Program assistant jobs in San Ramon, CA - 1,045 jobs

A leading AI contracting platform is seeking a Senior Adoption Programs Manager in San Francisco. The role involves defining adoption strategies, leading cross-functional initiatives, and enhancing customer outcomes. Ideal candidates should have 5+ years in Customer Success or related fields with strong analytical and communication skills. The company offers a competitive salary range of $130,000 - $150,000 and extensive employee benefits including health coverage, flexible leave policies, and 401(k) plans. #J-18808-Ljbffr

A leading AI contracting platform is seeking a Senior Adoption Programs Manager to implement and enhance customer adoption strategies. This hybrid role requires 5-7 years of experience in Customer Success or similar areas and tasks include designing automated customer journeys and analyzing key performance indicators. The position offers a competitive salary range from $130,000 to $150,000, alongside excellent benefits including health coverage and parental leave. #J-18808-Ljbffr

A leading environmental advocacy organization in San Francisco is seeking a Policy and Programs Manager. The role involves supporting strategic planning, managing a $100 million budget, and coordinating with various departments. Ideal candidates should have at least 4 years of related experience and a Bachelor's degree. This limited-term position operates under a hybrid work model and offers a salary range of $113,000 to $121,000. #J-18808-Ljbffr

A global tech company is seeking a Senior Recruiting Manager to lead its early career talent strategy. This role focuses on hiring and developing interns and new college grads across various technical domains. Responsibilities include managing a team, working closely with business leaders, and defining measures of success for talent programs. Ideal candidates will have a strong background in Tech university hiring, excellent analytical skills, and proven communication abilities. The position is based in New York, offering a competitive salary and bonus eligibility. #J-18808-Ljbffr

A space technology company in San Francisco seeks a Technical Program Manager to lead cross-functional teams and manage hardware development projects. You will provide support in planning, scheduling, and communicating changes in properties. The ideal candidate has over 5 years of experience in product development, is proficient in Agile methodologies, and possesses excellent communication skills. Enjoy a competitive salary and benefits in a dynamic team environment dedicated to redefining space operations. #J-18808-Ljbffr

A city government in Sunnyvale is seeking a Solid Waste Programs Division Manager to oversee the Solid Waste Programs Division and manage the SMaRT Station. This role involves preparing budgets, supervising staff, and leading projects aimed at achieving zero waste by 2030. Candidates must have a bachelor's degree and six years in solid waste management, including supervisory experience. The position offers various benefits, including paid medical, dental, and vision coverage. #J-18808-Ljbffr

A leading space technology company in San Francisco is seeking a Technical Program Manager to drive project planning and execution in space applications. The ideal candidate will manage multiple cross-functional teams, prioritize technical requirements, and facilitate communication among disciplines. A strong background in Agile methodologies and excellent communication abilities are essential. This role offers a competitive salary and comprehensive benefits, including paid insurance and flexible time off. #J-18808-Ljbffr

A globally leading consumer device company headquartered in Cupertino, CA is seeking a New Product Introduction (NPI) - Operations Project Coordinator to support the successful launch of innovative consumer products. This role plays a critical part in ensuring materials are available to support development builds and product ramps. The ideal candidate is self-driven, highly organized, detail-oriented, and comfortable working cross-functionally with engineering, operations, and supplier teams in a fast-paced, ambiguous environment. Responsibilities: • Order, track, and actualize materials to support development builds and product ramp schedules. • Drive material delivery through procurement teams and directly with suppliers to ensure on-time delivery. • Track and communicate changes to the Plan of Record (POR) throughout the development process. • Coordinate, consolidate, and communicate risks related to material readiness, lead times, sourcing challenges, and material-in-house (MIH) status. • Create purchase requisitions and purchase orders; maintain invoice tracking and goods receipts. • Partner with OEMs to ensure accurate Bill of Materials (BOM) setup, as well as FAI planning and execution. • Support additional admin tasks as needed. Requirements: • 2-5 years of experience in project coordination, budgeting, or material management / supply chain. • Bachelor's degree in Business, Science, Engineering, or a related field. • Strong attention to detail with a proactive, self-motivated approach. • Excellent written and verbal communication skills with the ability to simplify complex topics. • Ability to adapt quickly to changes and shifting priorities in a time-sensitive environment. • Experience managing and organizing large datasets, including proficiency in Microsoft Excel. • Experience with Agile tools and database software is a plus. • Ability to travel internationally up to 15% (as business needs require). Type: Contract Duration: 12 months with extension Location: Cupertino, CA (Hybrid) Pay Rate Range: $ 59.00 - $ 74.00 (DOE)

A leading customer service AI company is hiring a Senior Program Manager to drive digital strategies and customer success initiatives. The role demands 8+ years in customer experience and a strong understanding of data analysis to enhance customer journeys. You'll collaborate with cross-functional teams to build targeted engagement programs that boost retention. The position is based in San Francisco with a hybrid working model and competitive compensation including equity. #J-18808-Ljbffr

A leading engineering services company is looking for an Aviation Sr Program Manager in San Francisco. This role involves overseeing large-scale airfield construction projects, ensuring adherence to FAA regulations and safety standards. The ideal candidate should have 8+ years of experience in aviation projects, strong project management skills, and a Bachelor's degree in Civil Engineering. Competitive compensation is offered, along with benefits that foster growth and success. #J-18808-Ljbffr

Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment. This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs. Key Responsibilities Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls, greet visitors as needed, and route messages appropriately Maintain an organized, professional front desk and office environment Manage office supplies and equipment; obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required on-site trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office, including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with excellent attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents Requirements Must be able to work on-site in an Oakland office environment Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based, on-site office work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds Why This Role This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.

The Sustainability & Environmental Program Coordinator will play a critical part in ensuring our commercial warehouse operations in South San Francisco align with local and state environmental regulations, while advancing Goodwill of San Francisco Bay's sustainability goals. This position will serve as a bridge between warehouse operations, sustainability strategy, policy strategy, and regulatory compliance. Will support driving initiatives that promote circularity, waste reduction, sustainable packaging, and more. Essential Duties and Responsibilities: Environmental Compliance & Policy Coordination Ensure adherence to all applicable environmental regulations and city/state sustainability policies impacting warehouse operations. Serve as the point of contact for local regulatory agencies and maintain up-to-date knowledge of relevant compliance requirements (e.g. SF Department of the Environment). Conduct internal audits, maintain documentation, and coordinate reporting related to environmental performance and compliance metrics. Support implementation and tracking of environmental permits/designations, waste diversion goals, packaging standards, and material handling protocols (if applicable). Support on site coordination of sustainability stakeholder visits to warehouse operations. Sustainability Program Implementation Collaborate with cross-functional teams (e.g. Operations, Facilities, Procurement, EHS) to develop and implement sustainable practices and procedures. Design and support programs that enhance circularity and reduce environmental impact across warehouse operations (e.g. zero waste initiatives, sustainable materials sourcing, reverse logistics). Support efforts to monitor and improve packaging practices in line with sustainability goals and local regulations. Stakeholder Engagement & Communication Engage with external stakeholders, including city agencies, community groups, and sustainability coalitions, to represent company interests and stay informed of evolving sustainability policy. Partner with internal stakeholders to drive adoption of sustainability initiatives and build a culture of environmental responsibility within warehouse teams. Develop clear communications and training materials to support staff awareness and compliance with sustainability initiatives. Minimum Qualifications: Bachelor's degree in Environmental Science, Sustainability, Public Policy, Environmental Engineering, or related field. 1-4 years of experience in environmental compliance, sustainability coordination, or operations within a commercial, industrial, or logistics environment. Knowledge of San Francisco Bay Area and California environmental regulations, waste management policies, and sustainability ordinances. Strong project management, organizational, and communication skills. Ability to engage diverse stakeholders and build collaborative relationships. Preferred Qualifications: Experience working in warehouse, logistics, or supply chain operations. Familiarity with data collection and sustainability reporting tools. Experience with circular economy initiatives, LEED, TRUE Zero Waste, or similar certifications is a plus. Bilingual or multilingual skills are a bonus, especially Spanish or Cantonese. Reasonable Accommodation Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Contract Palo Alto, CA $28-$30 per hour Excellent opportunity to build a rewarding Administrative career with a world renowned University!! Option 1 Staffing is seeking an experienced Student Services assistant to join a hard-working and dedicated team at a world renowned University. Key Responsibilities: Work with prospective applicants to process admissions Receive, distribute and respond to highly confidential documents Collect, gather and validate data prior to entering into database Serve as a resource regarding admissions and financial aid. Review documents for completeness and track files Respond to inquiries via phone and email from students, faculty and staff Qualifications: Strong written and verbal communication skills Basic computer skills and experience with Microsoft Office Suite Strong and accurate data entry skills Prior Admissions or Student Services experience a plus Professional demeanor and excellent customer service skills If you are a Student Services Assistant with a great attitude and an exceptional attention to detail we'd love to talk to you about this opportunity! Option 1 Staffing is an award-winning, recognized leader in staffing and recruiting. We specialize in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative, and Accounting/Finance professionals in contract and direct-hire opportunities across the nation.

Product Development Intern (Fiber-to-Garment) Type: Internship (2 months, extension possible) Pay: $25/hour Supercarb develops sustainable, high-performance fibers by converting industrial biopolymer waste streams into next-generation materials for apparel and beyond. We move fast, stay scrappy, and focus on results-solving hard problems to reimagine the future of textiles. We work with leading fashion brands that you love and own. What You'll Do You'll help take a garment concept from first prototype through production-ready specs-working across materials, design, prototyping, and sourcing. This is a hands-on role with real ownership and high pace. Responsibilities Own development of a garment concept tied to a specific sports/use-case problem (performance + user need). Identify and vet Tier 1 & Tier 2 partners (fabric/yarn/fiber, trims, cut-and-sew): request quotes, confirm capabilities, MOQs, lead times, and select suppliers optimized for speed and small runs. Create production-ready tech packs/tech specs for manufacturers (construction, BOM, measurements, grading guidance, seam types, trims, labels, packaging). Prototype and iterate: cut-and-sew samples (or coordinate local sampling), run fit sessions, collect feedback from beta users, and refine fit, seam lines, and functionality. Support material selection and development (fiber/yarn/fabric construction, hand feel, durability, performance). Track trends and benchmark leading brands/products; use AI/ML tools to research assortment, positioning, and go-to-market signals (sales channels, distribution, pricing, storytelling). Assist with launch readiness: product naming, basic branding/story, and generating web-ready visuals using AI tools. Qualifications Required Master's in Apparel Product Development / Apparel Design & Production or equivalent experience Currently enrolled student or recent graduate (within 6 months) with active .edu email access. Strong understanding of fibers/yarns/fabrics and garment construction. A deep expertise and understanding of fit, patternmaking, grading, technical construction, costing, and fabrics. Experience building tech packs and communicating with factories/suppliers. Familiarity with apparel sourcing and manufacturing workflows (MOQ/lead time, trims, BOMs, sampling cycles). Proficiency with at least some of: Adobe Illustrator (flats/tech packs), CLO 3D / Browzwear (virtual prototyping), Optitex (pattern-making) or equivalent tools. High ownership, speed, and comfort working in an early-stage startup environment (not a strict 9-5 role). Preferred Hands-on cut-and-sew/patterning ability (local prototyping). Prior internship or industry experience in product development/design-ideally with performance brands (e.g., Nike, adidas, Lululemon) or comparable. Knowledge of performance apparel testing considerations (fit, abrasion, pilling, stretch/recovery, moisture management). Ability to source small-run partners and manage multiple vendor threads in parallel. Portfolio of technical apparel products developed in the past. Logistics / Mandatory Notes On-site in San Leandro, CA. No relocation support. Initial 2-month internship with potential extension based on performance.

A leading sleep fitness company in San Francisco seeks a passionate Hardware Technical Program Manager to lead innovative product development. The candidate should possess a Bachelor of Engineering, have 3+ years of program management experience, and demonstrate strong communication skills. The role demands intense commitment, offering opportunities for significant responsibility and career growth. Excellent benefits include a Pod, health insurance, flexible PTO, and equity participation. #J-18808-Ljbffr

Administrative Assistant III (Onsite) Pay: $37.93/hr Contract Duration: 6 months (possible extension or conversion) Schedule: Full-time, 40 hours/week We are hiring on behalf of a client for a full-time Administrative Associate (Level 3) to support faculty and research laboratories. Responsibilities include calendar management, meeting coordination, financial transactions, and travel booking. Candidates with healthcare experience and some authorization exposure are encouraged to apply. The ideal candidate is motivated, quick to learn, and detail-oriented. Oracle Financials experience is preferred. Key Responsibilities • Provide high-level administrative support for faculty, research labs, and departmental operations. • Act on behalf of supervisors to establish priorities and resolve administrative issues. • Plan, coordinate, and execute complex events, conferences, and seminars, including logistics, vendor coordination, and budget oversight. • Draft, edit, and format documents, reports, presentations, handouts, websites, and social media content; perform heavy proofreading and fact checking. • Manage complex calendaring, schedule meetings, resolve conflicts, and coordinate travel in compliance with institutional policies. • Develop detailed reports and spreadsheets using specialized software and departmental systems. • Process and reconcile financial transactions; monitor budgets, resolve discrepancies, and assist with purchases or special equipment requests. • Coordinate routine maintenance requests, office moves, and small renovation projects. • Lead or oversee the day-to-day work of student or temporary workers, including assigning tasks, reviewing work quality, and providing performance input. Requirements • 4 years of administrative experience, or a combination of education and relevant experience. • Bachelor's degree strongly preferred. • Prior experience in higher education or research administration strongly preferred. • Exceptional organizational skills, accuracy, and ability to manage competing deadlines. • Strong written and verbal communication skills. • Proficiency with Microsoft Office and ability to learn new systems quickly. Additional Details • Fully Onsite, Monday-Friday, 8:00 AM - 5:00 PM • Background check required • Two rounds of interviews expected • Position may be considered for extension or conversion If you are interested in this opportunity, please contact Marisa Fidone, SF Bay Area Recruiter, at ************** or ************************.

Responsibilities: Review, analyze, process and document parts requests in an accurate and timely manner according to company standards. Assist Repair Superintendent with closing repairs and scheduling. Process Non-Billable Repairs. Task Repair Technicians to upcoming assigned jobs. Process Repair payroll. Review Dispatch callback report to identify all callbacks held for morning service. Review unassigned tickets with service superintendent or service manager. Review and update Shared Calendar, On Call Manager and On Car List. Sends detailed notification to Dispatch daily by 2:00PM. Obtain updates from superintendent to update the Down Car List. Communicate down car information to dispatching. Provides status to National Accounts and customers on open work orders, completed callbacks and repairs. Update evening ticket with the monthly work order #. Maintain and track field employee vacations requests and enter into Ops tracking system. Act as liaison between the branch operations and regional dispatch. Entering time and expense manually for payroll, cost corrections and Friday payroll submission. Performs research and review for Service Manager - which may include running Account History reports, work in process, Routing, TK Exact, missed service reports, sick unit reports, researching billable calls. Assign assistant tickets to mechanics, as needed. Qualifications: Two or more years of customer service experience in a heavy call volume environment is required. Elevator part knowledge and five or more years elevator technical experience is a plus. Working knowledge of Word, Excel and heavy Outlook is required. Effective verbal and written communication skills are required. Must be organized and detail-oriented to perform and manage tasks as assigned. High school diploma/GED

Field Office Administrative Assistant Why This Role Matters As our Field Office Administrative Assistant, you'll be the connector who keeps everything running smoothly. From coordinating schedules to supporting regional management, you'll play a key role in ensuring our team stays organized, informed, and ready to deliver. This is more than just an admin role-it's a chance to grow, contribute, and make an impact every day. What You'll Do Keep documentation up to date and maintain clear communication with regional management Organize meetings, video conferences, travel itineraries, and manage calendars Support team members who are traveling or working remotely Take notes during meetings and share materials with the team Prepare reports, presentations, and correspondence that make information clear and accessible Manage expense reports and reconcile charges accurately Welcome visitors, answer calls, and maintain a professional office environment Distribute mail, email, and internal communications Maintain filing systems and ensure information is easy to find Jump in on special projects and process improvements as needed What We're Looking For 2-5 years of administrative or office support experience (new grads welcome to apply) High school diploma required; bachelor's degree preferred Strong computer skills (Word, Excel, PowerPoint); SAP Ariba experience is a plus Japanese language skills are a plus Soft Skills That Set You Apart High emotional intelligence and ability to work with diverse personalities Strong customer service mindset and stakeholder awareness Proactive, organized, and initiative‑driven Comfortable making decisions in ambiguous situations Clear communicator across all levels, internal and external Customer‑facing experience preferred Why You'll Love Working Here You'll gain exposure to diverse teams and stakeholders, building skills that grow your career You'll be part of a collaborative, supportive environment where your voice matters You'll have opportunities to learn, develop, and take initiative on meaningful projects You'll enjoy a role that balances structure with variety-no two days are the same