Project administrator job description
Updated March 14, 2024
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Example project administrator requirements on a job description
Project administrator requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in project administrator job postings.
Sample project administrator requirements
- Associate's or Bachelor's degree in Business Administration or related field
- 2+ years of experience in project coordination or administration
- Proficient in Microsoft Office Suite and Project Management software
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
Sample required project administrator soft skills
- Ability to work well in a team environment
- Adaptability and flexibility in a fast-paced work environment
- Problem-solving skills and ability to think critically
- Attention to detail and high level of accuracy
- Strong leadership and decision-making skills
Project administrator job description example 1
Hill International project administrator job description
Hill is hiring a Project Administrator FDOT CEI experience to join our team in Orlando / Jacksonville, Florida.
Responsibilities
A Civil Engineering degree or related PE License in Florida plus two (5) years of engineering experience in construction of major road or bridge structures, or for non-degreed personnel eight (8) years of responsible and related engineering experience, two (2) years of which involved construction of major road or bridge structures. FDOT Advanced MOT CTQP Final Estimates Level II CTQP Quality Control Manager Full Covid-19 vaccination is recommended. Mandatory vaccinations are subject to client requirements.
Qualifications
To be in primary control the Deputy Area Manager must have supervised two or more projects as well as two or more support staff (Office Manager, Compliance Officer, and Secretary) and Inspector, must have been directly responsible for all CEI / FDOT services assigned. Directs and assigns specific tasks to inspectors and assists in all phases of the construction project. Will be responsible for the progress and final estimates throughout the construction project duration.
About Us
Hill International is an international construction consulting firm that provides program and project management, construction management, cost engineering and estimating, quality assurance, inspection, scheduling, risk management and claims avoidance to clients involved in major construction projects worldwide. Hill has participated in over 10,000 project assignments with a total construction value of more than $600 billion. Hill is a publicly traded company listed on the New York Stock Exchange (NYSE: HIL), and is headquartered in Philadelphia, Pennsylvania. (www.hillintl.com)
Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled
Note : This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.
IER Right to Work Poster
E-Verify Participation Poster
Responsibilities
A Civil Engineering degree or related PE License in Florida plus two (5) years of engineering experience in construction of major road or bridge structures, or for non-degreed personnel eight (8) years of responsible and related engineering experience, two (2) years of which involved construction of major road or bridge structures. FDOT Advanced MOT CTQP Final Estimates Level II CTQP Quality Control Manager Full Covid-19 vaccination is recommended. Mandatory vaccinations are subject to client requirements.
Qualifications
To be in primary control the Deputy Area Manager must have supervised two or more projects as well as two or more support staff (Office Manager, Compliance Officer, and Secretary) and Inspector, must have been directly responsible for all CEI / FDOT services assigned. Directs and assigns specific tasks to inspectors and assists in all phases of the construction project. Will be responsible for the progress and final estimates throughout the construction project duration.
About Us
Hill International is an international construction consulting firm that provides program and project management, construction management, cost engineering and estimating, quality assurance, inspection, scheduling, risk management and claims avoidance to clients involved in major construction projects worldwide. Hill has participated in over 10,000 project assignments with a total construction value of more than $600 billion. Hill is a publicly traded company listed on the New York Stock Exchange (NYSE: HIL), and is headquartered in Philadelphia, Pennsylvania. (www.hillintl.com)
Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled
Note : This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.
IER Right to Work Poster
E-Verify Participation Poster
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Project administrator job description example 2
Gardner Denver project administrator job description
At Trane Technologies™ and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what's possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.
Trane has a new exciting opportunity to join our organization as a Project Administrator in our Denver, CO Equipment group. Locations for this role would be (list locations).
Under direct supervision, this position is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with Project Managers, Account Managers and other assigned project staff to ensure the timely completion of each project.
Responsibilities include the following and other duties may be assigned:
Responsible for general administrative functions to support the equipment fulfillment process. Assists with ordering all bill of material associated with projects. Obtains all bill of materials, estimated ship dates and updates appropriate schedules. Assists with updating customers on estimated ship dates. Process documents for service claims sales allowances, retrofit, and labor warranty. Assist with processing all job closeout documentation.
Qualifications:
High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience. Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team. Ability to multitask and work well on a team Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment. Familiarity with the operation of HVAC Systems preferred, not required. Flexibility to work overtime, as required.
Base Pay Range: $45,000 - $70,000 / year
This base pay range is based on US national averages. Actual base pay could be a result of seniority, merit, geographic location where the work is performed.
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
Trane has a new exciting opportunity to join our organization as a Project Administrator in our Denver, CO Equipment group. Locations for this role would be (list locations).
Under direct supervision, this position is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with Project Managers, Account Managers and other assigned project staff to ensure the timely completion of each project.
Responsibilities include the following and other duties may be assigned:
Responsible for general administrative functions to support the equipment fulfillment process. Assists with ordering all bill of material associated with projects. Obtains all bill of materials, estimated ship dates and updates appropriate schedules. Assists with updating customers on estimated ship dates. Process documents for service claims sales allowances, retrofit, and labor warranty. Assist with processing all job closeout documentation.
Qualifications:
High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience. Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team. Ability to multitask and work well on a team Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment. Familiarity with the operation of HVAC Systems preferred, not required. Flexibility to work overtime, as required.
Base Pay Range: $45,000 - $70,000 / year
This base pay range is based on US national averages. Actual base pay could be a result of seniority, merit, geographic location where the work is performed.
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
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Project administrator job description example 3
Caesars Entertainment project administrator job description
Provide project support to the corporate engineering and asset management team including, but not limited to, managing project budgeting, scheduling and tracking; submitting purchase requisitions and contract requests; managing invoicing and project reporting; assisting with RFPs; managing vendor relationships; assisting with data management for various initiatives; helping with presentations; providing administrative support as needed; and performing other duties as may be requested.
Responsibilities:
Manage project schedules, address any delays with engineering leads and vendors as necessary, coordinate project meetings, set appointments, coordinate travel, organize property meetings, distribute enterprise facility communications and provide related support. Manage project-related paperwork and invoicing by ensuring all necessary materials are current, properly filed and stored. Maintain project portfolio reporting of schedules, budgets and cashflow. Handle ordering responsibilities, purchase requests, contract requests and other related duties for department-managed capital projects and professional service engagements. Compile data and prepare reports for tracking projects, executive reviews with properties and presentations. Track project costs and ensure project data is accurate and current by coordinating with project engineering leads. Liaise with capital assets, accounts payable and sourcing groups as needed. Provide support with data management, including manual data entry that may be required for permit tracking and compliance. Create and manage a database of property attributes such as conditioned area, room count, parking, roof dimensions and other attributes needed for management of R&M expenses and utility spend normalization. Review routine reports in the utility database to identify anomalies and to ensure data integrity. Complete other tasks as assigned in support of the department
Qualifications:
Education and Experience:
5+ years equivalent work experience. Prior project coordination experience (preferably in an engineering/facilities/construction environment) highly preferred
Skills and Abilities:
Strong computer skills (MS products; strong Excel skills a must) Strong organizational and multi-tasking skills Ability to make decisions and complete assignments with minimal oversight Good communication (oral and written) and interpersonal skills capable of maintaining strong relationships Database experience a plus
Work Environment
Office environment. Some work on property sites in back-of-house locations (e.g. engineering shops, conference rooms and similar locations). Some travel may be required.
Disclaimer
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).
At Caesars Entertainment, Inc., our Team Members create the extraordinary. We are the largest casino-entertainment company in the U.S. and one of the world's most diversified casino-entertainment providers. Since beginning in Reno, Nevada, in 1937, Caesars Entertainment has grown through the development of new resorts, expansions and acquisitions. Our resorts operate primarily under the Caesars , Harrah's , Horseshoe and Eldorado brand names. We focus on building loyalty and value with our guests through a combination of impeccable service, operational excellence and technological leadership. The company is committed to its Team Members, suppliers, communities and the environment through its PEOPLE PLANET PLAY framework.
Our Caesars family is driven by our Mission, Vision and Values. We take great pride in living these values - Together We Win, All In On Service and Blaze the Trail - every day. Our mission, "Create the Extraordinary". Our vision, "Create spectacular worlds. That immerse, inspire and connect you. We don't perform magic; we create it with excellence. #WeAreCaesars". If you are ready to create some magic, we invite you to explore our dynamic, yet unique, career opportunities.
Provide project support to the corporate engineering and asset management team including, but not limited to, managing project budgeting, scheduling and tracking; submitting purchase requisitions and contract requests; managing invoicing and project reporting; assisting with RFPs; managing vendor relationships; assisting with data management for various initiatives; helping with presentations; providing administrative support as needed; and performing other duties as may be requested.
Responsibilities:
Manage project schedules, address any delays with engineering leads and vendors as necessary, coordinate project meetings, set appointments, coordinate travel, organize property meetings, distribute enterprise facility communications and provide related support. Manage project-related paperwork and invoicing by ensuring all necessary materials are current, properly filed and stored. Maintain project portfolio reporting of schedules, budgets and cashflow. Handle ordering responsibilities, purchase requests, contract requests and other related duties for department-managed capital projects and professional service engagements. Compile data and prepare reports for tracking projects, executive reviews with properties and presentations. Track project costs and ensure project data is accurate and current by coordinating with project engineering leads. Liaise with capital assets, accounts payable and sourcing groups as needed. Provide support with data management, including manual data entry that may be required for permit tracking and compliance. Create and manage a database of property attributes such as conditioned area, room count, parking, roof dimensions and other attributes needed for management of R&M expenses and utility spend normalization. Review routine reports in the utility database to identify anomalies and to ensure data integrity. Complete other tasks as assigned in support of the department
Qualifications:
Education and Experience:
5+ years equivalent work experience. Prior project coordination experience (preferably in an engineering/facilities/construction environment) highly preferred
Skills and Abilities:
Strong computer skills (MS products; strong Excel skills a must) Strong organizational and multi-tasking skills Ability to make decisions and complete assignments with minimal oversight Good communication (oral and written) and interpersonal skills capable of maintaining strong relationships Database experience a plus
Work Environment
Office environment. Some work on property sites in back-of-house locations (e.g. engineering shops, conference rooms and similar locations). Some travel may be required.
Disclaimer
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).
At Caesars Entertainment, Inc., our Team Members create the extraordinary. We are the largest casino-entertainment company in the U.S. and one of the world's most diversified casino-entertainment providers. Since beginning in Reno, Nevada, in 1937, Caesars Entertainment has grown through the development of new resorts, expansions and acquisitions. Our resorts operate primarily under the Caesars , Harrah's , Horseshoe and Eldorado brand names. We focus on building loyalty and value with our guests through a combination of impeccable service, operational excellence and technological leadership. The company is committed to its Team Members, suppliers, communities and the environment through its PEOPLE PLANET PLAY framework.
Our Caesars family is driven by our Mission, Vision and Values. We take great pride in living these values - Together We Win, All In On Service and Blaze the Trail - every day. Our mission, "Create the Extraordinary". Our vision, "Create spectacular worlds. That immerse, inspire and connect you. We don't perform magic; we create it with excellence. #WeAreCaesars". If you are ready to create some magic, we invite you to explore our dynamic, yet unique, career opportunities.
Provide project support to the corporate engineering and asset management team including, but not limited to, managing project budgeting, scheduling and tracking; submitting purchase requisitions and contract requests; managing invoicing and project reporting; assisting with RFPs; managing vendor relationships; assisting with data management for various initiatives; helping with presentations; providing administrative support as needed; and performing other duties as may be requested.
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Updated March 14, 2024
Updated March 14, 2024