Program/project manager job description

We are currently seeking a dedicated Program/Project Manager I to participate in Hiring Our Heroes (HOH) Fellowship Cohort 23-1 with USAA.

We’re looking for those who share our values of honesty, integrity, loyalty, and service. By using HOH Fellowship Programs our goal is to build an extraordinary experience for transitioning service members, veterans, and military spouses that increases competitiveness and improves opportunities to find meaningful employment by providing development, skills, and exposure to corporate working environment and private sector business operations. HOH Fellowship Programs are best-in-class workforce development programs that range from six to eleven weeks.

USAA values a culture that is highly collaborative, and we have found that a hybrid work type helps employees gain the best of both worlds – collaborating in-person in the office and working from home when needed to achieve focused results. The actual onsite days are resolved between each employee and manager. This role is available Hybrid from one of the following HUB locations; San Antonio TX, Phoenix AZ, or Tampa FL

Facilitates and engages in the planning, execution, and delivery of low to moderately complex non-IT work efforts intended to accomplish business goals and objectives within prescribed timeframes and budgets. Demonstrates a proficient understanding of how activities contribute to the achievement of strategic business goals and operational objectives. Collaborates with key stakeholders, vendors and project/program teams to identify mutually beneficial outcomes for competing priorities and negotiate timelines to ensure objectives are met.

USAA knows what it means to serve. We facilitate the financial security of millions of U.S. military members and their families. This singular mission requires a dedication to innovative thinking at every level.

Identifies and manages existing and emerging risks that stem from business activities and the job role.

Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled.
Follows written risk and compliance policies, standards, and procedures for business activities. Works closely with cross-functional teams and resources to achieve multiple program and project milestones within established timeframes. Assists in the planning and coordination activities for low to moderately complex and work efforts through the development of plans intended to accomplish goals and objectives within prescribed timeframes, scope and budgets. Assists in ensuring consistent visibility for teams by monitoring and reporting business objectives, /work efforts achievements, and key indicators. Identifies and removes obstacles and impediments to ensure team objectives are met. Develops and tracks project budgets that may include necessary capital expenditures, operational expenses, and labor funding requirements. Ensures compliance with company and regulatory policies and procedures. Assists in the creation of the master work efforts plan from the underlying plans (if applicable). Supports senior Program / Project Managers in scheduling, prioritization and sequencing for work efforts. Establishes overall cadence for communication with impacted stakeholders, and provides framework for underlying work efforts(s) communication plans. Participates in creation and adherence to business case. Participates in work effort closure activities to determine benefit / business impact realization. Assists in managing risk by using risk management practices to address execution challenges associated with quality, schedule and cost, in adherence with risk management framework. Adheres to EPMO processes, procedures, controls, standards, tools and templates (as required). Adheres to governance rigor required for work effort. Supports driving the adoption and sustainment of changes within the organization in compliance with USAA’s Change Management methodology.
Minimum Requirements:
Bachelor’s degree; OR 4 years of related experience (in addition to the minimum years of experience required) may be substituted in lieu of degree
4 years of experience in project or program management, including planning, tracking and delivery. Knowledge and demonstrated application of project management tools and methodologies. Possess an understanding of scope definition, process and solution mapping; process structures and components; and standard project planning methodologies. Understanding of risk management policies and procedures.
Preferred Experience:
Current participant in the Cohort 23-1 Hiring Our Heroes Fellowship Programs Program/project level reporting; data analysis/extraction experience and statistics Experience developing insightful analysis/commentary for Executive management Experience in aggregating information from diverse sources to inform and support an opinion or view with superior organizational skills and attention to detail Advanced presentation development and communication skills Advanced level user of Microsoft Project, Excel, PowerPoint and Visio Demonstrated experience in business process development and improvement Agile experience PMP not required but willing to obtain it
The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
Compensation
Hiring Our Heroes fellows are paid by the HOH program.
If selected for a full-time role, USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. A geographic differential and/or shift premium may be applicable for this role, depending upon where and when this job is performed. The salary range for this position is: $72,900 - $131,400 .
Employees may be eligible for pay incentives based on overall corporate and individual performance or at the discretion of the USAA Board of Directors.
Relocation assistance is not available for this position.
USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

• BS (STEM preferred) plus 10 years' experience (Project, program, technical preferred)
• Experience demonstrating a progressive increase in supervisory accountability and authority for projects, programs, people, budgets.
• Experience as a Project Manager or Business Development Manager for executing agencies delivering HTRW investigation, and remediation services in the Northwest and Alaska
• Master's degree and Professional Registration and/or Certifications preferred

Expected Outcomes:

• Develops and maintains a strong client relationship. Keeps the client abreast of new developments and changes in the scope and/or timetable of the program
• Markets Weston capabilities to the client organization
• Understands Clients emerging needs and projects
• Responsible for the final quality and delivery of reports such as status reports, technical reports, and other reports required of the program
• Contributes to maintaining WESTON's reputation by ensuring professional, technical, and ethical standards are upheld by all program staff in dealing with clients, agencies, and subcontractors
• Develops and writes proposals and presentations to clients with others
• Identifies, develops, and closes on new sales opportunities to achieve individual, team and organizations sales objectives
• Forecasts client needs and communicates those to the Company to ensure we are prepared to respond to them

We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families.

• Medical, Dental, Vision, 401K with base and matching employer stock contributions.
• Paid time off plus holiday and parental leave.
• Life and disability plans.
• Critical illness and accident plans.
• Work/Life flexibility.
• Professional development opportunities.

Role and Responsibilities

Summary
This position plans, organizes, and controls an assigned program from the management of the proposal through program life cycles to optimize profit and meet marketing, financial, and corporate growth objectives by performing the following duties:

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Provide financial and technical justification for program definition and functioning Prepare program development objectives and schedules for all phases of program development and introduction to market Responsible for managing assigned programs. Monitor and manage the day-to-day progress of programs Coordinate and develop program, marketing and financial plans for programs Daily collaborate with a wide variety of functional areas such as engineering, marketing, manufacturing, and operations to meet or beat cost, schedule, and performance goals Manage the program's performance to the program plans Participate in overall program management discipline evolution within the organization Conduct marketing analysis to develop program definitions Lead the production of viable cost proposals in response to customer demands and marketing trends Act as capture team leader for simulation products and services to produce FAR- and DFAR-compliant proposals Participate in key sales situations for the program May be responsible for marketing new technology or follow-on business acquisition Oversee program budgets and schedules Analyze and resolve simple and moderately complex problems using project management tools Provide technical expertise and training to other departments in support of the program Collaborate with a wide variety of functional areas such as engineering, marketing, manufacturing, and operations to develop and provide program definitions responsive to customer needs and marketing opportunities Support the development of competitive analysis materials comparing the program with its key competitors Conduct market research and identifies and track market trends in the company's industry Establish dealer networks and creates and manage alliances with manufacturers Identify partnering opportunities for complementary third-party products to broaden the company's product line Maintain communications and contacts to collect and analyze technical, financial, schedule, and sales information for current and future programs Develop and maintain a prioritized list of customer and market requirements for products Prepare, conduct, and run medium to large technical and management meetings with internal and external customers

Qualifications and Education Requirements
Bachelor's degree in a technical field or equivalent.Minimum of four years of program experience and three years managing programs. Experience managing contracts valued from $7-20M.Strong knowledge of program budget and schedule development and management.Knowledge of the training simulation market.Experience managing the development of proposals.Able to communicate both verbally and in writing, with good interpersonal skills. Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents. Ability to effectively present information to top management, public groups, and/or the Board of Directors.Advanced mathematical skills are required. Possess complex financial managerial skills including budgetary and proposal activities. Basic knowledge of accounting is mandatory.Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Preferred Skills
Graduate level coursework is desired in a technical field or equivalent.DoD contracting experience and/or experience working with Federal Acquisitions.Working knowledge of the FAR/DFAR.Able to reason, plan, direct, and evaluate situations to make appropriate recommendations and take actions beneficial to the program and the company as a whole. Able to demonstrate leadership ability with complex reasoning and problem-solving abilities. Must display tact and self-discipline necessary to interface effectively with customers, vendors, and all levels of management, employees, and the general public.
Security Responsibilities
Must comply with all company security and data protection/usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside the company without management approval. All government and proprietary information will be accessed and stored electronically on company-provided resources.
Incumbent must be eligible for DoD Personal Security Clearance.

Work Environment
Ability to travel, nationally and internationally, for extended periods of time.Ability to handle essential duties and responsibilities worldwide.Work will be performed in an office environment Work will require activities to be performed in a simulator high-bay environment periodically Work will require activities to be performed in a simulator computer lab periodically

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Ability to travel CONUS/OCONUSAbility to operate a personal computer, and communicate via the telephone.Ability to work many hours under pressure.Able to lift 50 pounds.
As part of Executive Order 14042, you may be required to be fully vaccinated against COVID-19 by January 4, 2022. CAE USA will consider employee requests for exemptions to the vaccination requirements based on medical/disability or sincerely held religious beliefs. All requests will be reviewed in accordance with applicable laws and must be approved by CAE USA prior to employment.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.
CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you'd like more information about your EEO rights as an applicant under the law, please click here EEO is the Law poster.
PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Employment Opportunity
At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we're proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability or age.

The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.