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Administrative Specialist II - CHL
Washington County, or 4.3
Project assistant job in Hillsboro, OR
Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.
Job Type:
Regular
Pay Range:
$25.02 - $30.42 Hourly
Department:
Sheriff's Office
FLSA Exemption Status:
Non-Exempt
About the Opportunity:
The Concealed Handgun License (CHL Unit) at the Sheriff's Office is responsible for fulfilling statutory requirements of Oregon Sheriffs to provide fingerprinting and background checks for Concealed Handgun License applicants who meet the minimum qualifications.
The Administrative Specialist II in the CHL unit is responsible for a variety of administrative tasks, including collecting payments, recording fees, drafting correspondence and balancing day-end reconciliation. They will research statutes in support of Concealed Handgun License applications and license issuance. This position has a considerable amount of public contact in explaining Oregon Revised Statutes and procedures. Additionally, the Administrative Specialist II - CHL will provide fingerprinting (hands-on) to a variety of individuals, including citizens, in-custody juvenile offenders and Deputy applicants.
Duties may include, but are not limited to, the following:
- Ensure all CHL paperwork is complete and signed; all sections are answered and/or checked.
- Apply knowledge of CHL statute and internal policies and conduct investigations of CHL applicants.
- Research law enforcement-only databases, including Ecourt, LEDS, NCIC and other databases that include Criminal Justice Information Services (CJIS) information.
- Answer phone calls and respond to emails, providing answers to CHL questions in a professional voice and tone.
- Assist internal and external law enforcement partners in providing Agency ID cards.
- Maintain a cash box and process credit card payments.
- Utilize an online calendaring system.
- Maintain electronic and hard copy files using the CHL database and Laserfiche, requiring the ability to sort, file, scan, retrieve and edit files.
- Compile, copies, and compares data to produce reports for managers and CHL's Oregon State Sheriff's Association (OSSA) sub-chapter.
- Operate a variety of office equipment, including a computer, fax machine, fingerprint machine and ID machine.
The ideal candidate will be highly organized, have excellent record keeping abilities, and provide exceptional customer service. They will have the ability to read, understand and explain Oregon Revised Statute regarding the issuance, denial and revocation of concealed handgun licenses. This position will be working with confidential information that is exempt from public disclosure, therefore, the ability to deliver sensitive information to customers with delicacy, confidentiality and diplomacy is required.
Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses.Please note:Answers to the supplemental questions are typically evaluatedseparatelyfrom your application.
This position is classified as an Administrative Specialist II.To review the required knowledge, skills, and abilities for this classification, please use this link: Administrative Specialist II
Next Steps:
Apply today!In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act.
MQ Review:HR will screen applications for MQs after the posting closes
Subject Matter Expert (SME) Review:Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental question.
Panel Interview(s):Our goal is to schedule panel interviews with the top six to eight (6-8) candidateswhosuccessfully pass the SME Review as soon as possible.
Background Investigation:The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff'sOffice. The background Investigation for this position typically take 6-8 weeks to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes, but is not limited to:
Employment Information (past 10 years or back to age 17; 3 co-workers will be requested from each past employer)
Residential Information (past 10 years or back to age 17)
Financial Information
References (multiple people without using the same people as coworker or supervisor references)
Family Member Information
Driving History
Past/Present Drug Use and/or Controlled Substances
Criminal History
Conditional Offer of Appointment: An offer of appointment will be extended, conditional on passing a post-offer drug screen.
Start Date:A start date will be determined after all conditions of employment have been met
Our Commitment to You
We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link:Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources , or e-mail:at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition.
Questions?
Recruiter:
Laura Aranda
Email Address:
$25-30.4 hourly 2d ago
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Administrative Services Assistant
Corsource
Project assistant job in Portland, OR
Administrative Services Assistant - Energy & Utilities
Employment Type: Contract (W2)
Industry: Energy & Utilities
Duration: 6+ months (potential for extension)
Contact: ************************ | ************
About CorSource
We are CorSource Technology Group, a locally owned technology consulting firm in Portland, Oregon. For over 30 years, we've partnered with skilled professionals to support public and private utility, energy, and infrastructure clients. We specialize in aligning talented individuals with mission-driven, technology-forward organizations that keep our region running.
Position Overview
CorSource is seeking dependable, detail-oriented Administrative Services Assistant to support operational and project-based teams in the energy and utilities sector. This role is ideal for professionals with strong organizational skills who thrive in structured environments and enjoy providing behind-the-scenes support for critical functions.
Administrative Services Assistants play an essential role in maintaining smooth day-to-day operations, handling confidential data, coordinating logistics, and ensuring quality service delivery across high-security or regulated settings.
Key Responsibilities
Administrative Coordination & Customer Service
• Provide daily administrative support including scheduling, correspondence, and office coordination
• Serve as the first point of contact for internal staff and stakeholders
• Manage appointment scheduling, front desk coverage, and basic credentialing activities
• Respond to inquiries and provide accurate information in a courteous, timely manner
Document & Records Management
• Prepare, review, and maintain records, files, and internal documentation
• Support physical and digital filing systems in accordance with organizational and regulatory standards
• Draft internal memos, guides, or operational documents as needed
• Assist with timekeeping, travel arrangements, and document submission processes
Data Entry & System Support
• Perform accurate data entry using Microsoft Office Suite, SharePoint, or proprietary systems
• Generate basic reports and support data collection activities for audits or compliance reviews
• Follow established protocols for handling sensitive or confidential information
Cross-Team Support & Flexibility
• Support operational readiness by contributing to internal SOPs and desk guides
• Serve as backup for other administrative staff and support functions
• Collaborate with team members to meet deadlines and maintain service continuity
• Promote a culture of safety, integrity, and professionalism in high-visibility environments
Qualifications
Required:
• 3+ years of administrative or office coordination experience
• Strong communication and time management skills
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Proven ability to work independently and maintain confidentiality
• Experience supporting teams in fast-paced or structured environments
Preferred:
• Prior experience in the energy, utility, or public sector industries
• Familiarity with credentialing processes or secure office operations
• Experience with SharePoint, Adobe Acrobat, or enterprise systems
• Associate or Bachelor's degree in Business Administration or a related field
Why Work with CorSource?
When you join our network, you gain access to exclusive contract opportunities in high-impact organizations. Our team takes the time to understand your goals and match you with roles that align with your skills - from short-term projects to long-term engagements that make a difference.
CorSource Technology Group is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
$36k-46k yearly est. 2d ago
Business Administrator / Executive Assistant
Appleone Employment Services 4.3
Project assistant job in Tigard, OR
100% In-Office | Onsite Parking
We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company's HQ.
This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership.
Why You'll Want This Role
Direct visibility and partnership with senior leadership
Stable, long-standing organization with a strong reputation
Clear expectations, accountability, and structure
Consistent schedule: Monday-Friday, 7:00 AM-4:00 PM
100% in-office role (no hybrid/remote)
Business casual environment with onsite parking
What You'll Be Doing
Supporting senior leadership with administrative and operational needs
Managing contracts and related documentation from creation through execution
Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level)
Handling PDFs, e-signatures, and document workflows using Adobe
Reviewing and redlining documents using Bluebeam
Tracking and coordinating insurance renewals
Maintaining accuracy, confidentiality, and organization across systems and records
Required Experience
Strong contracts administration experience
Intermediate to advanced Excel skills (formulas, tracking, spreadsheets)
Adobe (PDFs, e-signatures)
Bluebeam (redlining required)
Experience coordinating insurance renewals
Comfort working with ERP systems
Proficiency in Word, Outlook, and Teams
What We're Looking For
Honest, straightforward, and dependable
Confident communicator - not shy or bashful
Proactive and self-motivated learner
Detail-oriented with strong follow-through
Easy to work with, professional, and collaborative
Comfortable holding accountability and ownership
Schedule: 7:00 AM - 4:00 PM
Location: Portland HQ (100% in office)
Dress Code: Business casual
Parking: Onsite
Full benefits available upon conversion (details shared during interview process).
If you're a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we'd love to connect.
$36k-46k yearly est. 1d ago
Administrative Assistant
Teksystems 4.4
Project assistant job in Hillsboro, OR
Administrative Assistant - Investment & Lending Support *Make a difference for members every day.* Join a collaborative team that supports our Investment Services program and Consumer Lending partners. You'll be the goto administrative pro who keeps member service moving, processes running smoothly, and compliance standards on track-so advisors and lenders can focus on delivering exceptional financial guidance.
What you'll do
* *Support member service & sales:* Handle inbound/outbound calls, prepare account paperwork, coordinate servicing, and resolve issues with care and professionalism.
* *Own CRM discipline:* Monitor referral workflows, SLAs, dashboards, and reporting; help the team stay datadriven and responsive.
* *Partner with Lending:* Coordinate stocksecured loan collateral account opening, servicing, and maintenance in partnership with Consumer Lending teams.
* *Keep us auditready:* Maintain organized files and records aligned to regulatory requirements (FINRA, OSJ, and insurance agency standards).
* *Find better ways:* Spot process and workflow improvements and help implement them.
What you'll bring
* *Education:* High school diploma (or equivalent).
* *Experience:* 1+ year in administrative support, call center, or retail branch operations-ideally with exposure to insurance, investment, and traditional credit union products; experience supporting an investment team is a plus.
* *Organizational strength:* Ability to prioritize multiple activities under tight deadlines; meticulous followthrough.
* *Data & presentation skills:* Comfortable preparing reports and charts for leaders and clients.
* *Professional integrity:* Proven ability to handle sensitive documents with discretion.
* *Tech fluency:* Familiarity with CRM tools (e.g., Salesforce or Microsoft Dynamics) and solid Microsoft Office skills.
* *Industry awareness:* Broad knowledge of credit union operations, products, and regulatory context.
Why you'll love it here
* *Member impact:* Your work directly supports people's financial goals and peace of mind.
* *Team culture:* Helpful peers, approachable leaders, and a servicefirst mindset.
* *Growth:* Build skills in investment services, lending operations, compliance, and CRM analytics.
* *Competitive rewards:* Compensation and benefits designed to support your overall wellbeing (details provided during the interview process).
*Job Type & Location*
This is a Contract position based out of Hillsboro, OR.
*Pay and Benefits*The pay range for this position is $22.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Time Off/Leave (PTO, Vacation or Sick Leave)
*Workplace Type*This is a hybrid position in Hillsboro,OR.
*Application Deadline*This position is anticipated to close on Jan 16, 2026.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
$22-25 hourly 6d ago
Peer Support Specialist - Peer Assisted Crisis Center
Yamhill County Health & Human Services
Project assistant job in McMinnville, OR
PLEASE NOTE: Salary is dependent on experience. Yamhill County typically hires between steps 1-4
Yamhill County has one regular full-time position (36 hours/week, paid for 40 hours) for a Peer Support Specialist to serve individuals with serious mental illness and/or co-occurring mental health and addictions challenges. These are night shift positions; the work schedule is three 12-hour shifts. The Peer Support Specialist (PSS) will work with multi-disciplinary teams to assist individuals in accessing resources, addressing barriers related to their mental health, and developing skills that promote recovery and advocacy. Responsibilities include using personal mental health experiences to provide support to individuals, assisting in utilizing recovery skills, providing linkage with local peer organizations, identifying strengths to achieve individual goals, and providing individual and group peer services.
Work Schedule: Thursday 7:00 pm - Friday 7:00 am; Friday 7:00 pm - Saturday 7:00 am; Saturday 7:00 pm - Sunday 7:00 am.
The Benefits:
Yamhill County offers generous employee benefits:
15 paid holidays per year.
19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).*
PERS (Public Employee Retirement System) - 100% employer funded contributions.
Full health benefit offerings with employee premiums starting as low as $70.18/month for PPA or $0/month for HMO during current plan year 2025-2026. *
Additional benefits for HHS employees:
$750 and 40 hours of paid time annually for professional development/training.
$200 annually toward required license and/or certification fees.
HRSA/NHSC approved site with many loan repayment opportunities available.
Qualifying employer for public service student loan forgiveness.
Most positions are eligible to accrue overtime.*
*Subject to the AFSCME Collective Bargaining Agreement (7/1/2023 - 6/30/2026).
The Qualifications:
Bachelor's degree in a human services related field (OR)
A combination of at least one year's work experience AND two years' post-secondary education in a human services related field (OR)
High School diploma AND three years' work experience in a human services related field.
Must have:
A Peer Support Specialist certification from a state-approved program or the ability to obtain certification within two months of hire.
An NPI number or the ability to obtain one upon employment.
The Candidate:
As a Peer Support Specialist, you must be a self-identified current or former recipient of mental health or substance use services who embraces the philosophy of resilience and recovery, who is willing to be a role model for persons receiving mental health and/or substance use services. As a successful candidate, you will bring an array of knowledge, including
General mental health, co-occurring disorders and other issues related to people with mental health and/or substance use conditions.
Skill training interventions that support clients in achieving recovery goals.
Mandatory reporting requirements and the appropriate levels of information to be shared.
Confidentiality rules, especially those specific to program area.
Community and partner agencies and resources relevant to program.
The successful candidate will have good written and verbal communication skills, general keyboarding, and computer skills including a working knowledge of Microsoft Office. We are looking for a candidate who is dependable, organized, self-directed, detail oriented, and possesses the ability to interact with co-workers, clients, and the public in a courteous, professional manner. The ability to prioritize a variety of competing responsibilities in a professional manner is critical, as is experience working with individuals with serious mental illness, trauma, and substance abuse. Must have excellent personal boundaries, and demonstrated honesty, accuracy, and integrity.
Employees must be able to perform the essential functions of this classification with or without accommodation.
In order to qualify for most HHS positions, applicants:
Must not be excluded from participation in federal health care programs (Medicaid, Medicare, and other federally funded programs that provide health benefits); and
Must not be excluded from participation in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).
Our Community
Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within close proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.
Required Information
Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.
Yamhill County is an Equal Employment Opportunity Employer and values diversity. All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Any documents submitted with the application that include this identifying information will not be accepted with the application.
Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.
Accommodation Under the Americans With Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at or via email at .
Veterans' Preference
Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, a Veteran's Hiring Preference Form must be completed and submitted with application. For the form and information for this process please click here. (Download PDF reader)
If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at or via email at .
Status of your application
Please note that Yamhill County regularly communicates with candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NEOGOV, it may impact our ability to communicate with you about job postings through NEOGOV and responses could be delayed.
Knowledge, Skills, and Abilities
Please refer to the Classification Specification for the knowledge, skills & abilities required for this position.
Minimum Experience and Training/Other Requirements
Please refer to the Classification Specification for the minimum experience and training/other requirements for this position.
Work Environment/Physical Demands
Please refer to the Classification Specification for the work environment/physical demands for this position.
$25k-33k yearly est. 2d ago
Post-Award Grant Project Coordinator
Analog Devices 4.6
Project assistant job in Beaverton, OR
Analog Devices, Inc. (NASDAQ: ADI ) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $9 billion in FY24 and approximately 24,000 people globally, ADI ensures today's innovators stay Ahead of What's Possibleâ„¢. Learn more at ************** and on LinkedIn and Twitter (X).
Position Summary
The Post-Award Grant Coordinator is responsible for coordinating internal efforts to meet post-award requirements for government and institutional grants. This role focuses on collecting, analyzing, and preparing required documentation from internal stakeholders for submission through the organization's program management and legal oversight teams. The position plays a critical role in ensuring compliance and timely delivery of materials.
Key Responsibilities
Internal Coordination
Engage with internal stakeholders (finance, legal, program management, technical teams) to gather required documentation and data.
Track deadlines and ensure timely collection of all necessary materials.
Data Analysis & Preparation
Review and analyze collected information for accuracy and completeness.
Prepare consolidated packages for internal review and submission to program management/legal teams.
Compliance & Documentation
Ensure all materials meet applicable funding requirements and organizational standards.
Maintain organized records for audits and internal compliance checks.
Workflow Development & Process Improvement
Design and implement efficient workflows for collecting, validating, and submitting post-award documentation.
Identify gaps in documentation processes and recommend improvements.
Develop templates, checklists, and process guides for recurring post-award activities.
Qualifications
Education: Bachelor's degree in Business Administration, Finance, Public Administration, or related field.
2+ years in grant administration, compliance coordination, orproject support.
Familiarity with government grant requirements and reporting standards.
Experience with grants management systems (e.g., GIGA or similar) preferred.
Strong organizational and communication skills.
Ability to manage multiple priorities and deadlines.
Preferred Qualifications
Knowledge of federal compliance regulations (Uniform Guidance, FAR).
Experience supporting large-scale government-funded programs.
Knowledge of or experience with Davis-Bacon Act (DBA) compliance requirements.
Familiarity with compliance requirements for major federal funding programs.
Preferred Attributes:
Detail-oriented with a proactive approach to problem-solving.
Ability to work collaboratively across multiple teams and stakeholders.
Knowledge of construction compliance and certified payroll systems is a plus.
For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position - except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) - may have to go through an export licensing review process.
Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
EEO is the Law: Notice of Applicant Rights Under the Law.
Job Req Type: ExperiencedRequired Travel: Yes, 10% of the time Shift Type: 1st Shift/DaysThe expected wage range for a new hire into this position is $74,400 to $102,300.
Actual wage offered may vary depending on work location, experience, education, training, external market data, internal pay equity, or other bona fide factors.
This position qualifies for a discretionary performance-based bonus which is based on personal and company factors.
This position includes medical, vision and dental coverage, 401k, paid vacation, holidays, and sick time, and other benefits.
$74.4k-102.3k yearly Auto-Apply 33d ago
Project Admin
Blue Ridge Executive Search 4.2
Project assistant job in Portland, OR
Requirements: * Knowledge of Prevailing Wage Laws * Labor Compliance * Certified Payroll Compliance * Apprenticeship program participation & Oversight * Section 179D Compliance Key Responsibilities
Certified Payroll Compliance Management:
Review and verify certified payroll reports submitted by subcontractors for accuracy and completeness.
Ensure compliance with prevailing wage laws, including Davis-Bacon Act, state-specific requirements, and other applicable labor standards.
Monitor subcontractor compliance and address any discrepancies, missing information, or potential violations.
Subcontractor Communication and Support:
Serve as the primary point of contact for subcontractors regarding certified payroll submissions and compliance inquiries.
Provide guidance and training to subcontractors on certified payroll processes, documentation, and reporting requirements.
Follow up with subcontractors to ensure timely and accurate submission of required payroll documentation.
Apprenticeship Program Participation and Oversight:
Track and monitor subcontractor participation in apprenticeship programs to ensure compliance with applicable project requirements.
Verify that subcontractors are meeting required apprentice-to-journeyman ratios on federally and state-funded projects.
Coordinate with subcontractors and training providers to document compliance with apprenticeship program obligations.
Assist in preparing and submitting apprenticeship compliance reports as required by project agreements or funding agencies.
Section 179D Compliance (Energy-Efficient Commercial Building Deduction):
Ensure compliance with Section 179D labor requirements related to apprenticeship utilization and prevailing wages.
Assist with documentation and reporting needed to meet Section 179D certification requirements.
Coordinate with project teams and compliance departments to ensure all necessary documentation is submitted and verified for 179D compliance.
Data Management and Reporting:
Maintain and organize certified payroll records and apprenticeship documentation for audit purposes.
Prepare and submit required compliance reports to relevant regulatory agencies and project stakeholders.
Track and document compliance status for all subcontractors and maintain a detailed audit trail.
Project Coordination and Compliance Oversight:
Collaborate with project managers, compliance teams, and legal departments to ensure that certified payroll and apprenticeship requirements are met on all projects.
Assist in identifying and resolving any compliance issues related to payroll, apprenticeships, and 179D requirements.
Support project close-out activities by ensuring all required compliance documentation is complete and properly filed.
Administrative Support:
Manage and maintain compliance tracking systems and databases.
Prepare correspondence, reports, and other documentation related to payroll compliance, apprenticeship programs, and 179D certifications.
Assist with other administrative tasks as needed to support the compliance and project management teams.
$42k-53k yearly est. 60d+ ago
Project Manager Assistant
JRT Mechanical, Inc.
Project assistant job in Battle Ground, WA
Are you looking for a company that cares about you, your family and its customers? We want to be your employer! JRT Mechanical is a company that is geared around its 4 Core Values: * Driven * Loyal * Positive * Honest Job Description: We are hiring for a position located in Battle Ground, WA and want someone that would like to stay with JRT and grow a career here. We're looking for somebody that is interested in a career in construction management and is eager to expand their knowledge in both the plumbing, electrical and HVAC trades with JRT and eventually grow into a Project Manager role.
. Roles and duties includes:
* AssistProject Manager with document control including plans, spec, submittals, RFI, COR, ASI's
* Manage project close out documents
* Manage equipment procurement
* Assist with progress tracking
* Attend project meetings
* Any other tasks assigned by the project manager
Required Skills:
* Previous experience with the construction management process to include:
* Submittals
* Operations and Maintenance Manuals
* Familiarity processing change orders, and RFI's
* Exposure to construction management software and workflows
* Working knowledge of Bluebeam or similar software.
* Excellent with Microsoft Office and Google Suite
* Can create and manage spreadsheets in Excel or Google Sheets
* Previous exposure to the plumbing, electrical or HVAC Experience
* Minimum of 1 year of experience supporting construction Project Managers
* Excellent organization skills
Employment Benefits Offered:
* Health Insurance
* Dental Insurance
* Vision Insurance
* Paid Vacations/Holidays
* Paid Training
* Wellness program
* 401k Plan
* Supplemental plans (Ex. Accident, Disability)
* New technology
* And many more!
Please note that wage offered is based on experience as this is not an entry level position.
We are proud to be an Equal Opportunity Employer - Drug-Free Workplace
Job Type: Full-time
Pay: $22.00 - $32.00 per hour depending on experience
Job Type: Full-time
$22-32 hourly 17d ago
Project Administration/Support
OLSA Resources
Project assistant job in Portland, OR
-Some Quality/reliability experience
-Project Coordination/Administration background with some quality experiences looking at things/troubleshooting..etc
-FMEA, specification
-SAP or another form of ERP
-Strong Excel(Pivot tables ..etc)
-degree
-Data mapping
Additional Information
Pay-DOE
12 months contract
Portland, OR (Near 1-5 N and Alberta area)
$41k-63k yearly est. 60d+ ago
Construction Project Administrator
JLM Strategic Talent Partners
Project assistant job in Salem, OR
WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US.
We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field.
We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including:
Ongoing HR support
Competitive benefits packages including- Health, Dental, Vision & Life insurance
Our very own JLM Rewards incentive program
THE IDEAL CANDIDATE
The ideal candidate has a proven track record of working in construction and/or transportation
They thrive in a fast paced and a team oriented environment.
They get excited about construction projects as well as completing assignments on time.
An individual who will do well in this position is self oriented, organized, a great communicator, and approachable.
Comfortable working within a team environment at the project site.
KEY RESPONSIBILITIES/SKILLS
Prepare and manage change orders
Prepare and manage procure to pay process
Administration of payment procedures
Administration of back-charges and resolution of claims
Interface with Project Controls and Project Leadership on changes and progress regarding Seller and Subcontractor management
Interface with multiple departments and disciplines to evaluate Seller/Subcontractor performance, ensuring compliance with contractual obligations
Interface with Business Services for invoice and document management resolution
Interface with Seller/Subcontractors regarding proper documentation backup, contract procedures, and work under the direction of Project Controller(s)/Contracts Manager
Oversee sub-contractors.
Track material costs and quantities entering project sites
Create reports based on monthly material costs and inventory
Other duties as assigned
PERKS OF JOINING JLM
We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $25.00 - $35.00 per hour
JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs.
As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.
$25-35 hourly Auto-Apply 60d+ ago
Project Coordinator
SBS 4.4
Project assistant job in Portland, OR
Strategic Business Solutions is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all qualified candidates, regardless of race, gender, age, disability, sexual orientation, or any other protected characteristics. We believe in fair hiring practices and a work environment that values respect, equity, and opportunity for all.
Summary
The Project Coordinator supports the teams by managing project documentation, schedules, reporting, and coordination activities. This role provides critical administrative and organizational support to ensure successful execution of utility projects across operations, IT, and customer services. Responsibilities and Qualifications will vary based on the project.
Requirements
Key Responsibilities
Maintain project schedules, action logs, and documentation.
Support project managers with meeting facilitation, minutes, and follow -ups.
Track budgets, invoices, and contract deliverables.
Prepare status reports, dashboards, and presentations for leadership.
Coordinate across business units, vendors, and stakeholders.
Support compliance with safety and regulatory requirements.
Qualifications
Associate or bachelor's degree in business, Administration, or related field.
2-5 years of project coordination orproject support experience.
Utilities, construction, or IT project experience preferred.
Proficiency with MS Project, Excel, and collaboration tools.
Strong organizational and communication skills.
Familiarity with one or more: SAP, GIS, Enterprise Asset Management, Customer Lifecycle Management, Cybersecurity, Infrastructure & Network, OT & Gas Controls or utility operations systems a plus.
$43k-59k yearly est. 60d+ ago
Associate Project Manager Intern
Quanta Services 4.6
Project assistant job in Hubbard, OR
About Us
Potelco, Inc., a subsidiary of Quanta Services, Inc. (NYSE: PWR), was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states.
We are proud to be working with some of the region's largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards as we work with our customers to provide both current and strategic, forward-thinking energy infrastructure, delivery, and solutions.
About this Role
Associate Project Manager Internship
If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your analytic and organizational skills, then we have a role for you! Potelco, Inc. seeks a great Associate Project Manager Intern to join the team in Hubbard, OR in Summer 2026!
Our 8-10 week Associate Project Manager Internship is designed to give you hands-on experience and insight into the various phases of utility construction projects. Under the direct guidance of our experienced Project Managers, you will actively participate in every stage of a project's life cycle, from initiation and planning to execution, monitoring, and closing. You might even be involved in projects with an environmental component, making this experience both educational and environmentally conscious.
This Internship is for Summer 2026.
WHAT YOU'LL GAIN
This internship is more than just a resume builder; it's a chance to make a real impact. By the end of the 8-10 week program, you'll have gained:
Valuable experience in the utility construction industry.
Hands-on knowledge of construction and design.
Exposure to cutting-edge technology and engineering practices.
Enhanced project management skills.
WHAT'S IN IT FOR YOU
An exciting, 8-10 week paid internship.
A chance to work on projects that make a difference in the community.
Exposure to the dynamic utility construction industry.
A supportive, collaborative work environment.
Opportunities for career growth and development.
Salary: $25.00/hour
Join us for a summer of growth, learning, and making a real impact on the world of utility construction. Apply today, and let's build the future together!
What You'll Do
As an Associate Project Manager Intern, you will:
Collaborate with Project Managers to review project costs, schedules, safety, quality, and completion.
Assist in the preparation and maintenance of construction progress reports, re-projections, and project-related files.
Contribute to the development of project estimates, pricing, and schedules.
Aid in the creation and upkeep of schedules, budgets, and other necessary project documentation.
Prepare and maintain cash flows, monthly billing, and assist with change order requests for assigned projects.
Effectively communicate with various stakeholders, including management, customers, construction crews, and foremen.
Monitor and report on project health.
Prioritize safety in all project activities.
What You'll Get
Actively enrolled student at time of internship, preferably in a Construction Management program.
A minimum cumulative GPA of 3.2.
Basic oral and written communication skills.
Familiarity with common word processing, spreadsheet, presentation, project management, and email software.
A willingness to travel to job sites.
Strong interpersonal and relationship-building abilities.
Enthusiasm for learning and growth.
Applicants must be legally authorized to work in the United States to be eligible for this position. Individuals with temporary visas (including, but not limited to E, F-1, H-1, H-2, L, B, J, or TN) or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.
$25 hourly Auto-Apply 60d+ ago
Project Management Coordinator
Peterson MacHinery Co 4.7
Project assistant job in Hillsboro, OR
It's your time, make it matter. At Peterson, we partner with our customers to build the future. For over 85 years, our peoples' work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson's legacy permeates every aspect of our communities. From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don't just have a career, you have a purpose.
Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.
You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter. Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It's time to use your skills and passion to do work that matters!
Job Description
Peterson Power Systems has a need for a Project Management Coordinator based at our Hillsboro, OR location.
SUMMARY
Working with the Mission Critical Global Accounts team, the coordinator assists the Project Managers to track and dispense information among all stakeholders internally and externally. Provide overall administrative support to the project team for the day-to-day activities including but not limited to; initial job set up information and budget input, administration of purchase orders and compliance documents, review of vendor invoices and service reports, change order tracking, job cost review and customer invoice preparation.
ESSENTIAL JOB FUNCTIONS
The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.
* Own the project accounting process within specified timelines.
* Create and update project schedules.
* Track and manage incoming documents from vendors, clients, field service.
* Keep detailed project notes from meetings.
* Liaise with clients and vendors to identify changing job conditions.
* Oversee project procurement management.
* Communicate daily with Project Manager(s) for specific needs to eradicate obstacles.
* Ensure QA/QC procedures are adhered to.
* Prepare billing packages in accordance with customer P.O. instructions.
* Keep all stakeholders up to date with appropriate project information.
* Organize meetings, conference calls, on-line video calls.
* Research vendors and outside resources.
* Research local code requirements, schedule inspections.
* Provide cost saving ideas.
* Operate company or personal vehicle as needed.
QUALIFICATIONS
Bachelor's Degree from a fully accredited college in Business or other closely related field; and a minimum of two years of directly related experience; or an equivalent combination of education and work experience. Must possess a valid motor vehicle operator's license, with an acceptable driving record and have access to reliable transportation.
Peterson Power Systems, Inc. is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.
$35k-41k yearly est. Auto-Apply 60d+ ago
2026 Intern Project Engineer
Skanska 4.7
Project assistant job in Portland, OR
Skanska is searching for a dynamic Project Engineering Intern. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. Our work makes a clear contribution to society and the environment around us. We build in many different verticals. (******************************************************** Whether we are building schools to provide inspiring spaces for learning, roads to connect communities, or hospitals to care for patients, it all contributes to our purpose - we build for a better society.
Skanska's values -Be Better Together, Act Ethically and Transparently, Commit to Customer, and Care for Life-are deeply engrained in how we work, which is why our values support and drive our D&I efforts.
Project Engineering Intern positions include Engineering, Field Engineering (mechanical or civil), Cost Engineering, Safety Engineering, Estimating, Finance/Accounting, and Equipment/Maintenance. The Project Engineer Intern assists and supports Project Manager and Superintendent on assigned projects. The position works under direct supervision with mentorship, performs routine daily activities, and gathers and distributes information. During an internship with Skanska, you may have the opportunity to gain experience with coordinating project activities with direct supervision from the Project and/or Operations Manager, performing accounting activities with assistance, performing estimating functions as requested with assistance, and other duties as assigned.
**Project Engineering Intern Required Qualifications:**
+ Knowledge of basic phases of construction projects;
+ Knowledge of mathematics functions (geometry, basic algebra);
+ Computer skills (MS Office, HCSS, CGC, etc);
+ Ability to perform all work in a timely, professional, and efficient manner while effectively communicating and interacting with customers, clients, subcontractors, and other third parties;
+ Ability to present information in a clear and understandable manner in both written and verbal form;
+ Working towards a bachelor's in Construction Management, Engineering, Mechanical Engineering, Civil Engineering, or related field or equivalent through experience
**Our** Investment (************************************************ **in our fulltime, permenant team members:**
+ We believe that Benefits (********************************************************************** should connect you to the support you need when it matters most, and should help you care for those who matter most. That's why we provide an array of options (including medical, dental, and vision insurance plans), expert guidance, and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially, and emotionally through the big milestones and in your everyday life. Please visit the compensation and Benefits (********************************************************************** summary on our careers site for more details.
+ As a Skanska community, our values ground us, and our diversity of experience propels us forward. No matter what your career stage, there's a place for you to thrive here and partner with us in shaping how our world lives, moves, and connects.
+ At Skanska, we Care for Life. And we're committed to supporting your whole health and peace of mind through inclusive and personalized total rewards.
+ We're committed to your success by developing you in your role and supporting your career growth
+ Compensation and financial well-being (********************************************************************** - Competitive base salary, excellent bonus program, 401k, & Employee ownership program.
**Come work with us and join a winning team!**
**Background Check Required**
Skanska is an Equal Employment Opportunity (EEO) Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, citizenship, protected veteran status, or any other categories protected under applicable federal, state, and local laws.
Skanska Equal Employment Opportunity
Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we're one of the world's largest construction and project development companies. With operations in select markets throughout the Nordics, Europe and the United States, global revenue totaled $15.9 billion in 2024.
Skanska in the U.S. operates 28 offices across the country, with its headquarters in New York City. In 2024, the U.S. construction sector generated $8.2 billion in revenue, and the U.S. development sector's net investments in commercial projects totaled $224 million.
Together with our customers and the collective expertise of our 6,300 teammates in the U.S. and 26,300 globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime.
Skanska's Applicant Privacy Policy for California Residents (******************************************************************************************************************
**Search Firm and Employment Agency Disclaimer**
_Search Firm and Employment Agency Disclaimer Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR._
$41k-48k yearly est. 60d+ ago
Project Engineer Intern- University Recruitment
Timberlab
Project assistant job in Portland, OR
Please be advised that housing or relocation assistance is not provided for intern positions within our San Diego, Santa Ana, Los Angeles, New York or Hawai'i divisions.
Visa sponsorship is not available for this position. H-1B lottery registration submission and completion of the STEM OPT I-983 training plan are considered sponsorship.
Summary:
Assist in administration of field office to achieve project profitability and schedule goals.
:
Job Description
POSITION RESPONSIBILITIES AND DUTIES:
• Update and maintain all sets of drawings, specifications and logs
• Prepare document distributions to subcontractors
• Maintain document logs
• Assist with maintenance and updating of CPM schedules
• Assist with determining weekly labor production quantities
• Assist with processing submittals
• Maintain submittal log
• Assist with processing RFI's
• Maintain RFI log on CMS system
• Maintain expediting log
• Assist in project filing system maintenance
• Input data for labor cost reports and field quantity surveys
• Assist with Affirmative Action program documentation
• Complete other responsibilities as assigned
MINIMUM SKILLS OR EXPERIENCE REQUIREMENT:
• Engineering, Construction Management, or Architectural degree completed or in progress, or equivalent experience
• Basic estimating and scheduling skills desirable
• Ability to read and understand plans and specifications
• Effective written and verbal English language communication skills
• Ability to use independent judgment; self-starting
• Drafting and computer skills desirable
$35k-46k yearly est. Auto-Apply 60d+ ago
Oregon - 2026 Project Engineer Internship - PDX
Slayden
Project assistant job in Forest Grove, OR
Slayden Constructors Inc. (SCI), a wholly owned subsidiary of MWH Constructors, Inc. (MWH), is currently seeking a construction-focused project intern to join our project team in Portland, Oregon.
Slayden Constructors is a leader in the civil construction industry in the Pacific Northwest, focused on water and wastewater infrastructure. Over the last 40 years, we have ingrained our reputation with our clients on successful projects, positively impacting local communities. Grow your career with a team that is committed to delivering quality projects timely and safely, while supporting our guiding principles: People Matter, Team Unity, Solutions Driven, and Forward Focused.
Essential Functions
Assist with project controls, change orders, RFI s, and other construction administration duties.
Prepare look-ahead schedules with information from subcontractors.
Assist in the generation of various reports, such as submittal and RFI logs, and with document control.
Process Submittals and RFIs.
Update working drawings with RFIs and Changes. Keep this set up to date to ensure the team is working with the most current information.
Perform simple calculations.
Provide technical support for the construction effort.
Contact vendors for information.
Comply with company policies and procedures.
Work in a manner to ensure your personal safety and that of fellow employees by following company health and safety guidelines and policies.
Basic Qualifications
In progress toward earning a Bachelor's degree in Construction Management, Mechanical Engineering, Civil Engineering, or a related degree.
Interest in a career in heavy construction.
Experienced with the complete Microsoft Office Suite, excellent writing and communications skills.
Excellent written and oral communication skills.
Strong interpersonal abilities for working in diverse team environments with staff, clients, and stakeholders.
Experience with/aptitude for construction and/or mechanical processes.
Preferred Qualifications
Prior internship experience in the heavy construction industry.
Compenstation
Project mobility is offered within a defined home-to-project range.
$23.00 $26.00 per hour, depending on prior internship experience in your field.
Please note that all positions require pre-employment screening, including drug and background checks, as a condition of employment.
Equal Opportunity Employer, including disabled and veterans.
#LI-AS1 #LI-ONSITE
$26 hourly 60d+ ago
Project Engineer Internship
Kerr Contractors
Project assistant job in Woodburn, OR
About Kerr Contractors:Since 1988, Kerr Contractors has been shaping the landscape of the Pacific Northwest as a premier heavy civil contractor. We've earned our reputation as one of the region's most technically advanced earth-moving, road-building, and underground utilities contractors. At Kerr, we don't just move dirt and build roads - we build lasting relationships and communities.
What You'll Do:
Working directly with Project Managers, you'll master critical aspects of civil construction:
* Safety Leadership
* Drive daily safety protocol implementation
* Participate in safety meetings and briefings
* Support pre-construction safety planning
* Promote our safety-first culture
* Project Management
* Coordinate with superintendents and foremen
* Maintain daily reports and photo documentation
* Track quantities, testing, and inspections
* Manage material certifications
* Monitor equipment and labor tracking
* Quality Control
* Support QC processes and verification
* Manage submittals and RFIs
* Coordinate with subcontractors and suppliers
* Track project costs
What You'll Need
* Junior standing in Construction Management (Heavy Civil Construction focus)
* MS Office Suite proficiency
* Strong work ethic
* Quick learner
* Team player mindset
* Valuable Experience:
* Construction industry background
Knowledge of:
* HCSS Heavy Job/Heavy Bid
* MS Project/SureTrak/P6
* Document control systems
Schedule: Monday-Friday + weekend availability Location: Woodburn, OR 97071Work Environment: On-road sites Requirement: Must be able to commute or relocate before start date
Compensation & Benefits:
* $19-20/hour
Equal Opportunity Statement: As an equal opportunity employer Kerr Contractors will hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability. Kerr Contractors also enforces a zero-tolerance drug policy.
Accessibility: If you need an accommodation as part of the employment process, don't hesitate to get in touch with Human Resources at ******************************
$19-20 hourly 7d ago
Project Engineer Intern- Boardman
Dynalectric Company 4.5
Project assistant job in Portland, OR
About Us
We are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively-under one roof-to help us lower costs, increase accuracy, and promote project efficiency.
Job Summary
About Us:
Dynalectric Oregon has served the specialized electrical needs of the Pacific Northwest for over 80 years. We have consistently maintained a local and personalized focus while growing into one of the foremost electrical contractors in the state. As a multidisciplinary electrical firm, Dynalectric Oregon has the in-house expertise to plan, construct, install, and fully integrate every component related to electrical, controls, and telecommunications systems. Our ability to perform projects collaboratively - under one roof - helps lower costs, increases accuracy, and improves project communications.
For more information, please visit *******************
Job Summary:
The project engineer Project Engineer Intern (PE) performs different functions assigned by the project manager orassistantproject manager. These tasks may involve tracking submittals, RFIs and major equipment as well as general document control.
#dynor
Essential Duties & Responsibilities
Permits:
Takeoffs.
Applications.
Recording.
Document control:
RFI's (create/review project RFI's, ensure they are posted on current document set, communicate changes with field staff, communicate with GC on cost impacts).
Submittals (create/review/request/submit submittals, communicate changes with field staff).
Drawings (ensure they are current, review new documents for changes, ensure all sets are accounted for).
QA/QC documents (Create CX document tracking log, print CX documents, provide to QC manager, collect documents at end of job, review for missing documentation, submit for closeouts).
Manage closeout documents (request from vendor, review for accuracy, track required documents, review as built, attic stock).
Assist in project buyouts:
Major purchases (Takeoffs, RFP's, bid leveling, vendor selection, issue PO, issue change orders).
MOPs:
Development (write MOPs, review for accuracy with QAQC or APM/PM, submit to GC).
Management (Update MOP log, track start dates for field coordination).
Access Requests (submit access requests for personnel on MOPs for live space work prior to start dates).
Misc:
Labels (Create equipment label and wire labels, procure thorugh vendor or create in house prior to field need by date).
Payroll (assist and spot check field daily reporting/timesheets by project admin, process new hire paperwork, process ROF checks, expense reimbursements).
Office Orders (order needed supplies through project admin).
Qualifications
BSc/BA in construction management, engineering, or relevant field experience.
Basic understanding of electrical construction and materials.
Proficiency with MS Excel, MS word, Primavera P6 & Bluebeam.
Outstanding communication and customer service skills.
Excellent organizational and time-management skills.
Ability to multi-task in a fast-paced work environment.
Physical Demands
The physical demands described here are representative of those that must be met by a project manager to successfully perform the essential functions of this job.
The PE Intern is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
Mostly office-based. Typical working hours for the PE Intern may vary. Generally Monday - Friday during normal business hours, but when deadlines approach they may be required to work much longer hours, including some weekend work. The PE in the field may be required to work out of the office and sometimes to stay away from home for short to long periods of time. Some travel may be required for training/continuing education.
While performing the duties of this job, the PE Intern may be exposed to fumes or airborne particles, moving mechanical parts and vibration; may be exposed to a variety of extreme conditions at construction job sites (weather, noise, etc.).
Direct Reports:
Typically none. The PE Intern may occasionally direct project administrator to perform certain admin tasks. May also work with labor superintendents and general foreman.
Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
$36k-44k yearly est. Auto-Apply 23d ago
Post-Award Grant Project Coordinator
Analog Devices, Inc. 4.6
Project assistant job in Beaverton, OR
About Analog Devices Analog Devices, Inc. (NASDAQ: ADI ) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologies into solutions that help drive advancements in digitized factories, mobility, and digital healthcare, combat climate change, and reliably connect humans and the world. With revenue of more than $9 billion in FY24 and approximately 24,000 people globally, ADI ensures today's innovators stay Ahead of What's Possible. Learn more at ************** and on LinkedIn and Twitter (X).
Position Summary
The Post-Award Grant Coordinator is responsible for coordinating internal efforts to meet post-award requirements for government and institutional grants. This role focuses on collecting, analyzing, and preparing required documentation from internal stakeholders for submission through the organization's program management and legal oversight teams. The position plays a critical role in ensuring compliance and timely delivery of materials.
Key Responsibilities
* Internal Coordination
* Engage with internal stakeholders (finance, legal, program management, technical teams) to gather required documentation and data.
* Track deadlines and ensure timely collection of all necessary materials.
* Data Analysis & Preparation
* Review and analyze collected information for accuracy and completeness.
* Prepare consolidated packages for internal review and submission to program management/legal teams.
* Compliance & Documentation
* Ensure all materials meet applicable funding requirements and organizational standards.
* Maintain organized records for audits and internal compliance checks.
* Workflow Development & Process Improvement
* Design and implement efficient workflows for collecting, validating, and submitting post-award documentation.
* Identify gaps in documentation processes and recommend improvements.
* Develop templates, checklists, and process guides for recurring post-award activities.
Qualifications
* Education: Bachelor's degree in Business Administration, Finance, Public Administration, or related field.
*
* 2+ years in grant administration, compliance coordination, orproject support.
* Familiarity with government grant requirements and reporting standards.
* Experience with grants management systems (e.g., GIGA or similar) preferred.
*
* Strong organizational and communication skills.
* Ability to manage multiple priorities and deadlines.
Preferred Qualifications
* Knowledge of federal compliance regulations (Uniform Guidance, FAR).
* Experience supporting large-scale government-funded programs.
* Knowledge of or experience with Davis-Bacon Act (DBA) compliance requirements.
* Familiarity with compliance requirements for major federal funding programs.
Preferred Attributes:
* Detail-oriented with a proactive approach to problem-solving.
* Ability to work collaboratively across multiple teams and stakeholders.
* Knowledge of construction compliance and certified payroll systems is a plus.
For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position - except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) - may have to go through an export licensing review process.
Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
EEO is the Law: Notice of Applicant Rights Under the Law.
Job Req Type: Experienced
Required Travel: Yes, 10% of the time
Shift Type: 1st Shift/Days
The expected wage range for a new hire into this position is $74,400 to $102,300.
* Actual wage offered may vary depending on work location, experience, education, training, external market data, internal pay equity, or other bona fide factors.
* This position qualifies for a discretionary performance-based bonus which is based on personal and company factors.
* This position includes medical, vision and dental coverage, 401k, paid vacation, holidays, and sick time, and other benefits.
$74.4k-102.3k yearly Auto-Apply 32d ago
Associate Project Engineer Intern
Quanta Services Inc. 4.6
Project assistant job in Tigard, OR
About Us Potelco, Inc., a subsidiary of Quanta Services, Inc. (NYSE: PWR), was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states.
We are proud to be working with some of the region's largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards as we work with our customers to provide both current and strategic, forward-thinking energy infrastructure, delivery, and solutions.
About this Role
Potelco, Inc. is excited to offer a 8-10-week Summer 2026 internship opportunity for an Associate Project Engineer Intern. We are committed to providing a safe and inclusive environment for comprehensive infrastructure services in the utility construction industry. Join our team and gain hands-on experience while contributing to impactful projects across the Pacific Northwest.
There are four main groups within the Potelco Engineering Department: Transmission, Joint Facilities Notification (JFN), Cable Replacement and Maintenance, and Overloaded Transformer Elimination Program (OTEP) where you may use your skills. As an intern, you will be placed in a specialized area that aligns with your career aspirations.
THE INTERNSHIP PROGRAM
This internship is designed to provide you with a well-rounded experience in construction project engineering. Over the internship, you will actively participate in various stages of a project's lifecycle, gaining exposure to fielding, drafting and design, tracking, permitting, and reporting for utility construction projects in the utility construction segment. Embrace the opportunity to work on projects with potential environmental components, adding depth to your learning experience.
WHAT YOU'LL GAIN
This internship is more than just a resume builder; it's a chance to make a real impact. By the end of the program, you'll have gained:
* Valuable experience in the utility construction industry.
* Hands-on knowledge of construction and design.
* Exposure to cutting-edge technology and engineering practices.
WHAT'S IN IT FOR YOU
* A structured 8-10 week summer internship program.
* Hands-on experience in construction project engineering.
* Exposure to a variety of project stages and components.
* Opportunities for professional development and networking.
* A supportive and collaborative team environment.
Salary: $25.00/hour
We invite ambitious individuals with diverse backgrounds to apply for this internship program. Explore the world of construction project engineering with Potelco, Inc. and be part of a team that values innovation, safety, and excellence.
What You'll Do
While duties and responsibilities will vary across Divisions, they may include:
* Collaborate with Project Engineers in the review of scope, design, cost, schedule, and completion of engineering projects.
* Assist in the preparation of engineering drawings.
* Study utility standards implemented in design.
* Aid in the development of project estimates, pricing, and permit applications.
* Facilitate communications with customers.
* Utilize analytical, CAD, and mathematical skills to support the team with related projects, under the direction of experienced team members.
* Prioritize safety as a top priority.
* Invest time at job sites for hands-on knowledge and additional training in construction and design.
* Bring potential project-related problems and possible solutions to the attention of the responsible party.
* Demonstrate the ability to multi-task and work on multiple projects concurrently, adjusting to a constant shift in project priority and deadlines.
* Work well in a team environment to complete assigned tasks.
* Other duties as required.
What You'll Bring
* Currently enrolled in an engineering degree program, preferably Mechanical, Electrical, Civil, or Structural engineering.
* A minimum cumulative GPA of 3.2.
* Basic oral and written communication skills.
* Familiarity with common word processing, spreadsheet, presentation, project management, and email software.
* Willingness to travel to job sites.
* Self-starter with the ability to manage time and resources.
* Strong interpersonal and relationship-building ability.
* Applicants must be legally authorized to work in the United States to be eligible for this position. Individuals with temporary visas (including, but not limited to E, F-1, H-1, H-2, L, B, J, or TN) or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.
How much does a project assistant earn in Beaverton, OR?
The average project assistant in Beaverton, OR earns between $35,000 and $81,000 annually. This compares to the national average project assistant range of $25,000 to $57,000.
Average project assistant salary in Beaverton, OR
$53,000
What are the biggest employers of Project Assistants in Beaverton, OR?
The biggest employers of Project Assistants in Beaverton, OR are: