Project assistant jobs in Akron, OH - 408 jobs

Responsible for job scheduling, quality control, creating reports, document control, client satisfaction activities and other project management administrative support functions in an assigned division or function. This position facilitates an organized workflow with customers and project team members on assigned projects. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Executes project management administrative support functions to push projects forward despite obstacles for on-time and on-budget completion. Takes steps to ensure timely completion of bids, documents, and other project tasks to facilitate high level of customer satisfaction. Assists with the planning and scheduling of all assigned projects, to optimize efficiencies of labor costs. Coordinates and communicates scheduling of field and service technicians with vendors, utility companies and customers. Ensures accurate and timely tracking information is entered and maintained in appropriate systems related to estimate data, field data and work requests, and communicates appropriately with project management and other staff members. Functions as a primary point of contact for customers requiring service. Ensures product orders are processed appropriately and that work is completed, projects are closed and ready to be billed. Ensures all tools, equipment and information is confirmed and all parties are coordinated in preparation for job starts. Schedules, monitors, and manages equipment calibration and ensures appropriate equipment is moved from one job site to another on schedule. Maintains professional and technical knowledge by establishing solid networks and communicating well with co-workers, customers, project managers, foremen, sub-contractors, vendors, office staff and field personnel. Learns from Project Manager and develops skills to read, interpret, and understand electrical contracts, plans, drawings, and specifications. Required Education, Experience and Skills: High School Diploma or equivalent. Construction project experience. Minimum 2-5 years of experience coordinating project work or similar role. Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats. Strong organizational skills, scheduling abilities and detailed orientation. Effective problem solving, customer service and time management skills. Proficient skills in Microsoft Office software applications. Growth opportunities. Employer Paid Benefit Package Offered: • Health, Dental, Vision Insurance (Employer Paid Premiums Single & Family) • 401K Plan with Matching Contribution • Life Insurance & Disability Insurance • Paid Time Off - Personal, Vacation and Holiday Pay EOE Statement: J.W. Didado Electric, LLC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.

The primary function of this role is to assist the HVAC department with financial billings and day-to-day flow of paperwork, answering phones and dispatching of service calls as necessary. The Company goal is to continuously grow the revenues of the HVAC department while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. Additional duties include general clerical and project-based work as well as administrative support for the Service Manager in the HVAC Department. This job requires attention to detail with a focus on data entry, accuracy, and communication. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Prepare, organize and store information in paper and digital form Prepare various contract documents and complete project closeout documentation. Dispatch Service Technicians. Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders. Assist project managers with job completion including documentation, submitting bids, scheduling inspections, requesting permits, etc. Produce various billing reports, summarizing and analyzing them as necessary, such as the S and N tracker, job cost reports as well as the OPS report. Prepare and send weekly payroll report information. Gathers required records to compile all information needed for project billing. Prepare credit memorandums and change order re-budget sheets to indicate returned or incorrectly billed products or services. Ensures that all project billing and accounting deadlines are met and communicates exceptions as necessary. Follow up on open receivables for projects. Enter & maintain information in FMS to assist with project scheduling. Enter Blue Tickets and follow up on all Blue Ticket tools and materials. Create and process purchase orders. Submit vendor invoices to A/P for payment. Maintain refrigeration usage logs. Compile, maintain and organize Citizens Bank information including assets & filter lists as well as completion tracking. Prepare GPS tracking reports. Answer incoming phone calls as necessary. Work with staff from other departments as needed to resolve issues. Additional job duties/responsibilities as assigned by management. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. High School Diploma or GED is required. 3+ years' experience in an administrative/billing role is required. Previous experience in the construction industry is a plus. Strong customer service skills and the ability and willingness to learn new systems and processes are required. Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required. The ability to think strategically, make sound decisions, and produce accurate and timely results is required. Building positive working relationships with multiple levels of employees and management is required. Demonstrating integrity and professionalism is required. Demonstrating commitment to company values is required. Excellent organizational skills are required. Ability to follow-up on tasks and assignments in a timely manner is required. Excellent written and verbal communications skills are required. Ability to prioritize in a fast-paced multi-task environment is required. Ability to perform basic business mathematical functions is required. Ability to work with minimal supervision is required. Ability to work effectively in a team environment is required. Complying with all operating policies, procedures, executed Plans, and Programs is required. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is constantly required to talk, hear, and feel. The employee is frequently required to sit, stand, walk, use hands to grasp, and use fingers to maneuver objects. The employee may be infrequently required to lift, pull/push, stoop, kneel, crouch, and reach. Specific vision abilities required by the job include close visual acuity, distance vision, peripheral vision, and depth perception. The physical strength rating of this position is classified as sedentary work which includes exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Operation of a computer keyboard, headphones, telephone, and hand calculator are required. Understanding of addition and subtraction, simple math, simple drawings, technical reports, and technical instructions is required. In addition, the employee must be able to write or present simple memos, summaries, business letters, and technical reports.

Are you a spreadsheet wizard with a knack for numbers? Do you excel in Word and navigate Excel with ease? Calling all Administrative Assistants with a passion for posting accounts payables and receivables, crafting killer spreadsheets, and crunching numbers with more skill than a professional magician! Job Duties: Post accounts payables and receivables like a pro Create spreadsheets that would make even mathematicians jealous Use formulas with the finesse of a secret agent cracking a code Type quotes faster than the speed of light Prepare bids that win hearts and contracts Perform other administrative/bookkeeping duties like a multitasking ninja Schedule: Monday through Friday, from 8 a.m. to 4:30 p.m. Job Requirements We're seeking a detail-oriented Administrative Assistant who can tackle accounts payable/receivable like a pro, work independently, and pass background checks with flying colors. Administrative Assistant experience Proficiency in Word and Excel Strong math and spreadsheet skills Ability to work independently Detail-oriented If you're savvy with Sage and Bookkeeping too, you're a step ahead of the game! Apply now and let's crunch those numbers together! Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Administrative Assistant position, please submit your resume to *******************, call **************, or TEXT "your name & 177795" to **************. Additional Information For over 35 years, Area Temps has been committed to providing Northeast Ohio companies with office staffing services, technical, skilled trades, industrial and professional staffing solutions. We measure our success by the thousands of people who have accepted permanent positions with our client companies, either through a direct hire or after successfully completing an initial temporary assignment. Meet Your Recruiter Parma Office With almost 40 years experience in Greater Cleveland and thousands of people employed successfully each year, Area Temps still believes that the best way to serve both our employees and our customers is through personal service. When you apply online, we'll review your work skills and location preferences within 24 hours. Qualified candidates will be contacted to arrange for a personal interview, and our personnel supervisors will work with you to find the perfect assignment.

Summitville Laboratories - General Shale, Inc., Minerva, OH Summitville Laboratories, a division of General Shale, Inc., the nation's leading manufacturer of brick, masonry siding, and outdoor hardscape products, is seeking an Office Administrator for our grout and mortars manufacturing facility in Minerva, OH. In this role, you will support daily plant operations through scheduling, communication, inventory tracking, and administrative coordination. The ideal candidate is organized, dependable, and comfortable working in a manufacturing environment while collaborating with multiple departments. Key Responsibilities: Utilize Enterprise Resource Planning software (SAP) and demonstrate strong computer skills. Communicate and coordinate with production, shipping, maintenance, customer service, sample departments, and occasionally sales representatives. Schedule and attend meetings with sales reps, suppliers, operations management, safety teams, and the Lab Manager. Track raw material inventory, create purchase orders, monitor delivery status, and record incoming materials. Manage production scheduling for all finished materials. Process vendor invoices for Accounts Payable. Perform monthly inventory of materials and research discrepancies. Process all inventory adjustments, including cycle counts and scrap requests. Work closely with team members to support efficient plant operations. Perform safety and productivity walk-arounds throughout the day. Serve as part of the first responder team for CPR, first aid, and facility needs. Ability to lift up to 50 lbs as required. Preferred Qualifications: 2-3 years of experience in an office, operations, or manufacturing environment. Excellent communication skills, both verbal and written. Strong problem-solving and analytical abilities. Ability to work effectively in a fast-paced environment. Proficiency in Microsoft Office Suite and general computer systems. SAP experience preferred, but not required. Forklift/lift truck experience and/or willingness to learn. Experience onboarding or training new hires is a plus. Benefits: 401(k) with company match Health Insurance Paid Time Off Learn more about General Shale and our portfolio of masonry and building solutions at *********************

Secretary III - Anticipated Openings JobID: 4394 OFFICE SUPPORT/SECRETARY III Date Available: TBD Additional Information: Show/Hide Secretary III - Anticipated Openings Starting Pay: $39,381.87 Description: This is advanced office support work for the Akron Public Schools. An employee in this classification is responsible for providing complex office support for an Akron Public Schools administrative or school office, or major project including the delegation and coordination of the work of other office support personnel. An employee in this classification works under general supervision with considerable opportunity for exercising independent judgment in carrying out the duties and responsibilities of the job, in setting priorities and procedures for the work and in delegating to others. Functions: Transcribes data using electronic equipment Operates a variety of modern office equipment such as personal computer with standard and customized business software, printer, photocopier, facsimile, intercom PA system, security buzzer, scanner and calculator to perform various aspects of the work. Composes and/or types and proofs office correspondence such as letters, memos, forms reports, bulletins, mailings, facsimiles, time sheets, building permits, attendance cards, teacher lists, graduation and class lists, etc. Greets visitors, screens and routes telephone calls, takes messages and provides general information to callers and visitors and answers routine questions or inquiries Sets up meetings, including contacting participants, reserving meeting rooms and audio-visual equipment, preparing or overseeing preparation of materials for meeting Performs student services tasks such as enrollment and withdrawal of students using the computer network system Prepares supporting documents for student discipline referrals Serves as the school treasurer if assigned to an elementary school Attends Open House, interim/report card pickup sessions, Parent/Teacher conference night, graduation, and other school events outside of normal work hours, if assigned to a school Provides assistance to parent and student organizations and serves as liaison with parents, community and inter-agency personnel and provides pertinent information to staff and public Makes travel arrangements for supervisor(s) as needed Types purchase requisitions, travel requests, Board Recommendations, etc. Uses a computer, software, and printer to accomplish complex word processing, database, spreadsheet, and presentation tasks as required Establishes and maintains all records, systems and procedures necessary to the office administration of a major program or project Maintains school master calendar and coordinates activities for use of building and processing building permits Maintains visitor registration book Researches and queries records and databases and prepares statistical and summary reports as needed or requested Researches and compiles background data necessary to complete work and assist staff members Orders office supplies and maintains supply inventories and records Completes school/department payroll and distributes appropriate attendance forms Monitors budgets and may be clerk/custodian of funds Reconciles, verifies, documents and prepares payroll forms and records Verifies accuracy and completeness of records, invoices, vouchers, forms, applications, budgets, proposals, reports and correspondence Orients substitutes Coordinates special program events Delegates and coordinates work of office assistants/or other office support staff in the department Processes daily mail as needed Exercises organizational and time management skills to complete tasks Attends meetings and in-services as required Promotes customer service by personal appearance, attitude and conversation Promotes good safety practices and procedures Maintains respect for confidential information Coordinates maintenance and repair of office equipment Maintains distribution schedule of bulletins and reports Maintains knowledge of specific program area and Akron Public Schools' policies and procedures Travels locally and outside of district as required Performs related work as required Requirement: Required Knowledge, Skills, and Abilities: Considerable knowledge of modern office practices and procedures and the operation of standard office equipment Considerable knowledge of business English, including spelling, punctuation and grammar Considerable knowledge of document format construction Considerable knowledge of the use of personal computers and related software to perform office support work Knowledge of Akron Public Schools' rules, regulations procedures and functions Skill in carrying out basic mathematical calculations and in formatting and presenting standard statistical data Skill in establishing and maintaining manual and computerized file, database and spreadsheet systems Skill in the use of modern office equipment for purposes of communicating, duplicating, data entry and retrieval, and word processing Skill in composing and preparing business letters, reports, and other documents using proper spelling, grammar, punctuation and format construction Skill in establishing and maintaining effective working relationships with other persons Skill in accurately sorting, organizing and filing documents and data alphabetically, chronologically and numerically Skill in communicating ideas and directions clearly and effectively both orally and in writing Ability to type at a speed and accuracy level determined at the time of examination Ability to plan, assign and coordinate the office support activity of other employees Ability to anticipate and prepare materials needed for meetings, procedures, and events Ability to prioritize, organize, time manage and problem solve office support activities Ability to develop, design and implement office activity procedures and operations Ability to follow oral and written instructions Ability to perform a wide variety of tasks concurrently with constant interruptions Minimum Qualifications: Graduation from an accredited high school or G.E.D. A minimum of three years of experience in responsible office support work Conditions: Ability to perform a wide variety of tasks concurrently with constant interruptions Equipment Operated: • Personal computer with related software and printer • Photocopier • Calculator • Telephone • Facsimile • Typewriter • Scanner • Electronic transcription equipment • Intercom/PA equipment • Security buzzer • Other equipment relevant to job duties Additional Working Conditions: • Frequent repetitive hand motion, e.g., typing, keyboarding, filing • Frequent interruptions by telephone, security buzzer staff and visitors to the office • Frequent exposure to blood, bodily fluids, and tissue • Frequent interaction with irate visitors and/or unruly children not to include supervision of unruly children • Occasionally may be required to sit for long periods of time • Occasionally required to work a flexible schedule • Occasionally required to attend in-service and training sessions • Occasionally required to travel

This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment. Education & Certification Requirements A high school diploma or GED is required. Bachelor's degree is preferred, but not mandatory. Clearance Requirements Eligibility to obtain a Public Trust clearance is required. Onsite Requirements This role is fully on-site (5 days/week) in Cleveland, OH. Responsibilities Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval. Assist in preparing management reports and maintaining calendars of key activities. Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents. Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information. Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability. Run ad-hoc reports from SAM to support analysis and documentation. Verify timely lease payments and confirm active ingress data accuracy. Identify opportunities for process improvement and collaborate with team members to implement changes. Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant. Qualifications 2-5 years of experience in administrative, analytical, or property management roles. Exceptional attention to detail and organizational skills. Ability to manage high-volume, deadline-driven tasks effectively. Effective written and verbal communication skills. Willingness to research and resolve complex information inquiries. Experience with CAD or similar systems is a significant plus. Internal audit or civil engineering background is helpful but not mandatory. Ability to work independently and prioritize tasks efficiently. Desired Skills Strong proficiency with SharePoint, Teams, or similar document management platforms. Experience with real property systems or lease management. Analytical skills for running reports and supporting data analysis. Problem-solving skills to identify and implement process improvements.

Assists Trust Company employees with clerical/administrative support and assists clients with needs pertaining to their trust accounts when officers are not available. ESSENTIAL DUTIES and RESPONSIBILITIES: File correspondence, bill paid, legal documents, memos, and asset processing in documentary and original files Process Employee and Employer contributions received through the recordkeeping system Set-up and monitor recurring payments from client accounts (including monthly pension checks), make changes as necessary Provide distribution and loan forms to participants Input and process distributions and payments from client accounts on demand Monitor available cash and notify Administrator of cash needs Processes all updates to the trust system, i.e. name/address records, account statements, etc. as directed by Trust Administrator Produce reports and Excel spreadsheets as needed Open accounts by inputting necessary client information; close accounts per instructions of Administrator Provide paperwork to Trust Operations in order to process receipt and delivery of securities Prepare necessary paperwork to initiate transfer of assets. Obtain client authorization and request additional information to process transfers. Follow-up on receipt of assets and troubleshoot problems/issues Obtain cost basis information/estate valuation Prepare Court Accountings as needed (if applicable) Coordinate client meetings and preparation of necessary presentation materials and board packets Greet and assist visitors (if applicable) Handle incoming phone calls to answer questions and resolve problems Sort and distribute incoming mail. Daily run to Post Office (if applicable) Type correspondence, reports and other documents Complete all other duties as assigned EDUCATION and/or EXPERIENCE: High School diploma/GED and two (2) years Trust experience, business or college classes. Must be proficient in the following computer programs (Word, Excel Spreadsheets,etc.) and able to use all general office equipment. E-Verify is used to confirm the identity and employment eligibility of all newly hired employees. Farmers National Banc Corp. is an Equal Opportunity Employer: disability/veteran Qualifications Skills Microsoft Excel (preferred) Administrative Assistant (preferred) Retirement Planning (preferred) Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The Cleveland Steel Tool Company is a privately held family manufacturing company located in Cleveland, OH. We have been in business for 117 years and serve the structural steel, construction, truck frame, farm implement and repair/maintenance industries. We have an immediate opening for a full-time Office Administrator position in our manufacturing facility located in Cleveland, Ohio. The ideal candidate will be one who has knowledge of office processes and protocol, and experience in coordinating a busy office. Responsibilities We are seeking a full-time office admin. Responsibilities will include: Answering phones Managing customers' accounts receivables Entering and coordinating accounts payables Coordinating information and document flow between departments Filing Invoicing daily shipments Scheduling and maintaining freight pickups Other responsibilities as needed Requirements Pleasant telephone voice/manner, clear speaking voice, outstanding command of the English language, good listening skills Knowledge or experience in AR/AP Must be self-motivated, confident, positive and professional when dealing with both internal and external customers A team player who is flexible and takes pride in their work Ability to multi-task in a fast-paced environment Proficiency in Microsoft Office products, Outlook, Word and Excel Strong math skills, including fractions and metric conversions A strong work ethic with a positive can-do attitude Strong problem-solving skills and attention to detail High School degree required

The Sales Support Specialist serves as the “go to” person for our operations, sales and accounting teams. This position will be involved in a variety of facets of our business to help resolve issues and support internal and external customers, resulting in making Barentz Always a better solution. ESSENTIAL DUTIES AND RESPONSIBILITIES * Position/Department Serve as a liaison for key customers Communicate directly with customers on an as needed basis in person and/or e-mail Order and receive in vendor samples Process customer sample orders, follow up and provide updates as necessary Generate invoices Accurate and timely processing of accounts payables and receivables Review paperwork for accuracy and correct potential issues Set up and maintenance of sample line items Assist in the coordination and processing of regulatory requests Monthly sales reporting Oversee customer rebates Review of low margin sales analysis Document customer complaints and complete corrective action requests Special reports and projects for management and account managers Leadership/ Teamwork Team support - intermediary for other departments Communicate with other Sales Support employees throughout the organization to stay up to date on customers and trends Continuous Improvement/Problem Solving Ensure adherence to all applicable facility requirements, certifications and designations Contribute to and support continuous improvement of our processes and systems Seek opportunities to share best practices with the team, support staff and other divisions Systems Barentz specific systems, including but not limited to BRM, Vizion, Chempax, Datacor, Sharepoint, etc. Barentz Culture/Fundamentals Support and lead by example, following Barentz' purpose, strategies, and values Act legally and ethically in all professional relationships in adherence with Barentz' culture, values and fundamentals Contribute to an environment of trust and mutual respect Maintain a strong commitment to teamwork and concern for others Maintain a high level of personal responsibility and ownership Use effective communication and listening skills Foster an inclusive and diverse workplace where every team member feels valued and respected Learning and Development Seek out and participate in ongoing growth and personal development opportunities Embrace and promote Barentz' learning and development culture Other Duties and Responsibilities: Duties and responsibilities may be amended at any time per business need EDUCATION AND EXPERIENCE Education Bachelor's degree in Business or other related field (preferred) Experience 3+ years of experience in customer service, sales support or inside sales (preferred) Certifications Any industry related certification (i.e., Sales Techniques, Project Management, Regulatory, Quality Management, etc.) (preferred/encouraged)

The Senior Loan Administrator will be responsible for performing various administrative duties to provide consistent, high-quality service to Corporate Banking customers in a highly personalized, professional, and timely manner. This individual will work with commercial lenders to grow and maintain the Corporate Banking loan portfolio. The Senior Loan Administrator will also work with various departments to process new loan requests and annual loan reviews. Qualifications: * High School Diploma/GED required. College degree preferred. * Two years of banking or administrative experience required. Commercial lending, residential lending, or consumer lending experience desired. * General bank operational knowledge, including commercial loan systems and customer information systems, is preferred. * Ability to apply job knowledge and good judgement in problem solving and decision-making situations. * Must have excellent written and verbal communication skills, which includes professional grammar and demeanor. * Ability to prioritize, work under pressure and meet critical deadlines. * General working knowledge of Microsoft Word and Excel. * Good typing and proofreading skills with strong attention to detail. Principal Activities and Duties: * Assist commercial lenders in processing new loan requests by ordering appraisals, credit reports, property reports, flood reports and other various items needed for the transaction. * Assist commercial lenders with portfolio maintenance and exceptions (e.g., loan documentation, financial statements, insurance, collection of monthly borrowing base certificates, etc.) * Prepares commercial loan system input worksheets to establish new accounts and service existing accounts. * Creates and maintains credit files, including scanning and indexing all credit files into Nautilus. * Works closely with Commercial Loan Operations, Underwriting and Credit departments. * Interacts with Dollar Bank's legal department and outside counsel, when necessary, to prepare loan documentation and oversee loan closings. * Assist commercial lenders and the legal department on delinquent accounts and workouts. * Compose internal memos and external correspondence. * Strengthen customer relationships through timely and efficient response to their needs. * All employes have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by Dollar Bank's risk management program. Compliance with regulatory laws and company procedures is a required component of all position descriptions. * Perform other duties, as necessary. Salary Range: 45,000-58,000

Collabera Inc (Staffing Firm). We are based out of Morristown, NJ and we have been providing contingent labor to our clients for last 25 years. In 2015 we placed more than 6,000 contractors across select 100+ clients that we service. End client for this project is a large legal organization with operations in more than 100 countries and has more than 50,000 employees around the world. For eight consecutive years, Fortune has named this company as World's ‘Most Admired Companies to work for'. Job Description Position: Project Coordinator Location: Uniontown OH, 44685 Duration: 12 months Shift Schedule: you can choose which schedule works best for you. · 8 AM-5 PM shift · 12 PM- 9 PM shift · 3 PM-12 AM shift Essential functions include: Creating, maintaining and distributing Project schedules and spreadsheets Interfacing daily with Project Team and Branch Associates Generating & distributing technician packets (project specific instructions & customer deliverables) Acquiring hourly / daily status and generating reports Tracking product / deliverables Escalating Issues Participating in customer meetings as needed Performing project specific activities to include but not limited to: Coordinating daily activities of Customer Service Engineers, Job Site Coordinators, and Subcontractors. Assisting in the development of project plan (e.g., schedule, deliverables, project status reports) Ensuring the acceptance of project deliverables are consistent with customer expectations Receiving formal sign off from customer as related to project deliverables Assisting in the creation of timely, accurate and complete project reports for account team and project management. Qualifications The ideal candidate will have an Assoc. Degree or with project coordination experience or a minimum of 3-years project coordination experience with no degree. This position requires advanced computer skills in Word, Excel, Access, Power Point, Outlook and MS Project (MS Project is preferred, but not required) MS Excel Skills required: = Right, = Left, v-lookup, concatenate Highly motivated Problem solving methodology and proven analytical ability Excellent verbal and written communication skills Strong technical skills and understanding of software, networking and systems development Multi-tasking capability; must be able to coordinate more than one project and various tasks Ability to act in an autonomous role with little supervision Must be detail oriented. Effective organizational skills Additional Information If interested, please contact; Cris Cesar ************

Announcement In our journey of creating transformative value for our clients, we are happy to announce that our two sister companies: Pyramid Consulting International - ************************* and Enovio Consulting - ********************** have merged. Our new company is known as Pyrovio. This Project Management Assistant position provides support to Project Managers who oversee projects within the Electrical Transmission industry. Travel to/from various project-related function may be required approximately 10% of the time. Essential Job Duties and Responsibilities Prepare project bid packages Respond to bidder RFI's Interface with bidder/ contractor personnel Attend job kickoff and walk down meetings Assist in the development of project schedules using established software systems Gather, organize and validate data for project financial forecasts Input data into various programs and maintain various cost and forecasting reports Assist in the development of cash flow/ forecast plans/ budgets using established software systems Assess and report on project performance using established industry standards Document and provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public Participate in project status meetings Coordinate the execution of internal and field checklists Assist with other project management support tasks as needed Required Qualifications: High level of interpersonal skills High level of organization skills High attention to detail Able to efficiently multitask Proficient in MS Suite of software Valid driver's license Experience in Utility industry in Transmission or Distribution Bachelor's degree in engineering, project management or construction management from an accredited college or its equivalent in education and experience Desired Qualifications Experience with Primavera P6

We are seeking a Project Coordinator to join our grid services project management team. As a Project Coordinator, you will be responsible for coordinating project activities to ensure the project is on schedule. You will provide administrative and logistical support including meeting arrangement, progress tracking, and documentation. You will work independently within established procedures associated with the specific job function. **Responsibilities:** + Support projects team by coordinating, participating, and managing project management documentation. + Maintain action item tracking to ensure reply and action. + Assist with development, planning, and execution of meeting agendas and distributes materials. + Monitor project execution aspects to ensure timely contribution by team members. + Assist with identifying potential bottlenecks in processes and works with management team members to resolve issues. + Prepares progress reports. + Liaises with personnel and managers when performing project activities. + Performs incidental project management including planning, research, analysis and implementation of deliverables and action items. + Acts as a team lead on small projects. **Qualifications:** + Associates' Degree required; Bachelors' Degree preferred + 1 year required, 2 years preferred of direct work in project management capacity + Interpersonal, conflict management, and negotiation skills + Problem-solving skills and the ability to analyze workflow/processes + Adept at conducting research into project-related issues + Ability to effectively prioritize and execute tasks + Strong written and verbal communication skills + Strong computer skills \#LI-KB1 \#LI-Hybrid At Wesco, we build, connect, power and protect the world. As a leading provider of business-to-business distribution, logistics services and supply chain solutions, we create a world that you can depend on. Our Company's greatest asset is our people. Wesco is committed to fostering a workplace where every individual is respected, valued, and empowered to succeed. We promote a culture that is grounded in teamwork and respect. With a workforce of over 20,000 people worldwide, we embrace the unique perspectives each person brings. Through comprehensive benefits (**************************************************************************** and active community engagement, we create an environment where every team member has the opportunity to thrive. Learn more about Working at Wesco here (******************************************************************* and apply online today! Founded in 1922 and headquartered in Pittsburgh, Wesco is a publicly traded (NYSE: WCC) FORTUNE 500 company. _Wesco International, Inc., including its subsidiaries and affiliates ("Wesco") provides equal employment opportunities to all employees and applicants for employment. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law. US applicants only, we are an Equal Opportunity Employer. _ _Los Angeles Unincorporated County Candidates Only: Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act._

The Project Administrator supports the Project Manager by maintaining accurate project documentation in SAP and Salesforce, coordinating with vendors and stakeholders, and escalating project challenges as needed. Manage contracts and subcontracts, ensuring compliance with scopes of work and terms. Utilize tools such as SAP, Cora PPM, NEX/CPQ, and productivity software to process documentation, requisitions, reports, and vendor requirements. Collaborate across finance, supply, contracts, and administration teams to support smooth project execution. Handle customer-required documentation, create reports, and manage multiple projects simultaneously, both in-office and virtually, while working independently and meeting deadlines. As a Project Administrator here at Honeywell, you will support our Project Manager in the day-to-day activities of project execution. The ideal candidate will have proficiency in SAP, Salesforce (Nex), and SAP CPQ, and will play a crucial role in ensuring the smooth functioning of the project. You will report directly to the Project Supervisor, and you will work out of our Brook Park, OH location on a Hybrid work schedule. For the first 90 days, New Hires must be prepared to work 100% onsite M-F. In this role you will provide administrative support to the Project Manager by maintaining accurate project documentation in SAP and Salesforce, coordinating with vendors and stakeholders, and escalating project challenges as needed. Manage contracts and subcontracts, ensuring compliance with scopes of work and terms. Utilize tools such as SAP, Cora PPM, NEX/CPQ, and productivity software to process documentation, requisitions, reports, and vendor requirements. Collaborate across finance, supply, contracts, and administration teams to support smooth project execution. Handle customer-required documentation, create reports, and manage multiple projects simultaneously, both in-office and virtually, while working independently and meeting deadlines. KEY RESPONSIBILITIES: Provide administrative support to the Project Manager. Maintain project documentation, ensuring that all records are accurate and up-to-date in both SAP and Salesforce (Nex). Coordinate with vendors and stakeholders to facilitate project tasks and resolve any issues that arise. Proactively identify potential project-related challenges and escalate them to the Project Manager when necessary. Demonstrate an understanding of the construction industry and proficiently handle the processing, coordination, and execution of contracts and subcontracts. Comprehend contract requirements, scopes of work, and terms and conditions. Utilize productivity tools such as Windows programs, intranet workflows, SAP, Cora PPM, and NEX/CPQ to manage and track documentation, approvals, purchase requisitions, reports, vendor set-ups, bid deviation requests, Avetta processes, etc. Collaborate with project managers and professionals in finance, supply, contracts, and administration to ensure smooth project execution. Oversee administrative tasks associated with contracts, subcontracts, and customer-required documentation. Interpret and create spreadsheets and reports effectively. Independently manage workload within allocated time frames. Work efficiently in a virtual and office environment using telephone, Teams, One Drive, internet, and email. Multitask effectively by handling multiple project managers and projects simultaneously. YOU MUST HAVE: Previous experience as a Project Administrator or in a similar role. Proficient in SAP, Salesforce (Nex), and SAP CPQ. Strong organizational skills with the ability to prioritize tasks and manage time effectively. Excellent verbal and written communication skills. Ability to work collaboratively in a team environment and support multiple stakeholders. Strong problem-solving skills and a proactive approach to challenges. WE VALUE: Bachelor's degree in Business Administration, Project Management, or a related field (preferred). Familiarity with project management methodologies. Basic understanding of financial principles and budgeting processes. BENEFITS OF WORKING FOR HONEYWELL In addition to a performance-driven salary, cutting-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays. For more information: ******************************* Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S. ABOUT HONEYWELL Honeywell International Inc. (NYSE: HON) invents and commercializes technologies that address some of the world's most critical challenges around energy, safety, security, air travel, productivity, and global urbanization. We are a leading software-industrial company committed to introducing state-of-the-art technology solutions to improve efficiency, productivity, sustainability, and safety in high growth businesses in broad-based, attractive industrial end markets. Our products and solutions enable a safer, more comfortable, and more productive world, enhancing the quality of life of people around the globe. Learn more here: ******************************* THE BUSINESS UNIT Honeywell Building Automation (BA) is a leading global provider of products, software, solutions, and technologies that enable building owners and occupants to ensure their facilities are safe, energy efficient, sustainable, and productive. BA products and services include advanced software applications for building control and optimization; sensors, switches, control systems, and instruments for energy management; access control; video surveillance; fire products; and installation, maintenance, and upgrades of systems. Revenues in 2022 for BA were $6B and there are approximately 18,000 employees globally. To learn more, please visit click here. The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates. Posting Date: January 16, 2026.

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. PROJECT ADMINISTRATOR This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division. GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs. ESSENTIAL DUTIES AND RESPONSIBILITIES: The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting. OTHER REQUIRED DUTIES: Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary EDUCATION: Business Management/Administration or equivalent combination of education and experience. EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage OTHER SKILLS AND ABILITIES: Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA The salary range for applicants in this position generally ranges between $53,000 and $66,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Benefits: Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. PROJECT ADMINISTRATOR This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division. GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs. ESSENTIAL DUTIES AND RESPONSIBILITIES: The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting. OTHER REQUIRED DUTIES: Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary EDUCATION: Business Management/Administration or equivalent combination of education and experience. EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage OTHER SKILLS AND ABILITIES: Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA The salary range for applicants in this position generally ranges between $55,000 and $66,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Benefits: Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. PROJECT ADMINISTRATOR This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division. GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs. ESSENTIAL DUTIES AND RESPONSIBILITIES: The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting. OTHER REQUIRED DUTIES: Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary EDUCATION: Business Management/Administration or equivalent combination of education and experience. EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage OTHER SKILLS AND ABILITIES: Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA The salary range for applicants in this position generally ranges between $53,000 and $66,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Benefits: Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

This is advanced office support work for the Akron Public Schools. An employee in this classification is responsible for providing complex office support for an Akron Public Schools administrative or school office, or major project including the dele Secretary, Processing, Equipment, Support, Operations, Technology, Education, Computer

This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment. Clearance Requirements Public Trust clearance is required for this role. Onsite Requirements This role is onsite in Cleveland, OH, requiring five days per week presence. Responsibilities Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval. Assist in preparing management reports and maintaining calendars of key activities. Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents. Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information. Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability. Run ad-hoc reports from SAM to support analysis and documentation. Verify timely lease payments and confirm active ingress data accuracy. Identify opportunities for process improvement and collaborate with team members to implement changes. Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant. Qualifications 2-5 years of experience in administrative, analytical, or property management roles. Exceptional attention to detail and organizational skills. Ability to manage high-volume, deadline-driven tasks effectively. Effective written and verbal communication skills. Willingness to research and resolve complex information inquiries. Experience with CAD or similar systems is a significant plus. Internal audit or civil engineering background is helpful but not mandatory. Ability to work independently and prioritize tasks efficiently. Desired Skills Strong proficiency with SharePoint, Teams, or similar document management platforms. Experience with real property systems or lease management. Analytical skills for running reports and supporting data analysis. Problem-solving skills to identify and implement process improvements.