Project Assistant Jobs in Baltimore, MD

Join one of the largest and most successful privately held commercial real estate firms in the nation. St. John Properties is distinguished by our commitment to customer service, achievements in green building, and top-rated workplace culture. Our staff enjoy benefits that not only make the work week more satisfying, but encourage a healthy lifestyle, support social connections and reward employees for their performance. Job Summary: This position supports the Assistant Vice President of Contracts by administering contracts as they relate to the acquisition, sale, lease, or joint venture of land, and assisting in preparing land instruments. Job Duties: Draft, or assist in drafting, contracts for purchase, sale, lease or joint venture of improved or unimproved land, as well as related letters, amendments and supplemental agreements; Draft, or assist in drafting, easements, declarations and related land instruments; Manage, organize and settle on open contracts by establishing calendar events, preparing contract summaries, ordering due diligence reports, and supplying parties with materials and funds as dictated by the contract; and Order and review due diligence materials including title, judgments and surveys on land, entities and individuals. Roles and Responsibilities: Supporting the Acquisition and Development Departments; Supporting Joint Venture and Regional Partners; Interacting with Finance and Accounting Departments to disburse and track proper funds; Notifying all departments of upcoming deadlines; and Communicating with outsides parties and directing legal counsel. Job Qualifications: Bachelor's Degree required 3-5 years of applicable experience Commercial Real Estate experience/knowledge (preferred) Experience in title settlement services or public record abstracting (preferred) Knowledge of public record research Ability to review and analyze legal documents and due diligence materials with great detail Excel in written and oral communication skills Proficient in Microsoft Office Products Notary Public Certification (preferred) *Regular attendance onsite is an essential function of the job.

Our client is seeking a Project Coordinator to join their team! This position is located in McLean, Virginia. Arrange hotel accommodations and manage travel itineraries for staff and stakeholders Schedule and coordinate meetings, ensuring all logistical details are confirmed and communicated Liaise with vendors and service providers to secure quotes, negotiate contracts, and oversee service delivery Prepare, update, and maintain presentation decks to reflect current project timelines and deliverables Coordinate catering services for meetings and events, ensuring dietary requirements and preferences are met Monitor and update project timelines and budgets, ensuring accuracy and alignment with organizational goals Desired Skills/Experience: Proficient in Google Suite such as: Docs, Sheets, Slides, Calendar, etc. Experienced in coordinating logistics for high-stakes, high-visibility programs and events Strong communication skills with a proven ability to collaborate across all levels of an organization Highly organized and detail-oriented, with strong problem-solving skills, both creative and analytical, in fast-paced environments Skilled in calendar management and scheduling Capable of analyzing and synthesizing data to support informed decision-making Benefits: Medical, Dental, & Vision Insurance Plans 401K offered $16.00 - $23.00 (est. hourly rate)

The Association of American Railroads (AAR), the world's leading railroad policy, research, standard-setting, and technology organization, is focused on enhancing the safety and productivity of the U.S. freight rail industry. Reporting to the SVP, Finance & Administration, and CFO, this administrative role supports the centralized functions of accounting, finance, information systems, and human resources within the Finance & Administration (F&A) division. General responsibilities cover various complex administrative and financial areas crucial to the proper function of the Association. The ideal candidate is proactive, adept at multitasking, keenly detail-oriented, and thrives in a collaborative team setting. PRINCIPAL ACCOUNTABILITIES Divisional Support Support the SVP/CFO in scheduling and maintaining the departmental calendar, coordinating with AAR department liaisons to ensure proper planning and execution of meetings and projects. Assist with tracking other special projects deemed appropriate by the SVP/CFO, to include the collection, assimilation, organization, and reporting of data across various disciplines. Assist with the planning, scheduling and execution of periodic and annual AAR Committee-sponsored meetings and conferences, such as the Railroad Accounting Officers/Internal Audit Division conference and the Railroad Insurance Management Association conference. Assist with planning division and company-wide events such as celebratory lunches, all-staff meetings, holiday parties, and staff socials. Administrative/Finance Duties Provide support to the Assistant Controller in the area of member dues assessments; specifically, this involves preparation and maintenance of files and records for regular and special assessments, including outreach to the members requesting annual information, verification of information received, collection of mid-year data, invoicing member railroads, and annual rate calculation. Prepare and maintain a primary correspondence file for the annual Research Tax Credit notifications to membership. Assist with assembly of annual budget documents, narratives, basic financial reports (with guidance), spreadsheet development and roll forward, updating information and presentations, as necessary. Maintain, organize, and update AAR Internal content via Teams (All Aboard) and SharePoint. Working with the Communications team and other departmental subject matter experts (SMEs), develop a plan to enhance and improve the effectiveness of the AAR's shared internal portal as a reliable means of communication. Facilities Assist with employee onboarding and offboarding by ensuring workspace is properly prepared, including signage, supplies, storage, and furniture needs. Maintain orientation checklist, coordinate and schedule new employee systems training, and provide facility tour for all new employees. Update and maintain SOPs for these procedures. Manage furniture purchases, office moves, furniture repair and disposal, carpet cleaning, and replacement of fixtures and appliances. Assist with inventory of fixed assets. Process facilities and administration-related invoices to ensure timely payments to vendors. Foster excellent space management and operations through timely and effective communication with the building management team. Manage and update the records storage management account with Iron Mountain. Human Resources Assist in implementing administrative procedures required to support the delivery of the AAR's full package of fringe benefits to AAR employees, including medical and dental insurance, disability insurance, life and AD&D insurance, supplemental life and disability insurance, flexible spending accounts and long-term care insurance. Assist in managing AAR group insurance plans, ensuring participant enrollment lists are current and monthly invoices are submitted for payment, including the under-65 retiree medical coverage, determining eligibility, preparation of invoicing information for accounting, and enrollment. Administer the retiree life insurance census, updating eligibility information, processing monthly invoices, and initiating claim forms for payment to the beneficiaries of the plan, including obtaining death certificates and other required information from the beneficiaries and filing the claim with the providerfff. Support the Assistant Vice President, Human Resources/Administration in scheduling and assembling materials for the AAR Pension Board, AAR 401k Committee, and AAR Retiree Life Insurance Trust and other AAR benefit related meetings. Administer the AAR's quarterly medical waiver bonus plan for employees electing to waive insurance coverage. Administer AAR's quarterly reimbursement of expenses for employees participating in wellness-related activities. Assist with the onboarding of new hires. The above description of responsibilities is representative of the position and the knowledge and experience a successful candidate is expected to have when hired. It is not intended to limit or preclude other responsibilities and tasks that may be associated with or added to the position based on the needs and strategic direction of the organization. QUALIFICATIONS Minimum of 3 years of administrative experience. Previous experience supporting administrative functions, including some or preferably all of the following: operations, facilities, finance, accounting, and human resources. Experience reporting to or directly supporting senior leadership (e.g., CFO or COO) highly valued. Demonstrated ability to maintain confidentiality with access to sensitive information, including but not limited to vendor and customer information, personnel reports, financial data, and other related matters. Excellent communication and people skills, with the ability to work independently, liaise on behalf of senior staff with both internal and external stakeholders, take initiative on projects, and problem solve. Strong analytical, organizational, and time management skills, with a proven ability to prioritize and manage multiple tasks simultaneously and effectively. Highly organized and detail oriented. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro, including ability to create and edit mail merge and pdf files. An enthusiastic approach to taking on expanded responsibilities and pursuing continuous learning and professional growth. Salary will be commensurate with experience. About AAR Founded in 1934 and located just a few blocks from the U.S. Capitol and the National Mall, AAR is a top-tier trade association representing major freight and passenger railroads operating in the U.S., Canada, and Mexico. In addition to representing its members on legislative and regulatory policy matters, AAR sets standards for rail cars and rail car components, certifies manufacturing and repair facilities, and audits facilities for compliance. Its research subsidiary, MxV Rail, headquartered in Pueblo, Colorado, is the world's leading railroad research facility, undertaking cutting-edge research for railroads and their suppliers from around the world. AAR's information technology subsidiary, Railinc, located in Cary, North Carolina, provides IT services to the railroad industry. For more information on AAR and its subsidiaries, see ************ AAR is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

Administrative Associate ~ Financial Services Firm $70k NW D.C., great benefits, plus bonus My client is a well-established Financial Services firm in NW Washington D.C. and is seeking an Administrative Associate. The Administrative Associate will be responsible for administrative support for the operations team and will provide support to Senior Executives. The Administrative Associate will be responsible for scheduling client meetings, assisting with client meeting preparation, office management, planning company events, proofreading memos and assisting with preparing client reports. Administrative Associate will be a very visible role in the organization and has tremendous career growth opportunities. The Administrative Association will be responsible for the following duties: Responsibilities: Assist Senior Executives with all administrative duties in the office and ensure that office is operating smoothly Assist on facilities management related matters, engaging with service providers as necessary Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports, as well as raising POs as necessary using CRM database Support departments in ensuring smooth business processes (eg deployments, rota management) Manage office supplies inventory and place orders as necessary When necessary, greet visitors, and answer and direct phone calls Receive and sort incoming mail and deliveries, and manage outgoing mail Assist in developing office policies and procedures, and ensure they are implemented appropriately Assist with office layout planning and office moves Identify opportunities for process and office management improvements Book travel for teams as necessary Requirements: 2+ years' experience as an administrative professional BS/BA degree from 4-year accredited school Office management experience is preferred Proficient in MS Office, including advanced in PowerPoint, Word, Outlook, & Excel Excellent communication skills both written & verbal Stable job history All interested candidates in this Administrative Associate role and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn or justin.decker@roberthalf.com

A2F Consulting is an international consulting firm, and our teams provide a broad range of advisory services and policy advice in the areas of economic sector development in emerging markets. We work with international development institutions, multi- and bilateral organizations, foundations, as well as governments and corporate clients. We are looking for a Team Assistant (part-time or full-time) to support our HQ-Administration as well as our Business Development Team. The position is based in Rockville, MD (on-site) and offers potential for growth and career development. RESPONSIBILITIES & TASKS General Administrative Support Support senior management with administrative tasks Answer phone calls, receive mail and packages Monitor office and order office supplies Contact suppliers and/or building management for any facility related issues Support with filing, printing, scanning documents Coordinate travel, flight & hotel bookings, visa applications for staff Event planning and organization Other administrative tasks as required Business Development Support Provide support to the Business Development Team Maintain databases and file documents in Sharepoint Support with proofreading reports and proposals Search for business opportunities and tenders Support with preparing and filing agreements for vendors and suppliers QUALIFICATIONS Bachelor's Degree (preferred) Preferably some working experience in an office setting or similar role Ability to work under tight deadlines and with attention to detail Proficient with MS Office Fluency in English, additional language would be a plus Excellent interpersonal and communication skills Proactive team player Candidates must be legally eligible to work in the USA. Please send your application letter with detailed CV, references, and salary expectations to: ***************** Only shortlisted candidates will be contacted.

Administrative Assistant Schedule: Monday - Friday, 8:00 AM - 4:00 PM Duration: 18 -Month Contract Travel: Occasional travel required to other buildings within WMA for meetings or training (POV travel required) YOU MUST HAVE PREVIOUS EXPERIENCE WORKING WITH THE NSA or CIA. ALL OTHER CANDIDATES WILL BE REJECTED. Position Overview: We are seeking a highly organized and professional Administrative Assistant (AA) to provide essential support to our medical unit. This role requires a dynamic individual who can efficiently manage both transactional tasks and customer interactions, ensuring smooth daily operations. The AA will serve as the first point of contact for employees and senior leaders while maintaining a high degree of professionalism, discretion, and confidentiality in accordance with HIPAA regulations. The ideal candidate will possess strong communication skills, the ability to adapt to a fast-paced medical environment, and a proactive approach to administrative support. Key Responsibilities: Administrative & Operational Support Provide comprehensive administrative support to the medical unit, including filing, data entry, and record management. Maintain appointment schedules while handling walk-in traffic efficiently. Ensure daily team collaboration and communication to optimize unit functions. Maintain and organize office supplies and equipment. Intermittently provide administrative support to the division front office as needed. Customer Service & Communication Greet and assist employees, visitors, and senior leaders in a professional and courteous manner. Provide clear and concise instructions to employees seeking medical services. Serve as a liaison between employees and the medical unit, ensuring efficient communication. Prepare and distribute correspondence, reports, and presentations. Maintain strict confidentiality of protected health information (PHI) and ensure HIPAA compliance. Technical & Data Management Utilize Microsoft Excel for basic data analysis and protection (SUMIF, COUNTIF, Subtotaling, Conditional Formatting, Statistics). Use Microsoft Word for document creation and formatting (styles, outlines, tables, charts, track changes, form letters, labels). Manage Microsoft Outlook tasks including email management, scheduling meetings, delegate access, and sharing permissions. Develop PowerPoint presentations as needed. Perform error checking and data validation to ensure accuracy in reports and communications. Professional Decorum & Compliance Maintain a high level of professionalism and discretion due to frequent interactions with senior leaders. Complete required HIPAA training to ensure confidential handling of medical information. Adhere to office policies and uphold a positive, professional work environment. Travel & Physical Requirements Occasionally travel to other buildings within WMA for meetings, training, and off-site events. Engage in frequent sit/stand activity throughout the workday. Lift and carry up to 25 lbs as needed for office supplies and records management. Required Qualifications: Proven experience as an Administrative Assistant in a fast-paced environment. Proficiency in Microsoft Office Suite, including: Excel: Intermediate (SUMIF, COUNTIF, Conditional Formatting, Data Protection). Word: Intermediate to Advanced (Formatting, Track Changes, Hyperlinks, Form Letters). Outlook: Intermediate to Advanced (Scheduling Meetings, Delegate Access, Sharing Permissions). Strong verbal and written communication skills with attention to detail. Ability to work independently, adapt to changing priorities, and manage multiple tasks. Professional demeanor with excellent organizational and time-management skills. Ability to handle confidential information with discretion and ensure compliance with HIPAA regulations. Preferred Qualifications: Experience in a medical or healthcare setting. Familiarity with HIPAA compliance and PHI handling. Experience managing high-volume customer interactions in a professional office setting.

A large non-profit located in Falls Church, VA is looking for an Administrative Specialist to support their Operations functions. Job Responsibilities: Provide administrative support for day-to-day activities. Communicate the terms of pension benefits, including payment methods and adjustments and the collection of any overpayments. Insure all required information has been received by and from Participants or Beneficiaries to initiate payments. Accurately enter information into database to initiate and maintain payments to Retirees or Beneficiaries. Maintain files of correspondence and other records. Document Management - create documents in appropriate format, process documents for proper execution, track pension application status, scans, duplicate and archive and file documents. Handle daily departmental mail and provide telephone/switchboard relief. Work on various projects as needed. Assist team members and cover for another employee due to absence or increased workload. Perform additional assigned responsibilities required to support Operations. Education, Experience and Skills Required: Qualified candidates will possess a high school diploma or equivalency; Bachelor's degree strongly preferred and a minimum of two years' administrative experience. Proven track record of exceptional performance in providing professional customer service. Able to communicate effectively, both orally and in writing. Strong verbal and interpersonal skills. Able to work independently and within a team environment. Able to handle multiple tasks and prioritize responsibilities while paying special attention to detail. Demonstrates strong analytical and problem-solving skills. Strong mathematical aptitude. Able to use office equipment such as computer terminal, PC, printer, copier, calculator, scanner, fax machine and multi-extension telephone. Familiarity with Microsoft Office software. Highlights/Benefits Include: Fun place to work with excellent opportunity for growth 100% fully paid health-insurance for both single/family, pension Pension fund with large annual employer contribution

We are seeking a Business Administrative Assistant to provide logistical and administrative support in a professional, business formal environment. This full-time, temp-to-hire position offers growth potential for a dedicated and detail-oriented professional. Key Details: Location: Washington, DC (On-site, Monday-Friday) Pay: $23/hour (temp), potential for permanent hire Hours: 8:30 AM - 5:00 PM (May include occasional overtime) Accessibility: Near Union Station & Judiciary Square Metro stations (Parking not covered) Responsibilities: Serve as the front desk point of contact, greeting visitors and preparing conference rooms. Assist with travel coordination, including tracking employee travel and processing expense reports. Manage executive scheduling and travel arrangements. Provide general administrative support to senior leadership and office operations. Qualifications: Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote). Strong communication, organization, and multitasking skills. Experience with SharePoint, OneDrive, or basic IT troubleshooting is a plus. This role offers the opportunity to transition into a permanent position with expanded responsibilities. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our nonprofit client is looking for a project support coordinator to join their team on a six-month W2 contract. This position will support project coordination, status tracking, and senior management administrative resources. This is a six-month W2 contract position, that will require two days on site in their downtown DC office. Responsibilities Provide comprehensive support to management for travel coordination, meetings, and events Manage vendor relationships and contracts, invoice processing, utilizing skills in vendor management and contract creation Coordinate and support daily operations Use Google WorkSpace to develop and maintain documents, templates, and brochures with excellent attention to detail Responsible for project status tracking and reporting for the department and special projects Requirements Bachelor's degree in applicable areas 5+ years experience in professional work experience Experience working in a multinational or global organization Open to occasional flexible hours to meet event and project deadlines McKinley Marketing Partners is an Equal Opportunity Employer. All individuals are encouraged to apply, and all applicants will be considered for employment without regard to race, color, religion or belief, ethnic origin, age, sex, sexual orientation, gender identity, disability or veteran status, or any other basis protected by law. Opportunity for all is central to our mission. We strive to reaffirm our commitment to the values of diversity, equity, and inclusion. We push ourselves to new heights to embrace ongoing change and creativity. With this as our goal, we are proud to have reached individuals with diverse backgrounds who possess the talent, energy, and focus to accelerate our mission forward.

Administrative Assistant As required by our governmental client, this position requires being a US Citizen AND an active TS/SCI clearance. The Administrative Assistant will provide a variety of complex and routine administrative duties to support US Space Force with minimal or no supervision and in compliance with written and oral guidance and policies, execute independent decisions within established guidelines and perform a full range of administrative services and executive assistance support. Compensation & Benefits: Estimated Starting Salary for Administrative Assistant: Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Administrative Assistant Responsibilities Include: Coordinate executive communications, including taking calls, responding to emails, and interfacing with external organizations Prepare and review internal and external documents Maintain an organized filing system of paper and electronic documents Populate and publish SharePoint updates On-boarding/Off-boarding members- Update rosters/checklists, distributing/collecting applicable documentation, drafting emails, etc. Track and submit office supplies for the front office, to include military awards/accoutrements, patches, coins, etc. Field calls and greet visitors and respond to telephone calls, take messages when appropriate, and direct callers or visitors to requested government staff, plan and coordinate conference and office visits with distinguished visitors Staff & Administer Documents, prepare and develop correspondence, reports, memorandums, presentations, ready- to-send (RTS) emails, and other forms of communication for distribution across the organization Distribute correspondence to all individuals in accordance with approved guidelines and processes, search and retrieve documents from databases and files as requested and provide research to assigned staff as necessary, prepare and coordinate documents for review and distribute electronically as necessary Plan, coordinate, and organize events and all secure facilities (onsite and offsite) prior to event by coordinating with the conference room coordinator or applicable office/agency, submit all presentations in requested format by supported staff within the prescribed time frame. Draft meeting minutes, distribute meeting documents and post meeting minutes, as necessary to participants Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers for proper format, Review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments Properly monitor and track correspondence as required in approved databases to ensure that all assigned suspense requirements are met, distribute correspondence to all individuals in accordance with approved guidelines and processes Plan, coordinate, and organize events/meetings (on site and off site) for assigned headquarters organization Responsible for securing facilities, submitting presentations as required by supported staff within the prescribed time frame Secure necessary equipment (projector, computer, etc.) to conduct briefing. Operate equipment (projector, computer, etc.) as required Take attendance at meetings as necessary and draft and distribute meeting minutes as necessary Schedule meetings and appointments/ invite appropriate attendees Maintain and manage calendar of activities, meetings, and events Coordinate with other executive staffs to develop meeting/travel agendas (if applicable) Assist with setting up Video Tele Conferences (VTC), Microsoft Teams Meetings, Webex, Zoom, SharePoint or any other platform utilizing by the Government Coordinate with enterprise entities to codify travel plans for leadership Manage travel itineraries/agendas for leadership Create authorizations for leadership in Defense Travel System (DTS) IAW the Joint Travel Regulations (JTR) Prepare and validate Trip Books for Senior Leaders Travel Manage the directorate's assigned tasking's using the Enterprise task Management Software Solution (ETMS2 aka TMT) and other Tasker emails from external organizations/staffs Review ALL Taskers; assign, close, update, reply to Tasker emails, phones calls as needed to escalate tasks, meet deadlines and coordinate w/Headquarter-level offices Create Taskers for office Maintain assigned files and record systems in accordance to approved guidelines Administrative Assistant Experience, Education, Skills, Abilities requested: Associate degree Minimum of three (3) years' of experience working within the DoD performing the tasks listed Candidates must be US Citizens Candidates must hold an active TS/SCI clearance. Candidates will be subject to a US Federal Government background investigation and must favorably pass a drug screen High familiarity in Defense Travel System (DTS) High familiarity with the Task Management Tool (TMT) Advanced skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint) Knowledge/skills with MS Teams, Webex, Zoom Ability to identify and resolve challenges at a strategic level, time management, and ability to multi-task Excellent and advanced organizational, interpersonal and judgment skills Excellent and advanced oral and written communication skills Staff experience supporting DoD or Federal Government Headquarters' senior leaders Must pass pre-employment qualifications of Cherokee Federal Location Work location is at the Pentagon, and no telework is available. Company Information: Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNDS, visit cherokee-federal.com. Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Immediate need for a talented Administrative Assistant II. This is a 06+months contract opportunity with long-term potential and is located in Owing Mills, MD (Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID: 25-63224 Pay Range: $20 - $22/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: A Senior Admin/Fulfillment Specialist is responsible for accurately and efficiently processing customer orders by picking, packing, and preparing products for shipment, managing inventory levels, coordinating with shipping carriers, and ensuring timely delivery, all while maintaining a streamlined fulfillment process. Key responsibilities may include: Gatekeeping, Calendar, Meeting Coordination & Materials Management: Accountable for commanding and applying business knowledge and understanding of client preferences, work priorities and work style to provide leverage to manager(s) for core support activities Travel & Expenses Support: Accountable for providing timely, accurate, compliant travel and expense report processing. Training, Continuity & Coverage: Work collaboratively with Business & Administrative Leadership and administrative peers to provide seamless back-up coverage, sharing new ideas and best practices to ensure continuous, innovative service lift as technology, processes and BU needs evolve. Technology, Process & Policy Support: Proactively learn and innovatively leverage new and enhanced technology to increase efficiency, and champion positive change through collaborative adaption/adoption (self and team) of new and standing corporate and divisional processes and policies. Project & Specialized Team Support: Independently facilitate or assist with ad hoc assignments and projects related to division and/or corporate activities that support systems testing/delivery, data and reporting, and presentation materials using advanced or specialized software or systems skills. Network effectively to discover and leverage relevant work and best practices of others for efficiency and optimal service. Order Processing: Receiving and reviewing fulfilment requests, verifying product availability, and accurately ordering/picking items from corporate store or shelves. Packaging and Labeling: Properly packaging items according to shipping requirements, attaching shipping labels, and ensuring correct product quantities. Inventory Management: Maintaining accurate inventory levels by tracking stock, identifying discrepancies, and reporting issues. Shipping Coordination: Coordinating with shipping carriers to schedule pickups and ensure timely delivery, including generating shipping labels. Quality Control: Performing quality checks on products before packaging to identify damaged or incorrect items. Storeroom Maintenance: Maintaining a clean and organized workspace, following safety protocols, and properly storing inventory. Key Requirements and Technology Experience: Key skills; Travel management, Calendar Management, event planning , logistics Attention to detail to ensure accuracy in order fulfillment High school diploma. 2-4 years of relevant experience. Strong organizational skills to manage inventory and prioritize tasks. Physical ability to lift and move packages weighing up to 50 lbs. Experience with calendar, meeting, and travel coordination. Event planning and coordination experience. Schedule: Monday to Friday, 8:00 AM to 5:00 PM. This position is hybrid, however there may be weeks when the associate will need to be in the office 4-5 times per week based on events and workload. Work Location: Work will be conducted at the Owings Mills location until June, after which it will transition to the Harbor Point location. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

An elite firm in Bethesda, MD (our client) is looking for a Litigation Administrative Assistant to join their team. Hybrid OK. Will be providing administrative support to commercial litigation attorneys. Varied responsibilities, including e-filing with state and federal courts, managing attorney's calendar and scheduling meetings and depositions, and drafting pleadings and other legal documents. E-filing experience in Maryland, DC, and Virginia is highly preferred. Exceptional compensation and benefits. Please apply to Bridgeline Solutions today!

The role involves supporting the Fiber Construction Team by overseeing multiple projects, ensuring milestones are met on time, and assisting with project reporting and CRM updates. Responsibilities also include preparing reports and slide decks for Senior Management, managing facilities operations, and coordinating administrative tasks such as inventory and access arrangements. Key Responsibilities: Assist Fiber Construction Team with project milestones, reporting, and CRM updates. Support access arrangements and facilities management tasks like mailing, inventory, repairs, and event planning. Prepare meeting materials and take detailed notes, providing minutes to the team. Maintain an active log of off-site personnel entering remote locations. Qualifications: Experience in Administrative experience or project management support. Strong computer skills, with advanced knowledge of Excel and PowerPoint. Primarily office-based role with occasional physical demands (walking/sitting).

We are seeking an Estates & Trusts Legal Administrative Assistant to join our Annapolis law firm. Responsibilities include: Preparing legal documents for signing. Preparing asset transfer documents, such as deeds, asset assignments and designated beneficiary forms. Analyzing bank and business records, identifying trust and non-trust assets, and identifying title and character of assets. Drafting petitions and the supporting documents for probate, ancillary probate, and trust administration. Calendaring and maintaining critical deadlines for estate and trust administration cases in electronic calendar system. Maintain attorney calendars. Intake mailings and prospective client calls Drafting probate filings and accounting for trusts and estates Extensive communication with clients, financial planners and accountants. Provide support for our growing practice. Experience and Qualifications: 2+ years of administrative or similar experience preferred. Professional demeanor, excellent communication, organizational and writing skills. Strong attention to detail. Must be able to multi task. Ability to work both independently and as part of a team. Law Firm experience preferred

ABOUT THE COMPANY Two impressive companies are joining forces to merge two of the best companies in the Annapolis area. The company is looking forward to bringing even more quality, expertise, and capability to our valued customers. With this merger, the company is combining the strengths and resources of two highly respected companies to offer an even wider range of painting and renovating services. From residential painting to commercial renovations, the company will continue to provide the same high-quality craftsmanship and exceptional customer service you've come to expect, now with additional capabilities. This merger represents a significant milestone in our journey, and we are confident that it will bring numerous benefits to our customers, employees, and partners. The company's combined services now include: Enhanced Exterior & Interior Painting, Improved Cabinet Refinishing, Kitchen & Bath Refresh Projects and Full Renovation Services CORE VALUES - Infectious Positivity: We prioritize a positive attitude by fostering enthusiasm and optimism in our workplace. - Loyal to the Core: We are honest, reliable and always demonstrate unselfish commitment to the company and team. - Can-Do Attitude: We are unflappable in our approach to making things happen and getting the job done. - Always Be Hustling: Industriousness is reflected in our focus on self-sufficiency, productivity, and accountability. - Always Rise Above the Drama: Professional, respectful, and honest communication is vital to our collaborative inclusive culture. - Constant Innovation: Innovative thinking and trying new things is expected and celebrated within our organization. JOB DESCRIPTION The Project Coordinator plays a vital role in ensuring the successful execution of paint and renovation projects by assisting project managers in scheduling, sourcing, and communication between clients, team members, and contractors. This position requires exceptional organizational skills, attention to detail, a customer-focused mindset to deliver projects on time, within budget, and client satisfaction. This position fosters a team-oriented approach to all projects to deliver top-notch service to a happy customer. ESSENTIAL JOB FUNCTIONS - Project Planning and Scheduling: • Develop and manage project timelines to meet client deadlines. • Coordinate on the daily directly with clients regarding scheduling for painting crews and subcontractors. • Monitor project progress and assist with adjusting plans on the fly as needed. - Communication and Client Relations: • Serve as the secondary point of contact for clients throughout the project lifecycle after project managers. • Address client concerns promptly and provide regular project updates. • Collaborate with vendors, suppliers, and contractors to ensure smooth workflow. - Resource Management: • Ensure proper allocation of labor, materials, and equipment for each project. • Track inventory and order paint and supplies as needed. • Help oversee the preparation of jobs on the office side. • Source and share all material specs in singular folders for on-site job information for crews and trades. • Share all specs with vendors to ensure preparedness prior to project commencement. -Quality Control: • Work alongside project managers to ensure work meets company standards and client expectations. • Address quality issues and implement solutions to resolve them. - Administrative Duties: • Maintain accurate project records, including contracts, schedules, and budgets. • Prepare reports summarizing project status (FPR's), costs, and performance metrics. • Assist in estimating costs where possible and the preparation of new projects. KEY COMPETENCIES • Attention to detail. • Problem-solving and decision-making. • Ability to work under pressure and meet deadlines. • Self-motivated work ethic • Collaborative mindset • Proficiency at google business suite REQUIREMENTS • 2-4 years of experience in a project coordinator position or similar experience. • Experience in the construction industry is a big plus • Great organization skills. • Bilingual (English-Spanish) is a big plus. • Proficiency in Google Suite, especially Sheets. • Experience managing Quickbooks. SALARY RANGE • 55k-60k yearly WORKING CONDITIONS ▪ Willing to work on site and commit to an 8:00 am-5:00 pm schedule. (Address: 146 Defense Hwy, Annapolis, MD 21401) ▪ Occasional evening or weekend work (hardly ever) may be required to meet deadlines. ▪ Ability to work with other team members in an office environment. BENEFITS • Benefits package including health insurance, PTO, and retirement plan • Professional development and training opportunities. • 2 weeks vacation- to be awarded after 3-month trial period • Sick Time

Who We Want Evolve is looking for a self-motivated, organized, and detail-oriented Assistant to serve as Administrative assistant. The ideal candidate would consistently take initiative on projects and have a strong ability to multitask. Prioritizing tasks and having an eye for small details is critical. The Assistant would be working in a unique environment and would be comfortable with active listening and execution of tasks, especially while the Executive is on the phone. The Assistant will be working with highly confidential material, and being discrete is a must. Additional skill-sets include exercising good judgment, strong written and verbal communication skills, and being available any day of the week. Reporting Reporting to the Chief Operating Officer of Evolve. Responsibilities Personal: Efficiently manage the executive's calendar, scheduling appointments, meetings, and events Coordinate and prioritize appointments to optimize the executive's time. Arrange and manage medical appointments, ensuring timely visits and necessary follow-ups. Schedule and coordinate pet grooming appointments, and oversee extracurricular activities for family members as directed. Handle mail pickup, sorting, and timely delivery of important documents. Run various errands / tasks requested by the executive. Organize and book travel arrangements, including flights, accommodations, and transportation, as per the executive's needs. Prepare detailed itineraries for travel and ensure all necessary travel documents are in order. Perform other related duties as assigned. Scheduling and Logistics: Manage business calendars, including scheduling meetings, appointments, and travel arrangements for the executive. Coordinate and prioritize business and personal appointments, ensuring efficient use of time and avoiding scheduling conflicts. Ensure executive meeting requirements are communicated and followed by attendees. Perform other related duties as assigned. Administrative Duties: Collect, prepare, and organize executive and operations agenda and action items prior to meetings. Primary notetaker on executive and operations meetings as well as any other meetings as assigned. Executive task management by organizing tasks and following up with executives on completion. Prepare profiles on individuals when requested. Prepare and edit documents, including memos, letters, and other confidential materials. Maintain and organize files, records, expenses, receipts and confidential information, ensuring accessibility and accuracy. Handle correspondence on behalf of the executive, providing timely and professional responses when requested. Perform other related duties as assigned. Operations Support: Collaborate with the executives to support the operational aspects of the organization. Assist in project management by effectively tracking deadlines, milestones, and deliverables. Help prepare and review reports, presentations, and other materials for internal and external meetings. Assist in office management including but not limited to inventory, office supplies and stocking, and landlord needs. Coordinate with the international operations team on collaborative areas. Perform other related duties as assigned. Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and team members. Serve as a point of contact for inquiries and requests, screening and prioritizing them accordingly. Facilitate effective communication between the executives and various stakeholders, ensuring timely and accurate dissemination of information. Perform other related duties as assigned. Special Projects: Assist in special projects, initiatives, and events as required by the executives. Conduct research, gather data, and prepare reports or presentations for specific assignments. Take on ad-hoc tasks and responsibilities to support the smooth functioning of the organization. Perform other related duties as assigned. Qualifications & Skills Bachelor's degree preferred, but not required Proven experience as an Executive Assistant or similar role, supporting C-level executives (3-5 years preferred). Excellent organizational and time management skills, with the ability to prioritize and multitask effectively. Strong attention to detail and problem-solving abilities. Exceptional written and verbal communication skills. Proficient in using productivity tools and software (e.g., G-Suite, MS Office, calendar management systems). Discretion and ability to handle sensitive and confidential information with professionalism. Flexibility and adaptability to work in a fast-paced, dynamic environment. Professional demeanor and ability to build relationships with diverse stakeholders. Experience booking international and domestic travel. Diplomacy and the ability to handle interactions with tact, professionalism, and sensitivity. Note: This role requires in-person presence and may involve occasional travel. The EA should possess reliable personal transportation to ensure their availability and timely support for the responsibilities of the role. Flexibility in working hours is essential, as the role may require accommodating last-minute changes and responding to urgent matters outside regular business hours.The Executive Assistant should be easily accessible and reachable to address time-sensitive issues promptly.The specific responsibilities may vary depending on the preferences of the multiple executives you support. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are seeking a dedicated and organized Conference Support Admin to assist with a conference at the National Harbor, MD. This role is for one week and requires full-time, in-office work, including weekends. Responsibilities: Manage conference registration Assist with conference setup Coordinate with vendors Provide general support throughout the conference Requirements: Strong organizational skills Excellent communication abilities Ability to work weekends Must be able to work on-site for the entire week If you are interested in this role and meet the requirements, please apply now!

Atlas Network believes that all individuals have the right to pursue opportunities, enjoy success, and live a life of freedom without coercion or persecution. And so we tirelessly aid in the unshackling of individual liberty, free enterprise, and voluntary cooperation to prevent future poverty. Atlas Network takes pride in its high-energy, high-morale and high-achieving team. We foster an environment where all employees make valued contributions toward achieving our mission. We encourage creative thinking about how to be more cost-effective and impactful as an organization. We promote an office culture that is at once serious but fun, ambitious but humble, idealistic but practical, and full of the camaraderie that comes from advancing a noble cause together. Description: As the Operations Coordinator you will play a large part in ensuring that the internal operations of Atlas Network are running smoothly. The ideal candidate is a go-getter who is detail oriented, dependable, and must be able to exercise discretion. Responsibilities: Office Administration: Manage office supplies inventory, placing orders as needed to maintain adequate stock levels. Organize and maintain filing systems for both physical and digital records. Ensure the office environment remains tidy and functional for all staff members. Create staff announcements for birthdays, in-house events, office policy announcements, etc. Building and Vendor Management: Serve as the point of contact for building management to address facility-related concerns. Coordinate with service providers for maintenance, repairs, and office equipment needs. Event Logistics Support: Assist in planning internal events, such as meetings, team-building activities, and small in-office gatherings. Work alongside the HR team to help execute these events. Handle catering and room setup logistics when needed. Shipping and Delivery Coordination: Oversee incoming and outgoing deliveries, ensuring timely and accurate distribution. Act as the liaison with shipping vendors for any issues or special requests. General Administrative Support: Provide light administrative support to staff as needed, such as scheduling, printing, shipping and basic data entry. Handle incoming calls and emails related to office inquiries. Other tasks as assigned Qualifications: Previous experience in an administrative or office management role preferred. Excellent organizational and multitasking skills. Excellent interpersonal and verbal communication skills requiring the courtesy, tact, and diplomacy necessary to effectively communicate with staff, callers, visitors, and other stakeholders Ability to work independently and maintain confidentiality. High school diploma or equivalent Location: Candidates must live within the DC Metro area. We will not be considering international applicants. Additional Information: This position is located in Arlington, VA near the Ballston Metro Station. This position is part-time and in person. Position requires up to 20 hours per week. Must be legally eligible to work in the United States without the need for sponsorship, now or at any time in the future. To apply, please email a resume and a cover letter to: *******************.

Since 1931, The B. F. Saul Company has been engaged in the acquisition, renovation, construction, and management of residential property in the Washington Metropolitan area. The Residential division is currently comprised of four luxury properties: The Waycroft (Arlington, VA), Park Van Ness (Washington, DC), The Kennedy-Warren (Washington, DC), Lyon Place (Arlington, VA), and The Milton at Twinbrook Quarter. Coming soon Hampden House (2025). Our Residential division prides itself on providing a high level of customer service to our residents to ensure complete resident satisfaction. Join our Team as a Regional Facilities Project Coordinator! Do you have a high attention to detail? Can you work independently while accepting directions on assignments? Are your organizational and customer service skills top-notch? If so, we have an opportunity for you! About the Opportunity As the Regional Facilities Project Coordinator with B.F. Saul Company and Affiliates for our residential division, you will assist the Director of Engineering in overseeing projects for the division's six luxury properties. This position is based out of the beautiful Kennedy Warren in Washington D.C., and there will be occasional travel to other properties. You will lead and oversee the successful planning, execution, and completion of facility projects within our residential division's six properties. The Facilities Project Coordinator's responsibilities will include: Ensuring all projects are on schedule, within budget, and meet project goals. Coordinating preventative maintenance, annual testing, inspections, maintaining emergency evacuation plans, and capex projects. Delegating tasks and responsibilities to Chief and Lead Engineers. Composing, editing, and formatting business correspondence while adhering to established business practices. What you Bring At least three to five years of property management experience. Basic understanding of building systems, building design, and interior construction. Ability to analyze contract pricing, invoices, and financial reports. Excellent interpersonal, problem solving, and organizational skills. Strong verbal and written communication skills. Ability to interact with residents independently, both in person and on the telephone. Effective team player. Proficiency in Microsoft Suite (Excel, Word, and Power Point). Employee Benefits & Perks We offer great benefits, which include healthcare (medical, vision, and dental), a competitive salary ($33.00 -$40.00 based on experience), tuition reimbursement, professional development reimbursement, a welcoming and supportive work culture that values excellence, ethics, and results, and much more. Apply to join our dynamic team and take your career to new heights today! The Residential division is proud to be an equal opportunity workplace. We foster an environment that recognizes employees' unique skillsets and ensure that all employees have an equal opportunity to grow and advance. If you are a candidate in need of assistance or an accommodation in the application process, please contact **************************** or ************. Equal Opportunity Employer/Veterans/Disabled