Top Project Administrator Skills

Below we've compiled a list of the most important skills for a Project Administrator. We ranked the top skills based on the percentage of Project Administrator resumes they appeared on. For example, 11.4% of Project Administrator resumes contained Project Management as a skill. Let's find out what skills a Project Administrator actually needs in order to be successful in the workplace.

The six most common skills found on Project Administrator resumes in 2020. Read below to see the full list.

1. Project Management

high Demand
Here's how Project Management is used in Project Administrator jobs:
  • Established centralized project management practices, lead project management steering committee sessions, and conducted end-user training and ongoing requirements workshops.
  • Communicated daily with project management team to follow-up with subcontractors, track project specifications, and resolve project-specific issues.
  • Provided complete administrative support to project management in the construction and renovation of facilities for the telecommunications field.
  • Provided enterprise-wide project management services, technical analysis, implementation and development services to internal and external customers.
  • Project management administration was required for obtaining the best pricing available for the highest quality work from subcontractors/consultants.
  • Hand-picked by Director of Operations to provide operational, office management, procurement and project management assistance.
  • Provided an assortment of information technology, project management, data management, and business consulting services.
  • Selected as a member of Performance Management Council, which researched and implemented project management process improvements.
  • Improved project management performance by adding software collaboration tools, dashboard reporting and control monitoring software.
  • Project Management: Led cross-functional teams and coordinated go-to-market strategies for product development and market implementation.
  • Collected and organized project management information, project development plan/schedules, milestones, budget vs. spending.
  • Provide project management services to the Executive Director of Regulatory Affairs within a community-based hospital.
  • Collect and maintain department specific data, metrics and information needed for project management administration.
  • Evaluated and assisted project management team with pay requisition and change order processes and documentation.
  • Advanced to increasingly responsible positions where attention to detail and project management are essential duties.
  • Demonstrated strong knowledge of project management functions including defining processes and protocol for project completion.
  • Provided general project management support to project managers and program managers on multiple projects.
  • Provided overall support to project management team and Senior Vice President of Property Management
  • Follow company procedures in responding to billing and project management questions from customers.
  • Consult with Project management and users regarding special documentation needs to achieve milestones.

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2. Subcontract Agreements

high Demand
Here's how Subcontract Agreements is used in Project Administrator jobs:
  • Issued and monitored all subcontract agreements and associated required documents for all integration subcontractors.
  • Assisted Project Manager in negotiation and execution of subcontract agreements.
  • Distribute subcontract agreements and purchase orders.
  • Prepared and edited subcontract agreements, service contract agreements and purchase orders to sub-contractors/ vendors per the scope of work.
  • Generated subcontract agreements and worked with subcontractors to get all required documents in place prior to start of construction.
  • Create and process Subcontract Agreements, Subcontract Change Orders, Purchase Orders, & Work Orders.
  • Maintain and prepare contract agreements, subcontract agreements, and project change orders utilizing MS Dynamics.
  • Prepare bid packages, subcontract agreements, purchase orders, owner billing and monthly cost reports.
  • Processed letters of intent, subcontract agreements, vendor/supplier purchase orders and all necessary attachments.
  • Issued Subcontract Agreements, Scopes of Work, Purchase Orders, and Change Orders.
  • Constructed and issued subcontract agreements, utilizing Microsoft Excel and Microsoft Word programs.
  • Generate all subcontract agreements and manage the ownership and completion of the documents.
  • Processed Subcontract Agreements, Purchase Orders and supplier information.
  • Review and manage Subcontract Agreements for subcontractors and suppliers.
  • Prepare contract for subcontract agreements.
  • Write and award subcontract agreements.
  • Processed, reviewed and redlined Subcontract Agreements, Created and maintained several databases that required weekly follow up on outstanding documentation.
  • Generate subcontract agreements/purchase orders with Subcontractors and Vendors in accordance with the construction contract.
  • Processed purchase orders, field work directives, change orders and addendums to subcontract agreements.

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3. Purchase Orders

high Demand
Here's how Purchase Orders is used in Project Administrator jobs:
  • Created purchase requisition and purchase orders for overhead and contract related purchases according to corporate process.
  • Managed purchase orders and receipt of materials in addition to assisting inspectors with daily operations.
  • Negotiated pricing, created purchase orders, and managed on-time deliveries and production specifications.
  • Generated abstracts of offers as well as purchase orders utilizing Microsoft software applications.
  • Gathered purchase orders and followed procedures for releasing projects into fabrication.
  • Coordinate delivery schedules between vendors and customers for executed Purchase Orders.
  • Inventory Control - Supervised inventory control and handled purchase orders.
  • Gained agreement with Customers on cabinet selections to process/release Purchase Orders
  • Tracked and coded all purchase orders/requisitions for project expenses/postings.
  • Generated/matched invoices/packing slips and delivery tickets with purchase orders.
  • Processed Purchase Orders requests for appropriate approvals and distribution.
  • Executed and managed subcontractor contracts/purchase orders/change orders.
  • Assisted in the development of GEAC internal software for purpose of tracking job related costs, subcontracts, and purchase orders.
  • Assign as the lead for the scheduling of deliveries and tracking the status of each line item on the purchase orders.
  • Prepare standard project forms, Estimates to Complete, Revenue Over Compensation, open and close out purchase orders and subcontracts.
  • Type, review, route and log all subcontracts, short-form subcontracts, purchase orders, rental orders and contract amendments.
  • Organize, prepare, submit and track the following documents and forms: subcontracts, purchase orders, change orders.
  • Issued Purchase Orders for equipment and materials, scheduled work and documented close out reports to Client during Warranty Phase.
  • Attach scanned documents to folders on computer, save as PDF, attach to job orders, purchase orders.
  • Prepare Purchase requisitions including quotes and purchase orders while tracking invoice and payment history for the New York Team.

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4. Vendor Invoices

high Demand
Here's how Vendor Invoices is used in Project Administrator jobs:
  • Managed site library, reconciled corporate travel accounts and submitted financial documentation, purchase requisitions and vendor invoices to A/P department.
  • Process procurement requests, incoming subcontractor and vendor invoices, and monitor accounts receivable activities.
  • Performed accounting tasks which included processing vendor invoices/subcontractor payment requests and maintaining accounting records.
  • Updated and analyzed budget reports/Verified accuracy and processed all vendor invoices.
  • Verified vendor invoices received were accurate and following budget.
  • Perform collections, prepared special project query reports, opened and closed project numbers, distributed all vendor invoices for approval.
  • Managed the financial cycle including bidding and proposals, purchase orders, and review and approval of vendor invoices.
  • Code vendor invoices and code and pay bills for 60 units, while also resolving discrepancies and disputes.
  • Input budgets, subcontracts, change orders, vendor invoices and payroll into JDE and Project Talk.
  • Coordinate with Corporate Accounts Payable to expedite projects' subcontractor and vendor invoices for payment.
  • Issue Purchase Orders and Vendor Invoices (Great Plains), including Sub contractor Agreements.
  • Matched and coded 200-250 vendor invoices weekly with purchase orders, and verified signatures.
  • Process all vendor invoices for payment, resolving disputes and obtaining credits when necessary.
  • Maintain individual databases of all vendors and process all vendor invoices for payment.
  • Reviewed all vendor invoices, job cost and enter into Viewpoint for processing.
  • Processed, coded and distributed vendor invoices for manager approval and payment.
  • Processed vendor invoices and worked with the vendors to resolve discrepancies.
  • Scrubbed AP issues, and provided field approvals for vendor invoices.
  • Input and tracked vendor invoices using the ImageNow system,.
  • Entered vendor invoices and prepared payment schedule for accounting department.

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5. Weekly Payroll

high Demand
Here's how Weekly Payroll is used in Project Administrator jobs:
  • Managed office and accounting duties, weekly payroll and specialized construction industry certified payroll.
  • Processed weekly payroll and timekeeping inspecting for and ensuring accuracy
  • Process weekly payroll including all certified payroll reporting requirements.
  • Processed weekly payroll and numerous company reports.
  • Processed weekly payroll (QuickBooks Software) for 25-30 employees including project specific information and Davis-Bacon prevailing wages.
  • Process weekly payroll and new hire trade employee's paperwork according to policies and procedure manual.
  • Prepared weekly payroll, generated financial reports and assisted A/R and A/P as needed.
  • Process daily time sheets, annual leave and weekly payroll for all employees.
  • Use ADP online software to input employee weekly hours and process bi-weekly payroll.
  • Maintained projects schedules, weekly payroll and $30K weekly contract billing.
  • Processed weekly payroll (union and non-union) and taxes remittances.
  • Track, input & analyze daily & weekly payroll information.
  • Processed weekly payroll for 100 Union and Non Union employees.
  • Generated Project Manager's schedule and managed weekly payroll.
  • Processed weekly payroll for craft and salaried employees.
  • Spearheaded expert administration of AP and weekly payroll.
  • Processed weekly payroll for a team of Technicians.
  • Ordered office supplies and submitted weekly payroll.
  • Process weekly payroll and monthly expense reports.
  • Process inspector invoices for weekly payroll.

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6. Data Entry

high Demand
Here's how Data Entry is used in Project Administrator jobs:
  • Maintained inventory records by physically counting merchandise, recording information, and performing data entry using VAI.
  • Performed variety of administrative duties, including answering telephones, data entry, filing, faxing/scanning/copying.
  • Provided supervision to lower level staff regarding data entry and database management.
  • Assess whether temporary personnel help is needed in typing/data entry assignment.
  • Maintain various departmental databases and data entry of metadata within.
  • Performed data entry, reporting and coordination management duties.
  • Executed records management by completing data entry and analysis.
  • Performed data entry and processed correspondence.
  • Performed billing functions including international contracts and billing, data entry, reviewing, researching, pricing and quality control.
  • Ordered all supplies, responsible for data entry, filing systems, maintained office machinery, dealt with subcontractors issues.
  • Provide Staff support with spreadsheets, data entry, and assist with Owner and Subcontractor correspondence when needed.
  • Performed a variety of internet research tasks, filing and data entry of existing donors and potential donors.
  • Performed various office duties, such as data entry, faxing, mailing, copying, and electronic filing
  • Managed data entry of study responses, recruitment tracking system, and lab results in Microsoft Access.
  • Performed general clerical duties such as data entry, faxing, mailing, copying, and filing.
  • Provided data entry services, answering phones, general office duties and administrative support to company President.
  • Assisted in the administration of PH&H fleet management system including data entry and invoice review.
  • Performed data entry, tracking, reporting, and analysis of participants' feedback from training classes.
  • Trained and evaluated 3 employees on the requirements and proper data entry for project set up.
  • General office assistance performing a variety of clerical support including sorting, filing and data entry.

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7. Financial Statements

high Demand
Here's how Financial Statements is used in Project Administrator jobs:
  • Assigned the responsibility for the completion of monthly financial statements including the reconciliation of all association checking accounts.
  • Oversee grant recipients in documenting proper grant expenditures and review financial statements.
  • Created financial statements and summarized weekly sales totals.
  • Prepared Financial Statements for internal and external users.
  • Examined exchange listed companies' financial statements to assist firm managers and partners with compliance issues involving debt and equity securities.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using Microsoft Office Products.
  • Prepare invoices, reports, memos, letters, financial statements and other documents that are needed.
  • Support the Accounting department in assisting with preparation of financial statements and month- end close.
  • Monitored program budget by reconciling financial statements, invoices, and travel expense reports.
  • Coordinated, analyzed the monthly and quarterly financial statements and job cost reports.
  • Prepared, reviewed, and approved program financial statements;.
  • Managed and analyzed grants budgets and financial statements to ensure the grants expenses are allowable, allocable, and reasonable.
  • Prepare Financial Statements for several clients - Coordinating jobs with Project manager and suppliers and maintaining relationships with them.

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8. Ensure Compliance

high Demand
Here's how Ensure Compliance is used in Project Administrator jobs:
  • Monitor grant-funded construction projects on site to ensure compliance with the authorities project control standards and minority participation requirements.
  • Created detailed technical solutions to meet customer needs and ensure compliance with Department of Defense security requirements.
  • Analyzed solicitation requirements to ensure compliance for cost-related volumes, prepare cost response, coordinate proposal submissions.
  • Authorize expenditures and monitor account reconciliation and status to ensure compliance with fiscal guidelines and regulations.
  • Reviewed and verified invoices to ensure compliance with contractual and/or purchase requirements and agreements.
  • Reviewed Subcontractors' insurance certificates to ensure compliance with Prime Contract insurance requirements.
  • Audited affiliate marketing ads to ensure compliance with company and state/federal regulatory requirements.
  • Facilitate inspection to ensure compliance with project plans and specifications.
  • Reviewed proposals to ensure compliance to institutional and sponsor policies.
  • Supported internal and external audit requirements and ensure compliance.
  • Authorized expenditures and ensure compliance with contracts.
  • Schedule and supervise subcontractors and crews daily to ensure compliance with schedule, scope, budget, and quality of work.
  • Created & utilized various spreadsheets to track permits, overhead expenses, and other expenditures to ensure compliance with applicable budgets.
  • Performed monthly audit of eligibility, claims, and customer service to ensure compliance of CMS and other regulatory regulations.
  • Monitored SBE/DBE participation to ensure compliance and worked closely with Project Managers to identify contract issues and mitigate other risks.
  • Performed background checks and verified personnel forms, especially I-9s, to ensure compliance with Research Foundation policies and federal laws
  • Oversee and provide coordination of Training to ensure compliance with Company Policy and Safety requirements for 1000 various craftsmen.
  • Conducted administrative and financial audits of 6 project offices to ensure compliance with corporate and donor policies and procedures.
  • Developed new process for auditing payroll and insurance to ensure compliance with state and project specific regulations.
  • Work with all levels of management to ensure compliance with all internal and external policies and procedures.

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9. Submittals

high Demand
Here's how Submittals is used in Project Administrator jobs:
  • Created electronic tracking mechanism to effectively monitor customer interactions, enabling on-time submittals and cost-effective business practices.
  • Expedited Subcontractor Submittals to support detailed design and delivery of materials and equipment needed for construction.
  • Received, reviewed and approved all project submittals from subcontractors per project specification.
  • Processed submittals by coordinating receipt from Subcontractors and forwarding to Engineer/Architect for review.
  • Processed/tracked submittals, prepared Lien Documentation, tracked status of equipment orders.
  • Assisted with project completions by reviewing submittals and legal documents for accuracy.
  • Transmitted internal/external project delivery items including submittals, communication and documentation.
  • Facilitate timely production and City approval of system designs/submittals.
  • Processed and distributed requests for information and contractor submittals.
  • Improved customer deliverable turnaround and tracking of timely submittals.
  • Contract administration, submittals, maintain project documentation.
  • Tracked submittals for all project materials and documentation.
  • Compiled, distributed and returned submittals for approval.
  • Processed submittals for materials and equipment.
  • Maintain essential documents/submittals for auditing purposes.
  • Distribute supplier submittals for review accordingly.
  • Review submittals and payment applications.
  • Prepared all submittals to architect/owner.
  • Draft Correspondence, letters, reports, for issues with contract compliance on payrolls, reports provisions, submittals, etc.
  • Organize employee hire paperwork, drug testing, safety education, and submittals to corporate to insure timely hiring for project.

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10. Status Reports

high Demand
Here's how Status Reports is used in Project Administrator jobs:
  • Maintained and integrated project plans; tracked and compiled project information; prepared and communicated status reports to management.
  • Designed and facilitated project status reports to Senior Executives to identify and resolve problems affecting clinical project milestones.
  • Prepare daily / weekly status reports and presentations including periodic Project Steering Team update presentations.
  • Prepared weekly/quarterly status reports, maintained calendars; reconciled invoices for staff and contractors.
  • Prepared all project status reports for review by executive officers and owner representatives.
  • Researched and updated documents to provide required status reports to Logistics Warehouse Manager.
  • Developed and maintained monthly status reports for project engineers and construction managers.
  • Managed defect management reporting by tracking defect resolution and providing status reports.
  • Provide weekly status reports to customer and internal service delivery executive team.
  • Track personnel workstation security status reports as required by IBM-HIPAA regulations.
  • Tracked and compiled project information and prepared status reports for management.
  • Maintained Monthly Project Status Reports and distributed to Executive Management.
  • Prepared monthly status reports for distribution to Beck Management.
  • Reconciled revenue against project budgets and generated status reports.
  • Directed conversion team's progress and published/distributed status reports.
  • Prepared property retirement and work order status reports.
  • Prepared and distributed weekly customer status reports.
  • Generated weekly Close-Out Package status reports.
  • Create periodic status reports for management use
  • Consolidated weekly project status reports.

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11. RFI

high Demand
Here's how RFI is used in Project Administrator jobs:
  • Supported the Project Manager with interface between Architect, Owner and Contractors on change issues/change orders, RFI's and meetings.
  • Worked as the Purchasing expert to research and RFI 3rd party vendors to create a separate entity for Insurance Services.
  • Process and record all Request for Information (RFI) and customer responses to support project development and management.
  • Coordinated, issued and tracked all RFI's and ASI's, maintained detailed logs and posted to drawings.
  • Recorded and transmitted construction management documents such as RFI, drawings, and letters for LAX HVAC.
  • Processed RFI's to architect or engineers and provided solutions to field personnel and affected subcontractors.
  • Coordinated communication with subcontractors, including RFI's and responses and issuance of drawing changes.
  • Assist the Project Manager with the processing of RFI's and change form requests.
  • Maintained LaserFische data base for all documentation received on projects for the City of Dallas
  • Trade Damage photographs and Reports, RFI Logs, Daily Status and Progress Reports.
  • Drafted subcontracts, purchase orders, change orders, and RFI's for vendors.
  • Update and maintain RFI log, hard copy binder and electronic files weekly.
  • Maintained Owner Modification, Subcontractor Change Order, RFI, and Insurance Logs.
  • Submit RFI's to owners/clients, complete takeoff information during bidding process.
  • Submit RFI's for all sub-contractors as well as all Granite RFI's
  • Provide technical support in conducting Quality Assurance checks on airfield mapping data.
  • Created and issued RFI's to the General Contractor and Subcontractors.
  • Administer RFI s, schedules, insurance, and all schedules.
  • Copy and file all incoming faxes for Sub-Contractor's RFI's.
  • Follow up with RFI s for Architect s approval.

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12. Expense Reports

high Demand
Here's how Expense Reports is used in Project Administrator jobs:
  • Verified subcontractors and general office invoicing for accuracy and completeness; prepared and generated expense reports and purchase orders.
  • Maintained a calendar, reconciled expense reports, arranged travel and performed general administrative duties for a Senior Principal.
  • Prepared company expense reports including manage/reconcile credit accounts for management and engineers for submission to corporate office.
  • Created and reviewed expense reports ensuring appropriate receipts were included and checked for accuracy.
  • Performed procurement support and managed expense reports with strict adherence to corporate policies.
  • Prepared/managed expense reports, as well as project communication items with project managers.
  • Managed executives' meetings, domestic/overseas travel schedules, expense reports and correspondence.
  • Prepared and provided monthly expense reports and forecasting to deputy assistant inspector general.
  • Performed periodic audits of employee expense reports for conformity with company policy.
  • Generated expense reports and reconciled credit card expenditures monthly.
  • Verified corporate expense reports for processing by payroll department.
  • Prepared and submitted expense reports for travel reimbursements.
  • Prepared and reconciled expense reports for several administrators.
  • Compiled monthly income projections and reconciled expense reports.
  • Processed and reconciled expense reports, invoices, time reporting, Security requests; tracked and maintained office assets and supplies.
  • Ensured all check requests were created and checks were distributed by election due dates; created expense reports for staff/office expenses.
  • Composed pivot tables to generate weekly expense reports for the entire Memphis and West Kentucky markets via SAP and Excel 2010.
  • Manage calendars and expense reports; contribute to daily office efficiency; perform various office management functions to assist work flow.
  • Schedule appointments/meetings; prepare and submit expense reports, communicate daily with business partners and all levels of the organization.
  • Used expertise in MS Office and SAP to document and report items such as expense reports and purchase requisitions.

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13. Meeting Minutes

high Demand
Here's how Meeting Minutes is used in Project Administrator jobs:
  • Generated and circulated meeting minutes, while ensuring future business endeavors by cultivating professional relationships with contractors across all encountered trades.
  • Coordinated and participated in customer meetings, recorded and distributed meeting minutes, and followed action-items through completion.
  • Coordinated meetings for management personnel, prepared and distributed meeting minutes.
  • Recorded and distributed various types of meeting minutes/reports per distribution lists.
  • Drafted and prepared agendas/meeting minutes and distributed final document to team.
  • Attend management meetings recording meeting minutes and distribute as appropriate.
  • Attend weekly progress meetings/administer meeting minutes to the appropriate personnel.
  • Coordinated team meetings and managed and distributed meeting minutes.
  • Participated in status meetings and recorded meeting minutes.
  • Prepared and distributed weekly status meeting minutes.
  • Attended client meetings and prepared/disbursed meeting minutes.
  • Prepared agendas and documented meeting minutes.
  • Maintained and distributed Weekly Meeting Minutes.
  • Prepared and distributed meeting minutes as follow-up
  • Prepared and/or edited meeting minutes.
  • Recorded and distributed Progress Meeting Minutes
  • Reviewed and posted to network drive all contract documents, including, daily logs, meeting minutes, and digital photos.
  • Produced draft and final meeting minutes in hard copy and electronic format which were subsequently included as USAF permanent records.
  • Entered drawings into system, Assisted Project Manager as needed, Meeting Minutes, Compilation of invoices, etc.
  • Managed databases, scheduled meetings, recorded and distributed meeting minutes, composed correspondence, and created reports.

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14. Office Supplies

high Demand
Here's how Office Supplies is used in Project Administrator jobs:
  • Directed FedEx deliveries and oversaw the project inventory/office supplies.
  • Purchased inventory and office supplies for daily operational use.
  • Maintained and order office supplies for general office administration.
  • Purchased office supplies Maintained effective inventory control.
  • Coordinate work requests, fulfill orders for panelists, and manage office supplies for entire facility performing administrative support to Engineers.
  • Slashed costs by price comparison shopping for office supplies and combining all company's cell phones into a shared business plan.
  • Project Mobilization Coordinated the mobilization of various projects including ordering trailers, furniture, IT equipment and office supplies, etc.
  • Monitor and maintain inventory of office supplies which includes; making purchases for the office when necessary and creating expense reports.
  • Entered subcontractor contracts into main database, maintained office supplies, worked on faxing and copying during bids, maintained phones.
  • Authored core vendor purchase order practices and procedures for the procurement of contracted services, office supplies, and equipment.
  • Maintained office supplies by checking stock inventory level; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain project files and provide administrative support to multiple projects, maintain office equipment, and office supplies.
  • General office duties including reception, correspondence, office supplies, mail and UPS and general support.
  • Maintained calendars, prepared presentations, scheduled meetings, created spreadsheets and databases and purchased office supplies.
  • Performed administrative duties, which includes maintaining office supplies, filing, photocopying and scanning job scopes.
  • Oversee petty cash requests (memberships, contributions, donations, office supplies, etc.).
  • General administrative duties including correspondence, filing, phones, maintaining office supplies, and customer service.
  • Ordered office supplies and kept office supplies on hand, while maintaining and organizing the area.
  • Maintain supplier and lot files, maintain excellent customer service, and order all office supplies.
  • Order office supplies and schedules office equipment maintenance or take care of issues with equipment.

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15. Customer Service

average Demand
Here's how Customer Service is used in Project Administrator jobs:
  • Coordinated projects to foster performance improvement of Procurement functions and balance the cost of inventory with customer service requirements.
  • Coordinated the customer service process to ensure timely and accurate delivery of products and services to external customers.
  • Managed customer service improvement, change management, quality improvement and other projects while reporting directly to the president
  • Trained and supervised accounting/administrative staff to maintain consistent work flow, quality projects and superior customer service.
  • Analyze data to create and implement recommendations for process improvement and to provide enhanced seamless customer service.
  • Provided customer service including directions, recommendations of transportation, hotel and restaurants as visitors required.
  • Received certificate of achievement within first month for exceptional customer service with Dishwasher Recall Project.
  • Tracked pulled equipment, customer service and provided inventory control for approximately 30,000 consumers.
  • Provide excellent customer service to state agencies during daily operations and disaster recovery operations.
  • Provided excellent communications and customer service while supporting other departments when needed.
  • Provide customer service and technical assistance to ensure complete customer satisfaction.
  • Coordinated all customer service issues with regard to secure web-based applications.
  • Assisted other Customer Service Representatives with their escalated calls and questions.
  • Pushed Project teams to reconcile sub-related inquires while promoting customer service.
  • Provided oversight for fourteen Customer Service Representatives and sixteen exception processors.
  • Demonstrated exemplary customer service demeanor while greeting and directing clients.
  • Provided exceptional customer service to multiple clients during overlapping projects.
  • Developed and implemented procedures for Customer Service Help Desk.
  • Performed high-level customer service to maintain strong client relationships.
  • Provide exceptional customer service for internal and external clients.

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16. Travel Arrangements

average Demand
Here's how Travel Arrangements is used in Project Administrator jobs:
  • Coordinated daily calendar of personal/business appointments, meeting schedules, domestic/ international travel arrangements and expense reimbursements.
  • Coordinated training, meetings, conferences and travel arrangements for various staff members including department executive.
  • Provide directions, modify travel arrangements, and post/consolidate/track employee travel needs as requested.
  • Assist Senior Project Manager with travel arrangements and all daily tasks including calendar management
  • Provided administrative support and travel arrangements for Project Manager and other team members.
  • Organized and scheduled departmental meetings and calendars including coordinating travel arrangements when necessary.
  • Maintained calendars, coordinated travel arrangements, and produced expense reports.
  • Coordinate internal and external meetings; prepare agendas, schedule travel arrangements
  • Scheduled extensive travel arrangements via American Express Concur travel account.
  • Coordinated travel arrangements, hotel reservations and transportation.
  • Coordinate and plan domestic and international travel arrangements.
  • Determined travel arrangements on behalf of project managers.
  • Managed all travel arrangements for Project Management personnel.
  • Calendar management; travel arrangements for executive staff.
  • Coordinate travel arrangements, hotel, conference reservations.
  • Organize all travel arrangements for management and laborers.
  • Coordinate travel arrangements, new hire orientation/exit interviews.
  • Coordinated/scheduled calendars, travel arrangements and itineraries.
  • Schedule travel arrangements and logistics for management.
  • Arrange domestic and international internet travel arrangements.

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17. Sharepoint

average Demand
Here's how Sharepoint is used in Project Administrator jobs:
  • Led document Configuration Management, SharePoint administration, project issues and risks maintenance and preparation for project CMMI Level 3 certification.
  • Created and maintained three separate SharePoint portals for communications, project management data collection and project support.
  • Provided SAP/SharePoint support oversaw timekeeping and payroll, procured supplies, and compiled/reported capital project data.
  • Managed and executed the SharePoint business integration implementation project and became the corporate governance portal administrator.
  • Served as SharePoint administrator, enabling system access management and team document library set up.
  • Collect, review, and gather documentation maintained within an internally-controlled electronic Contract Management SharePoint.
  • Developed and maintained SharePoint.NET web parts including Business Connectivity Services using C#.
  • Maintained and documented Project artifacts, accurate records/reports in SharePoint document repository;.
  • Perform SharePoint site administrator duties for the Systems Engineering and Configuration Management branches.
  • Prepared project closeout documents and archived project schedules with corresponding project SharePoint sites.
  • Implemented communications planning efforts including maintaining project SharePoint site and moderating discussion forums.
  • Reconcile and archive corporate, administrative and Federal policies in SharePoint.
  • Review Project Charters in SharePoint and make modifications where necessary.
  • Utilize SharePoint for document sharing among teams and other administrators.
  • Developed and maintained team SharePoint and other departmental sites.
  • Created and administered Microsoft SharePoint sites for various leadership programs
  • Developed and implemented on-boarding tracker in SharePoint.
  • Maintain project documentation using Microsoft SharePoint.
  • Managed program retention documentation via SharePoint.
  • Managed Project Documentation in SharePoint.

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18. Assist Project

average Demand
Here's how Assist Project is used in Project Administrator jobs:
  • Assist Project Manager with monthly billings with Contractors, including preliminary information, billing statements, conditionals and unconditional waivers.
  • Assist project managers with marketing and contacting subcontractors for current and future general contractor bidding.
  • Assist Project Managers/Directors with informational requests related to capital and historical costs.
  • Assist Project Manager and his staff of Installation Triple-Technicians
  • Assist Project Manager with customer communication as directed.
  • Assist Project team in preparing subcontract payments and contract billings to ensure subcontractor payments and billings are accurate and timely completed.
  • Assist Project Managers with project setups, billing, collections, AP processing, contract processing, report distribution and review.
  • Assist Project Managers (meet deadlines, meet budgets, daily reports, visit sites and create observation reports).
  • Assist project team in obtaining quotes from subcontractors and vendors to support the project to ensure competitive pricing and terms.
  • Assist project managers in the close out of projects including the assembly of close out book or owner manuals.
  • Train other administrators to assist project managers at other locations and oversee them to make sure they work out.
  • Assist project team in the daily operations of ground up development including land development and shopping centers.
  • Assist Project Managers and Superintendents for commercial tenant improvements/retail projects ($10K - $8M).
  • Assist project owners in planning projects to facilitate success, and unblocking projects when they get stuck.
  • Used Clarity to assist Project Management with tracking, updating, and reporting on project related activities.
  • Assist Project Management team with tracking, updating and reporting project related activities for Sprint SNV project.
  • Assist Project Managers and Project Teams with document distribution, processing, scanning, copying, etc.
  • Assist Project Management team in billing, scheduling, creating work orders, collections, etc.
  • Assist Project Managers with maintaining projects within budgets, processing new contracts, obtaining contract amendments.
  • Assist Project Managers in estimating, qualifying bids, collecting bids, follow up, etc.

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19. Document Control

average Demand
Here's how Document Control is used in Project Administrator jobs:
  • Enforced document control and registration by filing, auditing, and distributing classified and unclassified company documents according to ISO-9001 requirements.
  • Document Control Completely re-wrote policy to reflect changes suggested by our Quality Department and to reflect our groups changed organizational structure.
  • Performed document control by reviewing and coordinating with design engineers to ensure drawings were updated/ prepared for the customer submission.
  • Facilitated divisional QM Program with emphasis on development/design of QM indicators and measurements, and Document Control Administration.
  • Developed a tracking system for document control to allow for simple and instant verification of subcontractor documents.
  • Provide Program assessments of records management, document control, writing/editing and other administrative processes.
  • Assigned to New Jersey Transit Hudson-Bergen Project as Project Administrator/Document Control Administrator Infrastructure Division
  • Experienced with editing and compiling complex and voluminous data for document control.
  • Managed Document Control which includes saving files to the database and organizing/creating files
  • Distribute electronically to Engineers and created an archive for Document Control.
  • Prepare and distribute documentation and correspondence in conjunction with document controller.
  • Created document control structure ensuring ready accessibility to vital project information.
  • Document control, materials procurement and tracking, turnover documentation.
  • Maintained computer and physical filing systems including document control.
  • Provide backup support to supervisor of Document Control Department.
  • Maintain and continuously improve the Document Control Management System.
  • Maintain Project Document Control; Distribution of Correspondence.
  • Supervised the Document Control and Configuration Management department.
  • Provided backup for project and corporate document control
  • Document control and resource management.

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20. Powerpoint

average Demand
Here's how Powerpoint is used in Project Administrator jobs:
  • Created PowerPoint presentations demonstrating classification procedures.
  • Prepared, updated and maintained PowerPoint briefings for periodic program review, bi-weekly operations briefings, and senior-level-management program reviews.
  • Coordinated preparation and timely dissemination of company reports and PowerPoint presentations for Owner, Architect, and Contractor meetings.
  • Coordinated meetings, created PowerPoint presentations, performed project documentation updates and maintained communication with platform project manager.
  • Provided assistance to senior level management and other personnel with the preparation of presentations using Microsoft PowerPoint.
  • Created training documentation compliance, training material, virtual training environment and PowerPoint presentations.
  • Produced several Executive Summary PowerPoint presentations Communications and Training program.
  • Managed PowerPoint presentations and other materials for internal review.
  • Contributed to the creation of finalist presentations using PowerPoint.
  • Plan and prepare annual off-site informative presentation using PowerPoint.
  • Reviewed and edited PowerPoint presentations for funding reviews.
  • Developed Microsoft PowerPoint presentations for project and client.
  • Designed PowerPoint presentations for quarterly sales meeting.
  • Demonstrated experience with PowerPoint for project presentation.
  • Created PowerPoint presentations for department manager use.
  • Generate PowerPoint presentations for weekly meeting.
  • Composed and coordinated presentations via PowerPoint.
  • Created PowerPoint presentations for project managers.
  • Create PowerPoint presentations for Executives.
  • Developed PowerPoint presentations for meetings between executives and major clients; coordinated meetings, transcribed minutes, and tracked delegated tasks.

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21. Special Projects

average Demand
Here's how Special Projects is used in Project Administrator jobs:
  • Owned professional development by managing execution of six special projects in addition to core responsibilities.
  • Participated in special projects including tax form regulatory change and design and various corporate initiatives.
  • Served as coordinator and facilitator for special projects including event and seminar planning.
  • Research and managerial support for special projects; and appropriately handling confidential information.
  • Completed special projects by organizing and coordinating information and requirements from senior management.
  • Worked with Terminal Security in coordination with Homeland Security on special projects.
  • Demonstrated regular and predictable attendance while completing special projects as required.
  • Provide administrative support to Regional Manager and Special Projects business segment.
  • Handled special projects and confidential communication directly with department heads.
  • Supported Operations Manager with any special projects or needs identified.
  • Supported Project Managers with special projects related to marketing.
  • Assist project management department with special projects as necessary.
  • Project Management Administration & Access Software Development - Special Projects
  • Coordinated special projects for Director of Operations.
  • Achieve positive marketing/promotions for special projects.
  • Assisted operational departments with special projects.
  • Completed assigned special projects as required
  • Provided RFP (Request for Proposal) support to, and assists with special projects as assigned by, executive officers.
  • Assisted Senior Management in managing special projects in order to ensure timely completion of the projects and elimination of barriers.
  • Assist with special projects and work directly under senior director of finance to aide in maximizing profitability of the firm.

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22. HR

average Demand
Here's how HR is used in Project Administrator jobs:
  • Provided analysis of new business opportunities that added value to operations through lower cost, quality assured penetration of local markets.
  • Process and maintain complex document control and management system; managed implementation of system throughout office for document tracking improvement.
  • Coordinate preparation of internal and external reports through gathering, analyzing and summarizing data and information from the departments.
  • Supported three managers and government contracting office of over 150 contractors with administrative support and managing daily office operations.
  • Coordinated and lead efforts across a large cross-functional team through carefully planned, coordinated and controlled daily operations.
  • Provide project support through ownership and management of project documentation and facilitation of project team communications.
  • Facilitated development of three large-scale merchant power projects in collaboration with the project management team.
  • Identify administrative steps to successfully complete a project and coordinate those activities through effective communication.
  • Coordinate retrospective reviews and follow through to completion to ensure timeliness and proper processing.
  • Maintain quality control and clarify information through communication with the projects architects and engineers.
  • Documented project activity and communicated with upper management and stakeholders throughout the process.
  • Provided project coordination and general support to Business Support Manager throughout the project.
  • Coordinated building system integration projects beginning with order processing through to project completion.
  • Coordinated improvement projects in support of corporate objectives through close collaboration with CEO.
  • Implemented comprehensive quality measures through construction process that reduced punch-out cost at final.
  • Produce marketing materials and distribute information through mass mailings or on-site distribution.
  • Created customer awareness of product and generated more projects through event exposure.
  • Created technical documentation and end user training materials utilized throughout company.
  • Set and manage customer expectations through consistent and clear communication.
  • Monitor each functional activity from schedule development through first production.

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23. Project Files

average Demand
Here's how Project Files is used in Project Administrator jobs:
  • Maintain project files in accordance with company records management guidelines.
  • Maintain project files electronically and paper according to company policy.
  • Maintain project files, records management and database administration.
  • Maintained capital project files; general clerical duties
  • Organized and managed project files, contacts, SOW documents, site survey drawing, site specs, invoices and correspondence.
  • Maintain electronic and paper project files, including correspondence, contracts, change orders, insurance and other compliance documentation.
  • Perform general duties; filing, photocopying, faxing, and arranging FedEx couriers and central archiving of project files.
  • Maintained project files and records which may include contracts, modifications, invoicing, proposals, schedules, etc.
  • Reviewed contract requirements for invoicing procedures, set-up project files, request insurance certificates, and prepare customer invoices.
  • Created and maintained project files and project tracking records such as time reporting, financial records, and schedules.
  • Maintained department active in archived project files, project manuals and blue print archive room, and resource library.
  • Assisted with account reconciliation, vendor invoices, project files, blueprint production, and work orders.
  • Maintained Project Control's files/database and confidential documentation, including work orders, project files and quotes.
  • Proposed new electronic file system for all project files to reduce paper-based process and cost.
  • Maintained a filing system, both paper and electronic copies, of various project files.
  • Created and maintained the project files (schedule, data reports, etc.)
  • Set up & maintenance of project files, both hard copy & electronic files.
  • Maintained project files, insurance certificates, bonds, permits and shop drawings.
  • Set up and maintain project files in accordance with the Project Start-up Checklist.
  • Managed project files, processed subcontractor purchase orders and invoices for all projects.

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24. New Construction

average Demand
Here's how New Construction is used in Project Administrator jobs:
  • Maintain database for northern Illinois business to business project development, including existing and new construction.
  • Provided administrative support for commercial construction company including remodel jobs and new construction jobs.
  • Budget and Plan for the development of new construction, purchases of furniture and equipment of new construction.
  • Initiate, setup, monitor, and invoice all new construction projects in excess of $2m.
  • Assist with overseeing the new construction of a 14 story, $66 million commercial development property
  • Project consists of complete new construction of 46th Avenue between 61st Street and 80th Street.
  • Experience: Implementation of new construction management and accounting system for a new construction company.
  • Provided final contract review and approval of new construction contracts and provided contract set up.
  • Project consisted of complete new construction between US19 and 49th Street.
  • Research cost of materials for new construction jobs.
  • Managed projects in both new construction and renovation.
  • Set up the site for new construction.
  • Provided operational and project support on a multi-million dollar new construction project.
  • Managed long-term daily operations of ongoing school modernizations projects (retail new construction, remodels, and in store updates).
  • Worked alongside the Senior Project Manager to assist in the management of a 55 million dollar commercial/institutional new construction project.
  • Set up site for new construction Skills Used Ambi pro, excel, quick books, timberline, power point
  • Worked with firm's designer on Subdivisions Projects/ New Construction Developments.

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25. Project Administration

average Demand
Here's how Project Administration is used in Project Administrator jobs:
  • Provided overall project administration support, including providing guidance on contract requirements, project proposals, and project budgets.
  • Provided project administration (subcontracted) support to a privately-owned oilfield service company that delivers casing and tubing services.
  • Offered total administrative support to the Project Administration managers and Cost-Engineers.
  • Demonstrated leadership by implementing environmental initiatives within the Project Administration department.
  • Field project administration for over 20 million-dollar Condo/Luxury Apartment Complex.
  • Assisted construction project administration, supervision, marketing, and scheduling
  • Assisted project managers with contract management and project administration.
  • Provide project administration on assigned projects within the company.
  • Supervised 10-15 clerical staff to facilitate this project administration.
  • Project administration assistance on all company construction projects.
  • Assist designers with interior furnishings and project administration.
  • Project administration for agile software development teams.
  • Trained and developed new project administration staff.
  • Provided Project Administration team with administrative support.
  • Generated and maintained project administration documentation.
  • Interacted with senior management to acquire updates on project status for weekly reporting to Vice President of Project Administration.
  • Contributed to and lead teams through project risk management, schedule recovery, Project Management or Project Administration.
  • Project administration of $110M prime contact to design, manufacture and commission new light rail vehicles.
  • Acted as liaison between ATS contracting department, project administration, and senior management as needed.
  • Provided back office project administration support for 2 tower project leaders and 27 project managers.

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26. Architects

average Demand
Here's how Architects is used in Project Administrator jobs:
  • Selected and managed contracts with private sector architects, construction managers and builders for capital improvements projects.
  • Facilitated continual communication with all project stakeholders spanning owners, subs, vendors and architects.
  • Distributed invitations to bid to general contractors, sub-contractors, architects and engineers.
  • Served as liaison between project controller, project personnel and architects/engineers.
  • Selected private sector architects and construction managers for professional services.
  • Assisted approximately 14 architects daily with general administrative functions.
  • Supported engineers and architects in administration of design projects.
  • Compiled specifications and requests from contractors and architects.
  • Provide administrative support for principal architects.
  • Cultivate and maintain long-term relationships with project owners, architects, engineers, prime and sub- contractors, and testing companies.
  • Meet with client representative, architects, engineers, construction managers to establish project requirement, budget, specification and schedule.
  • Negotiated revisions, prepares contracts, changes and adds contractual agreements with consultants, architects, clients, suppliers and subcontractors.
  • Manage all written communication and project documents with owners, architects, and subcontractors and field personnel to facilitate project completion.
  • Assisted in processing Applications for Approval of Plans and Specs for the Division of the State of Architects (DSA).
  • Coordinated with affected parties such as customer, designers, architects and engineers to create an agreed to implementation plan.
  • Instituted a better process for creating and merging forms/templates; developed project documents for owners, architects, and contractors.
  • Scheduled all project meeting with architects, engineers, subcontractors, and other involved parties for current and future projects.
  • Set up daily and weekly meetings and video conferencing between project managers, architects, consultants, and owners.
  • Research, negotiate and prepare various competitive bids per trade to present to the Architects/ Designers and Clients.
  • Communicate with District Managers, Architects, Builders and/or Engineers to clarify scope of work for each project.

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27. AIA

average Demand
Here's how AIA is used in Project Administrator jobs:
  • Processed information requests and other AIA documentation, prepare operation and maintenance manuals and initiated and tracked payment applications.
  • Generated and submitted AIA invoices to customer with backup documentation.
  • Create and distribute end of month AIA pay applications for multiple project manager's review before sending final request for payment.
  • Issue subcontracts, purchase orders, and change orders, including AIA documents for owner agreements and change orders.
  • Provided administrative support to Resident Engineers and Office Manager, including creating and preparing various AIA forms and correspondence.
  • Worked closely with Accounting Department to assist in resolving issues regarding cost coding, invoicing and AIA billings.
  • Prepare of monthly AIA payment requisitions, subcontract/vendor payments, and prepare estimates for major construction bids.
  • Prepare and process owner contracts and subcontractor contracts using AIA software (American Institute of Architects).
  • Manage model home construction including bids, contracts, zoning, lien waivers and AIA bank draws.
  • Prepared monthly AIA Documentation (Schedule of Values and Payment Applications) for lump sum contract billings.
  • Prepared and distributed AIA owner contracts, job set-up documentation, preliminary notices for all ongoing projects.
  • Administered and kept track of AIA billings, change orders, and time and material invoicing.
  • Prepared monthly pay applications utilizing AIA documents and any special billing requirements requested by the Owners.
  • Managed monthly generation of all project AIA billings, change order logs and collections for same.
  • Check, process and cost coded all AIA General Contractor and Subcontractor billings and vendor invoices.
  • Completed AIA documents, such as contracts, pay applications, and change orders.
  • Reviewed and approved contractor's/vendor's payment applications - Prepared AIA payment applications to client.
  • Compiled scope definition, cost, and insurance sections, completing standardized AIA forms.
  • Track scope changes and follow up on approvals prior to adding to AIA submissions.
  • Processed all subcontractor draws (AIA), including lien waivers and supplier waivers.

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28. Conference Calls

average Demand
Here's how Conference Calls is used in Project Administrator jobs:
  • Coordinated and facilitated sales initiatives via conference calls across the marketplace to introduce new sales initiatives.
  • Documented meeting minutes and facilitated conference calls with contractors and project managers.
  • Scheduled, planned and facilitated Supplier Development conference calls and supplier visits.
  • Scheduled and coordinated conference calls between executives and clients.
  • Recorded information during conference calls for customized database preparation.
  • Facilitate weekly conference calls to discuss/prepare for any escalations.
  • Lead conference calls with Engineering and Operations to keep statewide operating expenses as low as possible and workmanship as high as possible
  • Prepared daily projection expense reports, updated forms, processed incoming calls, scheduled conference calls, and prepared office memorandums.
  • Prepared agendas set up conference calls and meetings, tracked inventory, returns, and deliveries to project sites.
  • Supported the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc.
  • Planned agenda for and recorded minutes of weekly Forecasting, Scheduling & Utilization (FSU) Team conference calls.
  • Coordinated administrative and logistical arrangements for conference rooms, conference calls, and other meeting events as needed.
  • Facilitate regular conference calls with vendors, account managers, RNS managers, project managers, and procurement.
  • Trained newly hired staff on databases and procedures, prepared communication mailings and attended conference calls and meetings.
  • Prepare correspondence, greet and register office visitors with lobby reception, schedule WEBEX, Video/Audio conference calls.
  • Work closely with vendor and Project Manager on issues and charges and attend monthly conference calls for updates/concerns/comments.
  • Facilitated conference calls between the manager and third parties when the manager was on the road.
  • Organize meetings and conference calls with and among clients, government officials and strategic business partners.
  • Maintained daily minutes of meetings in MS Word during various conference calls on a daily basis.
  • Support project team by facilitating logistics such as meetings, conference rooms, and conference calls.

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29. Administrative Tasks

average Demand
Here's how Administrative Tasks is used in Project Administrator jobs:
  • Provided notary services, entered financial data into QuickBooks and performed other administrative tasks.
  • Managed a wide variety of customer service and administrative tasks quickly and efficiently.
  • Handled customer service and administrative tasks to resolve customer issues with expediency.
  • Worked closely with other groups regarding expense report inquiries & managed administrative tasks
  • Performed various administrative tasks for Project Superintendent, Manager and Engineers.
  • Performed general office support and administrative tasks as requested.
  • Performed quality assurance tasks, coordinate administrative tasks.
  • Perform administrative tasks and operate basic office equipment.
  • Performed administrative tasks and duties for management.
  • Perform additional administrative tasks as needed.
  • Managed and prioritized multiple administrative tasks.
  • Project Administrative Tasks: Write all purchase orders, subcontracts, change orders and track along with insurance requirements and certificates.
  • Performed trend analysis on issues, tracked claim requests and various administrative tasks to keep projects focused and on track.
  • Performed ProjectWise administrative tasks including planning and coordinating, testing, operation, troubleshooting, and user & group management.
  • Maintained a detailed project schedule which included administrative tasks and budgetary reports for all sites involved in the project.
  • Assisted department manager with various clerical and administrative tasks, reduced time to process customer orders by fifty percent.
  • Report to Project Managers for two communities of 20-30 houses each; providing both accounting and administrative tasks.
  • Planned and coordinated the receipt of materials, monthly pay requests, contractor scheduling and administrative tasks.
  • Performed and coordinated administrative tasks and served as the focal point for all operating locations in Hawaii.
  • Assisted the documentation department with administrative tasks, including updating databases with ISDA and CSA information.

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30. Monthly Reports

low Demand
Here's how Monthly Reports is used in Project Administrator jobs:
  • Updated ten asset management financial monthly reports for the Director of Residential Asset Management.
  • Performed quality control of invoicing documents and monthly reports distributed to clients.
  • Prepared and distributed monthly reports that were presented to executive management.
  • Created and communicated monthly reports detailing project updates and milestones.
  • Produce weekly/monthly reports for Project Managers and Superintendents.
  • Developed/updated program documentation, procedures and weekly/monthly reports.
  • Prepared monthly reports of telephone activity.
  • Provided documentation for project monthly reports.
  • Submitted bi-monthly reports for invoicing.
  • Compile Monthly Reports on all open projects across the United States including narrative, cost status, schedule and project photos.
  • Generated monthly reports for clients as well as internal use for executives, which tracked progress, costs, and logistics.
  • Prepare and submit monthly reports, request reimbursements of draws from contracts, grant expenditures and funding sources and administration.
  • Developed monthly reports to be delivered to the customer to keep them apprised of the monthly activities on each task.
  • Support Project Managers and Engineering Department by maintenance of schedules, logs, procedures, monthly reports and training.
  • Prepared daily summaries and monthly reports utilizing the legislative research and distributed them to management as a reference tool.
  • Anticipated Cost Reports, scope of work contacts and change orders, put together monthly reports and bid packages.
  • Prepared weekly and monthly reports used by the management team to analyze the success of online marketing efforts.
  • Assist Project Manager & Field Superintendent with Subcontractor and Owner Change Orders, schedules and monthly reports.
  • Manage and maintain weekly and monthly reports, review subcontractor invoices and keep logs up to date.
  • Submit monthly reports to local and state government agencies for funding provided by the Department of Energy.

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31. Project Meetings

low Demand
Here's how Project Meetings is used in Project Administrator jobs:
  • Supervised project meetings with medical personnel, facilities management personnel, engineers, and architects on Medical Construction projects.
  • Scheduled and coordinated technical project meetings across all departments and with external vendors.
  • Arranged and coordinated project meetings including transcribing and distributing of meeting minutes.
  • Provided administrative support, including organizing project meetings and travel arrangements.
  • Assisted Project Manager in coordinating project meetings and other scheduling requirements
  • Managed and coordinated project meetings and recorded/ maintained meeting minutes.
  • Developed and maintained project calendars, coordinated project meetings.
  • Organized project meetings for national and international personnel.
  • Conducted and assisted initial project meetings.
  • Schedule and facilitated project meetings.
  • Participate in Project meetings and prepare minutes of meeting, prepare other electronic correspondence, presentations and reports as required.
  • Provide administrative support to Infrastructure Project Team & Dept * Coordinate, schedule and attend all Infrastructure Project meetings.
  • Provided support to project managers, including scheduling project meetings, summarizing meeting minutes, updating project reports.
  • Lead or assist Project Team with Project meetings, problem solving, quality control, and field supervision.
  • Capture program status during weekly project meetings and distribute status reports to project managers and upper management.
  • Supported all project teams by participating in project meetings at the discretion of the project managers.
  • Scribe notes at project meetings; annotating, finalizing and managing multiple sets of notes.
  • Tracked all outstanding project issues and update on access/project for discussion at weekly project meetings.
  • Participate in weekly project meetings for status updates, issues and assignment of duties.
  • Coordinated weekly project meetings, team building luncheons, and team building outings.

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32. RFP

low Demand
Here's how RFP is used in Project Administrator jobs:
  • Researched information internally and externally that contributed to the development of RFP responses.
  • Managed the procurement through Requests for Proposals (RFP), evaluations and requisition process and prepared contract purchase orders.
  • Developed and implemented a new tool and process to streamline the data collection process for all Medicaid RFP responses.
  • Track subcontractor documentation including contracts, RFP's/RFW's, W-9's, insurance certificates, bonds and lien waivers.
  • Initiated proposal (RFP) process, coordinated application reviews, monitored contracts and substance abuse prevention initiatives.
  • Assisted in the development of RFP's for University and Community College solicitation responses for NASA funded projects.
  • Assemble and manage bid package and RFP s. Provide estimating support, including takeoff on smaller project.
  • Assist technical staff in drafting statements of work, RFP and technical evaluations for subcontractors.
  • Assisted with preparation of RFQ and RFP documentation as well as prepared bids and proposals.
  • Created Requests for Proposals (RFP) and purchase orders and managed the approval process.
  • Coordinated with project teams to generate budgets that conformed to the terms of the RFP.
  • Participate in RFP process, strategic sessions with vendors, assess needs and provide recommendations.
  • Produced technical documentation and RFP responses, maintained project schedules, and equipment databases.
  • Worked with business development staff creating proposals (RFP's and RFQ's).
  • Generate and track RFI's and RFP's to various internal and external vendors.
  • Reviewed and edited proposals and compiled information for RFP's for each salesman.
  • Drafted correspondence pertaining to contracts, RFP's, and contractor/vendor relations.
  • Developed budgets for RFP's, certificate courses, projects and contracts.
  • Managed the RFI and RFP process for Points Based Incentive Administration project.
  • Partnered with Corporate Finance to determine cost benefit during the RFP process.

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33. Project Support

low Demand
Here's how Project Support is used in Project Administrator jobs:
  • Provided project support by overseeing projects from inception to completion, coordinated meetings and delivered reports.
  • Provided project support in both line-haul and local terminal transportation management as a booking agent.
  • Provided administrative and project support to the National Sales Manager of American Funds Distributors.
  • Provided project support to the Operations Division for the Information Technology and Telecommunications departments.
  • Provided complex administrative project support to several executives with minimal direction and supervision.
  • Provided administrative and project support to Engineers and executive level co-workers.
  • Provided administrative project support for the facilities and project managers.
  • Provided project support for multiple federal government projects.
  • Provided administrative project support to accounting team.
  • Provided general project support to project managers.
  • Provided administrative and project support.
  • Hired, managed and identified specific roles and responsibilities for the new staff member under the Project Support Office Assistant position.
  • Performed miscellaneous project support duties as needed using expert judgment, follow-up skills, confidentiality as needed all while meeting deadlines.
  • Provide outstanding project support to internal/external customers and manage cross-functional IT projects for this Fortune 500 food company.
  • Project Support Administrator- Provide support to four managers in the support of current in work maintenance operations.
  • Provided project support to Regional Manager, Deputy Regional Manager and staff of 20 employees.
  • Provided project support in the areas of financial performance, schedule, and scope changes.
  • Project Support: Proposal Development Center in desktop publishing and graphic design and editing.
  • Provided project support to Project Managers, Engineers and Superintendents for local project.
  • Provide project support to the president and senior staff for large contract jobs.

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34. Administrative Functions

low Demand
Here's how Administrative Functions is used in Project Administrator jobs:
  • Supported superintendents with administrative functions, maintained payroll records, human resource records and filed and maintained records of paperwork submitted.
  • Supervised an administrative staff of three, responsible for all general administrative functions required supporting an office.
  • Assist in administrative functions of project related assignments including overall planning and documentation.
  • Perform administrative functions and provide administrative support to project teams and foremen.
  • Performed daily secretarial and administrative functions of established and developing companies.!
  • Performed administrative functions for Director and Vice President of Land Development.
  • Performed administrative functions including accounts payable, records and office management.
  • Assisted Marketing Manager in administrative functions, providing comprehensive support.
  • Managed and performed all administrative functions pertaining to working project.
  • Managed documentation and performed administrative functions for current projects.
  • Provided recommendations to Project Management relative to administrative functions.
  • Provided administrative functions for Sr. Managers.
  • Manage day-to-day administrative functions for multiple projects with a focus on contract administration, finance, and risk management.
  • Design, prepare and update spreadsheets related to the Department's portfolio of jobs; personnel and administrative functions.
  • Handled administrative functions for the Project Manager of numerous commercial projects, including tenant finish and ground-up construction.
  • Supported VP of Sales and the Marketing team with administrative functions and prepared profit reports for product lines
  • Render keen oversight to the administrative functions of Columbus, Ohio division.
  • Lead a team of three to manage strategy and administrative functions.
  • Assist in the day-to-day administrative functions of the department as requested.
  • Managed the administrative functions for the sales department and projects.

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35. Action Items

low Demand
Here's how Action Items is used in Project Administrator jobs:
  • Participated in Pilot Test Incident meetings and captured and distributed action items.
  • Ensured contractual compliance with lenders and government and managed associated action items.
  • Documented action items and facilitated completion from responsible parties.
  • Monitored and proactively addressed open action items.
  • Resolved all necessary action items.
  • Assist program manager to conduct weekly status meetings and determine project progress, take action items, and resolve project issues.
  • Served as a key resource during major meetings, taking notes and sending action items to the appropriate personnel.
  • Managed ADI Log and was responsible for making sure all action items, decisions and issues were acted on.
  • Facilitated Test & Verification Integrated Product Team (IPT) meetings, tracked action items, and prepared schedules.
  • Maintained and tracked action items, the flow of information and status of each action through Expedition software.
  • Scheduled and prepared materials for project kick-off and design meetings and follow up of action items.
  • Support the Configuration Control Board (CCB) meeting by taking minutes and action items.
  • Take minutes, action Items, Create Power Point Presentations for upper Management meetings.
  • Created detailed project plans which clearly define project scope and corresponding action items.
  • Tracked and coordinated timely responses for action items from weekly task meetings notes.
  • Recorded project team notes and tracked action items and resolutions for team follow-up.
  • Tracked all open issues and action items, followed through to resolution.
  • Distribute and follow up on all action items, issues and risks.
  • Attend meetings, prepare minutes and follow up with action items.
  • Tracked and followed-up on action items from senior staff meetings.

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36. Insurance Certificates

low Demand
Here's how Insurance Certificates is used in Project Administrator jobs:
  • Obtained executed contracts, general liability and workman's compensation insurance certificates as well as required licenses from subcontractors and vendors.
  • Evaluated bonds and insurance certificates for proper coverage to a particular project.
  • Obtained subcontractor/vendor Insurance Certificates, Preliminary release documents, and Billing.
  • Obtained and maintained insurance certificates, electrical permits and bid/project bonds.
  • Work closely with Corporate Contracts department regarding Insurance Certificates.
  • Maintained current insurance certificates of subcontractors and Service Agreements.
  • Verify Insurance Certificates and Vendor / Subcontractor Qualifications.
  • Maintained current insurance certificates for all sub-contractors.
  • Collected and reviewed insurance certificates.
  • Obtained current compliant Insurance Certificates.
  • Ensured appropriate documents were in place and available when requested- contracts, insurance certificates, and state and city licenses.
  • Work with subcontractors to ensure paperwork is in order including contracts, insurance certificates, and lien releases.
  • Maintain and update subcontractor files and insurance certificates in accordance with their contracts for duration of project.
  • Request Insurance Certificates and Payment/Performance Bonds from contractors and review that both are current and legitimate.
  • Issue letters of intent, track insurance certificates and ensure subcontractor compliance with all required paperwork.
  • Tracked all contracts, insurance certificates and any other documents required of the subcontractors.
  • Follow up with subcontractors for lien waivers, insurance certificates for approval of payment.
  • Maintain data base for contractor's insurance certificates, certified payrolls and MBE/WBE documentations.
  • Retrieve all subcontractor insurance certificates and audit that all requirements have been met.
  • Monitor, review, log subcontractor insurance certificates for compliance with contract requirements.

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37. New Projects

low Demand
Here's how New Projects is used in Project Administrator jobs:
  • Managed resource allocation and forecasting future availability for scheduling new projects.
  • Formatted Specifications for new projects.
  • Supported busy workload while self-managing process and status of particular projects; scanned databases hourly for updates and new projects.
  • Set up new projects once the state specific business process had been established and all required documentation was readily accessible.
  • Process all insurance forms, collect and record updates as necessary on new projects and communicate to managers.
  • Streamlined the process of booking new projects, taking a 32-step process down to a 20- step process.
  • Prepare and analyze specialized reports for staff as it relates to the progress of new projects and initiatives.
  • Activated, organized and monitored all new projects, including task creation, costs/budgets and resource allocation.
  • Obtain prints, prepare drawings, gather pricing, and assist in the estimating of new projects.
  • Assist project managers with the scheduling of new projects; including the resolve of any scheduling conflicts.
  • Set up the project plans for new projects that Operations Services department won based upon SOW.
  • Created and manage the project booking package process for Tenant Improvement, Retrofit or New projects.
  • Updated project tracking system for new projects, changes in projects and reporting as directed.
  • Assigned charge numbers pertinent for work elements based on contract stipulations for new projects.
  • Research for new projects we are looking at in different areas of the world.
  • Create new Projects in Clarity PPM and SimplyPM for project tracking and time reporting.
  • Audited project set up correctness by isolating new projects using the CPAR data.
  • Sell upgrades to existing building control systems and change orders for new projects.
  • Set up new projects, tracked project progress, and documented closeouts.
  • Developed and maintained a record keeping system for all new projects.

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38. Project Information

low Demand
Here's how Project Information is used in Project Administrator jobs:
  • Communicated project information vertically and horizontally.
  • Prepared necessary materials for company meetings and coordination of mechanical drawings and specific project information / reports.
  • Facilitated meetings and presented project information and reviews to all levels of the organization.
  • Maintain filing system, scanning and organizing project information into Cloud environment.
  • Project Administrative duties include support with project information organization and reports.
  • Created Access Database to replicate Expedition Software to track project information
  • Implemented and managed subcontractors' database tracking project information.
  • Collected project information and established contact with appropriate entities.
  • Keep project information organized using company systems.
  • Managed and maintained all internal project information.
  • Controlled and provided project information to Estimators.
  • Communicated relevant project information to key stakeholders.
  • Maintained and tracked project information.
  • Collected project information and initiated site start up as well organizing Bid Invitations and Bid Packages for Construction Managers.
  • Collected project information and established contact for an average of 20 Remodels and 12 New Stores annually.
  • Acted as primary contact (internal and external) for finance data requests and project information.
  • Utilized MS Project and Project Server to enable all project information to be in one location.
  • Partnered with internal stakeholders to manage project information, focused on budgets, schedules and quality.
  • Upload, enter quantities and maintain all project information in the client s database.
  • Maintain library of project information including floor plans, exterior elevations and site plans.

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39. Osha

low Demand
Here's how Osha is used in Project Administrator jobs:
  • Developed comprehensive safety program and created manuals based on OSHA requirements.
  • Ensured company-wide compliance with OSHA requirements and state licensing regulations.
  • Maintain safety procedures in guidance with OSHA and Government regulations
  • Assisted in creating a comprehensive apprenticeship process for the Southwest/Northwest Regions, Provided OSHA and Fair Labor materials to the field operations
  • Assist small businesses with organization and start up support, OSHA compliance requirements to include drafting applicable reports.
  • Performed various activities ranging from cost tracking, to assistance with compliance of OSHA and EPA regulations.
  • Evaluate contractors, subs, worker to ensure they met OSHA s requirements and guidelines.
  • Updated Corporate Safety Manual, Confirmed OSHA 300 log, handled Incident and Accident Reports.
  • Experience with construction industry contract standards, OSHA and ADA compliance, and dispute resolution.
  • Maintain safety data log for all materials used on-site to conform with OSHA requirements.
  • Procured and dismantled modular office sites and equipment to meet project and OSHA regulations.
  • Implemented OSHA safety guidelines and schedule of monthly safety meetings for employees and subcontractors
  • Manage company safety program and workers compensation claim files (OSHA compliance).
  • Update CAL/OSHA requirements for the office and liability requirements for the employees.
  • Ensured subcontractor adhered to OSHA & EPA regulations and safety programs.
  • Coordinated with Safety Officer to ensure OSHA and NRC regulation compliance.
  • Handled Workers compensation claims, CAL/OSHA Program.
  • Prepared Insurance claims and OSHA forms.
  • Prepared subcontractor agreements as proposed and required based on CSI/Osha/County requirements and as written per project scope and specifications.
  • Scheduled OSHA card training, PCS Nitrogen sites, Pulmonary function and fit test thru the Safety Council web-site.

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40. Job Site

low Demand
Here's how Job Site is used in Project Administrator jobs:
  • Assisted Project staff with maintaining Project Management Database * Scheduled/maintained office/job site equipment maintenance as necessary.
  • Developed job site accounting procedures to reduce invoice turnaround time and reduce duplicate invoice processing.
  • Follow paperwork for all work that is being done on job site with contractors as well as vendors and public utilities.
  • Answer all contractor check in calls pertaining to scope of work performed at job site on LTE & UTMS antennas.
  • Prepared manuals and documentation to have present at each job site to meet OSHA requirements for on the job safety.
  • Prepared daily job site reports, safety reports, expense reports, termination reports, accident reports, and inventories.
  • Work with customers and contractors in order to see that each job site has everything needed to complete the assignment.
  • Provided assistance to Project Manager, Assistant Project Manager, Superintendent and two Assistant Superintendents on the job site.
  • Visit job sites to ensure customer satisfaction with project delivery, handle any issues or concerns they might have.
  • Outlined guidelines to subcontractors as to what insurances were requested and needed upon attempting to work a job site.
  • Communicate and assist Project Managers and Safety Professionals on and off the job site to increase Safe working environments.
  • Obtain bids for materials and subcontractors (order materials and verify cost and schedule deliver to job site).
  • Demonstrated flexibility of working in a dynamic environment consisting of different job sites, staff and changing priorities.
  • Acted as the administrative liaison between the job site and home office to ensure adherence to company policies.
  • Prepared receipts, performed data entry, and submitted individual expense reports for the job site's team.
  • Manage top flex (vacation) hours for job site to ensure withdrawals are per company guidelines.
  • Worked with other contractors to formulate ways to avoid running out of material on the job site.
  • Generated all purchase orders for materials to vendors for job sites, & tracked their lead times.
  • Conducted job site audits to confirm status of project and ensure jobs are completed according to schedule.
  • Coordinate job site trailer delivery, power, phones, hydrants, supplies and personnel as necessary.

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41. Contract Documents

low Demand
Here's how Contract Documents is used in Project Administrator jobs:
  • Prepared correspondence and subcontract documents for Project Management team.
  • Reviewed contract documents, construction plans and specifications.
  • Prepare all required contract documents for subcontractors.
  • Review contract documents for accuracy and completeness.
  • Prepare & submit all contract documents and all other project related paper work consistent with sound project management practices.
  • Prepared and transmitted all contract documents while establishing and maintain excellent relationships with vendors, contractors and clients.
  • Typed and edited contract documents, proposals, client change orders, meeting notes, and dictation.
  • Contract documents consisted of subcontract agreements, purchase orders, change orders and letters of intent.
  • Prepared, followed up and executed contract documents and change orders for Pre-Design services.
  • Created subcontracts per scope of work and ensured proper execution of all contract documents.
  • Maintained and superseded master copies of contract documents, specifications and contract drawings.
  • Draft and prepare contract documents, disclosures and all legal and insurance requirements.
  • Prepare the payment requisition for each project according with contract documents.
  • Assured that insurance documents were in accordance with the contract documents.
  • Prepared contract documents for new clients, asbestos and lead removal.
  • Reviewed contract documents and compliance of terms and conditions.
  • Processed all contract documents through the accounting system.
  • Entered all contract documents into the accounting system.
  • Develop the lease contract documents and signatures.
  • Prepared and transmitted all contract documents.

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42. Phone Calls

low Demand
Here's how Phone Calls is used in Project Administrator jobs:
  • Manage all communication with external organizations and volunteers through email and telephone calls.
  • Distributed all incoming correspondence and telephone calls.
  • Screened incoming phone calls during the Project Manager's absence, taking messages, redirecting calls and providing information when necessary.
  • Assist in Overseeing Division Business Operations for 43+ providers: Answer phone calls; take messages for nurses/faculty/fellows for refills/appointments/etc.
  • Performed Receptionist duties of answering main switchboard and directing incoming telephone calls while the office receptionist was on breaks/lunch.
  • Received all phone calls and screened all visitors directing them to appropriate personnel or destination and/or assisting them accordingly.
  • Organized project binders, collated materials, directed incoming phone calls and completed other administrative duties as assigned.
  • Responded to daily customer emails and phone calls regarding project information, database updates, and general information.
  • Receive and screen visitors and phone calls; resolve issues as appropriate or relay messages / notify manager.
  • Conduct follow up phone calls to customers to make sure job was completed to their standard and liking.
  • Assist the Presidents in day-to-day tasks, scheduling meetings, tracking phone calls, and generates required reports.
  • Perform administrative duties; respond to emails, run business errands, collect payment and answer phone calls.
  • Answer phones and place outbound phone calls to customers in order to obtain data for program participation.
  • Answer telephone calls, filing, faxing, and scanning of documents that require an electronic file.
  • Coordinated appointments, screen all phone calls, arrange travel for staff of 35+ employees.
  • Position required answering incoming phone calls as a recipient in the phone answering hunt group.
  • Follow appropriate procedures as it relates to phone calls, opportunities, and activities.
  • Monitor and appropriately handle business phone calls, faxes and AAHFN LinkedIn group membership.
  • Answer phone calls / email messages and direct inquiries to the appropriate department/personnel.
  • Managed calendars, organized and maintained files, handled high volume phone calls.

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43. Weekly Reports

low Demand
Here's how Weekly Reports is used in Project Administrator jobs:
  • Provided weekly reports for management, government, government contractors and sub-contractors.
  • Administered Microsoft Access database and prepared weekly reports on departmental activities.
  • Generated, edited and distributed various weekly reports.
  • Generated educational correspondence and weekly reports.
  • Maintained staffing database via MS Access: performed weekly checks & updates, ran weekly reports, modified & enhanced reports.
  • Generated weekly reports for upper management staff to show weekly work progress in and out of the field and or site.
  • Review AFE Management reports and monitor total project cost, project end dates and transaction end dates and prepare weekly reports.
  • Compile weekly reports to measure success of subsidy program as prescribed by company and outside agency policies and requirements.
  • Performed daily data entry into client's database, and generated weekly reports for manager and client.
  • Updated agendas and weekly reports; client, project executive, project review, subcontractor and internal.
  • Generated weekly reports and reported regularly to managers and executives on up to date job progress.
  • Prepared and collaborate sensitive weekly reports for five Information Security System Managers (ISSM) meeting.
  • Created and distributed weekly reports from Excel to department managers and offices within the company.
  • Analyzed complex data and provided weekly reports to client, operations and IT management team.
  • Maintain accurate project data and supply customers with weekly reports of projects in process.
  • Initiated, collated and edited various weekly reports for Senior SPAWAR Management.
  • Maintained employee time off calendar and provide weekly reports to functional leads.
  • Updated and assembled weekly reports for Executive Committee meetings once a week.
  • Tracked system punch-list completion work and created weekly reports for distribution.
  • Provision of inputs for monthly/weekly reports and issuing Monthly Progress Reports.

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44. Technical Support

low Demand
Here's how Technical Support is used in Project Administrator jobs:
  • Provided general administrative and technical support for Y2K contingency planning team in Operations; developed Access/Excel queries to monitor project status.
  • Provide general technical support to the Project especially with respect to monitoring, programming and administration.
  • Provide technical support and assistance for the electronic document management system.
  • Performed on-site and remote technical support/troubleshooting and software installation.
  • Provided general and technical support to project personnel.
  • Organize and coordinate logistics and provide administrative and technical support for special events, meetings, conferences, and seminars.
  • Collaborated with sales force by providing technical support, participated in sales calls and provided feedback to improve targeting strategies.
  • Coordinated 15 teams operating the Blue Chip Adjudication system, emphasizing the structure of the SSD technical support department.
  • Scheduled and dispatched high priority service calls, responded to customer inquiries and secured technical support as needed.
  • Coordinated training, trained, conducted testing and review of the system, provided Level I technical support.
  • Assigned WebEx Training Center licenses and provided WebEx technical support for facilitators and online class attendees.
  • Act as technical support when anyone in the office is having computer or cellphone issues.
  • Assisted technical support with system upgrades, continued to maintain accurate data for the system.
  • Prepared flowcharts, presentations, spreadsheets, graphic design and provided technical support.
  • Provided technical support for engineers and project managers pertaining to ABT software.
  • Completed project networking and set up while coordinating with technical support.
  • Provided technical support for the shop areas and field managers.
  • Provided technical support and training for in-house status report database.
  • Provided technical support at an advanced level to project sponsors.
  • Manage all technical support operations for the division.

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45. Quickbooks

low Demand
Here's how Quickbooks is used in Project Administrator jobs:
  • Prepared customer invoices using QuickBooks.
  • Maintain financial records using QuickBooks including; accounts payable, accounts receivable and invoice creating and processing.
  • Handle all aspects of the hiring process and handle the payroll process for employees using QuickBooks.
  • Experienced with Microsoft Office Suites, Quicken, and QuickBooks, and estimating software.
  • Receive all invoices from vendors and input into QuickBooks, matching with purchase order.
  • Print (via QuickBooks), and send checks for vendor and customer payments.
  • Create purchase orders in QuickBooks and communicate with vendors for product delivery.
  • Use QuickBooks on a daily basis to run reports on company overhead.
  • Prepare and process purchase orders and other accounting functions utilizing QuickBooks.
  • Created effective billing system for this project using QuickBooks and Excel.
  • Create estimates in QuickBooks based on Bid Proposals from Superintendents.
  • Worked extensively with Microsoft Office Suite, ACT and QuickBooks.
  • Utilized QuickBooks to create invoices and receivables reports.
  • Scan invoices and enter information in QuickBooks.
  • Maintained basic office accounting needs using QuickBooks.
  • Entered and verified payroll using QuickBooks.
  • Posted customer payments using QuickBooks.
  • Entered time sheets for technicians and office personnel using Quickbooks to assist in processing payroll in a precise and timely manner.
  • Assist in initial stages of accounting conversion from Quickbooks to MAS500 (Sage) before company changed ownership.
  • Provide Invoicing, Accounts Receivable, Accounts Payable, Payroll, and tax reporting services using Quickbooks.

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46. Project Staff

low Demand
Here's how Project Staff is used in Project Administrator jobs:
  • Reviewed project staffing requirements and provided management with trend reports.
  • Maintained databases, including project staff contact information.
  • Supported project staff with cost estimates, preparation of change orders, drawing reviews, development of presentation material.
  • Assign duties, tasks, responsibilities, and spans of authority to project staffs (12 lead developers).
  • Conferred with project staff to outline work plans to assign duties, responsibilities, & scope of authority.
  • Managed the schedule of project staff annual and sick leave; coordinated the delegation of authority chart.
  • Provide support to project staff, clients, and consultants planning and carrying out clinician outreach.
  • Interact with service manager and assigned project staff to ensure the timely completion of each project.
  • Reviewed with project staff each quarter and assigns responsibilities, execution, and follow-up plans.
  • Coordinated all document comments and input from all project staff members to facilitate team review.
  • Administered all human resource procedures, company policies, recruitment and project staffing needs.
  • Provide administrative support to Project Managers, Superintendents, Contractors and all Project Staff.
  • Established third party vendor and order services as specified by the project staff.
  • Communicate with supervisor and project staff to schedule work and to coordinate assignments.
  • Provide records analysis services to the project staff by determining record versus non-record.
  • Prepared reports: chaired meetings between the Project Staff and Advisory Board.
  • Copy, organize, and create manuals and booklets for project staff.
  • Add and assign resources to Project Staff Teams via Open workbench.
  • Verified and approved time and expenses for project staff in PSA.
  • Maintained data bases, including project staff contact information.

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47. Weekly Meetings

low Demand
Here's how Weekly Meetings is used in Project Administrator jobs:
  • Published updated information to management upon request and also used for reference, attended weekly/bi-weekly meetings as required.
  • Scheduled and organized weekly meetings between department heads to forecast weekly projects and commitments.
  • Conducted weekly meetings with management regarding company staffing tracker.
  • Prepared confidential information for weekly meetings.
  • Coordinated weekly meetings and teleconferences.
  • Attended Bi-weekly meetings with the customer and attended weekly meetings with staff to discuss the effectiveness and improvement on the project.
  • Team leader and coordinator of the Portfolio Management Office weekly meetings to measure/review all project status within the department.
  • Attended bi-weekly meetings with Sam's Finance team to collaborate on current weeks in process.
  • Conducted weekly meetings with the client to maintain knowledge of the client's business
  • Work closely with the Chairman and run weekly meetings related to projects.
  • Attended weekly meetings and provided cellular site report via Business Objects 5.1.
  • Represent Program Manager during weekly meetings and task order specific meetings.
  • Scheduled project plan, facilitated kick-off meeting and subsequent weekly meetings.
  • Prepare, attend and document the Oil Project weekly Meetings.
  • Attend to weekly meetings with the customer and the suppliers.
  • Prepared and maintain reports for weekly meetings.
  • Arrange weekly meetings with follow up calls.
  • Coordinated weekly meetings, generated and distributed meeting minutes and reports to appropriate personnel.
  • Produced Interim Life Safety Measures (ILSM) written policy, coordinated and facilitated weekly meetings and rounds.
  • Attend and record all weekly owners' construction scheduling meetings and subcontractor's weekly meetings.

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48. PMO

low Demand
Here's how PMO is used in Project Administrator jobs:
  • Provided administrative support to Managing Director of Change Management and provided PMO support to Project Managers.
  • Communicated weekly to management teams within PMO status of project milestones and project-related issues.
  • Provided monthly PMO reports and researched asset inventory to ensure accuracy in Remedy System.
  • Supported ATT Customer Project Managers of the PMO with financial management to secure financial and operational control within projects and deliveries.
  • Present Global Payments Inc. Atlanta GA PMO Project Server Administrator Served as the PMO Project Server and Share Point Administrator.
  • Create PMO templates (Project Plan, Project Charters, Project Scope, Issues/Risk logs) using the PMI guidelines.
  • Streamlined PMO business processes while identifying and resolving issues and gaps for on time and within budget project delivery.
  • Provide administrative support to the offices of the Controller, Finance PMO, and International Finance and Tax Accounting.
  • Managed daily progress report data integrity that included scheduling, integration, availability and site issues to PMO leadership.
  • Assisted the PMO group with the preparation of project related documentation & administered the coordination of project related activities.
  • Worked in coordination with Project Management Office (PMO) managers to complete projects and meet deadlines.
  • Schedule planning sessions, status reviews and input data into the PMO's portfolio management system.
  • Track and updates PMO project master plans and project charters that resided within the EPM environment.
  • Create and test custom reports based on user requirements and help PMO is tracking the testing.
  • Worked closely with PMO to identify and integrate processes to conform to CMMI Level 3 guidelines.
  • Assisted the PMO Team in documenting the development life-cycle methodologies to streamline project management processes.
  • Develop project request, charters and follow-up documentation for BSIP teams to the EPMO.
  • Supported PMO team & Project Partner ensuring compliance with client contracts & client expectations.
  • Create and maintain PMO Management reports, spreadsheets and reports pertaining to PMO utilization.
  • Organize and maintain information used by the PMO in a central repository, i.e.

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49. Corporate Office

low Demand
Here's how Corporate Office is used in Project Administrator jobs:
  • Maintain Signing Matrix to ensure Corporate Officers have the most current and up-to-date information regarding signing authorization.
  • Provide productivity analysis to project managers and corporate office.
  • Maintained positive Division and Corporate Office relations.
  • Forward information to Owner, Architect, corporate office, subcontractors, and manufacturers of any cost or time impacts.
  • Coordinated the United Way effort, 1999 Benefits Enrollment and forwarded changes in employee status to the corporate office.
  • Gather feedback from Brooks City-Base personnel concerning their perception of the support they are receiving from the corporate office.
  • Track the schedule for upcoming production installations on a daily basis and forward information to the corporate office.
  • Speak to clients and the corporate office via email and answer phone calls on a daily basis.
  • Handle accounts payable issues, liaison for corporate office and field personnel, and interim office manager.
  • Performed cost and sales trend analysis including reporting on sales and rentals to corporate office.
  • Put together invoicing packets to be sent to the corporate office on Friday afternoons.
  • Ensured security of all confidential materials on site and in the main corporate office.
  • Support corporate office with payroll changes, error revisions, and assisted clients.
  • Support to all Superintendents and Project Managers in the field and corporate office.
  • Verified employees I-9 paperwork, scanned the docs to corporate office for approval.
  • Prepared budgets and monthly forecasts for all corporate office IT departments.
  • Set up on site office to coordinate project with corporate office.
  • Process all incoming paperwork to corporate office for all executed contracts.
  • Report to corporate office for billing and maintenance of facility.
  • Arrange appointments and paperwork for access badges to corporate office.

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50. Timberline

low Demand
Here's how Timberline is used in Project Administrator jobs:
  • Prepare monthly draw and required supporting documents Enter all information into Timberline and prepare monthly financial reports.
  • Managed system conversion from QuickBooks to Timberline ensuring reconciled data.
  • Entered project information into Timberline and Expedition Software.
  • Provided training for co-workers on Timberline accounting software.
  • Reconcile commitments for billing accuracy in Timberline.
  • Generated monthly reports with Timberline Software.
  • Processed all subcontracts, purchase orders, and change orders in Timberline and then scanned to corporate for their logs.
  • Composed and process purchase orders into Timberline System to send out to subcontractors to be signed prior to completion.
  • Improved efficiency in creating and maintaining electronic and hard filing systems; coded and enter invoices into Timberline software.
  • Entered all bills, W-9, insurance in Timberline system along with releasing checks with proper lien releases.
  • Set up jobs and budgets in Timberline; posted all expenses related to projects in Timberline.
  • Processed contracts in Word and then entered into Access to be exported to Timberline.
  • Utilized Timberline for project management control, contracts, correspondence, and job cost.
  • Processed purchase orders and change orders in Access to be exported to Timberline.
  • Prepare weekly project Job Cost and Status reports using Timberline Sage software.
  • Pay supplier and sub-contractor invoices per project receivables using Sage Timberline software.
  • Maintained all RCO's, subcontract commitments and change orders in Timberline.
  • Facilitated the migration of purchase orders from Timberline to Dynamics AX.
  • Entered contracts and change orders into Timberline accounting software.
  • Create and print accounting reports on Timberline software.

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20 Most Common Skill for a Project Administrator

Project Management14.4%
Subcontract Agreements13.1%
Purchase Orders7.8%
Vendor Invoices6.6%
Weekly Payroll6.5%
Data Entry6.2%
Financial Statements6.1%
Ensure Compliance6%

Typical Skill-Sets Required For A Project Administrator

RankSkillPercentage of ResumesPercentage
1
1
Project Management
Project Management
11.4%
11.4%
2
2
Subcontract Agreements
Subcontract Agreements
10.3%
10.3%
3
3
Purchase Orders
Purchase Orders
6.2%
6.2%
4
4
Vendor Invoices
Vendor Invoices
5.2%
5.2%
5
5
Weekly Payroll
Weekly Payroll
5.1%
5.1%
6
6
Data Entry
Data Entry
4.9%
4.9%
7
7
Financial Statements
Financial Statements
4.8%
4.8%
8
8
Ensure Compliance
Ensure Compliance
4.7%
4.7%
9
9
Submittals
Submittals
3.3%
3.3%
10
10
Status Reports
Status Reports
2.7%
2.7%
11
11
RFI
RFI
2.6%
2.6%
12
12
Expense Reports
Expense Reports
2.4%
2.4%
13
13
Meeting Minutes
Meeting Minutes
2.4%
2.4%
14
14
Office Supplies
Office Supplies
2.2%
2.2%
15
15
Customer Service
Customer Service
2.1%
2.1%
16
16
Travel Arrangements
Travel Arrangements
1.9%
1.9%
17
17
Sharepoint
Sharepoint
1.8%
1.8%
18
18
Assist Project
Assist Project
1.7%
1.7%
19
19
Document Control
Document Control
1.6%
1.6%
20
20
Powerpoint
Powerpoint
1.4%
1.4%
21
21
Special Projects
Special Projects
1.3%
1.3%
22
22
HR
HR
1.2%
1.2%
23
23
Project Files
Project Files
1.2%
1.2%
24
24
New Construction
New Construction
1.1%
1.1%
25
25
Project Administration
Project Administration
1%
1%
26
26
Architects
Architects
1%
1%
27
27
AIA
AIA
0.9%
0.9%
28
28
Conference Calls
Conference Calls
0.9%
0.9%
29
29
Administrative Tasks
Administrative Tasks
0.7%
0.7%
30
30
Monthly Reports
Monthly Reports
0.7%
0.7%
31
31
Project Meetings
Project Meetings
0.7%
0.7%
32
32
RFP
RFP
0.7%
0.7%
33
33
Project Support
Project Support
0.7%
0.7%
34
34
Administrative Functions
Administrative Functions
0.6%
0.6%
35
35
Action Items
Action Items
0.6%
0.6%
36
36
Insurance Certificates
Insurance Certificates
0.6%
0.6%
37
37
New Projects
New Projects
0.6%
0.6%
38
38
Project Information
Project Information
0.6%
0.6%
39
39
Osha
Osha
0.6%
0.6%
40
40
Job Site
Job Site
0.6%
0.6%
41
41
Contract Documents
Contract Documents
0.5%
0.5%
42
42
Phone Calls
Phone Calls
0.5%
0.5%
43
43
Weekly Reports
Weekly Reports
0.5%
0.5%
44
44
Technical Support
Technical Support
0.5%
0.5%
45
45
Quickbooks
Quickbooks
0.5%
0.5%
46
46
Project Staff
Project Staff
0.5%
0.5%
47
47
Weekly Meetings
Weekly Meetings
0.5%
0.5%
48
48
PMO
PMO
0.5%
0.5%
49
49
Corporate Office
Corporate Office
0.5%
0.5%
50
50
Timberline
Timberline
0.5%
0.5%

28,680 Project Administrator Jobs

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