A project administrator is a professional who assists the project manager in the preparation, reporting, and analysis of projects. Project administrators are given tasks with administrative responsibilities such as managing the budget for supply orders, coordinating meetings with contractors, and doing site visits. They are involved with hiring staff members for a project and creating employee guidelines based on talents, skills, and abilities. Project administrators are also responsible for providing reports on the project's progress to the top management.

Project Administrator Responsibilities

Here are examples of responsibilities from real project administrator resumes representing typical tasks they are likely to perform in their roles.

  • Lead organization in achieving ISO 9000 certification, which lead to future certification under both ISO 14001 and OHSAS 18001.
  • Manage and execute the SharePoint business integration implementation project and become the corporate governance portal administrator.
  • Manage quality assurance checks for FDA and internal audits which result in no documentation/information error and successful completion of the audits.
  • Create and execute SQL to query DB2 databases.
  • Compose, prepare, proofread, edit and publish department correspondence.
  • Coordinate in creation and execution of QA and testing processes, test strategies and plans.
  • Create scripts to compile, link, aggregate and process from file server to SQL server.
  • Prepare monthly client-requir reports, overtime, payroll, HQMS reports and work order activity reports.
  • Prepare, proofread, and edit classified response plans in the absence of the responsible planner.
  • Provide full-scale turnkey payroll for 80 employees (salaries, expenses , 401k, and insurance management).
  • Maintain project logs to include change orders, requests for information (RFI's), and shop drawings.
  • Coordinate, issue and track all RFI's and ASI's, maintain detailed logs and post to drawings.
  • Set up WebEx account access for new employees and maintain business unit organization charts and outlook distribution group list.
  • Provide project assistance to an enterprise resource planning (ERP) project dealing with the institution's financial software.
  • Work intensively in vector and cad programs to create ultra precise step by step project layouts and build instructions.

Project Administrator Skills and Personality Traits

We calculated that 12% of Project Administrators are proficient in Project Management, Purchase Orders, and Customer Service. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.

We break down the percentage of Project Administrators that have these skills listed on their resume here:

  • Project Management, 12%

    Established centralized project management practices, lead project management steering committee sessions, and conducted end-user training and ongoing requirements workshops.

  • Purchase Orders, 8%

    Created purchase requisition and purchase orders for overhead and contract related purchases according to corporate process.

  • Customer Service, 7%

    Coordinated projects to foster performance improvement of Procurement functions and balance the cost of inventory with customer service requirements.

  • PowerPoint, 6%

    Created PowerPoint presentations demonstrating classification procedures.

  • Data Entry, 5%

    Maintained inventory records by physically counting merchandise, recording information, and performing data entry using VAI.

  • Assist Project, 4%

    Assist Project Manager with monthly billings with Contractors, including preliminary information, billing statements, conditionals and unconditional waivers.

Some of the skills we found on project administrator resumes included "project management," "purchase orders," and "customer service." We have detailed the most important project administrator responsibilities below.

  • Arguably the most important personality trait for a project administrator to have happens to be interpersonal skills. An example from a resume said this about the skill, "secretaries and administrative assistants interact with clients, customers, or staff" Additionally, other resumes have pointed out that project administrators can use interpersonal skills to "project management using interpersonal skills to manage a diverse group of people. "
  • While it may not be the most important skill, we found that many project administrator duties rely on organizational skills. This example from a project administrator explains why: "secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." This resume example is just one of many ways project administrators are able to utilize organizational skills: "lead hr program related activities and managed all employee relation matters; including forecasting input and analysis on potential organizational impact. "
  • Another skill that is quite popular among project administrators is writing skills. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a project administrator resume: "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers" This example from a resume shows how this skill is used: "project management, report writing, creation of mobile app library. "
  • See the full list of project administrator skills.

    Choose From 10+ Customizable Project Administrator Resume templates

    Build a professional Project Administrator resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your Project Administrator resume.

    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume
    Project Administrator Resume

    resume document icon

    Don't Have A Professional Resume?

    What Assistant Project Managers Do

    An assistant project manager is a professional who works directly under a project manager to support the planning and execution of projects. Associate project managers keep track of a project's progress and communicate with stakeholders about project needs and goals. They help procure materials and other essential items to meet project goals and avoid delays in completing a project. They are also responsible for resolving complex issues that arise in a project.

    We looked at the average project administrator annual salary and compared it with the average of an assistant project manager. Generally speaking, assistant project managers receive $23,158 higher pay than project administrators per year.

    While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both project administrators and assistant project managers positions are skilled in project management, purchase orders, and powerpoint.

    These skill sets are where the common ground ends though. A project administrator responsibility is more likely to require skills like "customer service," "data entry," "project administration," and "excellent organizational." Whereas a assistant project manager requires skills like "construction management," "general contractors," "work ethic," and "sub contractors." Just by understanding these different skills you can see how different these careers are.

    Assistant project managers tend to make the most money in the technology industry by averaging a salary of $80,365. In contrast, project administrators make the biggest average salary of $66,237 in the construction industry.

    Assistant project managers tend to reach similar levels of education than project administrators. In fact, assistant project managers are 0.4% more likely to graduate with a Master's Degree and 0.2% less likely to have a Doctoral Degree.

    What Are The Duties Of a Project Manager?

    Project managers oversee a specific project related to the organization's business. They manage the whole project from inception to evaluation. They initiate planning with involved departments, follow-through on the plans, ensure smooth execution of the plans, and evaluate the project for further improvements should these be needed. In line with this, project managers also ensure that the project is cost-efficient and well within the budget. They also manage the different work teams involved in the project and ensure that things are running smoothly on this aspect as well.

    Next up, we have the project manager profession to look over. This career brings along a higher average salary when compared to a project administrator annual salary. In fact, project managers salary difference is $38,716 higher than the salary of project administrators per year.

    While the salary may be different for these job positions, there is one similarity and that's a few of the skills needed to perform certain duties. We used info from lots of resumes to find that both project administrators and project managers are known to have skills such as "project management," "customer service," and "project documentation. "

    While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that project administrator responsibilities requires skills like "purchase orders," "powerpoint," "data entry," and "assist project." But a project manager might use skills, such as, "project scope," "infrastructure," "risk management," and "construction management."

    On average, project managers earn a higher salary than project administrators. There are industries that support higher salaries in each profession respectively. Interestingly enough, project managers earn the most pay in the technology industry with an average salary of $95,904. Whereas, project administrators have higher paychecks in the construction industry where they earn an average of $66,237.

    In general, project managers study at similar levels of education than project administrators. They're 4.7% more likely to obtain a Master's Degree while being 0.2% more likely to earn a Doctoral Degree.

    How a Project Officer Compares

    A project officer provides vital support to a project by monitoring deadlines for each project task and closely monitors the project schedule. They work with the project manager and other team members to reach the project target. They can work in almost every field of industry, such as construction, communications, education, and even sales. They can also do administrative tasks, including arranging team meetings, file project documents to the database, and technological skills, and they report directly to the Project Manager to assess project progress and to discuss future steps.

    The project officer profession generally makes a higher amount of money when compared to the average salary of project administrators. The difference in salaries is project officers making $6,429 higher than project administrators.

    While looking through the resumes of several project administrators and project officers we discovered that both professions have similar skills. These similarities include skills such as "project management," "powerpoint," and "sharepoint," but they differ when it comes to other required skills.

    Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Some examples from project administrator resumes include skills like "purchase orders," "customer service," "data entry," and "assist project," whereas a project officer might be skilled in "technical assistance," "press releases," "project proposals," and "logistical support. "

    Interestingly enough, project officers earn the most pay in the health care industry, where they command an average salary of $60,687. As mentioned previously, project administrators highest annual salary comes from the construction industry with an average salary of $66,237.

    When it comes to education, project officers tend to earn higher education levels than project administrators. In fact, they're 12.2% more likely to earn a Master's Degree, and 1.0% more likely to graduate with a Doctoral Degree.

    Description Of a Project Specialist

    A project specialist's role is to ensure that a project or program's completion is within the allotted time and budget. They are primarily responsible for devising plans and strategies to quicken the pace of production or processes involved, creating a comprehensive schedule, monitoring the progress and producing reports, tracking the budget and expenditures, and coordinating with all department personnel. Moreover, a project specialist may also schedule and attend meetings, all while adhering to the company's policies and standards.

    The fourth career we look at typically earns higher pay than project administrators. On average, project specialists earn a difference of $13,131 higher per year.

    While both project administrators and project specialists complete day-to-day tasks using similar skills like project management, customer service, and powerpoint, the two careers also vary in other skills.

    Each job requires different skills like "purchase orders," "assist project," "project administration," and "administrative functions," which might show up on a project administrator resume. Whereas project specialist might include skills like "project proposals," "strong customer service," "telemarketing," and "pre sales."

    Now, let's take a closer look at the financials in each career. The professional industry tends to pay more for project specialists with an average of $77,221. While the highest project administrator annual salary comes from the construction industry.

    The average resume of project specialists showed that they earn similar levels of education to project administrators. So much so that the likelihood of them earning a Master's Degree is 2.4% more. Additionally, they're less likely to earn a Doctoral Degree by 0.1%.