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Project administrator skills for your resume and career

Updated January 8, 2025
4 min read
Quoted experts
Greg Kessler Ph.D.,
Dr. Thomas Johnson
Project administrator example skills
Below we've compiled a list of the most critical project administrator skills. We ranked the top skills for project administrators based on the percentage of resumes they appeared on. For example, 11.6% of project administrator resumes contained project management as a skill. Continue reading to find out what skills a project administrator needs to be successful in the workplace.

15 project administrator skills for your resume and career

1. Project Management

Here's how project administrators use project management:
  • Established centralized project management practices, lead project management steering committee sessions, and conducted end-user training and ongoing requirements workshops.
  • Communicated daily with project management team to follow-up with subcontractors, track project specifications, and resolve project-specific issues.

2. Purchase Orders

Here's how project administrators use purchase orders:
  • Created purchase requisition and purchase orders for overhead and contract related purchases according to corporate process.
  • Negotiated pricing, created purchase orders, and managed on-time deliveries and production specifications.

3. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how project administrators use customer service:
  • Coordinated projects to foster performance improvement of Procurement functions and balance the cost of inventory with customer service requirements.
  • Coordinated the customer service process to ensure timely and accurate delivery of products and services to external customers.

4. PowerPoint

Here's how project administrators use powerpoint:
  • Created PowerPoint presentations demonstrating classification procedures.
  • Prepared, updated and maintained PowerPoint briefings for periodic program review, bi-weekly operations briefings, and senior-level-management program reviews.

5. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how project administrators use data entry:
  • Maintained inventory records by physically counting merchandise, recording information, and performing data entry using VAI.
  • Order Entry/Data Entry/Filing/E-mail correspondence with internal/external customers and vendors and various other administrative duties as needed.

6. Assist Project

Here's how project administrators use assist project:
  • Assist Project Manager with monthly billings with Contractors, including preliminary information, billing statements, conditionals and unconditional waivers.
  • Assist project managers with marketing and contacting subcontractors for current and future general contractor bidding.

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7. Project Documentation

Here's how project administrators use project documentation:
  • Assist Engineering with Project Documentation Preparation and Revision by monitoring project progress; coordinating activities; resolving problems.
  • Create project documentation standards and accountable for keeping all project documentation current, complete and stored appropriately.

8. Meeting Minutes

Here's how project administrators use meeting minutes:
  • Generated and circulated meeting minutes, while ensuring future business endeavors by cultivating professional relationships with contractors across all encountered trades.
  • Coordinated and participated in customer meetings, recorded and distributed meeting minutes, and followed action-items through completion.

9. Project Administration

Here's how project administrators use project administration:
  • Provided overall project administration support, including providing guidance on contract requirements, project proposals, and project budgets.
  • Provided project administration (subcontracted) support to a privately-owned oilfield service company that delivers casing and tubing services.

10. Excellent Organizational

Here's how project administrators use excellent organizational:
  • Worked with clients on product development and utilized excellent organizational skills to procure client specifications to ensure customer satisfaction.
  • Managed project's scope requirements using excellent organizational and problem solving skills in support of mutual business objectives.

11. SharePoint

Here's how project administrators use sharepoint:
  • Led document Configuration Management, SharePoint administration, project issues and risks maintenance and preparation for project CMMI Level 3 certification.
  • Managed and executed the SharePoint business integration implementation project and became the corporate governance portal administrator.

12. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how project administrators use administrative functions:
  • Supported superintendents with administrative functions, maintained payroll records, human resource records and filed and maintained records of paperwork submitted.
  • Supervised an administrative staff of three, responsible for all general administrative functions required supporting an office.

13. Financial Reports

Here's how project administrators use financial reports:
  • Prepare monthly draw and required supporting documents Enter all information into Timberline and prepare monthly financial reports.
  • Prepared and submitted weekly/monthly progress and financial reports to Senior Management, Finance and Engineering.

14. Office Equipment

Here's how project administrators use office equipment:
  • Perform administrative tasks and operate basic office equipment.
  • Purchased all electronics and office equipment.

15. Vendor Invoices

Here's how project administrators use vendor invoices:
  • Managed site library, reconciled corporate travel accounts and submitted financial documentation, purchase requisitions and vendor invoices to A/P department.
  • Process procurement requests, incoming subcontractor and vendor invoices, and monitor accounts receivable activities.
top-skills

What skills help Project Administrators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on project administrator resumes?

Greg Kessler Ph.D.Greg Kessler Ph.D. LinkedIn profile

Professor, Ohio University

I am not sure that there are any particular skills that stand out on resumes, but familiarity with instructional design principles should be considered to be very valuable. I also think that knowledge of multimedia principles, social media, and various forms of virtual and immersive experiences. Also, knowledge of AI and the other things I referred to in the trends above.

What project administrator skills would you recommend for someone trying to advance their career?

Dr. Thomas JohnsonDr. Thomas Johnson LinkedIn profile

Associate Professor, Luther College

If you can take a gap year, I recommend building up some financial funds and then traveling as much as possible so you can gain a greater understanding of the world around you, which in turn will help you consider how you want to live your life, as well as how you will serve the common good.

What type of skills will young project administrators need?

Dr. Jeanette LehnDr. Jeanette Lehn LinkedIn profile

Lecturer in Composition, University of Pittsburgh

No matter where young graduates will be working, some habits of mind that will benefit graduates going forward are curiosity, openness, creativity, persistence, flexibility, and reflection. The ways that those skills are strengthened is through engaging in writing and composing, where those habits are practiced, and where critical thinking about context, audience, and process happens.

Also, I see the ability to dive into a composition or a project without the plan for the document being perfect as very valuable. Trusting in the process allows for some really exciting insights to emerge. We have to be able to get started before things are perfect and be open to modification.

What technical skills for a project administrator stand out to employers?

Brian Starr Ph.D.Brian Starr Ph.D. LinkedIn profile

Assistant Professor of Economics, Lubbock Christian University

Employers will continue to seek out sharp, hard-working employees who possess strong skills well-suited for the job at hand. A good mind and a good work ethic never go out of style. But as work shifts away from an office-centric base, employers will benefit greatly from those employees who embrace connecting technologies and have the focused discipline to get jobs done without being micromanaged. The former trait can be a competitive advantage for our emerging graduates. They are digital natives and many of them connect through technological platforms as naturally as they breathe. The challenge for them will not generally be the use of technology. They challenge will be developing the emotional intelligence to know which modality to use in each circumstance. A text, an e-mail, a phone call, a virtual meeting with the webcam off, a virtual meeting with the webcam on, and a trip across town to meet for lunch each have their place, and it takes wisdom to know which is best in each instant case. This will take some time and experience to master, but I suspect the emerging generation of graduates will soon discover fruitful paths. And those who mature quickly into the kinds of workers who can be trusted to get a job done timely and properly will find themselves advancing quickly through the ranks.

What soft skills should all project administrators possess?

Emmanuel Hernandez AgostoEmmanuel Hernandez Agosto LinkedIn profile

Associate Professor/ Entrepreneurship Program Manager, Gulf Coast State College

Even though it may sound redundant, but punctual, proactiveness, cordial to others, and desire to learn about other cultures, ethnicities, and backgrounds is an asset in the new generation of managers. Employers always look for these, but it is impressive how many work environments don't have managers interested in developing these soft skills.
Do you want to know more?
Read more about what experts have to say about project administrator

List of project administrator skills to add to your resume

Project administrator skills

The most important skills for a project administrator resume and required skills for a project administrator to have include:

  • Project Management
  • Purchase Orders
  • Customer Service
  • PowerPoint
  • Data Entry
  • Assist Project
  • Project Documentation
  • Meeting Minutes
  • Project Administration
  • Excellent Organizational
  • SharePoint
  • Administrative Functions
  • Financial Reports
  • Office Equipment
  • Vendor Invoices
  • Administrative Tasks
  • Construction Projects
  • Status Reports
  • HR
  • Subcontract Agreements
  • Provides Administrative Support
  • Word Processing
  • Project Support
  • Travel Arrangements
  • Expense Reports
  • RFI
  • Project Budget
  • Windows
  • Retrofit
  • Deltek Vision
  • AIA
  • Microsoft Project
  • Insurance Certificates
  • Visio
  • PMO
  • Conference Calls
  • Business Analysis
  • RFP
  • Coordinate Implementation
  • A/R
  • Timberline
  • Invoice Review
  • ISO
  • Bid Packages
  • QuickBooks
  • Work Breakdown Structure
  • Collating
  • Invoice Management

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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