The Administrative Assistant is responsible for maintaining the smooth day-to-day operations of the office, supporting the finance department, to include weekly payroll processing, administrative tasks, and providing HR support as needed under the guidance of the Chief People Officer. This position requires attention to detail, confidentiality, and strong organizational skills to ensure accuracy and consistency in office and payroll operations.
Key Responsibilities
Office Administration
Serve as the first point of contact for incoming calls and visitors.
Maintain office and kitchen supplies; track inventory and reorder as needed.
Coordinate incoming and outgoing mail, deliveries, and courier services.
Manage copier meter readings, toner inventory, and vendor communication.
Organize company files, forms, and records (both paper and electronic).
Maintain office supplies, equipment, and vendor relationships; track inventory and reorder as needed.
Ensure meeting spaces are prepared and equipped for internal and external meetings.
Payroll Administration
Collect, verify, and enter weekly employee hours into the payroll system.
Process weekly payroll accurately and on schedule.
Maintain payroll files, employee pay rate lists, and other related documentation.
Prepare certified payroll reports for applicable projects.
Assist with payroll-related reporting such as union reports, deductions, and garnishments.
Maintain confidentiality of all payroll and employee information.
HR Support
Assist with new hire onboarding paperwork (W-4, I-9, direct deposit, etc.).
Maintain employee files and ensure documentation is complete and organized.
Update employee lists and organizational data as directed.
Support benefits enrollment or changes under guidance from the Chief People Officer.
Assist with compliance tracking (certifications, training records, etc.) as assigned.
Assist with filling HR documents and work closely with HR on daily operations and provide additional HR support as needed.
General Support
Assist with invoicing or accounts payable data entry as needed.
Coordinate communication between departments when requested.
Be available to support the team with unexpected, time-sensitive tasks and initiatives that arise outside of standard operation.
Qualifications
3+ years of office administration experience; experience in payroll preferred.
Basic understanding of HR functions and confidentiality standards.
Proficiency in Microsoft Office and QuickBooks (or similar accounting software).
Strong organizational and communication skills.
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Supervisory Responsibilities
This position does not supervise other employees.
Reporting Structure
Reports directly to the Controller. Works closely with the Chief People Officer for HR-related tasks and supports the Finance department as needed.
$34k-44k yearly est. 1d ago
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Arise/Exceptional Family Resources Program Assistant
Exceptional Family Resources 3.7
Program assistant job in Syracuse, NY
Job Description
Arise/EFR is looking for a ProgramAssistantAssist RRDSs in the organization of provider trainings to promote quality service delivery, Field phone calls and correspondence from provider agency representatives, community members, community agencies, and waiver participants or referrals.
Job Summary: Demonstrated professional verbal and written communication skills; ability to gather important information from individuals and share/capture in a variety of methods, Receive, screen and process referral calls.
Qualifications:
High School Diploma or equivalent
Computer skills proficiency in MS Word and Excel; demonstrated ability to learn new computer systems and software
Excellent interpersonal skills both in person as well as on the phone
Strong organizational skills
Knowledge of community resources
Essential Functions:
Assist the Regional Resource Development Specialists (RRDS) in building community consortium to develop and maintain provider confidence
Track and file all Regional Resource Development Center (RRDC) paperwork
Maintain a computer tracking list for all new information and processes as needed • Work collaboratively with all waiver providers in the Syracuse Region
Determine waiver eligibility and offer individuals the choice of participation in the waiver and a choice of waiver Service Coordinators
Work closely with Department of Health (DOH) to provide data and input as needed regarding all aspects of the administration of the waiver in their region
Exercise sound judgment as a matter of course and hold protected health information and other sensitive information in the strictest of confidence in accordance with agency and HIPAA policies
Other duties as assigned
Work location: Onondaga County - Syracuse, NY
Hours and days: Monday-Friday 8:00am -4:00pm
Compensation: $20.19 Per Hour
Non -Exempt; 40 hours per week, including one-hour paid lunch
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Job Posted by ApplicantPro
$20.2 hourly 14d ago
Research Foundation Sponsored Programs Assistant I - Office of Research Programs - College of Environmental Science and Forestry
College of Environmental Science and Forestry
Program assistant job in Syracuse, NY
Title: Sponsored ProgramsAssistant I (multiple positions available) Unit: Office of Research Programs (ORP) Salary: $62,500- $64,500 Annually Commensurate with Qualifications possible, depending on experience & qualifications
Brief description of duties: Assist SUNY-ESF faculty and staff in the administration of sponsored research contracts and grants. The duties for this position may include:
* Provide assistance to faculty investigators to develop project budgets and prepare proposal application materials in accordance with sponsor submission requirements and Research Foundation for SUNY policies.
* Assist faculty, staff, and administration in the interpretation of application requirements.
* Assist ORP staff in the submission of faculty research proposals to federal, state and industry sponsors.
* Assist and collaborate with faculty and staff with post-award financial and contract administration including account management, expenditure monitoring, project staffing, and partner contracts.
* Assist with sponsor reporting and compliance requirements.
Requirements:
Required Qualifications:
* Bachelor's degree, or associate degree with 4 years of professional work experience
* Proficient with information systems and Excel spreadsheet software
* Service-oriented individual with the ability and desire to work within a team approach and excel in a fast paced, deadline-oriented environment.
* Strong organizational and communication skills.
* Ability to consistently multitask, solve problems, and work flexibly to ensure success and provide support to colleagues as necessary.
* Ability to identify, research, and resolve problems, and follow through on tasks with moderate direction.
* Proficient in navigating business systems, electronic documents, and sponsors' website.
Preferred Qualifications:
* Two or more years of related business experience (e.g. proposal / contract preparation and administration).
* B.S./B.A. in business, administration, or other relevant field.
* Experience in a higher education, sponsored program, or contract administration environment
Additional Information:
In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at ************ or by accessing the following web site: ******************************************************
SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at *********************************************************
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.
The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, life insurance and long-term disability insurance.
The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.
Application Instructions:
Application Deadline: Although applications will be accepted until the position is filled, candidates should submit their application by January 7, 2026 for optimal consideration.
Application Procedure: Application materials are required to be submitted on-line. Submit a cover letter, transcript, resume, and contact information for three references online.
$62.5k-64.5k yearly 3d ago
Memory Care Program Assistant
Brookdale 4.0
Program assistant job in Fayetteville, NY
Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity
Grow your career with Brookdale! Our Clare Bridge ProgramAssistants have opportunities for advancement by exploring a new career in positions such as Clare Bridge Program Managers, Resident Programs Coordinators and Business Office Managers.
Make Lives Better Including Your Own.
If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.
Part and Full Time Benefits Eligibility
Medical, Dental, Vision insurance
401(k)
Associate assistanceprogram
Employee discounts
Referral program
Early access to earned wages for hourly associates (outside of CA)
Optional voluntary benefits including ID theft protection and pet insurance
Full Time Only Benefits Eligibility
Paid Time Off
Paid holidays
Company provided life insurance
Adoption benefit
Disability (short and long term)
Flexible Spending Accounts
Health Savings Account
Optional life and dependent life insurance
Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
Tuition reimbursement
Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program.
Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.
The application window is anticipated to close within 30 days of the date of the posting.
Education and Experience
High School Diploma or equivalent required. Associates Degree preferred. Minimum one year of previous experience with older adults and persons with dementia preferred; or equivalent combination of education and experience.
Certifications, Licenses, and other Special Requirements
Must have a valid driver's license and a current 3-year driving abstract with no more than one moving violation as a condition of employment.
Physical Demands and Working Conditions
Standing
Walking
Sitting
Use hands and fingers to handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk or hear
Ability to lift: Up to 50 pounds
Vision
Requires interaction with co-workers, residents or vendors
Occasional weekend, evening or night work if needed to ensure shift coverage
On-Call on an as needed basis
Possible exposure to communicable diseases and infections
Exposure to latex
Possible exposure to blood-borne pathogens
Possible exposure to various drugs, chemical, infections, or biological hazards
Requires Travel: occasionally
Management/Decision Making
Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.
Knowledge and Skills
Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions. Basic knowledge of PC's and word processing software, preferably in a Microsoft Windows environment. Effective oral and written communications skills.
Brookdale is an equal opportunity employer and a drug-free workplace.
Job Summary
Assists Clare Bridge Program Manager or Coordinator in leading and implementing a calendar of person centered dementia friendly programs that meet specific needs of each and all residents within the dementia care community. In alignment with Brookdale's Resident and Family Engagement philosophy, assists in providing person centered programs while engaging residents in meaningful and purposeful dementia care programs within the Brookdale community enhancing their quality of life. Recognizes individual abilities and needs while encouraging independence and ensuring resident habits, historical routines, interests and preferences are honored in the provision of care and programming.
Essential Functions
Supports the implementation of a person centered program to meet individual needs and interests of the residents. Assists in leading and engaging residents in the 7 domains of well-being programs - purposeful, intellectual, social, spiritual, emotional and physical in a dementia friendly structured environment; including sensory focused small groups for residents who cannot participate in a large group setting.
Assists the Program Manager or Coordinator in the review of individual resident's service plans and completes program documentation, as required by Brookdale standards or state requirements.
Assists the program manager or coordinator in ensuring dementia care programs are in compliance with state, federal, and other regulations and meet Brookdale's mission, policies, procedures and standards.
Assists in providing guidance and resource to associates on the importance of programming/engagement and other areas regarding the quality of life for residents.
Coordinates and participates in special events at the community including family socials, marketing/sales and open houses.
Communicates positively with residents, families, and community professionals regarding the Brookdale dementia care program and its benefits. Communicates with families regarding residents' personal needs and successes.
Assists Manager or Coordinator with meeting the department's quality improvement initiatives including the Brookdale Excellence Standards Tool (BEST).
Supports plans and scheduled programming events outside the community, which may include driving a community motor vehicle.
Assists with volunteer program, including training and supervising volunteers.
Performs personal care, housekeeping and dietary responsibilities, as needed, to ensure service quality is maintained in accordance with Clare Bridge Program standards.
This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/ her supervisor.
$37k-52k yearly est. Auto-Apply 50d ago
Program Assistant
Suny Upstate Medical University
Program assistant job in Syracuse, NY
The ProgramAssistant supports a wide range of administrative operational tasks such as volunteer onboarding, job shadow processing, volunteer records management, and daily office communications with volunteers and the public. Success in this position requires strong attention to detail, organizational skills and the ability to stay steady and gracious in a busy office environment with frequent interruptions. This skill set must be in tandem with the ability and desire to support individual volunteers in their Upstate experience. This team member will bring empathy, kindness, and a service-oriented mindset to every interaction, reflecting our department's philosophy and values.
Minimum Qualifications:
Associate's Degree and three years of relevant administrative experience or equivalent combination of education and experience required. Excellent written/oral communication, interpersonal, computer, and organizational skills required.
Preferred Qualifications:
Bachelor's Degree preferred.
Work Days:
Monday-Friday 8- 4:30
Message to Applicants:
Recruitment Office: Human Resources
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If you're ready to help safeguard the nation's immigration system and combat immigration fraud, review the
$40k-59k yearly est. 7d ago
Memory Care Program Specialist
Elderwood 3.1
Program assistant job in Liverpool, NY
Salary $23 - $29.90 / hourly Overview Memory Care Program Specialist
Elderwood of Liverpool Pay Range: $23.00 - $29.90 / hour (based on experience)
Elderwood of Liverpool is seeking a compassionate, creative, and resident-focused Memory Care Program Specialist to join our team. This role is ideal for individuals with a background in Recreation Therapy, Occupational Therapy, or related therapeutic programming who are passionate about enriching the lives of residents living with dementia.
If you have a degree in Recreation Therapy, are a Certified Occupational Therapy Assistant (COTA), or have related experience in therapeutic programming - we encourage you to apply.
Position Overview
The Memory Care Program Specialist provides therapeutic and social programming designed to enhance the physical, cognitive, and emotional well-being of residents. This position operates under the direction of the Director of Activities, with additional support from the Director of Memory Care.
Responsibilities include planning and implementing daily memory care programming, documenting participation and progress, supporting residents during activities and meals, and maintaining a warm, supportive environment that honors each resident's dignity and preferences.
Why Join Elderwood?
Elderwood is a leading, trusted provider of senior care across the Northeast, offering a supportive environment where employees can grow, learn, and make a meaningful impact every day. At Elderwood of Liverpool, you'll join a compassionate team dedicated to providing exceptional care to residents and creating a positive, collaborative workplace for staff.
We are committed to investing in your success through training, development opportunities, and a culture that values teamwork, respect, and quality care.
Employee Benefits at Elderwood
Elderwood offers a comprehensive benefits package to support your well-being, career growth, and work-life balance, including:
Medical, Dental, and Vision Coverage
401(K) Retirement Plan with employer matching
PTO & Sick Time Package
Weekly Pay
Shift Differentials (where applicable)
Tuition AssistanceProgram
Free Uniforms
Employer-Paid Life Insurance
Employee Referral Bonus Program
Robust Employee Recognition Programs
Opportunities for Career Advancement
Optional Pay in Lieu of Benefits program (for eligible clinical roles)
Employee Perks! 401K Retirement Plan with Company Match, Free On-Site Parking, Free Uniforms, Generous PTO & holiday package, Increased Wages, Medical, Dental, and Vision insurance, NEW Weekly Pay Schedule!, Point-earning employee reward program: redeem for prizes!, Substantial employee referral program Responsibilities Responsibilities
Resident Engagement & Support
Respond immediately to residents' needs and requests.
Facilitate therapeutic and social activities tailored to resident interests and abilities.
Support residents in achieving their highest practicable level of physical, mental, and psychosocial well-being.
Provide appropriate cognitive and sensory stimulation activities.
Assist with meal service and feeding (after required training).
Notify the Licensed Nurse of any change in resident condition or needs.
Perform additional tasks as assigned by the supervisor, manager, or Administrator.
Program Planning & Documentation
Complete and maintain the daily memory care calendar.
Prepare resident participation reviews, daily attendance forms, and monthly progress reports.
Maintain documentation in accordance with facility standards and regulatory requirements.
Professional Conduct & Team Collaboration
Maintain facility standards for resident care and customer service.
Demonstrate genuine concern, patience, and compassion toward the elderly.
Display respect for residents' rights, preferences, and confidentiality.
Cooperate with team members and follow directives from supervisors.
Attend departmental meetings, councils, and required in-service trainings.
Offer ideas to enhance program quality and resident satisfaction.
Compliance & Safety
Follow all safety rules, policies, and infection control procedures.
Adhere to Elderwood's Mission, Vision, Values, and Code of Conduct.
Maintain HIPAA compliance in all interactions.
Utilize electronic timekeeping and activity documentation systems as directed.
Follow policies for use of electronic devices, tablets, and computers.
Qualifications
Qualifications:
Bachelor's degree in Recreational Therapy, Education or related field OR Certified Occupational Therapist (COTA) OR Associates Degree (example COTA) with 1-2 years of experience in long term care Activities OR 1-2 years' experience in recreational programming in another field.
Current, valid state required certification or license in the state in which work is performed or must be willing to obtain National Certification in Activities within 1 year.
Certification in dementia and/or behavior management (e.g. CDT) or (will obtain within 1 year of hire)
Demonstrated computer skills including Microsoft Office (Word, Excel) and web-based applications
Current, valid driver license (if applicable)
Demonstrated supervisory experience preferred
Experience with dementia population desired
This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.
EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.
$23-29.9 hourly Auto-Apply 45d ago
School Age Child Care Head of Group - Part Time
YMCA of Central New York 3.1
Program assistant job in Fayetteville, NY
Part-time Description
$16.50/hour
A Career with a Cause:
At the Y, strengthening community is our cause. Our mission is to put Christian principles into practice through programs that build healthy spirit, mind and body for all. We focus our work in three key areas, youth development, healthy living and social responsibility. We are committed to this cause because a strong community can only be achieved when we invest in our kids, our health and our neighbors.
General Functions:
Under the direction of the School Age & Family Director, the Head of Group will plan, organize and lead a comprehensive thematic-based enrichment program. Employment is contingent upon the incumbent clearing all NYS Office of Children and Family Services (OCFS) licensing requirements; these requirements include fingerprinting, background screening and clearance on the State Central Register (SCR) and Statewide Central
Register of Child Abuse and Maltreatment (SCL) within the first 30-days of employment. Prior to being assigned to their position, the incumbent is required to complete an initial medical statement and tuberculin test. If the incumbent previously worked in a Child/Day Care setting, a prior medical statement and tuberculin test may be accepted if dated within 12-months preceding the date of the application.
YMCA School Age Child Care and Camp Department Quality Service Theme:
By acting as role models and building lasting relationships, we make a positive difference in families' lives.
Responsibilities/Duties/Functions/Tasks:
The essential functions of this position include, but are not limited to the following:
· Plan, organize, and lead all daily SACC program activities. Lesson plans must be posted for parents and readily available for substitute staff.
· Familiarize oneself with the YMCA School Age Child Care objectives and curriculum and consider these objectives throughout the planning and leading of all activities.
· Observe and follow the YMCA School Age Child Care program guidelines as well as the regulations set forth by the NYS Office of Children and Family Services.
· Report to the program ready to work at designated times and prepared to stay until all of the children have left and space is thoroughly cleaned.
· Provide a safe, healthy, moral, and fun environment for all children. Assist with behavior management of program participants using positive techniques of guidance, redirection, reinforcement, and encouragement of age appropriate expectations. Set up guidelines and environments that minimize the need for discipline and provide steps towards progressive discipline as needed.
· Provide a positive role model for the children in the program. This includes actions, speech, and attire of all staff.
· Foster within the program participants the growth of the four YMCA character values of respect, responsibility, caring, and honesty. To also foster the growth of skills in team-building, good sportsmanship, friendship, and pride in doing one's best.
· Assist with providing a nutritious daily snack appropriate in proportion and content for the age group according to the HEPA guidelines including Family Style Dining. Follow daily snack menu as much as possible and able to improvise when needed.
· Complete incident reports for all injuries, accidents or illnesses requiring first aid. To discuss these incidents with parents, obtain a parent signature on the form and follow up on injury. Turn all incident reports in to the Director within 48 hours.
· Assist with maintaining records of daily and monthly attendance ensuring that all parents are signing in/out and to turn these in by the 1st of each month.
· Assist with the responsibility of completing and maintaining all participant files, medication consent forms and review of participant information mid-year.
· Conduct and maintain records of monthly fire drills, shelter in place drills and daily health checks as required by OCFS.
· Supervise all Site Assistant staff by setting a positive professional example. Addressing questions or concerns with staff.
· Maintain a positive, open relationship with all staff, parents, and program participants. Any issues/concerns should be reported to the Director.
· Attend all scheduled monthly staff meetings and trainings/workshops.
· Assist with leading a Snow Day & Vacation Camp program when school is closed due to inclement weather or scheduled school breaks. Work additional hours as needed during days that school is not in session.
· Be responsible for maintaining the property including the general cleanliness/organization of the space, daily trash removal, mopping and communicating any necessary repairs to the Director.
· Work during vacation camp on a part-time or full-time basis, depending on the need. A minimum of three shifts will be required.
· Hand in completed time sheets on a bi-weekly basis and monthly items due completed by the 25th of each month.
· Co-plan and implement the annual Lights on After School Event.
· All other responsibilities as assigned by the supervisor.
Experience and Education:
· Working towards, or having a High School diploma or equivalent.
· And, substantial experience working with children under 13 years of age.
Requirements
Qualifications:
· Excellent organizational and communications skills both verbal and written are essential to the success of this position.
· Brings to this position maturity, responsibility and a sincere interest in working with people.
· Possess a general knowledge and understanding of YMCA, its goals, and its mission.
· Possess knowledge of various resources for programming ideas and the skills to utilize that information in program implementation.
· Possess knowledge of age appropriate activities and expectations of children ages 5 to 12.
NYS Office of Children and Family Services Requirements:
· Prior to assignment to initial position, the incumbent will:
Complete an initial medical statement and tuberculin test providing satisfactory evidence that they are physically fit to provide child day care.
· Within the first 30-days of employment, the incumbent will:
Undergo fingerprint and background screening as mandated by the NYS OCFS.
Obtain clearance on the State Central Register (SCR) and Statewide Central Register of Child Abuse and Maltreatment (SCL).
Trainings & Certifications:
· Must complete online Bloodborne Pathogens and Employee Safety trainings prior to initial assignment to position.
· Must hold CPR, AED, and 02 (First Aid may be required at some branches) certifications or successfully complete no later than 30-days after employment begins
· Must attend and complete YMCA Child Abuse Prevention within the first 60-days of employment.
· Must complete online Hazard Communication training within the first 90-days of employment.
· Must attend and complete New Employee Orientation within the first 90-days of employment.
· Must hold Medication Administration Certification or successfully complete no later than 90 days after employment begins.
· Be responsible for completing a minimum of 30 hours of training every 2 years with the first 15 hours being received within the first 6 months of employment as required by the NYS Office of Children and Family Services (training sessions will be held monthly, online and/or during monthly staff meetings).
Core Competencies:
· Supports the Mission, Vision and Direction of the YMCA: Understands and supports the mission of the YMCA; displays the YMCA values; displays flexibility and accepts changes; is willing to try new methods and make suggestions; shows a strong commitment to the YMCA; conveys enthusiasm for the YMCA and his/her work.
· Builds Community: Understands and embraces the role of volunteers; helps members and participants make connections to others and to the YMCA; practices effective relationship-building techniques; supports the role of fund-raising in achieving the YMCA mission.
· Provides a Quality Experience for Members, Participants, Internal Customer and Other: Possesses the ability to deliver outstanding experiences for members, participants, internal customers and others; builds warm and supportive relationships; consistently greets and assists everyone in a positive way; strives to provide service that will exceed expectations; responds to concerns and complaints in a way that makes each person feel valued; initiates action for prompt resolution; looks for better ways to serve in involve members, participants, internal customers and others.
· Works Productively: Demonstrates responsible actions; consistently performs duties in a safe and conscientious manner within the agreed upon timeframe; follows standards, policies and procedures; is reliable and consistently punctual; actively participates in staff meetings, required trainings, and other work related activities; uses good judgment; uses YMCA resources appropriately and efficiently.
· Uses Effective Personal Behaviors/Communicates Effectively: Treats everyone with courtesy, respect and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member.
Effect on End Results:
This position strongly impacts the effectiveness with which the YMCA accomplishes its mission. The YMCA Head of Group is committed to promote and environment that teaches values, is healthy, safe and provides an opportunity for positive growing experiences:
Strong relationships with parents and strong community image.
The School Age Child Care team has safe and age-appropriate activities.
High performing staff team with high rates of retention.
Physical Demands:
Ability to frequently stand, sit, walk, talk, hear, type, run, jump, kick, catch, throw, climb, kneel, bend, reach, balance, crouch or crawl, climb and/or balance, reach with hands and arms, handle or feel, stoop, lift/move and carry approximately 35 pounds, and use hands and fingers. Must be able to lift and/or maneuver large gym equipment. Special vision abilities required: distance, peripheral, depth perception and ability to adjust focus.
Work Environment:
Duties are performed in an office environment and in a childcare setting; at times childcare employees may be exposed to undesirable working conditions, communicable infectious diseases, and the risk of injury from children. All childcare employees are required to follow the preventive health policies of the Center at all times. The noise level in the work environment is moderate to above average.
Salary Description $16.50/hour
$16.5 hourly 60d+ ago
Healthy Families Oneida County Resource and S
Ican Inc. 4.5
Program assistant job in Rome, NY
A Healthy Families Resource and Support Specialist identifies, recruits and interviews families to assess health and social service needs of families and children to determine their level of risk. Conducts outreach and in-home recruitment, in addition to home visiting activities for expecting and new parents. The Healthy Families Resource and Support Specialist does so by performing the following duties.
Duties & Responsibilities:
The HF Resource and Support Specialist identifies, recruits and interviews families in their home to determine level of risk, obtaining informed consent from the family and referring families to appropriate resources (including home visiting services).
Provide interventions/referrals that are family centered and strength based directed at establishing a trusting relationship.
Maintain a caseload and conduct regular home visits with families to assist them in strengthening their parent-child relationship.
Assist parents in improving their skills to optimize the home environment, improving the family support system and increasing the family's ability to problem solve and assume the role of advocate for themselves and their children.
Assures that all records are accurate and up-to-date. HFRSS will utilize a computer and other office equipment to gather, record, retrieve, collate, copy, and disseminate information.
Attends center meetings, case reviews, staff meetings, parent meetings, in-services, tabling events, supervisions, and other meetings/trainings as directed.
Responsible for assisting the family in establishing goals and a plan for accomplishment of these goals.
Responsible for assessing realistic short term and long-term goals for normal growth and development of target children.
Responsible for working flexible hours to meet the needs of working families and availability for emergency situations.
Establish and maintain personal and programmatic boundaries, while providing supportive services.
Offer strong interpersonal skills and the ability to relate to individuals who may not share basic commonality including value system and behavior norms.
Maintain confidentiality of all acquired information.
Education/Experience:
A high school diploma/GED with experience working with, or assisting, at-risk children and families in a community setting.
Knowledge of infant and child development is preferred.
Valid Driver's License and reliable transportation is required.
$39k-48k yearly est. Auto-Apply 60d+ ago
Family Support - Syracuse, NY
Newcomer Funeral Service Group 3.6
Program assistant job in North Syracuse, NY
Newcomer Cremations, Funerals & Receptions is looking for Support Staff who share our core values of Excellence, Trust, Care and Growth to assist families in honoring their loved ones. Support Staff assist in many capacities around the funeral home to ensure that our families and their guests are well served during services. While no day is the same, you may be responsible for greeting families and guests, preparing for and assisting with funeral services, and escorting families to cemetery services. They also assist with administrative responsibilities and keep our funeral home looking beautiful and ready to serve families.
Successful team members are highly organized, extremely detail-oriented, effective communicators and treat families, decedents, colleagues and members of the community with dignity and respect.
Varying hours are available seven days a week. This is a great part-time position for someone who enjoys helping others!
Our family owned company has been has been growing since 1893. That's 125 years of experience in the funeral service industry. Skilled Newcomer associates will mentor you in becoming a valuable part of our team with opportunities for growth. We take pride in providing the best services at the lowest prices and want you to share in our success!
Qualifications
Job Requirements and Essential Physical Responsibilities
• A high school diploma or GED
• A minimum of three months of similar or related experience
• The position requires the ability to tolerate exposure to hazardous substances subject to government requirements; occasional lifting, pushing and pulling, with assistance, of objects up to approximately 600 pounds; manual dexterity required for clerical tasks; occasional stooping, bending, pushing, pulling and carrying objects weighing up to approximately 30 pounds for short distances
• Ability to travel by standard methods of transportation.
• Conservative professional dress as detailed in dress code policy
• Possess a valid Drivers' License and meet the driving performance standards as determined by management. MVR's may be reviewed annually for compliance, and any conviction or at-fault accidents should be immediately reported to management
• Ability to work in a team environment
• Varying hours available. Hours are varied depending on the number of services. Hours available include Sunday through Saturday. There is no guarantee on the number of hours available to work.
• Possess good communication skills and be self-motivated
$54k-72k yearly est. 11d ago
College Financial Representative, Internship Program
Northwestern Mutual 4.5
Program assistant job in New Hartford, NY
College Financial Representatives in the internship program at Northwestern Mutual are provided guidance, connection, and a framework for building an integrated financial planning practice from the ground up. Our college financial representatives, who come from varying academic backgrounds and experiences, begin to build a financial planning practice while engaging local and nationwide experts, exclusive financial products, and the support of a Fortune 500 company. You will have the opportunity to build your confidence, develop a professional network, and help people achieve financial freedom. Here, hard work pays off!
Responsibilities
Our internship program mimics our full-time Financial Representative career, allowing you to:
Learn how to prospect and network to build your business and client base
Develop and execute on a business strategy
Call on potential clients and set meetings to understand their financial goals
Prepare plans and offer useful recommendations
Gain exposure to proprietary planning software platforms
Engage in weekly coaching, training, and development meetings
Receive Risk Product State Licensing: Life, Accident, and Health
Build life skills that create future career opportunities
As a Northwestern Mutual College Financial Representative, you can expect a flexible schedule to work around your life and your classes. With the option to participate in our internship program year-round, you can continue to grow your practice and obtain support for registrations and certifications such as the Series 6 & 63 or CFP . Get inspired at local and national recognition events, earn access to leadership programs, and collaborate with experts in our business. In fact, you'll find diverse resources across our culture to ensure that you experience personal and professional growth in this program. With interest, eligible students have an opportunity to interview for a full-time Financial Representative or Advisor role upon graduation.
#LI-Onsite
Qualifications
Are you a fit for this internship?
Full-time student; juniors and seniors preferred
Entrepreneurial ambitions and curiosity for sales
Highly involved on campus (leader, athlete, campus orgs, student government, etc)
Excellent time-management skills
Interest in financial literacy and planning tools
Business savvy and desire to increase critical thinking abilities
Compensation & Benefits
Performance-based earnings and revenue
Learning and Development Incentives (up to $1000/month, not inclusive of earned commissions)
Productivity Bonuses
Support for insurance licensing (life, health, DI, LTC)
Support for SIE, Series 6, Series 63 registrations (eligibility required)
About Us
For over 165 years, we have helped our clients spend their lives living through comprehensive and innovative financial planning. We combine the expertise of our financial professionals with personalized digital experience and industry-leading products to give our clients the ability to successfully navigate their financial lives.
Our tailored approach includes multiple financial strategies-insurance, investments, and annuities-built to reinforce each other, keeping our clients consistently on track to meet goal after goal. We lead with unmatched financial strength and access to the best products and services for our clients.
Our Financial Representatives and College Financial Representatives are valued partners and proud business owners. As such, they are considered independent contractors
1
for income tax purposes, and a "statutory employee" for Federal Insurance Contributions Act (FICA) tax purposes.
As a company, we value an inclusive and belonging workplace where everyone's unique viewpoints bring new successes. We strive to create teams that reflect our customers and communities, fostering an environment where all employees are welcomed, valued, and heard.
Why join Northwestern Mutual
Fortune 500 company (2023)
Top 100 Internship Programs, Yello x WayUp (2022)
5.0+ million clients and growing
2
$257 billion retail investment client assets held or managed by Northwestern Mutual
3
Forbes' Best Employers for Diversity (2018-2021)
Unsurpassed financial strength
4
Best Place to Work for LGBTQ+ Equality- Human Rights Campaign Corporate Equality Index (2015-2021)
1
Northwestern Mutual College Financial Representatives are Independent Contractors whose income is based on production. If offered to apply for approval of an intern contract to become a Northwestern Mutual College Financial Representative, a national criminal background check is required. Should the background check results provide information which would not allow someone to work for Northwestern Mutual, approval to contract will be withdrawn.
2
As of June 30, 2023
3
Combined client assets of NMIS and NMWMC as of June 30, 2023
4
Among U.S. life insurers. Ratings are for The Northwestern Mutual Life Insurance Company and Northwestern Long Term Care Insurance Company, as of the most recent review and report by each rating agency. Ratings as of: 06/23 (Moody's Investors Service), 08/23 (A.M. Best Company), 08/23 (Fitch Ratings), 05/23 (S&P Global Ratings)
Salary Range USD $500.00 - USD $1,000.00 /Yr.
$500 weekly Auto-Apply 12d ago
Quantitative Developer Intern (Summer 2026 - New York)
Jain Global
Program assistant job in Madison, NY
Jain Global is an innovative multi-strategy investment firm founded in July 2024 by Bobby Jain. With over 400 employees across New York, Houston, London, Singapore, and Hong Kong, we bring together diverse teams to pursue excellence across asset classes and investment styles. We are seeking driven, intellectually curious individuals to join our growing Technology team.
Role Overview
We are seeking a Quantitative Developer Intern to join our Technology and Research team. This internship offers the opportunity to work at the intersection of quantitative research, technology, and financial markets, contributing to the development of advanced trading systems and analytical frameworks.
As a Quantitative Developer Intern, you'll collaborate with portfolio managers, quantitative researchers, and technologists to design and optimize systems that turn data into insights and insights into execution. You will gain hands-on experience in data analysis, model implementation, and AI-driven systematic investment strategies while working on real-world projects that impact our trading operations.
Responsibilities
Design, develop, and optimize software tools, data pipelines, and research infrastructure to support trading and quantitative research.
Apply strong computational and technical skills to solve problems at the intersection of trading, quantitative modeling, and technology.
Implement and evaluate machine learning and AI tools to enhance trading models, research workflows, and automation.
Perform exploratory data analysis and statistical modeling on large, complex datasets to inform signal and strategy development.
Support automation of data workflows and real-time analytics processes for production systems.
Collaborate with researchers and engineers to backtest strategies, analyze performance, and deploy research insights into live environments.
Contribute to the continuous improvement of system performance, scalability, and reliability.
Qualifications & Skills
Pursuing a Master's or Ph.D. in Computational Finance, Mathematics, Computer Science, Statistics, Machine Learning, or a related field.
Strong proficiency in Python, C++, or Java, with a solid grasp of data structures, algorithms, and numerical computation.
Solid understanding of statistical modeling, including both linear and non-linear techniques.
Demonstrated interest in AI tools, machine learning frameworks, and their applications in quantitative research.
Strong communication and teamwork skills with the ability to collaborate in a dynamic, high-performance environment.
Why Join Jain Global
Mentorship: Work directly with senior investors and researchers in quantitative trading.
Ownership: Lead meaningful projects and drive innovation in a collaborative, entrepreneurial setting.
Exposure: Gain insight into a multi-strategy investment model and the inner workings of systematic trading.
Impact: Develop solutions that influence real investment decisions across asset classes.
Entrepreneurial Spirit: Join a culture that encourages creativity, independent thinking, and the pursuit of innovative ideas.
Global Reach: Collaborate with teams across New York, Houston, London, Singapore, and Hong Kong.
Career Path: Potential for full-time opportunities upon successful completion of the internship
We Are an Equal Opportunity Employer
As an employer, we believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives of Jain Global teams to drive competitive performance. We believe an inclusive environment can yield exceptional contributions
#LI-DNI
$28k-41k yearly est. Auto-Apply 14d ago
Nutrition Outreach Education Program (NOEP) Coordinator
Ccrcda
Program assistant job in Richmondville, NY
Are you Ready to Launch Your Career? 🚀
Join us in our mission as an NOEP (Nutrition Outreach and Education Program) Coordinator at Catholic Charities of Delaware, Otsego, & Schoharie Counties!
Imagine yourself as part of an organization with a profound commitment to making a positive impact. When you choose Catholic Charities, you step into a world of endless opportunities, where your efforts collectively contribute to a brighter community. We consider it a privilege to make a meaningful difference, and we love what we do.
At Catholic Charities hiring decisions are personal. So personal, in fact, that every application is screened by a member of the HR team or a trained hiring manger!
As the NOEP Coordinator, you will play a pivotal role in individuals' lives, making a significant impact through:
Achieve annual program targets as assigned by Hunger Solutions New York, including outreach, client assistance, retention, barrier reduction, and collaboration targets.
Participate in six statewide outreach campaigns as coordinated by Hunger Solutions New York, including a School Breakfast campaign and Summer Food Service Program campaign.
Attend Hunger Solutions New York's SNAP and Program training(s) and webinars.
Attend two annual conferences hosted by Hunger Solutions New York in Albany.
NOEP Coordinator Minimum Salary: $19.25
NOEP Coordinator Maximum Salary: $19.25
NOEP Coordinator Schedule: Monday - Wednesday, & Friday 8:30 AM - 4:00 PM; Thursday 8:30 AM to 6:30PM (35 hours per week)
Qualifications:
Associates Degree in Human Services or related field
1 year of experience
Valid driver's license and access to a reliable vehicle
We value work-life balance and offer some stellar benefits:
For benefit-eligible positions:
Health/Dental/Vision/Life Insurance
Retirement planning options
Generous Time Off (as an eligible employee, you will accrue up to 23 days off in your first year, based on your standard work day)
Click here to view our benefit brochure!
A collaborative work environment
Employee AssistanceProgram
Employee Discounts (movie tickets, hotels, flights, amusement parks, etc.)
Exciting referral bonuses
Ongoing training and development
Recognition and Awards
Career Growth
A collaborative team culture
Catholic Charities is proud to be an Equal Opportunity Employer, fostering a workplace where every individual can shine their brightest.
Applicants have rights under Federal Employment Law:
Family and Medical Leave Act (FMLA)
Equal Employment Opportunity (EEO) Know Your Rights
Employee Polygraph Protection Act (EPPA)
$19.3 hourly Auto-Apply 37d ago
Family Services Coordinator - Group Homes (3854)
Together for Youth 4.0
Program assistant job in Gloversville, NY
The Family Services Coordinator is responsible for all aspects of the program's family services and aftercare including overall administration, planning, supervision, independent monitoring and program development. The position covers the three group home locations at Together for Youth:
Valatie, Gloversville, and Rochester NY
.
Qualifications
Job Responsibilities
• Recruits and accepts referrals in coordination with the Director of Group Home program.
• Operates program within and according to all regulations, which govern such programs and ensures program(s) meets or exceeds all program evaluation criteria.
• Recruits, hires, trains and provides overall supervision of staff including conducting staff meetings, preparing and monitoring schedules, monitors and ensures paperwork and documentation requirements are met through regular supervision and links staff with appropriate training opportunities.
• Ensures fiscal accountability including but not limited to providing regular statistical and billing information, preparing biweekly and/or monthly reports and completing all state mandated reports in a timely manner; monitors expenses and approves travel expense records.
• Acts as a liaison to a variety of community and public agencies.
• Forms therapeutic relationships with children and families
• Performs other duties as assigned.
Job Requirements
• Master's Degree in Social Work or related Human Services discipline preferred; Bachelor's Degree in Social Work or related Human Services discipline required.
• Minimum 1-3 years of experience working with at risk youth; minimum 1-2 years of supervisory experience required.
• Flexible schedule with evenings required; provide on-call coverage.
• Must possess a valid driver's license and clean driving record.
• Travel is required for the position.
• Ability to work with an economically and culturally diverse population.
Schedule
Monday through Friday 10am-6pm with flexibility to meet program needs.
Drive to Rochester, NY at last 2x per month
Equal Opportunity Employer
Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.
We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures.
As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
$38k-44k yearly est. 7d ago
Arise/Exceptional Family Resources Program Assistant
Exceptional Family Resources 3.7
Program assistant job in Syracuse, NY
Arise/EFR is looking for a ProgramAssistantAssist RRDSs in the organization of provider trainings to promote quality service delivery, Field phone calls and correspondence from provider agency representatives, community members, community agencies, and waiver participants or referrals.
Job Summary: Demonstrated professional verbal and written communication skills; ability to gather important information from individuals and share/capture in a variety of methods, Receive, screen and process referral calls.
Qualifications:
High School Diploma or equivalent
Computer skills proficiency in MS Word and Excel; demonstrated ability to learn new computer systems and software
Excellent interpersonal skills both in person as well as on the phone
Strong organizational skills
Knowledge of community resources
Essential Functions:
Assist the Regional Resource Development Specialists (RRDS) in building community consortium to develop and maintain provider confidence
Track and file all Regional Resource Development Center (RRDC) paperwork
Maintain a computer tracking list for all new information and processes as needed • Work collaboratively with all waiver providers in the Syracuse Region
Determine waiver eligibility and offer individuals the choice of participation in the waiver and a choice of waiver Service Coordinators
Work closely with Department of Health (DOH) to provide data and input as needed regarding all aspects of the administration of the waiver in their region
Exercise sound judgment as a matter of course and hold protected health information and other sensitive information in the strictest of confidence in accordance with agency and HIPAA policies
Other duties as assigned
Work location: Onondaga County - Syracuse, NY
Hours and days: Monday-Friday 8:00am -4:00pm
Compensation: $20.19 Per Hour
Non -Exempt; 40 hours per week, including one-hour paid lunch
Checkr Background Check
$20.2 hourly 60d+ ago
Healthy Families Oneida County Resource and S
Ican Inc. 4.5
Program assistant job in Rome, NY
A Healthy Families Resource and Support Specialist identifies, recruits and interviews families to assess health and social service needs of families and children to determine their level of risk. Conducts outreach and in-home recruitment, in addition to home visiting activities for expecting and new parents. The Healthy Families Resource and Support Specialist does so by performing the following duties.
Duties & Responsibilities:
The HF Resource and Support Specialist identifies, recruits and interviews families in their home to determine level of risk, obtaining informed consent from the family and referring families to appropriate resources (including home visiting services).
Provide interventions/referrals that are family centered and strength based directed at establishing a trusting relationship.
Maintain a caseload and conduct regular home visits with families to assist them in strengthening their parent-child relationship.
Assist parents in improving their skills to optimize the home environment, improving the family support system and increasing the family's ability to problem solve and assume the role of advocate for themselves and their children.
Assures that all records are accurate and up-to-date. HFRSS will utilize a computer and other office equipment to gather, record, retrieve, collate, copy, and disseminate information.
Attends center meetings, case reviews, staff meetings, parent meetings, in-services, tabling events, supervisions, and other meetings/trainings as directed.
Responsible for assisting the family in establishing goals and a plan for accomplishment of these goals.
Responsible for assessing realistic short term and long-term goals for normal growth and development of target children.
Responsible for working flexible hours to meet the needs of working families and availability for emergency situations.
Establish and maintain personal and programmatic boundaries, while providing supportive services.
Offer strong interpersonal skills and the ability to relate to individuals who may not share basic commonality including value system and behavior norms.
Maintain confidentiality of all acquired information.
Education/Experience:
A high school diploma/GED with experience working with, or assisting, at-risk children and families in a community setting.
Knowledge of infant and child development is preferred.
Valid Driver's License and reliable transportation is required.
$39k-48k yearly est. Auto-Apply 60d+ ago
Federal Work Study- Center for International Health Volunteer
Suny Upstate Medical University
Program assistant job in Syracuse, NY
Job Summary: Refugee Health Clinic Volunteer at Refugee Resettlement Center, CYO. This position consists of triaging newly arrived refugees and integrating them in the American Health System. Volunteers take a patient history, perform routine vital signs, and in conjunction with a medical doctor and their caseworker, craft next steps for patients, including making appointments. Volunteers also aid in immigration applications by advising refugees on vaccine requirements to obtain their permanent status in the U.S. Many volunteers speak multiple languages and serve as translators and cultural bridges with the population we serve. Additional activities and hours may arise to meet the community needs for Annual Refugee Health fair in October and Refugee Vaccine clinics (once a month on a Sunday afternoon). Weekly Hours: Tuesdays: 8:30am to 2pm AND Thursday: 12pm-6pm. and as needed. Minimum Qualifications:
Must be a current student enrolled at Upstate Medical University and approved for financial aid through the Student Financial Aid office at Upstate.
Preferred Qualifications:
Work Days:
Weekly Hours: Tuesdays: 8:30am to 2pm AND Thursday: 12pm-6pm. and as needed. Once a month on a Sunday afternoon
Salary Range/Pay Rate:
$17/HR
Message to Applicants: This Federal Work Study position is available to current Upstate Medical University students who have been approved for and accepted Federal Work Study through the Financial Aid Office. If you are unsure if you are approved for Federal Work Study, please do not hesitate to contact our office via e-mail at: ********************* or by telephone at: **************. Our office is located in suite 203 Campus Activities Building. Recruitment Office: Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.
$17 hourly Easy Apply 60d+ ago
School Age Child Care Head of Group - Part Time
YMCA of Central New York 3.1
Program assistant job in Syracuse, NY
Part-time Description
$16.50/hour
Monday through Friday 6:45am-9:00am; 2:45 - 6:00 pm
A Career with a Cause:
At the Y, strengthening community is our cause. Our mission is to put Christian principles into practice through programs that build healthy spirit, mind and body for all. We focus our work in three key areas, youth development, healthy living and social responsibility. We are committed to this cause because a strong community can only be achieved when we invest in our kids, our health and our neighbors.
General Functions:
Under the direction of the School Age & Family Director, the Head of Group will plan, organize and lead a comprehensive thematic-based enrichment program. Employment is contingent upon the incumbent clearing all NYS Office of Children and Family Services (OCFS) licensing requirements; these requirements include fingerprinting, background screening and clearance on the State Central Register (SCR) and Statewide Central
Register of Child Abuse and Maltreatment (SCL) within the first 30-days of employment. Prior to being assigned to their position, the incumbent is required to complete an initial medical statement and tuberculin test. If the incumbent previously worked in a Child/Day Care setting, a prior medical statement and tuberculin test may be accepted if dated within 12-months preceding the date of the application.
YMCA School Age Child Care and Camp Department Quality Service Theme:
By acting as role models and building lasting relationships, we make a positive difference in families' lives.
Responsibilities/Duties/Functions/Tasks:
The essential functions of this position include, but are not limited to the following:
· Plan, organize, and lead all daily SACC program activities. Lesson plans must be posted for parents and readily available for substitute staff.
· Familiarize oneself with the YMCA School Age Child Care objectives and curriculum and consider these objectives throughout the planning and leading of all activities.
· Observe and follow the YMCA School Age Child Care program guidelines as well as the regulations set forth by the NYS Office of Children and Family Services.
· Report to the program ready to work at designated times and prepared to stay until all of the children have left and space is thoroughly cleaned.
· Provide a safe, healthy, moral, and fun environment for all children. Assist with behavior management of program participants using positive techniques of guidance, redirection, reinforcement, and encouragement of age appropriate expectations. Set up guidelines and environments that minimize the need for discipline and provide steps towards progressive discipline as needed.
· Provide a positive role model for the children in the program. This includes actions, speech, and attire of all staff.
· Foster within the program participants the growth of the four YMCA character values of respect, responsibility, caring, and honesty. To also foster the growth of skills in team-building, good sportsmanship, friendship, and pride in doing one's best.
· Assist with providing a nutritious daily snack appropriate in proportion and content for the age group according to the HEPA guidelines including Family Style Dining. Follow daily snack menu as much as possible and able to improvise when needed.
· Complete incident reports for all injuries, accidents or illnesses requiring first aid. To discuss these incidents with parents, obtain a parent signature on the form and follow up on injury. Turn all incident reports in to the Director within 48 hours.
· Assist with maintaining records of daily and monthly attendance ensuring that all parents are signing in/out and to turn these in by the 1st of each month.
· Assist with the responsibility of completing and maintaining all participant files, medication consent forms and review of participant information mid-year.
· Conduct and maintain records of monthly fire drills, shelter in place drills and daily health checks as required by OCFS.
· Supervise all Site Assistant staff by setting a positive professional example. Addressing questions or concerns with staff.
· Maintain a positive, open relationship with all staff, parents, and program participants. Any issues/concerns should be reported to the Director.
· Attend all scheduled monthly staff meetings and trainings/workshops.
· Assist with leading a Snow Day & Vacation Camp program when school is closed due to inclement weather or scheduled school breaks. Work additional hours as needed during days that school is not in session.
· Be responsible for maintaining the property including the general cleanliness/organization of the space, daily trash removal, mopping and communicating any necessary repairs to the Director.
· Work during vacation camp on a part-time or full-time basis, depending on the need. A minimum of three shifts will be required.
· Hand in completed time sheets on a bi-weekly basis and monthly items due completed by the 25th of each month.
· Co-plan and implement the annual Lights on After School Event.
· All other responsibilities as assigned by the supervisor.
Experience and Education:
· Working towards, or having a High School diploma or equivalent.
· And, substantial experience working with children under 13 years of age.
Requirements
Qualifications:
· Excellent organizational and communications skills both verbal and written are essential to the success of this position.
· Brings to this position maturity, responsibility and a sincere interest in working with people.
· Possess a general knowledge and understanding of YMCA, its goals, and its mission.
· Possess knowledge of various resources for programming ideas and the skills to utilize that information in program implementation.
· Possess knowledge of age appropriate activities and expectations of children ages 5 to 12.
NYS Office of Children and Family Services Requirements:
· Prior to assignment to initial position, the incumbent will:
Complete an initial medical statement and tuberculin test providing satisfactory evidence that they are physically fit to provide child day care.
· Within the first 30-days of employment, the incumbent will:
Undergo fingerprint and background screening as mandated by the NYS OCFS.
Obtain clearance on the State Central Register (SCR) and Statewide Central Register of Child Abuse and Maltreatment (SCL).
Trainings & Certifications:
· Must complete online Bloodborne Pathogens and Employee Safety trainings prior to initial assignment to position.
· Must hold CPR, AED, and 02 (First Aid may be required at some branches) certifications or successfully complete no later than 30-days after employment begins
· Must attend and complete YMCA Child Abuse Prevention within the first 60-days of employment.
· Must complete online Hazard Communication training within the first 90-days of employment.
· Must attend and complete New Employee Orientation within the first 90-days of employment.
· Must hold Medication Administration Certification or successfully complete no later than 90 days after employment begins.
· Be responsible for completing a minimum of 30 hours of training every 2 years with the first 15 hours being received within the first 6 months of employment as required by the NYS Office of Children and Family Services (training sessions will be held monthly, online and/or during monthly staff meetings).
Physical Demands:
Ability to frequently stand, sit, walk, talk, hear, type, run, jump, kick, catch, throw, climb, kneel, bend, reach, balance, crouch or crawl, climb and/or balance, reach with hands and arms, handle or feel, stoop, lift/move and carry approximately 35 pounds, and use hands and fingers. Must be able to lift and/or maneuver large gym equipment. Special vision abilities required: distance, peripheral, depth perception and ability to adjust focus.
Work Environment:
Duties are performed in an office environment and in a childcare setting; at times childcare employees may be exposed to undesirable working conditions, communicable infectious diseases, and the risk of injury from children. All childcare employees are required to follow the preventive health policies of the Center at all times. The noise level in the work environment is moderate to above average.
Salary Description $16.50/hour
$16.5 hourly 60d+ ago
Healthy Families Oneida County Resource and S
ICAN Inc. 4.5
Program assistant job in Rome, NY
Job Description
A Healthy Families Resource and Support Specialist identifies, recruits and interviews families to assess health and social service needs of families and children to determine their level of risk. Conducts outreach and in-home recruitment, in addition to home visiting activities for expecting and new parents. The Healthy Families Resource and Support Specialist does so by performing the following duties.
Duties & Responsibilities:
The HF Resource and Support Specialist identifies, recruits and interviews families in their home to determine level of risk, obtaining informed consent from the family and referring families to appropriate resources (including home visiting services).
Provide interventions/referrals that are family centered and strength based directed at establishing a trusting relationship.
Maintain a caseload and conduct regular home visits with families to assist them in strengthening their parent-child relationship.
Assist parents in improving their skills to optimize the home environment, improving the family support system and increasing the family's ability to problem solve and assume the role of advocate for themselves and their children.
Assures that all records are accurate and up-to-date. HFRSS will utilize a computer and other office equipment to gather, record, retrieve, collate, copy, and disseminate information.
Attends center meetings, case reviews, staff meetings, parent meetings, in-services, tabling events, supervisions, and other meetings/trainings as directed.
Responsible for assisting the family in establishing goals and a plan for accomplishment of these goals.
Responsible for assessing realistic short term and long-term goals for normal growth and development of target children.
Responsible for working flexible hours to meet the needs of working families and availability for emergency situations.
Establish and maintain personal and programmatic boundaries, while providing supportive services.
Offer strong interpersonal skills and the ability to relate to individuals who may not share basic commonality including value system and behavior norms.
Maintain confidentiality of all acquired information.
Education/Experience:
A high school diploma/GED with experience working with, or assisting, at-risk children and families in a community setting.
Knowledge of infant and child development is preferred.
Valid Driver's License and reliable transportation is required.
$39k-48k yearly est. 6d ago
Program Coordinator
Suny Upstate Medical University
Program assistant job in Syracuse, NY
The Program Coordinator reports through the Community Relations department but works very closely with the Dean of the College of Health Professions and the Student Admissions staff as well as others at Upstate who are doing any pathway and pipeline programs to attract students or community members to Upstate Medical. The PATH (Promoting Access to Training in Healthcare) Program Coordinator develops and implements strategies to engage with high school and early college students regarding health career exploration programs. Key responsibilities include building partnerships, working with program and event organizers to promote registration, managing communications, creating communication strategies, and analyzing the effectiveness of outreach efforts. The PATH Program Coordinator must possess strong communication, interpersonal, and organizational skills
Minimum Qualifications:
Bachelors Degree in Public Health, Health Administration, or Community Health or related health or communication discipline and one year of relevant experience or an equivalent combination of education and experiance.
Preferred Qualifications:
Prior project Management and/or leadership experience.
Work Days:
Hours will be completed between M-F 8:30am-4:30pm
Message to Applicants:
Salary Range-$35,000-$41,000
Recruitment Office: Human Resources
How much does a program assistant earn in Utica, NY?
The average program assistant in Utica, NY earns between $27,000 and $51,000 annually. This compares to the national average program assistant range of $27,000 to $45,000.