20 hours a week
SALARY: $21.00 to $26.00
___________________________________________________________________________________________________________________________________________________________________
ABOUT US
APC's mission is to end homelessness by providing housing and services to create communities where individuals and families who have experienced homelessness can build towards self-sufficiency. At APC, we believe we can better meet our mission by recruiting, training, and retaining a diverse workforce that is representative, at all job levels, of the community we serve. Over 50% of APC's employees have lived experience with homelessness. This experience, along with the many other skills and talents of our employees, strengthens our work. APC strives to recruit a racially and ethnically diverse workforce. We aim to provide a workplace that is for everyone and where everyone's voice is heard.
OVERVIEW
The Youth Program Assistant will work under the supervision of the Lead Education Coordinator, with additional reporting responsibility to the Senior Program Manager. They support after-school and summer programming designed to enrich the learning experiences of children and young residents. This role helps create a welcoming, safe, and caring environment at our on-site centers, where youth can grow, explore, and thrive through recreational, educational, and enrichment activities. The Youth Assistant works closely with program staff to implement structured activities, provide supervision, and foster positive, supportive relationships with all participants.
DUTIES & RESPONSBILTIES
Providing tutoring and homework support in multiple subject areas for children ages 5 to 17, with a focus on remedial skill-building and teaching basic reading, writing, science, and math skills.
Assist with set-up, activity facilitation, appropriate limit-setting, and daily cleaning
Facilitate small and large group activities using pre-set lesson plans
Update and record daily activity logs into database
Lead “Walking School Bus” to and from Ruby Bridges Elementary during the school year
Participate in all regularly scheduled Child & Youth Services staff meetings, including staff development and organizational meetings; remain responsive to feedback and skills improvement.
Support general outreach, supervision of field trips, and occasional childcare for special events as needed.
Open and close the Centers as needed.
Comply with APC staff conduct policies, local and state-mandated reporting laws; notify supervisors of any unusual child/youth issues (behavior changes, injuries, etc.) and write incident reports as needed.
MINIMUM QUALIFICATIONS & EXPERIENCE
Minimum of two years of prior tutoring experience with children and youth is required or related experience with school-age children and youth (TK-8) in educational or recreational settings, preferred.
Experience working with low-income or homeless families is strongly preferred.
Completion of a High School Diploma or GED is required; completion of college coursework in Early Childhood Education or a related field is preferred.
Must pass a background check
Must provide proof of a negative TB test or risk assessment completed within the past 12 months, in accordance with California Health & Safety Code.
CPR/First Aid certification preferred (or willingness to obtain within the first 30 days of employment)
Must have a valid driver's license with a clean DMV record; must be capable of safely operating the agency van for field trips.
Must be flexible with scheduling, with availability to start at 7:30 AM and work later hours during the summer months
KEY SKILLS & ABILITIES
Approachable and personable, with strong verbal and written communication skills
Passionate about community-based work with children and youth
Ability to interact respectfully with staff, youth, and families from diverse ethnic, cultural, and economic backgrounds
Demonstrated ability to set clear boundaries and age-appropriate limits across a range of youth age groups.
Able to follow written and oral instructions accurately
Flexible and adaptable; able to adjust work schedule to meet evolving program and resident needs
Capable of performing effectively under high-stress conditions
Physically able to bend, sit for extended periods, and actively engage in physical activities with children.
Strong reasoning and problem-solving skills
Ability to occasionally lift items weighing between 10-50 pounds
This job description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors.
BENEFITS OF JOINING THE APC TEAM
Opportunities for professional development and growth are available within our organization.
Part-time employees receive 50% paid medical premiums.
12 observed holidays throughout the year.
4 floating holiday hours, sick time accrual is set at 72 hours, and vacation accrual begins at 40 hours annually, increasing with tenure.
Access to our Emergency Assistance Program (EAP) services.
Receive a free AC Transit Easy Pass for public transportation.
APC values diversity and believes we can better meet our mission by recruiting, training, and retaining a diverse and representative workforce at all job levels of our community. Folks identifying as Black, Indigenous, People of Color, or LGBTQ are encouraged to apply for this position. APC is currently engaged in an organization-wide Racial Equity review and strategic planning process, guided by an external team of experts in collaboration with an internal working group that includes staff members from diverse backgrounds and job levels.
APC is proud to be an Equal Opportunity and Affirmative Action employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law. We also consider qualified applicants with criminal histories, provided they are consistent with applicable federal, state, and local laws. Additionally, APC participates in the E-Verify program, as required by law.
APC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you require assistance or accommodation due to a disability, please notify us.
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