Program assistant jobs in Thousand Oaks, CA - 831 jobs
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Academic Program Coordinator - Endocrinology / Medicine
Cedars Sinai 4.8
Program assistant job in Los Angeles, CA
Grow your career at Cedars-Sinai!
Cedars‐Sinai is one of the best hospitals in America. We are ranked nationally in multiple specialties by U.S. News & World Report. Cedars‐Sinai provides expert care and medical treatment using innovative technology and the latest research. Learn more about what makes Cedars-Sinai a top hospital in the U.S. and internationally.
About the Role
The Academic Program Coordinator is responsible for the complete coordination and administrative activities for medical students, residency, and/or fellowship programs in assigned department. They will help to establish the administrative and office management systems for the department and underlying office and functional units. Coordinate all department program activities and independently provides complete administrative support which may include, but not be limited to, recruitment, onboarding, orientation, curriculum, rotation schedule, clinical supervision, personnel management and development, evaluation process, conferences, call schedules and maintains personnel and evaluation records.
Primary Duties and Responsibilities
Administers all aspects of the recruitment process. This process may include, but not be limited to, the National Residency Matching Program, coordinating open house events and interviews, coordinating the publication of the department recruitment brochures and the open house interview process.
Coordinates and implements activities related to obtaining privileging and committee approvals, orientations, verifies prerequisite training, generates documentation for rotations to other hospitals. Supports and interacts with medical schools in processing primary source verifications.
Coordinates orientation and onboarding and ensures all equipment, access, and reimbursements are completed.
Coordinates and organizes ACGME and/or accredited programs, including scheduled conferences, site visits, reporting, maintaining rotation, curriculum and schedules. Acts as liaison to and support for course directors. Coordinates speakers and supports for specialty weekly CME conferences, journal club and grand rounds. Generates honorariums and attendance reimbursement.
Responds to and provides information requests from ACGME and other certifying agencies and institutions in a timely manner, including verification of training.
AssistsProgram Director in Accreditation Review; assists and coordinates the process of performance evaluations and grades. Establishes and follows procedures and guidelines within the Program to maintain full accreditation.
Assists with data collection and preparation of all program accreditation documents and internal review reports. Prepares reports for Board and Residency Review Cmte, and various accreditation agencies. Coordinates all aspects of ACGME site visit for re-accreditation.
Communicates information including announcements, information bulletins, policies and procedures through department and with monitoring and follow-ups responsibility to ensure adherence to policy and reporting requirements.
Schedules meetings, conferences, visiting lectures, and associated activities, including travel arrangements. Arranges meetings hosted by the Program Director, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided.
Maintains files ensuring that appropriate licensing, certification and, if required, visa status documentation is in order and meets with regulations. Research, gather, compile, and organize information from the files, from ancillary departments/ offices, from outside agencies, etc., and prepare periodic reports, presentations, and verification material.
Generates and maintains call schedules, yearly schedules, conference schedules, and rotator schedules. Coordinates residency conferences. Distributes information as needed.
Monitors expenses and budgets for program, ensuring balances for purchases, payroll and travel purposes and preparing reports for the Finance Department. Assists with grant management and maintains any applicable stipends. Oversees financial aspects and prepares income-to-expenses spreadsheet.
Serves as advisor regarding issues such as licensing, schedules, paramedical staff issues, loans, meetings, and travel.
Facilitates the house staff evaluation process, which includes distribution, collection, logging in, and filing of evaluations.
Develops and implements processing of externships, including remedial and elective rotations.
Coordinates and acts as liaison with rotation sites for house staff rotations. Ensures that affiliation agreements and memorandums of understanding are current.
Coordinates the annual scheduling and administration of medical specialty exam, including proctoring special cases, as well as other required annual exams. Maintains Course Description Forms and materials for didactic courses.
Qualifications
Requirements:
* High School Diploma/GED, required.
* 3 years of administrative experience supporting medical students, residency programs and residents, and/or fellowship programs.
Preferred:
* Training Administrators of Graduate Education (TAGME) certification.
* Bachelor's degree in Healthcare Administration and/or Business Administration.
About Us
Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.
About the Team
Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.
Req ID : 13423
Working Title : Academic Program Coordinator - Endocrinology / Medicine
Department : Medicine - Endo Physician Consul
Business Entity : Cedars-Sinai Medical Center
Job Category : Academic / Research
Job Specialty : Academic/Research Services
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $31.98 - $49.57
$32-49.6 hourly 2d ago
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Talent Manager Intern
Gushcloud International
Program assistant job in Los Angeles, CA
The Talent Manager Intern supports the day-to-day management, growth, and monetization of a roster of digital creators. This role works closely with assigned Senior Talent Agent(s) to support talent strategy, brand partnership activities, and campaign execution, gaining hands-on exposure across the full campaign lifecycle from pitch through post-campaign reporting.
The intern serves as a day-to-day support point of contact for assigned talent, assisting with routine inquiries, helping surface potential brand opportunities, tracking deal progress, and supporting internal coordination across Legal, Finance, Ops, and PR to help campaigns run efficiently and compliantly under guidance.
Success in this role requires strong communication skills, attention to detail, the ability to juggle multiple tasks and campaigns, and a genuine interest in social media trends, influencer marketing, and talent development.
Primary Responsibilities:
Talent Relationship Management Support
Assist in supporting the management of a roster of content creators, influencers, and social media personalities.
Serve as a day-to-day support point of contact for assigned talent, handling routine inquiries and escalating matters as needed.
Support content planning and discussions related to audience growth and brand alignment, in collaboration with the team.
Track and update talent schedules, deliverables, and contractual obligations to ensure information remains accurate and up to date.
Brand Partnerships & Deal Execution Support
Research and help identify potential brand partnership opportunities aligned with assigned talent profiles.
Assist with pitch preparation and outreach support for Gushcloud's talent to brands and agencies for sponsorships and collaborations, under guidance.
Assist with contract documentation and internal approval coordination, including organizing and tracking required materials.
Support tracking of deal progress from initial outreach through execution and post-campaign reporting using internal tools and trackers.
Support coordination and tracking of brand deliverables with talent, flagging timelines or issues to the Senior Talent Agent to help ensure deadlines are met.
Market Research & Trend Analysis
Monitor social media trends, emerging platforms, and talent growth opportunities, and share relevant insights with the team.
Track competitors and market shifts in the influencer marketing space to support ongoing research and analysis.
Research and surface up-and-coming creators who may be a good fit for Gushcloud's roster, for review by the Senior Talent Agent.
Administrative & Operational Support
Maintain and update databases of talent contacts, brand deals, and campaign performance metrics under guidance, ensuring information is accurate and well organized.
Assist with drafting, organizing, and filing contracts, invoices, and other campaign-related documentation.
Support the preparation and compilation of reports for the Senior Talent Agent and internal stakeholders on talent performance, engagement metrics, and brand deal outcomes.
Support event coordination efforts, including brand activations, influencer meetups, and sponsorship events, as needed.
Collaboration & Team Support
Work closely with the Senior Talent Agent to support talent strategy and growth initiatives, gaining hands-on exposure to day-to-day talent management activities.
Assist with coordination and communication across internal teams (PR, Legal, Ops, Finance) to support campaign execution and deal workflows under guidance.
Attend relevant industry events and networking opportunities for learning and support purposes, alongside or under the direction of the team.
Qualifications:
Currently pursuing or recently completed a Bachelor's degree in Marketing, Business, Communications, or a related field.
Able to commit to at least 30 hours / week to this role.
Relevant coursework, internships, part-time work, campus involvement, or personal projects related to social media, digital marketing, or the creator economy are a plus.
Nice-to-Haves:
Knowledge of the beauty, skincare, wellness, or lifestyle influencer space.
Experience supporting live events, brand activations, or influencer meetups.
Strong interest in the creator economy and emerging monetization models (affiliate, licensing, long-term brand partnerships).
Note:
This is a paid internship with a fixed monthly allowance.
This is an in-person hybrid role so applicants need to be located in/near Los Angeles.
$43k-71k yearly est. 5d ago
Administrative Assistant
ICO Group of Companies 4.1
Program assistant job in Los Angeles, CA
Administrative Assistant
ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members.
Qualifications
Previous administrative or office support experience (4+years)
High school diploma required; college degree preferred
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong organizational and multitasking skills
Excellent written and verbal communication
Professional demeanor and attention to detail
Ability to manage priorities and meet deadlines
Reliable transportation
Experience in commercial property management is a plus
Familiarity with Yardi Voyager is a plus
Familiarity with SharePoint is a plus
Responsibilities
Provide general administrative and reception support
Answer phones, greet visitors, and direct inquiries
Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS)
Maintain office supplies and organized common areas
Assist with scheduling and coordination of office activities
Create organization charts
Support team members with administrative tasks and other special projects
Perform errands and other duties as needed
Required Skills
Detail-oriented and organized
Strong communication and interpersonal skills
Ability to multitask in a fast-paced environment
Project Management skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint )
Professionalism and reliability
We Offer
Competitive compensation
Stable, professional work environment
Collaborative team culture
$33k-46k yearly est. 4d ago
Administrative Assistant
Apex Space
Program assistant job in Los Angeles, CA
Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge.
For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles.
Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more.
We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet.
About the Role
As an Administrative Assistant at Apex, you'll provide high-level support for company leaders, ensuring their calendar, meetings, and day-to-day workflows run smoothly. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong organizational skills, and a proactive mindset. You'll play a key role in keeping schedules and daily operations running smoothly behind the scenes.
Responsibilities
* Own calendar coordination for a high volume of internal and external meetings, both on-site and virtual
* Prepare for on-site customer visits, including conference room readiness, meal coordination, etc.
* Manage internal meeting logistics, including recurring 1:1s and team syncs
* Proactively identify and resolve calendar conflicts and scheduling bottlenecks
* Track action items and help ensure nothing falls through the cracks
* Review inbox to flag urgent messages and help triage high-priority items
* Coordinate travel and lodging when needed
* Submit expense reports accurately and on time
* Jump in to support other tasks as assigned
Requirements
* All applicants must be a U.S. Person
* Prior experience in an administrative or executive support role preferred
* Exceptional attention to detail and organizational skills
* Strong communication and interpersonal skills, especially in customer-facing situations
* Ability to move quickly, stay organized, and maintain high standards in a fast-paced environment
* Comfortable working through ambiguity and shifting priorities
* Proficiency with calendar tools and Microsoft Office
* Prior startup experience is a plus
Why Join Apex?
Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one.
What We Offer:
* Shared upside: Receive equity in Apex, letting you benefit from the work you create
* Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost
* Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays
* Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2%
* 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel
* Daily catered lunch and unlimited snacks to keep you fueled throughout the day
* Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family
* Your dream desk setup and all the tools you need to be your most productive self
* World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life
* Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference
Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together.
Equal Opportunity Employer
Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
$36k-51k yearly est. 2d ago
Administrative Assistant II
Bayview Hunters Point Foundation
Program assistant job in Culver City, CA
Administrative Assistant II (Sepulveda) This is a hybrid position based in Culver City, CA. The schedule is Monday through Friday 8:30am-5:00pm with 2-3 days onsite per week, flexibility is required based on business needs. The pay range for this role is $21.38 - $24.59 per hour.
Ask us about loan repayment programs you may qualify for by working at Didi Hirsch.
About Didi Hirsch
Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation's first Suicide Prevention Center. We are a nonprofit organization providing care to about 270,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable. More than 1,000 dedicated employees and volunteers make Didi Hirsch's work possible.
Summary
As an Administrative Assistant II, you will provide comprehensive administrative, clerical, and operational support to assigned departments and leadership. This role requires a high level of organization, discretion, and attention to detail, as you will manage a variety of office functions, coordinate schedules and communications, prepare documents and reports, and support day-to-day operations to ensure efficiency and continuity of services. The Administrative Assistant II is expected to work independently, prioritize multiple tasks in a fast-paced environment, and exercise sound judgment while maintaining professionalism and confidentiality.
Primary Duties
Supports the Division Director(s) in most administrative tasks including managing Division Director's calendar and attending meetings as needed.
Manages Division on-call calendars and coordinates with answering service company.
Assists in the development of printed material including Canva, PowerPoint, Excel, and MS Office.
Submits and monitors work orders to ensure completion.
Prepares a wide variety of routine correspondence, forms, reports and similar items using word processing, spreadsheet, and data entry.
Maintains and updates division or department personnel or other files as required by licensing and applicable state and federal laws.
Creates and maintains databases for program outcome monitoring.
Copies, sorts, faxes, collates and retrieves documents.
Plans, organizes and coordinates meetings and training sessions; coordinates location; and refreshments; secures necessary media equipment; distributes meeting announcements; prepares and distributes meeting material; takes meeting minutes; ensures room is vacated and tidy after meeting or event.
Assists in monitoring Division expenses; monitors supplies and re-orders supplies, forms, books and other items.
Responds to telephone calls for Division Director in a timely, friendly manner and assist callers as able; checks and responds to e-mails.
Attends routinely scheduled meetings as requested or required for the division, department or Agency.
Receives, screens, routes mail, email, telephone calls and publications; prioritizes or responds to requests for information as necessary in a prompt, courteous and confidential manner.
Processes requests for reimbursement, dues and other expenses in accordance with proper approvals and budgets.
Provides for an organized work environment by disseminating, tracking and maintaining information/data and implementing appropriate organizational systems.
Performs research and analysis of information; coordinates/manages special projects as required.
Generates and/or gathers data and information to support report preparation; completes all reporting requirements of the position.
Sets up and maintains department files; including in collaboration with other departments. Assists with retrieval of files for audits as needed.
Develops and maintains skills through seminars, workshops, or other forms of training/education.
Position Requirements
High school diploma with 3+ years of administrative experience, preferably in a mental health or nonprofit environment.
Demonstrate a working knowledge of business English, spelling, punctuation, and general office practices and procedures.
Support the values and mission of Didi Hirsch as related to employment.
Know and comply with Didi Hirsch division and Agency policies and procedures, HIPAA, DMH policies and documentation guidelines, and other state, federal regulations relating to division or department activities.
Demonstrate current knowledge of all job specific skills to include strong working knowledge of computer systems and software as they apply to program or department activity.
Possess basic math skills sufficient to monitor program petty cash and related functions.
Present ideas, information, and viewpoints clearly, both verbally and in writing.
Efficiently use the personal computer for word processing, spreadsheets, database maintenance and other related software programs.
Utilize analysis, experience, and judgment to make decisions within policies and procedures.
Demonstrate commitment to team objectives and Didi Hirsch philosophies.
Adapt to changing needs by acquiring new skills and knowledge.
Our Vision
A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being.
Our Mission
Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access.
Core Values
Excellence: We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care.
Diversity & Inclusion: We value diversity of background, experience, and ideas. We celebrate differences and prioritize creating a sense of belonging.
Equity: We are dedicated to promoting health equity in our communities, and we work to dismantle disparities and discrimination within both systems of care and society.
Well Being: We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients.
Advocacy: We advocate across all levels of government and use our voice to reduce barriers to care with the goal of access to high quality, integrated healthcare for all.
Community Engagement: We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support.
#LI-KS1 #LI-Hybrid
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Support the Southern California Conference ("SCC") in accomplishing its mission, "to exalt Christ by cultivating healthy churches and schools and embody its values of integrity with transparency, engagement, stewardship, unity in diversity, and relationships and team.
Perform a wide range of office and administrative functions to ensure office operations run efficiently and effectively.
ESSENTIAL FUNCTIONS
Regular attendance and punctual attention to duties listed below.
Composes and prepares routine correspondence for signature.
Answers the phone, retrieves messages, provides information and receives information.
Prepares and distributes notices of Asset Management Committee Meetings.
Record, index and maintain Minutes of Asset Management Committee Meetings.
Assist in setting up Escrow Documents for signature.
Assist with legal documents - Notes, Grant Deeds, Deeds of Trusts, Substitution of Trustee, Full Reconveyances, Leases, etc.
Notarize documents on request.
Prepare, compile, maintain data and documents to support annual tax exemption applications.
Exhibit proficiency in or the ability to learn asset management software to track and develop reporting for trends and analysis of all Conference properties;
Develop and maintain calendar and schedule for department and department Director.
Participate in all office activities such as weekly staff meeting/worship, department/committee meetings and conference socials.
Upgrade office skills and enhance knowledge regularly by attending approved seminars and webinars for professional and personal development.
Comply with policies and procedures of the Conference, including but not limited to those in the employee handbook and the North American Division Working Policy.
Perform other duties as assigned.
ESSENTIAL RISK MANAGEMENT FUNCTIONS:
Ongoing liaison communications with NAD Adventist Risk Management general liability and auto insurance representatives, maintaining entity updates, insurance changes, and other concerns as the needs arise.
Assist in the management of annual entity auto insurance updates and distributions.
File annual Certificates of Insurance for churches, entities renting.
Receive ongoing requests for Certificates of Insurance, additions to insurance policies, auto acquisitions, Pacific Union Conference Loans; deletions of the same when required.
Assist in managing Volunteer background checks with the Southern California churches and entities, to include but not be limited to Pathfinders & Adventurers, Sabbath School Leaders and all volunteers, Chaperones, Drivers, and key church leaders.
Effective and appropriate communicator with Pastors and other church lay leaders.
Maintain a local "open claims" eFile for insurance reference and direct answers.
Assist in the coordination of annual SCC Adventist School entities' student acquisition insurance and communications with Education Department.
Liaison with ARM and local entities regarding annual property inspections.
Maintain department calendars efficiently.
Respectfully represent the department and the Director.
A Team player who is self-motived and can work independently.
Can follow directions and accept constructive criticism.
REQUIRED QUALIFICATIONS
To perform this job, the individual
Must perform each essential duty and responsibility satisfactorily, and
Be a member of the Seventh-day Adventist Church in good standing, and
Possess a proven track record of effective leadership, judgment, collaboration, a learner and possess
character above reproach, and
Meet the requirements listed below.
Education and Experience
Prefer three (3) years of experience in a secretarial or administrative position in a Seventh-day Adventist institution or entity performing average and above-average difficulty duties; OR
At least one (1) year of experience in a secretarial position in a Seventh-day Adventist institution or entity performing average and above-average difficulty secretarial duties AND an undergraduate degree in a relevant field (e.g., secretarial sciences or office administration); and
Must be a baptized member of a local Seventh-day Adventist Church and follow the religious teachings and practices of the Seventh-day Adventist Church and uphold Biblical principles of morality, deportment, health, and dress as interpreted by the Seventh-day Adventist Church.
Competencies
High organizational skills in prioritizing tasks daily.
Desire to work as a team with results driven approach.
Ability to communicate clearly and effectively in writing and speaking.
Ability to relate to others well individually and in teams.
Display honesty, integrity and ethics.
Good judgment and accountability.
Ability to make independent decisions and solve problems.
Ability to maintain strict confidentiality of privileged information.
Self-starter and able to work with minimal direct supervision.
Ability to perform simple arithmetic calculations.
Understand general policies and procedures of the Conference.
Ability and willingness to follow protocol.
Ability to speak other languages is desirable.
Personality Traits
Professional, punctual, flexible, tactful and discreet, approachable, proactive, dependable, pleasant, "can-do" attitude,
professional appearance, high level of emotional and social intelligence.
Appropriately represent the Seventh-day Adventist Church and the Southern California Conference in a professional
and appropriate manner including attire and demeanor.
PHYSICAL DEMANDS
While performing the duties of this job, the employee may be required to do the following for prolonged or significant periods: sit, stand; walk; use hands and fingers; reach with arms; talk; and hear. The employee is occasionally required to climb, balance, stoop, and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close, distant, color, peripheral vision and ability to adjust focus.
WORK ENVIRONMENT
Work usually takes place in an office environment where the noise level is moderate in both indoor and outdoor environment. Travel on assignment will be required at times. May be required at times to work on weekends for different events or meetings.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
$33k-46k yearly est. 2d ago
Administrative Assistant with Meeting Minutes and Calendaring
Ultimate Staffing 3.6
Program assistant job in Long Beach, CA
Ultimate Staffing is partnering with a non-profit organization in Long Beach who is looking for an Administrative Assistant for 5-8 months covering a leave of absence. The pay is between $24-$30 an hour based on experience.
Main duties this person will handle:
Filing and record keeping with invoices
Scheduling with calendar and coordinating meetings
Meeting minutes (Must have) 2-3 meetings roughly during temp period
Expense Reports - Corporate and project reports
Communicate with other departments
Other projects as assigned or supporting other employees/managers
Candidates should have excellent written and verbal communication skills
Someone who can learn and is competent, good ability to read social situations
Real Estate or Property Management Experience preferred
Must be organized and be able to work independently
Must be good with Excel and computer software's
Manager is easy going but won't have time to train for basic skills
No task too small.
Desired Skills and Experience
Verbal communication
Written communication
Attention to detail
Multi-Tasking
Organization
Calendar Management
Meeting Minutes
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
$24-30 hourly 4d ago
Administrative Assistant
Prokatchers LLC
Program assistant job in Los Angeles, CA
The Office Assistant I provides general administrative and clerical support to the Office of Civil Rights Compliance.
This role supports daily office operations by assisting administrators, faculty, and staff with document preparation, data entry, scheduling, and front-office coordination.
$36k-51k yearly est. 1d ago
Administrative Assistant
Lumicity
Program assistant job in West Hollywood, CA
Type: Full-Time | Onsite
Compensation: Base Salary $50,000
At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace.
Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in.
The Opportunity
We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients.
You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment.
This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment.
What You'll Do
Serve as the primary point of contact for contractors once they are placed on assignment.
Ensure timely timesheet submissions and follow up with contractors or clients as needed.
Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments.
Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts.
Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations.
Keep accurate records of communications, status updates, and contractor milestones.
Partner with recruiters and account managers to maintain a positive experience for both contractors and clients.
Support renewal discussions and identify opportunities to strengthen contractor retention.
Who You Are
We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities.
A great communicator who builds trust easily and handles sensitive matters with professionalism.
Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed.
Empathetic and solutions-focused, able to navigate challenges calmly and effectively.
Collaborative, comfortable working closely with recruiters, account managers, and operations teams.
Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools.
Experience in customer service, staffing, or contractor management is a plus, but not required.
Why Join Us?
Be part of a fast-growing company with a strong reputation in high-impact industries.
Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention.
Enjoy clear career growth opportunities, with potential to move into account management or operations leadership.
Get hands-on training and mentorship from industry experts.
Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.
$50k yearly 4d ago
Senior Privacy Program Specialist
American Honda Motor Co., Inc.
Program assistant job in Torrance, CA
What Makes a Honda, is Who makes a Honda Honda has a clear vision for the future, and it's a joyful one. We are looking for individuals with the skills, courage, persistence, and dreams that will help us reach our future-focused goals. At our core is innovation. Honda is constantly innovating and developing solutions to drive our business with record success. We strive to be a company that serves as a source of “power” that supports people around the world who are trying to do things based on their own initiative and that helps people expand their own potential. To this end, Honda strives to realize “the joy and freedom of mobility” by developing new technologies and an innovative approach to achieve a “zero environmental footprint.”
We are looking for qualified individuals with diverse backgrounds, experiences, continuous improvement values, and a strong work ethic to join our team.
If your goals and values align with Honda's, we want you to join our team to Bring the Future!
About this Position:
The Sr. Privacy Program Specialist supports the effective operation and continuous improvement of American Honda's privacy program management function. This role independently manages routine program activities-including policy updates, training logistics, communications, and system/process support-while leading smaller cross-functional projects and supporting major initiatives. The Sr. Privacy Program Specialist mentors the Program Coordinator, participates in industry engagement, and collaborates with stakeholders to ensure the privacy program remains compliant, effective, and aligned with business objectives.
Responsibilities include:
Manage Routine Program Operations
Independently manage and execute routine privacy program activities, including policy updates, training logistics, communications, and system/process support. Escalate major changes or issues to the Principal Privacy Program Manager as appropriate.
Lead and Support Cross-Functional Projects
Lead smaller cross-functional projects (e.g., process improvements, targeted training rollouts) and support major initiatives led by the Principal. Coordinate with stakeholders to ensure timely and effective project delivery.
Mentor and Develop Program Coordinator
Provide guidance, coaching, and support to the Privacy Program Coordinator, fostering their professional growth and ensuring effective team collaboration.
Industry Engagement and Benchmarking
Participate in industry forums, working groups, and benchmarking activities. Bring back relevant insights and best practices to inform program operations.
Stakeholder Consultation and Collaboration
Serve as a point of contact for business, IT, HR, and other stakeholders on routine program management matters. Provide practical guidance and support for privacy program implementation.
Continuous Improvement and Documentation
Identify opportunities for process improvement, maintain accurate documentation, and contribute to the ongoing enhancement of privacy program tools and resources.
Who we are seeking:
Required Work Experience:
8-10 years of experience in privacy, legal compliance, data governance, or program management roles.
Experience supporting or managing privacy program activities, including policy updates, training, communications, and system/process support.
Demonstrated ability to lead smaller cross-functional projects and support major initiatives.
Experience mentoring or coaching junior team members is desirable.
Experience collaborating with Legal, IT, HR, Product, and business units.
Required Education:
Bachelor's degree in Law, Business Administration, Information Systems, Public Policy, or a related field.
Equivalent professional experience in privacy program management, regulatory compliance, or data governance may be considered in lieu of a degree.
Professional certifications such as CIPP/US, CIPM, or FIP are preferred.
Desired skills:
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Teams, SharePoint).
Experience with privacy management platforms (e.g., OneTrust, TrustArc) and data mapping tools.
Strong project management, analytical, and organizational skills.
Excellent written and verbal communication skills, with the ability to convey privacy concepts to technical and non-technical audiences.
Ability to work independently on routine tasks and collaboratively within a team.
Willingness to participate in industry forums and benchmarking activities.
What differentiates Honda and make us an employer of choice?
Total Rewards:
Competitive Base Salary (pay will be based on several variables that include, but not limited to geographic location, work experience, etc.)
Regional Bonus (when applicable)
Manager Lease Car Program (No Cost - Car, Maintenance, and Insurance included)
Industry-leading Benefit Plans (Medical, Dental, Vision, Rx)
Paid time off, including vacation, holidays, shutdown
Company Paid Short-Term and Long-Term Disability
401K Plan with company match + additional contribution
Relocation assistance (if eligible)
Career Growth:
Advancement Opportunities
Career Mobility
Education Reimbursement for Continued Learning
Training and Development Programs
Additional Offerings:
Lifestyle Account
Childcare Reimbursement Account
Elder Care Support
Tuition Assistance & Student Loan Repayment
Wellbeing Program
Community Service and Engagement Programs
Product Programs
Honda is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.
$81k-130k yearly est. 8d ago
ASEP Program Leader
Conservation Corps of Long Beach 3.4
Program assistant job in Long Beach, CA
PLEASE READ THE ENTIRE POST ESPECIALLY THE QUALIFICATIONS! THERE ARE NO EXCEPTIONS TO THE QUALIFICATIONS, YOU *MUST*MEET ALL TO BE CONSIDERED FOR THIS POSITION.
Have a passion for working with children? Interested in a career with kids? The Conservation Corps of Long Beach is currently recruiting program leaders to join our After School staff for the school year!
This is NOT a "Clock-in to clock-out" job! We need people who are committed to enhancing the lives of children, passionate about making a positive difference in the lives of youth, and willing to invest their-selves into positive relationships and create lasting connections with the students in our program. We want people who are understand that children are not always perfect, but who are patient enough to learn with them and from them to make their time with us the best hours of their day each and every day!
In your resume, please include any experience, interests, hobbies, or activities you have that you feel you would be able to create a "club" for the students to participate in (examples would be "Dance Club" "Cooking Club" "Science Club" "Magic Club" etc.)
Please send Cover Letter and Resume for consideration
Job Type: Part-time
Responsibilities and Duties
Duties include but not limited to:
Implementing lesson plans as assigned by the Program Site Director
Ensuring emotional and physical safety of all children in the program
Ensuring correct Sign-In and Sign-Out documentation and attendance of students
Providing physical fitness though games, exercises, and activities to students
Help students grades K- 8 with homework
Follow all protocol and guidelines as set by the Site Director and Program
Qualifications and Skills
Energetic personality who is not afraid to be silly with the kids
Strong leadership skills
Be able to control a class of up to 20 students
18 years of age or older
Minimum of 48 college units OR pass the Academic Abilities Test (administered by LBUSD)
Able to pass a T.B. Test and Fingerprint Background Check
MUST BE AVAILABLE to work every day Monday-Friday between 9:00 a.m. to 5:00p.m. (NO EXCEPTIONS! YOU MUST BE AVAILABLE EVERY DAY DURING THESE TIMES!)
Able to work well with others (including children, parents, program staff, and school staff)
Be able to stand for 3+ hours at a time
Experience with children is a plus, but we are willing to train the right candidate
Bilingual (English/Spanish) is preferred but not required!
Job Type: Part-time
*403(b)
*Employee Discounts
*Employee AssistanceProgram
AA/EEO Statement
The Conservation Corps of Long Beach (CCLB) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The CCLB complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The CCLB expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CCLB's employees to perform their expected job duties is absolutely not tolerated.
$38k-81k yearly est. 30d ago
Senior Program Specialist - STEM Mathematics: Mathematics Professional Learning Partnership (MPLP) Grant
Los Angeles County Office of Education 4.5
Program assistant job in Downey, CA
Welcome to the Los Angeles County Office of Education! Thank you for your interest in joining the LACOE family. We are proud of the fact that we have talented staff, excellent growth opportunities, outstanding support and an invigorating mission. The primary function of LACOE is to service and support 80 K-12 school districts along with numerous other agencies, as we ensure educational excellence for the region's two-million preschool and school-aged children. LACOE serves others by building capacity in our employees, being responsive to the needs of our customers and modeling integrity and respect in our actions and communications. We enhance our role through partnering with our communities, County and other educational institutions to provide outreach, support and specialized services. It is our mission to improve the lives of students and our educational community through our service, leadership and advocacy. We are seeking talented individuals who support our vision and strategic plan that encompasses "A Culture of Excellence in ALL We Do."
See attachment on original job posting
EXPERIENCE AND EDUCATION Experience: Five or more years of directly related and progressive teaching experience. Experience delivering professional learning is highly desirable. Education: A Master's degree related to any one of the following areas: education, curriculum, leadership, Math, Science, or secondary education from an institution of higher learning accredited by one of the six regional accreditation associations as recognized by the Council on Postsecondary Accreditation. LICENSE OR CERTIFICATE Must possess and maintain a valid single subject teaching credential in mathematics with English Learner authorization (CLAD/BCLAD or equivalent required; SDAIE does not qualify).
APPLICATION INSTRUCTIONS: Interested, qualified persons are invited to submit an online employment application. All required documents must be individually attached and submitted electronically with your completed EdJoin application. Applicants are responsible for attaching the following documents: • Resume • A Letter of Interest • Credentials with document number. • A list of three (3) references at the management/supervisory level, with contact information (full name, job title, phone number, and email address), which can attest to your experience and expertise relevant to this position. One reference must be your most recent supervisor. *PLEASE NOTE: This position will remain open until filled. The initial review of applications is scheduled for January 26, 2026, with subsequent reviews conducted biweekly thereafter.
EXPERIENCE AND EDUCATION Experience: Five or more years of directly related and progressive teaching experience. Experience delivering professional learning is highly desirable. Education: A Master's degree related to any one of the following areas: education, curriculum, leadership, Math, Science, or secondary education from an institution of higher learning accredited by one of the six regional accreditation associations as recognized by the Council on Postsecondary Accreditation. LICENSE OR CERTIFICATE Must possess and maintain a valid single subject teaching credential in mathematics with English Learner authorization (CLAD/BCLAD or equivalent required; SDAIE does not qualify).
APPLICATION INSTRUCTIONS: Interested, qualified persons are invited to submit an online employment application. All required documents must be individually attached and submitted electronically with your completed EdJoin application. Applicants are responsible for attaching the following documents: • Resume • A Letter of Interest • Credentials with document number. • A list of three (3) references at the management/supervisory level, with contact information (full name, job title, phone number, and email address), which can attest to your experience and expertise relevant to this position. One reference must be your most recent supervisor. *PLEASE NOTE: This position will remain open until filled. The initial review of applications is scheduled for January 26, 2026, with subsequent reviews conducted biweekly thereafter.
Comments and Other Information
Contact ************************ and Alejandro Chavira at chavira_******************* with questions about the process. LACOE does not discriminate against individuals on the basis of age, actual or perceived race, actual or perceived gender, ethnicity, national origin, religion, disability, or sexual orientation. LACOE complies with the Americans with Disabilities Act to ensure equal access to all qualified individuals with a disability. If you are disabled and require assistance in accessing this event, please contact the LACOE Title II Coordinator at **************.
$64k-110k yearly est. Easy Apply 7d ago
Program Officer
CMC Group 4.1
Program assistant job in Los Angeles, CA
ECMC Foundation is a nationally focused foundation whose mission is to improve higher education for career success among underserved populations through evidence-based innovation. It is one of several affiliates under the ECMC Group enterprise based in Minneapolis. ECMC Foundation makes investments to remove barriers to postsecondary completion; build the capacity of organizations, institutions and systems; and transform the postsecondary ecosystem using a spectrum of funding structures, including strategic grantmaking and program-related investments, to support both nonprofit and for-profit ventures.
Job Summary
As a key member of the program team, the Program Officers ensure ECMC Foundation deploys grants and investments to support project-based and reform-oriented efforts aimed at advancing systemic change to improve postsecondary persistence and degree completion for students from underserved backgrounds. Guided by a strategic framework which was launched in 2022, Program Officers manage a portfolio of strategically responsive grants which positions the foundation to remain open to the changing needs and opportunities identified by the field and/or oversee an initiative which focuses resources on deeper engagements and sustained commitments to address specific challenges in postsecondary education.
The ECMC Foundation team observes a hybrid work model. Additionally, Program Officers travel domestically up to 25% of the time to engage with partners.
Essential Duties and Responsibilities
Identify and cultivate potential grant opportunities aligned with the Foundation's strategic framework and grantmaking approach by initiating and managing relationships with mission-aligned organizations, thought leaders, and fellow funders
Conduct due diligence (e.g., review funding requests, conduct external research, meet applicant staff) and make recommendations to senior management
Prepare written documents for the ECMC Foundation senior management and Board of Directors summarizing key grant-funded activities and making the case for support
Engage in ongoing monitoring (e.g., virtual check-in meetings, site visits, report reviews) to evaluate progress towards stated goals and learn from grantee challenges and successes
Input relevant and timely information into grants management system (Fluxx) and maintain adherence to grant administrative processes in collaboration with the grants management team
Amplify grantee activities and learnings by collaborating with ECMC Foundation's Communications team, convening stakeholders, and presenting during postsecondary-focused and grantmaking-oriented events
Work closely with ECMC Foundation's Learning and Evaluation team (and, at times, contract an external evaluator) to analyze grantee outcomes and identify portfolio-wide trends
Stay abreast of education trends, policy reform efforts, and best practices, and attend relevant conferences to broaden knowledge
Perform other duties and responsibilities as assigned
Required Qualifications
Bachelor's degree
5+ years of related work in higher education and/or grantmaking
Exhibits curiosity and ability to think creatively and collaboratively
Displays humility; leads with a listening orientation, working in service of grantees
Demonstrates superior communication skills, both speaking and writing in a clear, compelling, and concise manner that meet the needs of different audiences
Possesses practical experience and/or content expertise regarding large-scale, systems-level approaches to postsecondary education
Showcases strong project management - effectively manages long-term projects by backward-planning to meet goals; views project management as a key tool to achieve goals
Excels at analyzing and synthesizing quantitative and qualitative data to drive decision-making and problem-solving, unearthing relevant insights and opportunities from multiple sources
Works collaboratively and independently and understands the big picture while applying a keen attention to detail
Exhibits a willingness and ability to travel domestically up to 25% of the time
Commits to ECMC Foundation's hybrid work model
Preferred Qualifications
Master's Degree
Demonstrates experience working at a higher education-focused foundation
Possesses lived experience or has extensively worked with communities from underserved backgrounds (e.g., first generation college student, rural learner, student of color, student from low-income family, adult learner) navigating postsecondary pathways
Exhibits keen inquiry skills and the inclination to seek evidence-based information from a variety of sources to support decisions
Maintains a broad and deep professional network, making connections, and creating opportunities for deeper engagement; has interest in engaging in the broader postsecondary and philanthropic community via associations and conferences
ECMC Foundation may choose to conduct reference checks as part of the hiring process.
Salary range for this position is $120,000-$130,000. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector and geographic location.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ECMC Foundation also provides a comprehensive benefits package:
Health & wellness benefits: Medical, dental, and vision insurance plan options, with a generous employer subsidy. Company paid life & disability insurance, pre-tax flexible spending accounts and robust wellness programs.
Financial benefits: Generous 401(k) plan with a company match up to 6% and additional discretionary contribution potential, paid time off starting at 20 days/year and commuter subsidy.
Education benefits: Tuition reimbursement up to $10,500/year for approved programs and student loan payment reimbursement up to $4,800/year. Up to $5,250 of qualifying education benefits can be reimbursed pre-tax.
$120k-130k yearly Auto-Apply 7d ago
Joint Test & Evaluation Program Officer (TS/SCI Eligible)
Contact Government Services, LLC
Program assistant job in Los Angeles, CA
Group and Job Profile Guidance: The Joint Test & Evaluation (JT&E) program considers emerging technologies and the increasingly complex and dynamic joint, multi-domain operational environment to develop non-material solutions intended to enhance the United States' operational effectiveness, suitability, and survivability in combat.
Primary Job Functions: As a member of the Joint Test & Evaluation Support Cell (JTSC) this individual will support the programmatic evaluation and analysis of Combatant Command Test Nominations and subsequent approved execution.
•Conduct quantitative and qualitative analysis to support Joint Test & Evaluation (JT&E) projects and enhance operational decision-making.•Apply statistical methods, modeling & simulation techniques, and operations research methodologies to assess joint military operations and improve mission effectiveness.•Develop and implement data-driven solutions to optimize military operations, force readiness, and strategic planning.•Utilize computer-based analytical tools to evaluate operational performance and identify areas for improvement.•Identify risks, limitations, and operational challenges in joint military environments and recommend analytical solutions.•Applying process modeling and analytical techniques to identify operational challenges and develop effective solutions.•Conducting problem decomposition, concept development, and data-driven analysis to support joint military operations.•Providing parametric and non-parametric statistics, data analysis techniques, computer analysis tools, basic modeling and simulation applications, and survey test and evaluation methods.
Qualifications and Experience:•Master's Degree in Operations Research, Mathematics, Statistics, Engineering, or a related technical field.•A Master's Degree in a non-technical field may be substituted with 10+ years of ORSA-related experience in military or government civilian experience.•Alternatively, a Bachelor's Degree in a technical field with an additional 5 years of ORSA-related experience (totaling 10 years) may also be considered.•Proficiency in statistics, data analysis techniques, computer analysis tools, basic modeling and simulation applications, and human factors analysis.•Experience developing test and evaluation plans. (preferred but not required)
#CJ
$75k-126k yearly est. Auto-Apply 60d+ ago
Associate Philanthropy Officer, Patron Programs
Colburn Careers
Program assistant job in Los Angeles, CA
Reporting to the Assistant Vice President of Philanthropy, Patron Programs, the Associate Philanthropy Officer will support the growth and vitality of the School's long-term philanthropy strategy, including through the Building Our Future capital campaign for the new Frank Gehry-designed Colburn Center. The Associate Philanthropy Officer is a front-facing representative who will serve as an enthusiastic ambassador for the School at performances and special events and will build a donor pipeline and new portfolio of donors through cultivating, soliciting, and stewarding prospects to the School's annual fund, endowment, capital campaign, special projects, and planned giving program. You will be responsible for contributing to the success of a 15-person philanthropy team's growth of contributed revenue through a $10M+ annual fund, a $400M comprehensive campaign, endowment gifts and planned giving commitments by managing a 50+ donor and prospect portfolio of $1k - $10k annual fund donors and donors to other philanthropy programs.
You belong on our team if you are looking to grow your fundraising career with a high-performing philanthropy team, have a deep interest in education, the performing arts, and the Los Angeles community, and are highly self-motivated, forward-thinking, donor-centric, and committed to teamwork as well as individual achievement!
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Performance and Event Presence
Attend performances an average of three days/evenings/weekends per week. As a performance representative of the philanthropy department, you will serve as a VIP client services representative and prepare for such events by prospecting and reaching out to audience members in advance of, at, and following Colburn activities. Such activities will include performances across all units of the School, the annual gala, and private in-house programs;
Through your invitations and hosting at events, you will introduce new attendees, community members, and cultural partners to the organization's mission, programs, and philanthropic opportunities thus helping to achieve donor pool growth targets; and
Create opportunities at performance and events to help leverage Colburn's extremely active performance calendar for prospect research, prospect cultivation and donor stewardship.
Portfolio Management, Donor Cultivation, and Pipeline Development
In partnership with your manager and your team of philanthropy and senior philanthropy officers, build and maintain a portfolio of early-stage prospects and active donors and help move high-potential prospects into active cultivation or solicitation by philanthropy officers, senior philanthropy officers, or executive leadership; apply best-in-class practices of stewardship, cultivation, and recognition;
Support stewardship opportunities including reports and recognition programs, and ensure all engagement aligns with the organization's mission and brand promise of excellence and authenticity;
Support strategies that broaden and diversify the donor pipeline and contribute to the growth of the annual fund in particular.
Collaboration and Internal Partnerships
Work closely with Patron Programs team to help develop a robust membership program to grow our donor audience of $1k+ donors in the context of the new concert hall and dance school slated for opening in fall 2027;
Work together with the philanthropy team, academic units, and communications to match donor interests and help create appealing engagement opportunities;
Support a data-informed office culture by documenting donor interactions, prospect research, and qualification notes in the CRM system in a timely and accurate manner; comfort navigating a CRM for list-pulling, research, and donor activity;
Establish credibility and collaborative relationships with senior leadership, Board members, donors, volunteers, and colleagues from all academic units and other departments;
Contribute to successful annual galas through sales, sponsorships, and on-site gala staffing;
Develop a current, thorough, and comprehensive understanding of the Colburn School's mission, areas of excellence, student population, student and faculty profiles, services, programs, and goals; and
Perform other duties as
EDUCATION AND EXPERIENCE:
A bachelor's degree is required and four years of experience in fundraising or similar field;
Strong interpersonal and communication skills, with the ability to initiate conversations, connect effectively in verbal and written form, and build rapport quickly;
Demonstrated excellence in interpersonal relationship-building; comfort interacting with diverse audiences, including donors, community groups, first-time attendees, families, trustees, and prospects;
An ability to work independently and closely with a broad team of varying constituents, including staff, faculty, volunteers, artists, and trustees;
Highly organized, detail-oriented, and proactive; dedication to accuracy and timeliness is a must;
Ability to handle highly sensitive and confidential information appropriately;
Aptitude for design and branding, messaging, and the common technology used to support and advance these activities, like Adobe Creative Suite, email marketing, CRM systems, and websites; experience utilizing collaboration tools such as Microsoft Teams and Zoom;
Interest in developing skills under experienced campaign, membership, and fundraising leadership mentors and managers;
A commitment to the mission of Colburn-to provide access to the highest quality performing arts education at all levels of development in an optimal learning environment;
Interest in working evenings and weekends for performances and events approximately 3 days per week as well as in-office days; a 40-hour work week in total.
ESSENTIAL FUNCTIONS:
Physical:
Must be able to see, hear, feel, and use hands to type and grasp objects with fingers. Seating, standing, walking, bending, and stooping will all be a part of the job environment; occasional light lifting and carrying of objects weighing 25 pounds or less; light to heavy repetitive use of hands, wrists and forearms while working on a computer.
Emotional:
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities. Ability to work in a fast-paced high-performing environment with nuance and flexibility.
Working Conditions:
A mixture of an indoor office environment with frequent contact with and interruptions by individuals in person or by phone as well as public-facing events, quiet performance venues, and private parties in homes and other private venues. Appropriate attired and etiquette will be required.
COMPENSATION AND BENEFITS:
The pay range for this position: $28.85 to $40.87 per hour, depending on qualifications and experience.
This is a full-time, non-exempt position working evenings and weekends for performances and events approximately 3 days per week as well as in-office days; a 40-hour work week in total.
The Colburn School offers excellent benefits including medical, dental and vision insurance plans, Long Term and Short-Term Disability, Life Insurance, paid vacation and sick leave, and a 403(b)-retirement plan with a generous employer matching contribution.
TO APPLY:
Please submit a cover letter and resume through the Colburn School's Careers portal at www.colburnschool.edu/careers. Applications will be reviewed on a rolling basis until the position is filled.
ABOUT THE COLBURN SCHOOL:
The Colburn School is a world-renowned performing arts institution located in the heart of downtown Los Angeles. Its mission is to provide the highest quality performing arts education at all levels of development in music and dance, and to foster a vibrant community through a wide range of performances, events, and educational activities.
The Colburn School trains students from beginners to those about to embark on professional careers. Each year, more than 2,000 students from around the world come to Colburn to benefit from the renowned faculty, exceptional facilities, and focus on excellence that unites the community.
The academic units of the school provide a complete spectrum of music and dance education:
Conservatory of Music - The diploma- and degree-granting Conservatory of Music is distinguished by a unique all-scholarship model, renowned faculty, and outstanding performance opportunities. It prepares the very highest level of collegiate musicians for professional careers.
The Music Academy is a highly selective training program for gifted young pre-collegiate musicians, designed to prepare students for conservatory study and performing careers at the highest levels of achievement. This residential program balances performance, musical instruction, and academics.
The Community School of Performing Arts welcomes students of all ages, from seven months old to adults. It offers over 120 classes each year in orchestral instruments, piano, guitar, voice, jazz, music theory, drama, and ensembles including orchestra, choir, and chamber music.
The Trudl Zipper Dance Institute develops performers of all levels, from the pre-professional ballet program in the Dance Academy to beginners starting in Youth Dance. Students of all levels receive training in ballet, tap, and modern genres as part of a comprehensive dance education.
Center for Innovation and Community Impact was created to empower the musical and dance leaders of tomorrow by nurturing students' passion and ability to serve their communities, preparing them for sustainable careers, and embracing the development of new ideas. The Colburn School partners with 15 Los Angeles Unified School District schools, 13 of which receive Title I funding, to provide interactive and engaging concerts and instructional sessions to 5,000 students every year.
The Colburn School is currently constructing the Colburn Center, a transformational addition to our downtown Los Angeles campus, designed by renowned architect Frank Gehry with acoustics by acclaimed Nagata Acoustics. This monumental project reflects a deep commitment to both the community and our students and will feature world-class performance venues and innovative learning spaces that foster collaboration and interdisciplinary partnerships throughout the region.
A once-in-a-lifetime expansion for Colburn, the Center will include a remarkable and accessible 1,077-seat concert hall, complete with a 70-musician orchestral pit and a modular sprung dance floor. It will also house the Trudl Zipper Dance Institute, Colburn's renowned dance education program. The new dance center will feature a 100-seat dance studio theater, four spacious ballet and tap studios, administrative offices, and vibrant street-level and rooftop gardens with outdoor performance spaces.
Construction began in 2024, and upon completion in 2027, the Colburn Center will create the world's largest concentration of Frank Gehry-designed buildings-joining the Walt Disney Concert Hall and mixed-use project The Grand in redefining the cultural landscape of downtown Los Angeles.
$28.9-40.9 hourly 45d ago
Program Assistant - Youth Enrichment (ELOP)
YMCA of Metropolitan Los Angeles 3.3
Program assistant job in Monrovia, CA
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. The ProgramAssistant (youth programs) creates positive, nurturing relationships with children while building cooperative relationships with parents/caregivers, staff, and partners. Promotes and supports the potential of all youth in programs/classes and facilitates peer-to-peer connections as part of the overall program experience. Provides a quality experience to children that focuses on building achievement and belonging in youth and relationships among youth and within families.
YMCA COMPETENCIES (Leader):
Relationships, Communication, Developing Others, Inclusion, Quality Results, Project Management, Functional Expertise
ESSENTIAL FUNCTIONS
Nurtures children through purposeful programming dedicated to building achievement and belonging in youth and relationships among youth and within families.
Maintains close visual supervision of a group of assigned children, following ratios based on specific program/class.
No child is left unsupervised or staff alone with a child at any time while attending program/class.
Help children manage behavior using a positive approach, including proactive strategies, redirection and using constructive discipline with natural and logical consequences.
Actively supports the YMCA is committed to inclusion and compliance with the American with Disabilities Act (ADA) where appropriate.
Planning and implementing classes based on a specific topic and skill mastery, culminating in an exposition/showcase at the end of the session.
Adheres to program standards including safety and cleanliness standards, maintains site and equipment, and maintains required program records in accordance YMCA expectations.
Cultivates positive relationships and maintains effective communication with parents. Engages parents as volunteers and connects them to the YMCA.
Attends and participates in family events, program activities, staff meetings and trainings.
Follows YMCA policies and procedures, including those related to medical and disciplinary situations, child abuse prevention and emergencies. Follows reporting procedures and proactively responds to situations to ensure a safe environment for all involved.
Understands and complies with current federal, state, local regulations, and YMCA policies and procedures at all times.
Maintains positive relationship with parents, other YMCA team members and community partners. Models relationship-building skills (including Listen First) in all interactions.
Attend meetings and trainings, as needed.
Uphold YMCA policies for safety, supervision, mandated reporting and risk management.
Demonstrate the Six Pillars of Character (Trustworthiness, Citizenship, Respect,
Responsibility, Caring, Fairness) as well as the YMCA Core Values of caring, respect, honesty and responsibility in all dealings with members, guests, volunteers and fellow staff.
Demonstrate competencies in and willingness to develop in the Cause Driven Leadership areas of mission advancement, collaboration, operational effectiveness and personal growth.
All other duties as assigned by your supervisor
Qualifications
MINIMUM QUALIFICATIONS
AGE: 18 years or older
EDUCATION: High school diploma or equivalent.
REQUIREMENT: Must be available on Saturdays, from 7:30 AM-1:00 PM. Position is primarily in the El Monte & South El Monte area.
RELATED EXPERIENCE: Previous experience working with school-age children in a group setting (preferred). Ability to assist in planning, organization and implementation of age appropriate/developmentally appropriate program activities around a specific area of focus (arts & humanities, sports skills, etc.). Previous experience with diverse populations preferred. Ability to develop positive, authentic relationships with people from different backgrounds. Completed semester units in CD, human services, or related fields, preferred SPECIALIZED SKILLS: Strong character values (respect, responsibility, honesty, caring); strong communication skills; emotional maturity
LICENSES & CERTIFICATIONS: Current approved First Aid; Adult, Infant and Child CPR Certifications. Completion of child abuse prevention training prior to first day in program.
WORK ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS
You must have the physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodations.
Ability to plan, lead, and participate in activities.
Job is performed in indoor as well as outdoor environments throughout the year.
Job does include water-related activities.
Ability to lift 30-35lbs
$29k-35k yearly est. 11d ago
LA Galaxy, Youth Programs Coach - Juniors and Skills
AEG 4.6
Program assistant job in Carson, CA
For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.
Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.
If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!
Position Summary:
The LA Galaxy Juniors & Skills Coach will exemplify high energy, enthusiasm, and professionalism in all Soccer Programming. Programs include Galaxy Juniors, , Skills Training, as well as optional opportunities to coach at birthday parties and in-house league teams. The locations include Galaxy Park (Carson), Kinecta Soccer Center, powered by the LA Galaxy (Torrance) and future locations. As an employee of the LA Galaxy, the Juniors & Skills Coach will build positive relationships with the community and portray a positive image of the LA Galaxy.
Essential Functions:
Provide a well-organized, fun, and safe practice environment for players by implementing the age-appropriate curriculum during the scheduled programs.
Exude enthusiasm with all participants, engaging them in a motivating and encouraging manner through positive reinforcement, patience, and maturity.
Lead set-up and break-down of assigned programs and maintain program-specific equipment and LA Galaxy-branded clothing.
Communicate effectively with program participants, facility guests, and other LA Galaxy staff.
Complete attendance sheet for each session, submitting it to the onsite LA Galaxy Programs staff member.
Required Qualifications:
A minimum education level of: High School Diploma or its equivalency
0-2 years: No previous experience necessary, must be willing to learn and follow program curriculum and standards with children 18 months to 7 years old for Galaxy Juniors.
Must be excited to work with children in a group setting, with classes ranging in size from 3 to 12 players.
Ability to work nights, weekends, and some holidays.
Ability to lift, push, pull up to 20 lbs.
Must be able to walk, bend, and run consistently for a minimum of 1 hour.
Ability to take and successfully pass a background and drug-test.
Pay Scale:
Galaxy Juniors Coach with USSF Grassroots License or comparable license: $20.00
Galaxy Juniors Coach with USSF D License or comparable license: $22.50
Galaxy Juniors Coach with USSF C License or comparable license and above: $25.00
AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.
$37k-45k yearly est. Auto-Apply 60d+ ago
Youth Program Assistant
Union Rescue Mission 4.3
Program assistant job in Los Angeles, CA
Job DescriptionDescription:
COMPANY DESCRIPTION: Union Rescue Mission (URM) is a 501(c)(3) nonprofit organization located in the Los Angeles Metropolitan Area. We are dedicated to serving men, women, and children experiencing homelessness and providing comprehensive emergency and long-term services to help them escape the dangerous streets of Skid Row. Established in 1891, URM is now one of the largest rescue missions of its kind in the United States and the oldest in Los Angeles. Join us at Union Rescue Mission as we bring hope and share the compassion of Christ to those devastated by homelessness.
POSITION SUMMARY: The Youth ProgramAssistant will assist, maintain, and develop the Youth Program by coordinating with the Executive Director, Program Manager, Senior Program Admin, and volunteers.
CORE WORK PRINCIPLE: Colossians 3:23 is the foundation of URM's standard for employment, “Whatever you do, work at it with all your heart, as though you were working for the Lord and not for people.” The goal for each employee is to enrich and sustain a humble heart attitude; to enrich and sustain a mindset of serving others, treating them with kindness and truth; and to enrich and sustain a zealous desire for achieving work objectives without any ulterior motives or agendas.
ESSENTIAL FUNCTIONS:
Assist the Children's Program in the Youth Department.
Help develop and plan activities that incorporate program goals into the daily routine.
Attend staff meetings and development sessions.
Supervise and monitor the safety of children in the Youth program, school pick-ups, camps, and on-site and off-site activities.
Prepare and organize snacks for the children.
Work with children on behavior modification.
Create and update monthly youth activity calendar, bus schedules and seating charts.
Assist with the school enrollment process and deliver packets to the different schools if needed.
Create files for each child enrolled in the Youth Department.
Assist with homework assignments and tutoring.
Maintain and update the youth roster weekly.
Assist with training guests assigned to the Youth Department.
Maintain the youth department in an orderly manner.
Assist in connecting the children to resources in the community.
Develop schedules and routines to ensure that children have enough physical activity.
Watch for signs of emotional or developmental problems in children and bring any problems to the attention of the case managers and/or Executive Director, as well as parents.
Keep records of children's progress, routines, and interest.
Assist or preform drug testing for guests, as directed.
Supervise the building and enforce program rules.
Write incident and end of the night reports.
Supervise the dining room; when necessary.
Conducts other tasks, projects and clerical duties as assigned by the Executive Director.
Commitment to URM (Union Rescue Mission) mission, vision, and core values.
Encourage guests in their faith and growth in Jesus Christ.
PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job.
Manual dexterity, required.
Ability to lift objects up to 30 lbs.
Ability to operate office equipment.
WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job within the environment.
Noise levels are considered moderate to high.
The office and classrooms are clean, orderly, properly lighted, and ventilated.
This position works indoors and outdoors in a highly busy area.
Requirements:
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to communicate effectively both in orally and in writing.
Computer Literacy required.
Must have excellent organizational skills and a strong ability to prioritize tasks.
Must have the ability to multi-task in a high-volume environment.
Ability to conduct responsibilities without direct supervision.
YOUTH PROGRAMASSISTANT EXPERIENCE, EDUCATION AND LICENSURES:
High School Diploma or equivalent.
Minimum 1 year of prior experience in a related field (after-school etc.) performing similar duties.
YOUTH PROGRAMASSISTANT KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to communicate effectively both in orally and in writing.
Computer Literacy required.
Must have excellent organizational skills and a strong ability to prioritize tasks.
Must have the ability to multi-task in a high-volume environment.
Ability to conduct responsibilities without direct supervision.
$30k-34k yearly est. 15d ago
Youth Sports Program Assistant
YMCA of Metropolitan Los Angeles 3.3
Program assistant job in Los Angeles, CA
The Belonging and Well-Being Champion is responsible for fostering a culture of belonging, health, and connection across YMCA membership and wellness experiences. This role combines the personal engagement and health support of a Healthy Lifestyles Counselor with the sales and service expertise of a Membership Sales and Service Representative. The Belonging and Well-Being Champion serves as a frontline ambassador for the YMCA - welcoming all, connecting members to programs and people, helping them pursue their wellness goals, and driving membership growth and retention. Through relationship-building, proactive outreach, and exceptional service, this position advances the Y's mission to strengthen the foundations of community through healthy living and inclusion.
ESSENTIAL FUNCTIONS
Nurtures children through purposeful programming dedicated to building achievement and belonging in youth and relationships among youth and within families.
Maintains close visual supervision of a group of assigned children, following ratios based on specific program/class.
No child is left unsupervised or staff alone with a child at any time while attending
program/class.
Help children manage behavior using a positive approach, including proactive strategies, redirection and using constructive discipline with natural and logical consequences.
Actively supports the YMCA is committed to inclusion and compliance with the American with Disabilities Act (ADA) where appropriate.
Planning and implementing classes based on a specific topic and skill mastery, culminating in an exposition/showcase at the end of the session.
Adheres to program standards including safety and cleanliness standards, maintains site and equipment, and maintains required program records in accordance YMCA expectations.
Cultivates positive relationships and maintains effective communication with parents.
Engages parents as volunteers and connects them to the YMCA.
Attends and participates in family events, program activities, staff meetings and trainings.
Follows YMCA policies and procedures, including those related to medical and disciplinary situations, child abuse prevention and emergencies. Follows reporting procedures and proactively responds to situations to ensure a safe environment for all involved.
Understands and complies with current federal, state, local regulations, and YMCA policies and procedures at all times.
Maintains positive relationship with parents, other YMCA team members and community partners. Models relationship-building skills (including Listen First) in all interactions.
Attend staff meetings and trainings as required.
Uphold YMCA policies for safety, supervision, mandated reporting and risk management.
Demonstrate the Six Pillars of Character (Trustworthiness, Citizenship, Respect, Responsibility, Caring, and Fairness) as well as the YMCA Core Values of caring, respect, honesty and responsibility in all dealings with members, guests, volunteers and fellow staff.
Demonstrate competencies in and willingness to develop in the Cause Driven Leadership areas of mission advancement, collaboration, operational effectiveness and personal growth.
All other duties as assigned by your supervisor.
Qualifications
MINIMUM QUALIFICATIONS
AGE: 16 years or older
EDUCATION: High school diploma or equivalent. School-issued work permit required for employees under the age of 18.
RELATED EXPERIENCE: Previous experience working with school-age children in a group setting (preferred). Ability to assist in planning, organization and implementation of age appropriate/developmentally appropriate program activities around a specific area of focus (arts & humanities, sports skills, etc.). Previous experience with diverse populations preferred. Ability to develop positive, authentic relationships with people from different backgrounds. Completed semester units in CD, human services, or related fields, preferred
SPECIALIZED SKILLS: Strong character values (respect, responsibility, honesty, caring); strong communication skills; emotional maturit
LICENSES & CERTIFICATIONS: Current approved First Aid; Adult, Infant and Child CPR Certifications. Completion of child abuse prevention training prior to first day in program.
WORK ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS
You must have the physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodations.
Ability to plan, lead, and participate in activities.
Job is performed in indoor as well as outdoor environments throughout the year.
Job does include water-related activities.
Ability to lift 30-35lbs
#1703
$30k-35k yearly est. 11d ago
Youth Program Assistant
Union Rescue Mission 4.3
Program assistant job in Los Angeles, CA
Job DescriptionDescription:
COMPANY DESCRIPTION: Union Rescue Mission (URM) is a 501(c)(3) nonprofit organization located in the Los Angeles Metropolitan Area. We are dedicated to serving men, women, and children experiencing homelessness and providing comprehensive emergency and long-term services to help them escape the dangerous streets of Skid Row. Established in 1891, URM is now one of the largest rescue missions of its kind in the United States and the oldest in Los Angeles. Join us at Union Rescue Mission as we bring hope and share the compassion of Christ to those devastated by homelessness.
POSITION SUMMARY: The Youth ProgramAssistant will assist, maintain, and develop the Youth Program by coordinating with the Executive Director, Program Manager, Senior Program Admin, and volunteers.
CORE WORK PRINCIPLE: Colossians 3:23 is the foundation of URM's standard for employment, “Whatever you do, work at it with all your heart, as though you were working for the Lord and not for people.” The goal for each employee is to enrich and sustain a humble heart attitude; to enrich and sustain a mindset of serving others, treating them with kindness and truth; and to enrich and sustain a zealous desire for achieving work objectives without any ulterior motives or agendas.
ESSENTIAL FUNCTIONS:
Assist the Children's Program in the Youth Department.
Help develop and plan activities that incorporate program goals into the daily routine.
Attend staff meetings and development sessions.
Supervise and monitor the safety of children in the Youth program, school pick-ups, camps, and on-site and off-site activities.
Prepare and organize snacks for the children.
Work with children on behavior modification.
Create and update monthly youth activity calendar, bus schedules and seating charts.
Assist with the school enrollment process and deliver packets to the different schools if needed.
Create files for each child enrolled in the Youth Department.
Assist with homework assignments and tutoring.
Maintain and update the youth roster weekly.
Assist with training guests assigned to the Youth Department.
Maintain the youth department in an orderly manner.
Assist in connecting the children to resources in the community.
Develop schedules and routines to ensure that children have enough physical activity.
Watch for signs of emotional or developmental problems in children and bring any problems to the attention of the case managers and/or Executive Director, as well as parents.
Keep records of children's progress, routines, and interest.
Assist or preform drug testing for guests, as directed.
Supervise the building and enforce program rules.
Write incident and end of the night reports.
Supervise the dining room; when necessary.
Conducts other tasks, projects and clerical duties as assigned by the Executive Director.
Commitment to URM (Union Rescue Mission) mission, vision, and core values.
Encourage guests in their faith and growth in Jesus Christ.
PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job.
Manual dexterity, required.
Ability to lift objects up to 30 lbs.
Ability to operate office equipment.
WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job within the environment.
Noise levels are considered moderate to high.
The office and classrooms are clean, orderly, properly lighted, and ventilated.
This position works indoors and outdoors in a highly busy area.
Requirements:
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to communicate effectively both in orally and in writing.
Computer Literacy required.
Must have excellent organizational skills and a strong ability to prioritize tasks.
Must have the ability to multi-task in a high-volume environment.
Ability to conduct responsibilities without direct supervision.
YOUTH PROGRAMASSISTANT EXPERIENCE, EDUCATION AND LICENSURES:
High School Diploma or equivalent.
Minimum 1 year of prior experience in a related field (after-school etc.) performing similar duties.
YOUTH PROGRAMASSISTANT KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to communicate effectively both in orally and in writing.
Computer Literacy required.
Must have excellent organizational skills and a strong ability to prioritize tasks.
Must have the ability to multi-task in a high-volume environment.
Ability to conduct responsibilities without direct supervision.
#ZR
How much does a program assistant earn in Thousand Oaks, CA?
The average program assistant in Thousand Oaks, CA earns between $30,000 and $51,000 annually. This compares to the national average program assistant range of $27,000 to $45,000.
Average program assistant salary in Thousand Oaks, CA