Program assistant jobs in Springfield, MO

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Program/Fiscal Grant Lead
The Agency 4.1
Program assistant job in Springfield, MO
Class Title: SOCIAL SERV PROGRAM PLANNER IV - 41314 Skill Option: None Bilingual Option: Salary: Anticipated Salary $7,345-$10,734/month ($88,140-$128,808/year) Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC062 Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Family and Community Services is seeking to hire a dynamic and critical thinking individual to serve as a Program and Fiscal Grant Lead for the Homeless Prevention Unit that performs highly technical and independent duties for programs and initiatives administered by the Office of Housing Stability through the Bureau of Prevention. This position provides complex technical assistance and training to providers; plans, develops, analyzes, and coordinates contracted services for homeless and individuals; directs and participates in the development of grant proposals and assists with special analytical projects assigned within the Bureau; enters contracts and approves budgets in Community Service Agreement (CSA), creating Procurement Business Case (PBC)'s, reviewing and approving Monthly Grant Invoices; and works with new program rules and procedure by the State and Federal Government. Essential Functions Serves as the Program/Fiscal Grant Lead for the Homeless Prevention Unit. Conceptualizes, designs and implements management studies, develops strategies and analyzes issues related to housing programs and initiatives, including but not limited to, funding resources and program development. Establishes contracts, ensuring compliance with Grant Accountability Transparency Act (GATA), including but not limited to, Notice of Funding Opportunity (NOFO) procedures, development of award notices, including participation in the merit-based review (MBR) process, and payment voucher processing for programs. Serves as liaison between the program unit and provider grantees and the Illinois Continuum of Care Homeless Assistance programs. Plans and executes new projects and programs to verify incorporation of quantifiable measures which enable evaluation of the project or program. Provides expert critical reviews of the budgetary operations of the Program. Serves as designated lead worker to lower-level staff. Initiates and develops grant proposals to allocate funding for programs. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to the completion of master's degree. Requires two (2) years of progressively responsible professional experience in community organization, social service work or in program planning and development. Specialized Skills Of the two (2) years of required experience, requires two (2) years of professional experience conceptualizing, implementing, and analyzing a state or federal grant program, including grant compliance and monitoring with a strong understanding of monitoring standards, risk assessments, compliance reviews, reporting, documentation, policy review and implementation, interagency and stakeholder communications, problem solving, and providing training and technical assistance to internal and external partners. Preferred Qualifications Two (2) years of professional experience conceptualizing, implementing, and analyzing a state or federal grant program, including grant compliance and monitoring with a strong understanding of monitoring standards, risk assessments, compliance reviews, reporting, documentation, policy review and implementation, interagency and stakeholder communications, problem solving, and providing training and technical assistance to internal and external partners. Two (2) years professional experience reviewing and analyzing program, fiscal and operational written and statistical reports. Two (2) years of professional experience researching and interpreting federal and state funding regulations, including utilizing grant making and grant management systems [e.g. Grants Accountability and Transparency Act (GATA) CSA Tracking System] and SAP/Enterprise Resource Planning creating and reviewing budgets. Two (2) years of professional experience conducting client and fiscal monitoring, including developing, implementing corrective action plans with program providers. Two (2) years of professional experience working with housing funding resources and program development. Two (2) years of professional experience conducting training and technical assistance to external stakeholders related to program operations and grant compliance. Conditions of Employment Requires ability to travel in the performance of duties, with overnight stays as appropriate. Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. * All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description. Work Hours: Monday-Friday8:30am-5pm, 1-hour unpaid lunch. Work Location: 823 E Monroe St, Springfield, Illinois, 62701 Division of Family and Community Services Housing Stability Homeless Prevention Program/Fiscal Springfield/Sangamon County Agency Contact: *************************** Posting Group: Social Services About the Agency: The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: **************************************************** Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.) This position DOES contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com - click “Application Procedures” in the footer of every page of the website. State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: ****************************** ***************************
$88.1k-128.8k yearly Easy Apply 12d ago
Youth Connect Center Overnight Staff (PRN)
Fosteradopt Connect 3.6
Program assistant job in Springfield, MO
Job DescriptionSalary: $22.00/hour YOUTHCONNECT CENTER OVERNIGHT SPECIALIST Job Category: Youth Programs Job Status: Part-time Reports to: YouthConnect Center Director About FosterAdopt Connect: FosterAdopt Connect (FAC) works with children, youth, and families as they navigate the complexities of the child welfare system. With the help of innovative leadership, we are a dedicated, professional staff with 25 years of experience working in the Kansas and Missouri foster care systems. Be part of a progressive, diverse and inclusive organization that connects children with families that provide a safe, stable environment for foster and adoptive children. Join us in changing the lives of foster children, one child and one family at a time. Job Summary: The YouthConnect Center Overnight Specialist provides one-on-one services providing crisis and trauma-informed community-based services to youth ages 13-18 as well as group supervision to ensure safety. This position will require overnight hours monitoring the YouthConnect Center. Shift hours may fluctuate dependent on staffing between 8:00pm and 10:00am for overnight shifts. Responsibilities: Primary responsibilities include but are not limited to: Follow requirements and policies of agency, contracts, state regulations and COA standards. Functionally apply trauma informed care, harm reduction, and positive youth development skills to clients and families served. Ensure all required items are retained and filed to meet policies. Provide overnight care and crisis intervention items to clients. Ensure youth needs are met and safety is assured including completing hourly bed checks of shelter clients. Provide advocacy and support for all clients. Including reporting unmet needs to YouthConnect Center Navigators or Director, document and/or refer youths to additional YouthConnect center services for long term housing needs, and ensure any suspicions of child abuse and neglect are properly reported and documented. Attend and participate in all scheduled meetings, staffing's, and trainings. Maintain up-to-date documentation of client contact and progress in SAM database. Documentation should occur at the end of each shift, prior to leaving the center. Overnight staff will work as part of a team with the Family and Youth Navigators to ensure client needs are met. Complete any outstanding tasks or cleaning needs as assigned, prior to shift end. Participate as an active team member with all agency departments so the agencys efforts to assist clients and maintain licensing/contract/COA standards are coordinated for maximum effectiveness. Maintain strong, open communication with direct supervisor regarding services delivered, concerns, or questions. Qualifications & Preferred Skills Bachelors Degree in social work or in related human services field (preferred) or 2 years of experience working with youth or within social services. Demonstrated resourcefulness in setting priorities and proposing new ways of creating efficiencies. Outstanding organizational and planning skills. Solid commitment to the principles of support and advocacy for at-risk/homeless youth and their families. Collaborate and advocate for positive outcomes, using excellent interpersonal skills in multi-disciplinary, diverse, and dynamic professional teams. Strong verbal communication skills and demonstrated ability to write clearly. Demonstrated leadership, team management, and interpersonal skills. Must quickly establish rapport and build trust. Flexible and a self-starter; multi-task while also being highly detail-oriented while meeting all deadlines. Work as a necessary part of a team effort with colleagues of all demographics. Model ethical and professional behavior at all times. Experience working with marginalized communities with a nuanced understanding of systemic oppressions. Flexibility and adaptability, shift styles to fit the needs of a wide range of cultures, people, and organizations. Flexible in work hours including overnight shifts. Must have reliable transportation. Lived experience (preferred). Demonstrated crisis intervention experience. Compensation & Benefits Compensation commensurate with experience ranging from $18 to $20 per hour. Comprehensive benefits package including: 403(b) retirement plan with up to a 6% employer match. Employee Assistance Program. Generous paid time off after 90 days. FosterAdopt Connect does not and shall not discriminate on the basis of race, color, religion, gender identity, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its programs or services. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services.We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors, and members. Employee Name Printed: _____________________________ Employee Signature: _________________________________ Date: _______________________
$18-20 hourly 26d ago
(ACT) Program Assistant
Burrell Behavioral Health 4.5
Program assistant job in Springfield, MO
Job Title: (ACT) Program Assistant Department: ACT Employment Type: Full-time Join our compassionate and collaborative team as an Office/Program Assistant, where you will play a vital role in supporting our Assertive Community Treatment (ACT) program. This position is perfect for individuals who are organized, detail-oriented, and passionate about helping others. You will have the opportunity to make a difference in the lives of clients by ensuring smooth office operations and effective communication. We are looking for someone who thrives in a dynamic environment and is eager to contribute to a positive workplace culture. In this role, you will perform essential clerical tasks, track client benefits, and assist with various administrative functions to support our dedicated staff. Your contributions will help us provide high-quality care to our clients and maintain a welcoming environment. The ACT Program Assistant position offers… * All-Inclusive Employee Benefits Package - A robust full-time employee benefits package encompassing health, dental, vision, retirement, disability, life insurance, wellness program, and more * Telemedicine - 24/7 phone, web, or mobile app medical, behavioral health, & dermatology visits * Employee Assistance Program - 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost * Paid Time Off - 29 days per year including vacation & holiday pay * Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting healthy, joyful workforce engagement Key Responsibilities: * Answer all incoming calls, disburse phone calls to appropriate staff members, and communicate effectively with all staff within the clinic. * Screen all client contacts for crisis, then prioritize and route to appropriate clinical staff. * Schedule and cancel client appointments accurately on a daily basis, including entering the correct disposition for cancellations. * Verify demographic information each time clients check in for their appointment, including address, phone number, and insurance. * Assist with daily team meetings by taking notes and dispersing staff to appropriate client appointments. * Perform all clerical tasks related to the functioning of the office, including filing/imaging, reports, activity logs, and any other correspondence; preparing outgoing mail; preparing interoffice mail; and maintenance of supplies/forms. * Responsible for quarterly safety drills, inspections, inventories, etc., to meet CARF safety requirements. * Perform verifications of benefits, track managed care visits, and monitor prior authorizations for Medicaid when needed for outpatient visits. * Process Requests of Information (ROI), enter into the database, and maintain HIPAA compliance. Education, Experience, and/or Credential Qualifications: * High school diploma or GED * Experience in an office is preferred but not required * Ability to communicate effectively before groups of residents, employees of the organization, family members, and other contacts in the community * Ability to write routine reports and correspondence Keywords: Office Assistant, Administrative Support, Clerical, Client Services, Healthcare Administration, ACT, Springfield, Missouri, Communication Skills, Team Support, HIPAA Compliance Position Perks & Benefits: Paid time off: full-time employees receive an attractive time off package to balance your work and personal life Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more Top-notch training: initial, ongoing, comprehensive, and supportive Career mobility: advancement opportunities/promoting from within Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness. Brightli is on a Mission: A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients. As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace. We are an Equal Employment Opportunity Employer. Burrell Behavioral Health is a Smoke and Tobacco Free Workplace.
$24k-30k yearly est. Auto-Apply 25d ago
THE EDGE INTERNSHIP PROGRAM
Paul Muller Company
Program assistant job in Springfield, MO
The Edge is for individuals exploring career options and those who are seeking practical work experience to find their best fit. The Edge is open to individuals who are transitioning through high school, vocational training programs, community colleges, or universities. Participating in The Edge will help students build new skills, work in a professional environment, and make a career choice. THE EDGE INTERNSHIP PROGRAM The Edge Internship Program is open to students currently enrolled in sophomore, junior, or senior college courses. It offers paid employment from May through August with a wide variety of placement opportunities such as Engineering, Marketing, Human Resources, Supply Chain, Manufacturing, etc. If available, the position may provide other employment opportunities throughout the year. THE EDGE SUMMER EMPLOYMENT PROGRAM The Edge Summer Employment Program offers paid positions from May through August for individuals (at least 17 years of age) who aren't sure that college is for them or have the desire to bridge semester gaps while attending college. The Edge Summer Employment Program offers placement for entry-level work in manufacturing and office environments. These opportunities provide real-life experience to assist individuals with lifelong readiness and career aspirations. When joining Mueller, you will benefit from a team that values a positive culture, prioritizes safety, invites diversity, encourages continuous improvement, and is committed to a world-class customer experience. Come, explore The Edge of possibilities at Paul Mueller Company!
$30k-46k yearly est. 22d ago
Community Assistant - The 505 (Student Living)
Greystar Real Estate Partners 4.6
Program assistant job in Springfield, MO
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in more than 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over 1,000,000 units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $35 billion of development assets and over $30 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit ***************** SUMMARY This role works with and supports the team of property management professionals in achieving occupancy and retention goals by performing administrative tasks related to leasing, marketing, and customer service at the community. JOB DESCRIPTION * Performs administrative tasks for the leasing office including but not limited to: copying documents, filing resident files, preparing notices, handling resident calls, and organizing rent payments and other collateral materials. * Assists with sales and leasing activities to achieve the property's revenue and occupancy goals by conducting virtual tours, responding to online inquiries, greeting and qualifying prospects, conducting property tours, and showing apartments. * Assists with the lease preparation process by generating all required lease paperwork and organizing resident lease files. * Assists with move in and move out process for residents; commits to working move-in and move-outs with the understanding that these events, along with "turn", are mandatory work dates. Any time off during these dates will be considered an exception and must be requested and approved in writing by the Community Manager well in advance. * Answers incoming calls and sets appointments for prospects to tour the property. * Performs on-campus marketing outreach to generate Community awareness and qualified traffic. * Assists with coordinating resident functions, including parties, birthday cards, unit visits, and other programs to achieve resident satisfaction goals. * Schedules and conducts resident visits as directed and distributes notices such as flyers, newsletters, resident surveys, and late notices. * Acts as an after-hours liaison between residents and property management; responds to after-hours emergencies within a required period of time. At least one on-call shift per week is expected; however, the schedule is determined at the site level. * Responds quickly and courteously to resident concerns and questions and takes prompt action to solve problems and/or document and convey resident or other requests to the appropriate individual(s). #LI-AG1 Additional Compensation: Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location. * Corporate Positions: In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance. * Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs. Benefits Offered for Part-time Team Members*: * 401(k) with Company Match (eligibility required) * Employee Assistance Program * Paid sick time * For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority. Greystar will consider for employment qualified applicants with arrest and conviction records.
$28k-36k yearly est. 60d+ ago
Community Assistant - The 505 (Student Living)
Education Realty Trust Inc.
Program assistant job in Springfield, MO
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in more than 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over 1,000,000 units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $35 billion of development assets and over $30 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit ***************** SUMMARY This role works with and supports the team of property management professionals in achieving occupancy and retention goals by performing administrative tasks related to leasing, marketing, and customer service at the community. JOB DESCRIPTION * Performs administrative tasks for the leasing office including but not limited to: copying documents, filing resident files, preparing notices, handling resident calls, and organizing rent payments and other collateral materials. * Assists with sales and leasing activities to achieve the property's revenue and occupancy goals by conducting virtual tours, responding to online inquiries, greeting and qualifying prospects, conducting property tours, and showing apartments. * Assists with the lease preparation process by generating all required lease paperwork and organizing resident lease files. * Assists with move in and move out process for residents; commits to working move-in and move-outs with the understanding that these events, along with "turn", are mandatory work dates. Any time off during these dates will be considered an exception and must be requested and approved in writing by the Community Manager well in advance. * Answers incoming calls and sets appointments for prospects to tour the property. * Performs on-campus marketing outreach to generate Community awareness and qualified traffic. * Assists with coordinating resident functions, including parties, birthday cards, unit visits, and other programs to achieve resident satisfaction goals. * Schedules and conducts resident visits as directed and distributes notices such as flyers, newsletters, resident surveys, and late notices. * Acts as an after-hours liaison between residents and property management; responds to after-hours emergencies within a required period of time. At least one on-call shift per week is expected; however, the schedule is determined at the site level. * Responds quickly and courteously to resident concerns and questions and takes prompt action to solve problems and/or document and convey resident or other requests to the appropriate individual(s). #LI-AG1 Additional Compensation: Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location. * Corporate Positions: In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance. * Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs. Benefits Offered for Part-time Team Members*: * 401(k) with Company Match (eligibility required) * Employee Assistance Program * Paid sick time * For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority. Greystar will consider for employment qualified applicants with arrest and conviction records.
$25k-33k yearly est. Auto-Apply 60d+ ago
Social Services Assistant
The Manor at Elfindale
Program assistant job in Springfield, MO
Job Description is 32 hours/week with full benefits! The Manor at Elfindale in Springfield, MO, is offering an opportunity for highly motivated, caring and compassionate individuals to join a team that is committed to "Dignity in Life" and providing "Quality Life" and "Quality Care" to our patients and residents. If you've got a passion for excellence and a desire to make a difference in the lives of people, the Social Services Assistant might be the job for you! They have the opportunity to positively interact with residents, patients, guests, family members and team members daily. They are passionate about providing the highest quality care possible, leading a great team of care givers and exceeding the expectations of those they serve and work with. Requirements: Must have experience in Social Services. They will possess high personal integrity, a caring attitude and portray a positive image. Join a team of highly committed professionals who have the opportunity to do what they do best every day in an exceptional environment where learning and growth is encouraged and supported. We offer a world class facility and a competitive benefits package including: Vacation and Sick time 401K match starting at 3% Full benefits if working over 24 hours/week Loan reimbursement program FUN environment! The Manor at Elfindale, a part of the Vetter Senior Living family, has been voted one of the 2024 "Great Places to Work"! Join a team of highly committed professionals who have the opportunity to do what they do best every day in an exceptional environment where learning and growth is encouraged and supported. #hc212050
$30k-40k yearly est. 8d ago
Driver & Housing Assistant
International Institute of St. Louis 3.9
Program assistant job in Springfield, MO
Job Description International Institute of Southwest Missouri is seeking a reliable, mission-driven, part-time Driver & Housing Assistant to support refugee and immigrant clients as they begin their new lives in the Springfield area. This role ensures safe, dependable transportation for clients participating in IISMO programs while also supporting the Housing Team with preparing homes for new arrivals. If you enjoy hands-on work, staying organized, and helping others feel welcomed, this position offers meaningful, community-focused impact. Approximate 8 - 16 hours per week, mostly in the late afternoon/evening Key Responsibilities Safely operate agency vehicles to transport clients as scheduled. Coordinate and support daily transportation needs for IISMO programs. Perform daily vehicle checks and keep agency vehicles clean and well-maintained. Schedule and track routine vehicle maintenance; report concerns promptly. Transport household supplies and goods for newly arrived clients. Assist with staging and setting up homes with required household items. Complete Home Safety Checklists for incoming housing units. Maintain and submit receipts according to agency policy. Document services and client interactions accurately using case notes. Contribute to a positive, collaborative, mission-focused work environment. Represent IISMO with professionalism and ensure a positive organizational image. Perform additional responsibilities as assigned. Required Skills & Abilities Ability to work independently and collaborate effectively with others. Strong customer service approach when working with internal teams and partner organizations. Ability to maintain confidentiality and follow organizational policies. Comfort working in a multicultural environment and respecting diverse backgrounds. Strong attention to detail and a solution-oriented mindset. Education & Experience High school diploma or equivalent required. Valid Class E driver's license and a clean driving record. Previous experience in driving, transportation, or logistics preferred. Basic familiarity with vehicle maintenance is a plus. JOIN US! Get ready to make a difference in the lives of refugees every day! If you believe that this position matches your requirements, applying for it is a breeze. To apply through our website or to view other job openings, visit iistl.isolvedhire.com/jobs/ INTERNATIONAL INSTITUTE OF ST LOUIS: OUR STORY The International Institute of St. Louis, a nonprofit organization, is our community's immigrant service and information hub. Our programs and services for immigrants, their families, and the wider community are locally and nationally acclaimed. We connect new arrivals with services and resources, engage foreign-born and the wider community, and build a more inclusive community. Our Philosophy of Service: We SERVE with integrity, empathy, and respect. We are ACCOUNTABLE to our clients, our community, and ourselves. We CULTIVATE our clients' dignity through choice. We support all aspects of immigrant and refugee journeys from ARRIVING to THRIVING. The above statements describe the job's essential responsibilities and requirements. This is not an exhaustive list of the duties that may be assigned to job incumbents. Candidates of diverse backgrounds are strongly encouraged to apply. EEO/AA
$21k-25k yearly est. 3d ago
Branch Administrative Assistant
Murphy Tractor & Equipment 4.0
Program assistant job in Springfield, MO
The Branch Administrative Assistant is responsible for answering and directing phone calls, managing customer accounts, generating account and sales reports, processing payments to the correct accounts, preparing bank deposits, calculating and submitting payroll, assisting with organizing employee travel accommodations and airfare, assisting with organizing customer and employee events and performing other administrative department duties as directed by the Branch Manager. Essential Functions Administrative - Operate multi-line telephone (Cisco IP Telephone System) by answering, screening or forwarding calls, providing information, taking messages or scheduling appointments. Greet persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destinations. Keep a current record of staff members' vicinity and availability and communicate to employees and appropriate guests. Sort, open and deliver mail. Prepare daily bank deposits of customer receipts and take the deposits to the bank. Submit Branch's monthly sales and product support meetings reports to corporate office. Update and install service software from MTEC vendors. Research and submit feedback on Aging Report to Branch Manager. Assist with inventory weekly by printing reports and resolving any discrepancies. Assist Sales department with sales paperwork, setting up rental contracts in internal business system (Equip), billing customers, and updating call frequency in internal system. Order office supplies. Assist employees in filling out and submitting Expense Reports. Assist Service Department with recording fuel purchases for service trucks. Assist Corporate to get vehicles registered and renewed each year. Assist with organizing customer and employee events such as retirement parties, open houses, etc. Schedule travel for employees such as booking airline flights and hotels. Accounting - Manage MTEC customer accounts. Convert MTEC customer accounts to PowerPlan. Generate monthly customer account reports for Branch Manager. Follow-up with customers on past due invoices and provide additional information as requested. Partner with corporate John Deere Credit and provide customer support for receivable accounts. Provide a weekly update of restricted PowerPlan customer accounts and support restricted customers to reconcile accounts and resolve issues. Receive customer payments and promptly post them to the proper accounts. Manage and reconcile petty cash checking account and submitting a report to the corporate MTEC office. Request W9, sales tax exempt form 13, etc. from new vendors and customers. Code and send invoices to Corporate. Other Functions Assist with other duties assigned and directed by corporate management within the frame work of Murphy Tractor and Equipment Company, Inc.'s objectives. Knowledge/Skills/Abilities Strong knowledge of Microsoft Office and Internet. Strong knowledge of office machines, including copier, fax, scanner, and printer. Able to communicate effectively as appropriate for the needs of customers or coworkers. Ability to meet commitments and deadlines. Able to process work with accuracy. Ability to organize and prioritize numerous tasks and complete them under time constraints. Stays focused under pressure. Complete required documentation and reports in a timely manner. Able to drive company vehicles with standard operator's license. Ability to maintain a high level of mental effort and strain when performing a high volume of tasks and performing other essential duties. Ability to interact professionally with other employees, customers and vendors. Ability to use interpersonal skills necessary in order to communicate and follow instructions effectively with a diverse group of customers, employees and vendors and to provide information with ordinary courtesy and tact. Ability to use interpersonal skills necessary in order to communicate by e-mail and telephone to provide information with ordinary courtesy and tact. Demonstrates openness to new procedures, technology and structure. Physical Requirements and Work Schedule Employee must be able to do occasional lifting of up to 30 lbs. Employee must be able to stand for an extensive amount of time. Employee must be able to stoop, bend and/or twist to perform job tasks and regularly retrieve and replace objects from shelves of three to six feet high. Education/Work Experience High school diploma or GED required. Two year degree from a college or school or at least three years related experience and/or training preferred. Murphy Tractor & Equipment Co. is an equal opportunity employer.
$25k-33k yearly est. Auto-Apply 60d+ ago
Bookkeeper/Administrative Assistant
Habitat for Humanity of Springfield Mo 3.8
Program assistant job in Springfield, MO
ORGANIZATIONAL MISSION Seeking to put God's love into action, Habitat for Humanity brings people together to build homes, communities, and hope. PRIMARY PURPOSE OF THE JOB This is a full-time Bookkeeper position responsible for performing a variety of accounting and bookkeeping tasks as well as administrative support to the Executive Director. The ideal candidate will have a passion for the mission of Habitat for Humanity of Springfield, MO and be able work independently. CORE RESPONSIBILITIES: PEOPLE Communicate with timeliness, clarity and positivity with people of all levels Develop and maintain positive, collaborative functional relationships with staff, volunteers, donors, board members and vendors Perform general accounting tasks, such as preparing bank deposits, entering transactions into the general ledger, processing accounts payable and reconciling invoices to records Reconcile cash deposits Ensure compliance with federal, state, and local legal requirements and regulations Maintain financial records in accordance with federal and state regulations Compile and maintain accounting ledgers, including journal entries, balance sheet accounts, and cash registers Assist in the preparation of financial statements, reports and audit preparation Assist with the reconciliation of accounts and records Assist with IT Management including, phones, computers, copy machines, etc. Provide administrative support to the Executive Director and other senior leadership as assigned. Provide ongoing support to staff regarding technology efficiencies. STANDARDS FOR MEASURING PERFORMANCE Completeness, accuracy, and punctuality of reports and other assignments Maintain a high internal and external customer satisfaction level Maintain high standards of integrity and compliance KNOWLEDGE, SKILLS, ABILITIES: Nonprofit experience helpful but not required Intermediate to advanced experience with MS Office Suite and Google docs with focus on Excel Experience with data entry and databases required Experience with QuickBooks Online preferred ; Training provided Experience in working with volunteers strongly preferred Good organizational skills Excellent interpersonal communication and team building skills Ability to prioritize and work independently; self-starter and self-motivator; proactive Willingness to perform other duties as assigned PHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB: Most work is performed indoors Requires valid driver's license and ability to meet company's insurance requirements; occasional driving Long periods of time sitting at a computer entering and analyzing data Some tasks involve working with volunteers and staff, while other tasks are performed independently in a quiet setting Must be able to pass background, motor vehicle and credit reviews INTERNAL INTERACTIONS: All staff, volunteers, board members and some donors EXTERNAL INTERACTIONS: Auditors, government agencies, vendors, homeowners, attorneys, third party accounting firm. Habitat HFHS is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law. The statements herein are intended to describe the general nature and level of work being performed but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.
$25k-33k yearly est. 1d ago
Administrative Assistants
Jobs for Humanity
Program assistant job in Springfield, MO
Company DescriptionJobs for Humanity is collaborating with Upwardly Global and with Volunteer State Community College to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: Volunteer State Community College Job Description TBR | The College System of Tennessee The Tennessee Board of Regents (TBR) is Tennessee's largest higher education system, governing 40 post-secondary educational institutions with over 200 teaching locations. The TBR system includes 13 community colleges and 27 colleges of applied technology, providing programs to students across the state, country, and world. Title: Temporary•Testing Assistant (Pool) Institution: Volunteer State Community College Campus Location: VSCC•Springfield Center Job Summary: The purpose of this position is to provide test proctoring services in the College's Testing Centers. Job Duties: - Assist with the check-in/check-out procedures for examinees. - Monitor examinees throughout testing. - Maintain test security to ensure confidentiality, integrity of test materials, and test procedures. - Lift and/or transport test materials to/from Testing Center. - Perform some light clerical work•answering telephone, copying, filing, etc. - Follow written and oral directions. - Other duties as assigned. Minimum Qualifications: - High school diploma or equivalent. Preferred Qualifications: - Associate's Degree. Knowledge, Skills, and Abilities: - Knowledge of current PC software applications. - Interpersonal skills consistent with establishing and maintaining effective working relationships in the Testing Center and with examinees. Pay Rate: $14.00 per hour Availability/Closing Date: This posting is not a guarantee of an open position. Applications for temporary part-time positions are accepted on a continuous basis and reviewed by the department when openings become available. Postings close yearly on October 31; to maintain your application within the system, you will need to re-apply each year. Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire. Applicants may be subject to a background check. Work Hours: Part-time. Hours may vary depending upon need. Must be available to work the Testing Center's operational hours which may include occasional Saturdays and/or evenings. Work Location: Must be flexible to work at other locations as needed.
$14 hourly 60d+ ago
Early Childhood Service Assistant
James River Church 3.6
Program assistant job in Ozark, MO
The Early Childhood Infant Service Assistant will work closely with the Early Childhood Coordinator in overseeing the assigned area during services. They are responsible for building relationships with Dream Teamers through prayer, encouragement, and assistance as needed to ensure the physical and spiritual wellbeing of the children in our care. They will work closely with the Early Childhood team on special projects and must have a passion for team building as well as support the vision of the church. Schedule: Sundays 7:00-1:30 (6 ½ hrs) Wednesday 5:00-9:00 (4 hrs) As weekday hours allow assist with room setup (1.5 hrs) Essential Responsibilities & Duties Assist with Sunday and Wednesday oversite of the assigned area with the following: Service Prep: Turn lights on, TVs on, set up activity buckets, sign-in sheets, tank buckets, hang weekly memos, hang room leader's signs, prepare snacks, prepare water pitchers, make sure all rooms are stocked and in good repair. On Wednesday Nights make cookies. Service Oversight: Meet new volunteers and assign them to a room for observing and training. Handle medical, behavioral, parental issues (NOTE: must keep your campus lead informed). Take attendance of all dream teams, kids, and staff during each service. Maintain classroom rotations and schedule. Pass out birthday gifts. Assist in ensuring Kids Check-in stations are stocked and prepared for all services Assist in ensuring there is greeting and atmosphere teams scheduled and positioned for all services Assist as needed in getting supplies and items for greeting and atmosphere team Service Closedown: Start dishwasher, wash/fold laundry, put activity buckets away, take down the room signs/sign-in sheets and lock all classrooms. Maintain lost and found. Make sure rooms are clean and ready for Weekday Preschool. Build Relationships: Maintain and develop relationships with parents in the hallway. Assist those that have questions. Assist with recruiting for the Early Childhood area. Welcome and invite new families to the Connect Center. Help parents feel secure leaving their children in the Early Childhood area. Maintain positive relationships with volunteers by praying with them, following up if they are sick or having a personal problem, and making them feel valued and appreciated. Maintain a close relationship with coaches and get together occasionally outside of service to encourage team building. Communication: Notify all surgeries, special needs, births, deaths, etc. to the church office and Early Childhood Campus Coordinator. Keep your Leader informed of all behavioral, medical, or parental issues. Events: Assist with Easter Egg Hunt/Sunday activities, October 31st Party, James River Christmas, and other events as assigned by your leader. Additional Responsibilities: Manage regular responsibilities to have time reserved for departmental events. Expected to participate in James River Holiday Events and Required meetings. Absenteeism: In the event of absences or vacations, responsibilities must be covered. Absentees are not to exceed four (4) Sundays and four (4) Wednesdays a year. Requirements A moderate level of activity includes but is not limited to moving to the floor and back up, actively participating in songs, games, and activities, standing/walking for an extended period (often 6 - 8 hours). This position requires that the candidates be actively attending and have completed grow track with approval as a dream team member. Must have the ability to lead well, be outgoing, friendly, and able to handle confrontation. Must feel called to the church and support the ministry Knowledge, Skills, & Abilities Knowledge: Knowledge of child safety rules and regulations Skills: Proficiency in effective communication both orally and in writing Exhibition of good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards. Establishing and maintaining effective working relationships with supervising personnel, coworkers, dream teamers, and the public. Abilities: Ability to maintain confidentiality, exhibit professionalism, manage competing priorities, and communicate effectively with diverse teams and people. Exhibit a spirit of unity Must have strong problem-solving skills Ability to work in a fast-paced environment Code of Conduct and Character James River Church is Pastor-led and staff driven with board oversight. James River Church staff are considered leaders and therefore agree to the following: 1.Develop and maintain a close personal walk with the Lord including: a. Daily devotional time with Lord. b. Daily dependence on the empowerment of the Spirit. 2.Develop a strong marriage and family life. This includes: a. Communicating and sharing with your spouse. b. Spending time together on days off and when extra time is available. 3.Keep personal finances in order with no delinquencies. 4.Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor. 5.Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation. 6.Maintain a Christian outlook and attitude at all times. 7.Maintain loyalty to the staff and church, actively promoting unity within the church. HEART BEHIND ALL WE DO JOY Smile at EVERYONE you encounter! “Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV) “In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV) ENTHUSIASM Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church. “Zeal for your house has consumed me…” Ps 69:9 (ESV) “I was overjoyed when they said, ‘Let's go up to the house of the Lord.'” Ps 122:1 (TPT) ENCOURAGEMENT Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve! “So encourage each other and build each other up…” 1 Thess 5:11 (NLT) “…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG) LOVE AND CARE Show compassion & represent the love of Jesus! “Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT) “Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT) SERVANT - MINDED How can we help you with what you need? If needed, connect the individual to someone who can help. “God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT) “For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT) “…Through love serve and seek the best for one another.” Ga 5:13 (AMP)
$20k-27k yearly est. 60d+ ago
Administrative Assistant
Amcon Distributing Company 4.1
Program assistant job in Strafford, MO
AMCON Strafford is seeking a dependable and detail-oreinted Adminstrative Assistant. Ideal candidates will have customer service experience, computer proficiency, and general office or accounting experience. BENEFITS * Benefits: Medical, Dental, Vision & More * Holidays and Vacation Paid Time Off * Competitive 401(k) + Company Match * Training & Development * Advancement Opportunities ESSENTIAL FUNCTIONS * Assist customer by phone and email. * Perform general office duties. * Support basic accounting tasks. * Maintain organized and accurate records. * Support supervisors and team members as needed. REQUIRED QUALIFICATIONS * High school diploma or equivalent. * Customer service experience required. * Strong computer proficiency. * Accounting or bookkeeping experience preferred. * Strong communication and organizational skills * Ability to multitask and work independently. AMCON DISTRIBUTING COMPANY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.
$26k-31k yearly est. 23d ago
Debit Card Services Assistant I
Great Southern Bank 4.6
Program assistant job in Springfield, MO
Come be a part of something greater! Great Southern Bank is committed to fostering an environment where everyone can contribute and succeed at every level. By embracing diversity, we celebrate and value differences in age, outlook, cultural background, lifestyle and physical ability. We offer career opportunities and advancement across a wide range of disciplines. Ranked top ten in Forbes Best Bank three years in a row. Come join our team of customer service experts today! General Description The Debit Card Services Assistant I is responsible for providing administrative support for the Debit Card Services department. Provides customer service to internal and external customers by answering general inquiries and passing on more complex calls to the appropriate individual within the department. Essential Duties and Responsibilities Answers incoming telephone calls and ascertains the callers' needs and/or the subject of their calls. Answers general questions and/or relays the call to the appropriate individual within the department. Responds to all internal and external customer inquiries in a timely, effective, and professional manner. This duty is performed daily 90% of the time. Performs a variety of general clerical tasks as determined by the needs of the department. This duty is performed about 10 % of the time. Maintains regular and reliable attendance, punctuality and personal appearance. Reads, writes, and communicates in a clear and efficient manner via various types of correspondence, such as, in person, phone, email, letters, etc. Adheres to all company policies and procedures, as well as all applicable banking rules, regulations, and laws (including BSA/AML). Performs any other related duties as required or assigned. Education and Experience Requirements High school diploma or GED Prior experience preferred but not required Regular use of desktop/laptop computer, basic operating systems, and specialized software systems. Basic experience with alphanumeric data entry, Excel, and Word Processing Ability to add, subtract, multiply and divide Physical Requirements The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. Semi-repetitive and low physical activities. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks. While performing the functions of this job, the employee is frequently required to talk or hear; regularly required to sit, use hands to handle or feel, reach with hands and arms; and occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl. Occasionally required to lift and/or move up to 10 pounds. At Great Southern Bank, we are willing to accommodate for those with reasonable requests. If you need assistance at any point during the application process (completing applications, interview prep, etc…), please contact Human Resources at ************. Great Southern Bank is proud to be an Equal Opportunity Employer, treating all candidates and employees equitably without regard to race, color, gender, religion, national origin, ancestry, age, disability, protected veteran status, gender identity, sexual orientation or any other basis prohibited by law. Monday - Friday 8:00 AM - 5:00 PM Total Hours: 40 5771
$28k-32k yearly est. Auto-Apply 1d ago
2025-2026 Elementary School Administrative Assistant, Lead - Holland Elementary School
Springfield Public Schools 4.2
Program assistant job in Springfield, MO
Job Title: Elementary School Administrative Assistant - Lead Department: Learning- Elementary Pay Grade: C160 FLSA Status: Non-Exempt Reports to: Building Principal GENERAL PURPOSE Responsible for providing a wide variety of complex and confidential administrative and secretarial support to the assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities. ESSENTIAL JOB FUNCTIONS Performs a variety of complex office and clerical work for administrators and staff, independently. Assist as the primary office support for administrators at the department level or equivalent, such as word processing, financial recordkeeping, scheduling, calendaring, arranging meetings, etc. Deals with non-routine matters requiring research, investigation or analysis, and knowledge of departmental issues and address appropriately. Exercises judgment and independent thinking relative to anticipating requirements of administrators and staff for information, assembles information for upcoming reports, and tracks events or situations to keep administrators and staff informed. Receives and greets visitors, interact professionally and courteously, providing exceptional service. Communicates effectively with staff, parents, students, and patrons of the district. Proficient in the operation of office equipment. Managestelephone systems, answering, screening, transferring, and responding to calls and inquiries. Answers questions from internal and external parties providing general information and/or routing inquiries. Prepares and processes documents and materials ensuring accuracy of related documents. Preparesstandardized documents and reports communicating information to other parties. Records and processes internal and external requests including those from school districts, Social Security Administration, Vocational Rehabilitation, law offices, doctor's offices, former Middle or High School Administrative Assistant - Registrar Page 2 April 2021 students, and other related agencies within a specific amount of time maintaining accurate records. Verifies special education student related data in Special Education Automation Software (SEAS) ensuring the accuracy of the student records. Enrolls and/or withdraws students from Private/Parochial school preparing reports and/or processing forms. Initiates the student enrollment process by requesting records, scheduling guidance appointments, registering students as necessary. Attends department meetings, trainings, professional learning, etc. conveying and/or gathering information required to perform functions. Maintains inventory of supplies and materials ensuring items' availability. Maintains a variety of documents, files, and records providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Maintains confidentiality as required by Board of Education policy and/or state or federal law. Prepares a variety of correspondence, reports, and other materials documenting activities, providing written reference, and/or conveying information. Processes a variety of documents and materials disseminating information in compliance with established administrative and legal requirements. Researches assigned topics providing information that address the guidance and counseling operations as necessary. Responds to inquiries from a variety of internal and external parties providing information and/or direction. Schedules meetings and appointments ensuring the availability of all parties. Supervises student office workers providing guidance and meeting work requirements. Coordinates schedules, events and meetings. Maintains work area in good order with needed materials, information and resourceb information for visitors. Reconciles account balances for assigned budget categories maintaining accurate account balances. Ensures familiarity with and current knowledge of program needs and requirements to support effective, efficient and quality operations on an ongoing basis. Compiles and maintains current program information and materials to support day-to-day operational needs for providing reference information. Compiles and maintains materials and data to prepare and support program operations and improvements, including compliance with state, federal and local program requirements. Supports and enforces safety procedures for the work area. Performs general clerical functions scheduling, copying, faxing, data entry, filing, mail, etc. Provides support for assigned administrative personnel. Performs other duties as required / assigned. QUALIFICATIONS AND REQUIREMENTS Education and Experience High School Diploma or its equivalent. Minimum of three (3) years of job related experience with increasing levels of responsibility is required. Certificates, Licenses and Other Special Requirements Must pass a Criminal Background Clearance. Knowledge, Skills, and Abilities Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Knowledge based competencies required to satisfactorily perform the functions of the job include accounting/bookkeeping principles; business telephone etiquette; common office machines; and concepts of grammar and punctuation; and office methods and practices. Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions. Skill based competencies required to satisfactorily perform the functions of the job, including operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications. Ability to analyze situations to define issues and draw conclusions. Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods. Ability to work with diverse individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Ability to analyze issues and create action plans. Ability to collaborate and communicate effectively with internal and external stakeholders. Ability to apply critical thinking/problem solving to improve work processes. Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities. Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback for continuous improvement. Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills. Working Conditions and Physical Requirements Work environment is primarily inside, where the noise and temperature levels are moderate. The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Must possess the physical ability to work primarily with fingers, perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance. Additionally, the following physical abilities are required: handling, hearing, manual dexterity, mental acuity, reaching, repetitive motion, speaking, talking, visual acuity, and walking.
$31k-37k yearly est. 60d+ ago
Administrative Assistant
KVC Health Systems 3.7
Program assistant job in Lebanon, MO
Job Description KVC Missouri Community Based Services - Foster Care Case Managment Team Job Type: Full-Time The Administrative Assistant plays a vital role in providing administrative and staff support for the organization's operations. Reporting to the manager or director, this position is based in our St. James office and serves clients in the surrounding communities. Education: High School diploma or equivalent Experience: Two (2) years administrative experience Qualifications: Must be able to type 60 words per minutes Experience working with various office machines and equipment Experience working with children and families in a trauma-informed environment Possess a current, valid driver's license and meet the requirements for driver's insurance Benefits: Paid Time Off Enjoy a generous amount of leave to support your work-life balance. Paid Parental Leave Receive financial support during parental leave to help you spend quality time with your new family member. Health, Dental, Vision & Life Insurance Comprehensive insurance coverage to keep you and your family healthy and protected. 403(b) with Company Match Retirement savings plan with company contributions to help you plan for your future. Tuition Reimbursement Financial assistance for continuing education and professional development. Professional Licensure and Certification Reimbursement Support for obtaining and renewing professional licenses and certifications. Employee Assistance Program Confidential support for personal and professional challenges, including counseling and resources. Wellness Benefits Access to health screenings and mental health support to promote overall well-being. Why KVC? KVC is a nonprofit child placing and behavioral health agency with a long legacy of compassionately serving children and families. We are committed to providing our employees with a supportive and rewarding work environment. We also believe in the importance of work-life balance, and we offer a variety of programs and resources to help our employees achieve it (Wellbeing Committee, DEI+B Committee, Talent Development Programs, etc.). At KVC Health Systems, our employees are our greatest asset. Based on the voice of our employees, KVC debuted with a 82 Work Wellbeing score on Indeed, a rating so high and rare that it places KVC among the top 1% of employers nationally. We are committed to providing a positive, supportive work environment where you can do your best work and love coming to work every day.
$30k-36k yearly est. 9d ago
Full-Time Administrative Assistant (Rehire/Referral)
Kohls 4.4
Program assistant job in Springfield, MO
About the Role As Store Support Lead you will efficiently and effectively support the store leadership team and associates in the administrative and operational functions of the store. You will use technology to support store functions and ensure day to day communication to support excellent customer service and operational efficiency. What You'll Do Support and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership team Effectively plan, communicate and share information with team members using company tools and technology, while following company guidance for daily, weekly and monthly routines Refresh and maintain associate common areas and office areas to support a safe and engaging work environment Assist store executive team by facilitating orientation when directed and onboarding new associates accurately, adhering to all compliance guidelines and Kohl's best practices Execute operational tasks and shortage reduction programs accurately as assigned, adhering to Kohl's best practices Monitor and follow up on store execution of training, surveys and audits, ensuring directed timelines are met Maintain in-store technology devices including, but not limited to, handheld scanners and two-way radios Communicate and guide store technology issues through resolution Complete assigned cross-training as needed and regularly work in various departments/areas of the store as scheduled (e.g., salesfloor, point of sale, operations, etc.) All Lead roles at Kohl's are responsible for: Acting with integrity, honesty and fostering teamwork in an engaged and inclusive culture Exercising good judgment and discernment when making decisions; taking appropriate partners as needed Demonstrating a customer service mindset, including customer service philosophies, anticipating customer needs and satisfactorily resolving issues Leading by example by personally meeting or exceeding individual goals (e.g., productivity, credit, loyalty) Delivering strong operational standards, shortage mitigation, and merchandising presentation to include accurate pricing and proper signing Accomplishing multiple tasks within established timeframes Training, monitoring and reinforcing company policies, procedures, standards and guidelines Maintaining adherence to company safety policies for the safety of all associates and customers Other responsibilities as assigned What Skills You Have Must be 18 years of age or older Limited travel to support new store openings Strong verbal/written communication and interpersonal skills Flexible availability, including days, nights, weekends, and holidays Preferred Experience decision-making and problem-solving in a fast paced environment Retail or service industry experience Essential Functions The requirements listed below are representative of functions you will be required to perform, however you may be required to perform additional functions. Kohl's may revise this job description at any time. To perform this job successfully, you must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, absent undue hardship. Ability to perform the accountabilities listed in the “What You'll Do” Section. Ability to satisfactorily complete company training programs. Ability to comply with dress code requirements. Basic math and reading skills, legible handwriting, and basic computer operation. Ability to operate and communicate on multiple frequency devices, handheld scanners, and other technology equipment as directed. Ability to use a computer for tasks such as communicating, scheduling, keeping detailed records, reviewing data and spreadsheets, etc. Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the company. Perform work in accordance with the Physical Requirements section. Physical Requirements Must be able to lift up to 50 lbs. frequently and occasionally over 50 lbs. with a two person lift. Ability to climb, squat, stoop, kneel, crouch, bend, twist, reach, lift, grasp, push and pull on a frequent basis. Ability to sit/stand/walk for the duration of a scheduled shift (at least 8 hours). Ability to visually verify information and locate and inspect merchandise. Ability to comply with health and safety standards. Pay Starts At: $13.30
$13.3 hourly Auto-Apply 60d+ ago
Academic Administrative Assistant II (School of Accountancy)
Missouri State University 3.7
Program assistant job in Springfield, MO
Assist Director in all functions necessary to manage the School of Accountancy Department, including but not limited to: - Prepare departmental reports, including AACSB. * Manage departmental grants. - Serve as departmental communication hub. - Maintain the department's class schedule, budgets and financial records. - Manage pre-employment paperwork and processing Personnel Actions Forms. - Make approved departmental purchases via P-Card and reconciling the P-Card account. - Assist the Director with Graduate advising function, including scheduling, approvals and form processing. - Manage and coordinate the logistics for departmental travel, including campus visitors. - Maintain the department website. - Hire and manage Graduate Assistant. * Plan several annual departmental events. * Coordinate all advisory board activities. * Establish and maintain key relationships across campus. School of Accountancy
$32k-42k yearly est. 4d ago
Social Services Assistant
The Manor at Elfindale
Program assistant job in Springfield, MO
is 32 hours/week with full benefits! The Manor at Elfindale in Springfield, MO, is offering an opportunity for highly motivated, caring and compassionate individuals to join a team that is committed to "Dignity in Life" and providing "Quality Life" and "Quality Care" to our patients and residents. If you've got a passion for excellence and a desire to make a difference in the lives of people, the Social Services Assistant might be the job for you! They have the opportunity to positively interact with residents, patients, guests, family members and team members daily. They are passionate about providing the highest quality care possible, leading a great team of care givers and exceeding the expectations of those they serve and work with. Requirements: Must have experience in Social Services. They will possess high personal integrity, a caring attitude and portray a positive image. Join a team of highly committed professionals who have the opportunity to do what they do best every day in an exceptional environment where learning and growth is encouraged and supported. We offer a world class facility and a competitive benefits package including: Vacation and Sick time 401K match starting at 3% Full benefits if working over 24 hours/week Loan reimbursement program FUN environment! The Manor at Elfindale, a part of the Vetter Senior Living family, has been voted one of the 2024 "Great Places to Work"! Join a team of highly committed professionals who have the opportunity to do what they do best every day in an exceptional environment where learning and growth is encouraged and supported.
$30k-40k yearly est. 6d ago
Program Coordinator
Burrell Behavioral Health 4.5
Program assistant job in Bolivar, MO
Job Title: Program Coordinator Department: ISL Employment Type: Full-time As a Program Coordinator, you will play a pivotal role in enhancing the quality of community and in-home services for individuals with developmental disabilities. We are searching for passionate individuals who thrive in collaborative environments and are committed to making a lasting difference in the lives of the individuals we serve. Join our compassionate and dedicated team and contribute to creating a nurturing, safe, and supportive atmosphere. Your skills in organization, communication, and empathy will be invaluable in this role. In this position, you will oversee operations within designated service delivery areas, ensuring that all programs run smoothly and align with established policies. You will coordinate the development of Individual Support Plans (ISPs) and help facilitate collaboration among team members to promote individual wellbeing. This position offers… * Employee Assistance Program - 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost * Mileage Reimbursement - Company paid for work functions requiring travel * Employee Discounts - Hotels, Theme Parks & Attractions, College Tuition * Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, joyful workforce * Additional Perks & Benefits - Scroll down to bottom of this post to learn more Key Responsibilities: * Coordinate and participate in the development of Individual Support Plans (ISPs) to ensure clear and measurable outcomes. * Ensure compliance with system policies and procedures while maintaining confidentiality of Protected Health Information as directed in HIPAA training. * Supervise and evaluate team members to promote consistency and quality of care. * Conduct quarterly Record and Therapy Reviews to ensure accurate documentation and adherence to authorized services. * Regularly visit individuals in residential settings to monitor health and safety standards. * Collaborate with Primary Support Staff and Residential Nurse to ensure comprehensive medical care and encourage wellness practices. * Oversee budget management and track monthly ISL budget exceptions. * Facilitate opportunities for community participation and natural support among individuals served. * Other duties as assigned. Education, Experience, and/or Credential Qualifications: * A bachelor's degree from an accredited college or university. * Relevant experience in the field of Developmental Disabilities can be substituted year for year for a degree. Additional Qualifications: * Current driver's license, acceptable driving record, and current auto insurance required. * Must have reliable means of communication. * Skills to read, understand, and write clearly and legibly are essential. * Ability to assist with physical transfers or lifting, based on the individual's needs. Physical Requirements: * ADA Consideration - Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, or pull objects. * Repetitive movements of hands, fingers, and arms for typing and/or writing during work shifts. * Sedentary work involves sitting most of the time but may involve walking or standing for brief periods. Keywords: Program Coordinator, Developmental Disabilities, ISP, Community Support, Team Leadership, Budget Management, HIPAA Compliance, Community Participation, Supervision, Wellness Position Perks & Benefits: Paid time off: full-time employees receive an attractive time off package to balance your work and personal life Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more Top-notch training: initial, ongoing, comprehensive, and supportive Career mobility: advancement opportunities/promoting from within Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness Brightli is on a Mission: A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients. As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace. We are an Equal Employment Opportunity Employer. Firefly is a Smoke and Tobacco Free Workplace.
$31k-43k yearly est. Auto-Apply 3d ago

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How much does a program assistant earn in Springfield, MO?

The average program assistant in Springfield, MO earns between $24,000 and $39,000 annually. This compares to the national average program assistant range of $27,000 to $45,000.

Average program assistant salary in Springfield, MO

$30,000

$24,00010%

$30,000Median

$39,00090%

What are the biggest employers of Program Assistants in Springfield, MO?

The biggest employers of Program Assistants in Springfield, MO are:

Burrell Behavioral Health

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Program assistant jobs in Springfield, MO

Program/Fiscal Grant Lead

Youth Connect Center Overnight Staff (PRN)

(ACT) Program Assistant

THE EDGE INTERNSHIP PROGRAM

Community Assistant - The 505 (Student Living)

Community Assistant - The 505 (Student Living)

Social Services Assistant

Driver & Housing Assistant

Branch Administrative Assistant

Bookkeeper/Administrative Assistant

Administrative Assistants

Early Childhood Service Assistant

Administrative Assistant

Debit Card Services Assistant I

2025-2026 Elementary School Administrative Assistant, Lead - Holland Elementary School

Administrative Assistant

Full-Time Administrative Assistant (Rehire/Referral)

Academic Administrative Assistant II (School of Accountancy)

Social Services Assistant

Program Coordinator

Learn more about program assistant jobs

How much does a program assistant earn in Springfield, MO?

What are the biggest employers of Program Assistants in Springfield, MO?