Project Assistant Jobs in Burr Ridge, IL

About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Phlebotomist/Administrative Assistant (internally known as a Member Support Specialist/Lab Service Specialist) you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture, dispensary responsibilities, as well as other clinical support services. You will be an ambassador for patients in office, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. This includes support for the office with a focus on active daily management, scheduling, inventory, and facilities support. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for patient feedback, as well as provide any other support as requested by the Leads, Office Manager, or in office providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll work on: Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Dispensary responsibilities include verifying counts, maintaining inventory, placing orders, receiving and stocking, filling, packaging and labeling prescriptions for patient pick-up. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Assist our senior patients by performing other administrative tasks such as answering phone calls, sending faxes, and coordinating transportation for patients Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks Phlebotomy experience and/or certification preferred Experience with extended scope care including but not limited to non-blood specimen collection and processing, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs preferred Competitive salary: starts at $22.75 per hour based on a full time schedule This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday through Friday between 7:30am-6pm at our Deerfield office based in Deerfield, IL. Physical demands: Mostly sedentary work duties require exerting up to ten pounds of force occasionally and/or small amounts of force frequently. Sedentary work typically involves sitting most of the time, but may involve walking or standing for brief periods. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster (English/Spanish) and Right to Work Poster (English/Spanish) for additional information.

Jenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling sophisticated and high-profile corporate transactions. Its clients include Fortune 100 companies, technology companies, large privately held corporations, emerging companies, Native American tribes, and venture capital and private equity investors. The American Lawyer has recognized Jenner & Block as the No. 1 pro bono firm in the United States 10 times. POSITION OVERVIEW Jenner & Block seeks a dynamic, motivated, and detail-oriented Project Coordinator to support the firm's Chief of Communications by providing administrative support, including but not limited to scheduling meetings and preparing materials for the Chief; handling, proofreading, and producing correspondence, reports, and presentations; and ensuring project tasks and deliverables, as applicable, are executed in accordance with established project plans. This position will work directly with the Chief of Communications and will have significant interactions with lawyers, firm counsel, administrative, and firm leadership. This is a non-exempt position with normal hours of 8:30 a.m. - 5:00 p.m., Monday through Friday. Additional hours are expected, and subject to overtime. This is an ideal entry-level role for individuals that seek an opportunity for exposure to firm internal and external communications at a high level. Successful applicants should demonstrate comfortability with managing multiple projects in a fast-paced environment. They must be detail oriented, organized, and a self-starter. The project coordinator will play a critical role in ensuring continued business excellence in all regards on behalf of the Chief of Communications and the Department as a whole. PRIMARY RESPONSIBILITIES Detailed tracking and recording of projects' implementation and development through formal project management tools, such as Asana, and informally through independently created project management systems. Providing administrative support including organization, planning, and coordinating meetings. Creating, formatting, and proofreading correspondence, presentations, reports, and spreadsheets. Coordinate with all firm departments to ensure project tasks and milestones are tracked, organized, and completed. Develop and maintain a broad and deep knowledge of law firm practices, processes, and protocol. Assist in driving the Chief of Communication's initiatives. Creating project related organizational tools for the team and assisting with developing manageable project timelines. KEY EXPERIENCE AND SKILLS Strong academic credentials and undergraduate degree in a writing heavy field. Strong interest in the legal industry, communications and PR, and branding. Highly motivated self-starter requiring minimal supervision. Ability to work independently and multitask in a fluid environment across diverse teams in a large organizational infrastructure. Excellent verbal and written communications skills with all levels in the firm, demonstrating an ability to adapt tone to clearly articulate concepts and direction. Strong organizational, prioritization, and multitasking skills required to handle concurrent projects and tasks. Strong initiative and desire to learn. Comfortable and experienced with running Zoom meetings that involve sharing your screen, breakout rooms, and polls. Must be results-oriented, dependable, adhere to established time commitments, and demonstrate strong customer service attributes. High emotional intelligence with the ability to navigate in a political work environment when dealing with senior level leaders and partners. Professional with a deep awareness and commitment to their duties of confidentiality. Analytical thinker with strong problem-solving skills and sound business judgment. Experience using Microsoft Office Suite with emphasis on Outlook, Word, Excel and PowerPoint. Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual's race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates. Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role is $55,000-$75,000 in Chicago. The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.

As a Project Coordinator with Graycor Construction Company, you will closely assist the Project Management and other operations personnel in driving successful project results, from preconstruction through final closeout. At Graycor, you will have the opportunity to: Review, approve and process submittals and shop drawings Execute new project setup in Procore Create submittal and procurement logs Draft subcontract scopes of work Update project schedules Work on project closeout Make shop visits for material fabrication/procurement status updates Update meeting minutes Assist in the RFI process Create and distribute punchlists Issue bulletins Follow up on subcontractor Construction Change Notices and bulletin pricing Review and assemble Construction Change Notices pricing To Be Successful in This Role You Will Need: Undergraduate degree in Construction Management, Engineering, or other Technical Degree Between 2 - 10 Years of commercial construction experience Experience using Microsoft Office Products (Teams, Excel, Word, PowerPoint) Experience using Primavera Products (P3, P6, Contract Manager) Experience using project management software (Procore, Sage, CMC, Contract Manager, Plans and Specs, SharePoint and Viewpoint) Experience using estimating software (Timberline, Win Est., Quote Express, On-Screen Quantity Takeoff) not required, but advantageous Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives. Strong attention to detail, organization skills and the ability to manage multiple, competing priorities. The ability to interact professionally and effectively with managers and co-workers. WHY JOIN OUR GROWING, DYNAMIC TEAM? Building Your Future is How We Build Ours. At Graycor, we seek out those with the highest potential, and we spare no effort at helping them be their best. We provide a supportive and empowering environment in which employees can realize their full potential and take ownership in their career development. We are passionate about how we achieve great outcomes together for our customers and each other. Stability Means Staying Ahead of the Curve. Construction is rooted in an ever-changing landscape. We offer a place where you can be a part of affecting that change. You'll surround yourself with extremely talented professionals who are driven to improve the world around them. Graycor fosters a culture of collaboration and continuous improvement, and is committed to reinvesting in evolving technologies. To ensure our long-term stability, we diversify our project portfolio and have expertise in a broad range of niche markets nationwide. We Are Family. This is why we have an intense commitment to Safety. We want to make sure that every member of our Graycor family goes home each day to theirs. As a family-owned company, we also believe there's no substitute for having fun. Our Company sponsored events include wellness and charitable events, casual employee get-togethers, lunch and learns, and other social events which allow Graycor professionals at all levels to get to know one another and share valuable experiences. Our Greatest Asset? Our Name. Reputation is grown over time. We believe that the more trust we build at Graycor, the better our organization will function. Our value in trust has enabled us to cultivate long-term relationships with our people and our clients, and has been a crucial ingredient in establishing the good name Graycor has today. Join the Graycor Family of Companies. We're Building Something More. ABOUT THE GRAYCOR FAMILY OF COMPANIES The Graycor companies provide a wide variety of industrial and commercial construction services, as well as industrial maintenance technologies, across North America. As a top ranking industry leader, Graycor commits to safe working environments, demands excellence and rewards passion. Established in 1921, Graycor employs more than 1,500 construction specialists at the Chicago headquarters, regional offices and project locations across the United States, Canada and Mexico. As a diversified leader, we offer an excellent salary and comprehensive benefits package. For more information, visit our website at *************** The Graycor family of companies is an Equal Employment Opportunity employer

ORD International Airport, Chicago, IL - Fully Onsite $80-100K (Depending on Experience) - Full Time with Benefits Take your career to the next level with us! R.M. Chin & Associates, Inc. (R.M. Chin) is seeking a dedicated Project Controls Coordinator to join our Aviation sector. The individual will oversee the project control functions within Construction Manager at Risk (CMAR) projects, focusing on the development and implementation of procedures, and managing detailed reporting. This role ensures that projects adhere to planned schedules, budgets, and quality standards through effective control and reporting mechanisms. Qualification Requirements: Education - Bachelor's degree, Associate's degree, or High School diploma w/equivalent work experience in project management, construction management, civil engineering, architecture, business, accounting or highly related discipline Experience - 5+ years, must be relevant experience Previous experience managing projects Project scope Strong attention to detail Strong problem solving and change management skills Excellent communication skills Must be able to receive security badging by passing background check Key Responsibilities: Participate in the development, implementation, and maintenance of project control procedures and guidelines. Ensure procedures align with project requirements, industry standards, and best practices. Track project performance using key performance indicators (KPIs) and metrics. Prepare regular and ad-hoc performance reports for project team and stakeholders. Analyze performance data to identify trends, issues, and areas for improvement. Identify, assess, and document project risks and develop mitigation strategies. Monitor risk status and ensure that mitigation measures are effectively implemented. Update risk management documentation and reports as needed. Maintain comprehensive and accurate project control documentation. Ensure all records are up-to-date and readily accessible for audits and reviews. Develop and manage project control logs, including change logs, issue logs, and action items. Communicate project status, progress, and issues to project team and stakeholders. Facilitate coordination between project teams and ensure timely resolution of issues. Provide support and guidance on project control matters to ensure alignment with project goals. Identify opportunities for enhancing project control processes and procedures. Implement process improvements to increase efficiency and effectiveness in project controls. Conduct regular reviews of control procedures and systems to ensure continuous improvement. Job Offer: Competitive base salary between $80 - 100K, depending on project assignment, experience, skills, and location. Annual bonuses are based on individual and company performance. 401K yearly profit-sharing contribution. PTO. 11 paid holidays, plus 2 floating holidays. Parental leave. Medical, dental, and vision insurance. Relevant certifications and courses reimbursed. R.M. Chin & Associates, Inc., M/W/DBE/ACDBE is an Equal Opportunity Employer, offering comprehensive benefits and competitive pay. Come be part of our growing team!

St. James Cathedral is a vibrant and historic Episcopal church located in the heart of downtown Chicago, welcoming everyone without conditions or expectations. The cathedral is recognized for having its doors open daily. This visible sign of St. James' radical commitment to God's hospitality reflects a core of the Episcopal Church's beliefs: God loves you - no exceptions. The Episcopal Church makes no exceptions and turns no one away from its worship and ministries. Most important of all, the cathedral's welcoming community and outreach ministries offer symbols of hope in our modern, complex world. The Cathedral offices are located at 65 East Huron Street, Chicago, IL 60611. For further information, please view the Cathedral's website at ************************* The Cathedral seeks a top-notch Administrative Associate to serve as a critical team player as the Cathedral continues to dramatically grow. The ideal candidate will be a humble, upbeat, open, organized, and detail-oriented administrative professional to join the dynamic, collaborative team at St. James. An individual who is a problem solver, skilled in developing and maintaining strong relationships, the Associate for Administration will at times serve as the initial contact with prospective parishioners and/or donors to the church. As such, a warm, welcoming, and professional style is a requirement for this role. Chicago-area candidates only. Qualified candidates will receive a reply. Responsibilities include: Provide administrative support to the Provost and Staff to ensure efficient Cathedral office operations. This includes working closely with Program Staff and lay leaders to support St. James' ministries. Present a positive and professional image for the Cathedral at all times. Manage the Provost's calendar, including regular interaction with prospective donors and parishioners. Coordinate weekly Service Leaflet production. Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Create and maintain physical and digital filing systems. Politely answer phone calls and direct callers to appropriate staff, schedule appointments as needed, and offer support to staff and lay leaders. Qualified candidates will have an undergraduate degree and and 5-10 years of experience serving in an administrative role providing full-time, high-level support to a leader and their team. While religious institution or nonprofit organization experience is a plus, it is not an absolute requirement for this role. Neither is affiliation with a religious institution. The ideal candidate's background will also include the following experiences, skills, and personal qualities: Excellent interpersonal skills with a sense of urgency, energy, and drive. Will be a model of hospitality to all Cathedral constituencies. Ability to handle information often of a highly confidential nature with the utmost discretion and professionalism. A quick study, proactive, and intuitive. This individual will have a high “EQ,” someone who can observe the Provost's approach to various situations and use this as a model for how they respond to situations. To accomplish this, the individual must be able to “read” others, build and maintain good working relationships with internal and external constituencies to achieve desired objectives, and is able to discern the urgent from the important. Enthusiasm for the mission, culture, and people of St. James Cathedral. A “can do” attitude and tenacious pursuit of the Cathedral's mission and goals. High level of organization and time management skills; can set and meet deadlines, is proactive and detail and task oriented.

This is a 1 year contract and hybrid to Riverwoods, Il. Responsibilities: Tracks needs and progress for templates, stylesheets, and content with the Mobile Messaging team. Documents content improvements and projects to show value monthly/quarterly. Ensures quality control of campaign content for accuracy and end to end performance. Reviews new campaigns for channel compliance to enterprise standards Updates digital inventory monthly and authenticates content metadata. Compiles performance reports on channel and campaign performance. Assists in the capturing of key activities and ownership of campaign/channel improvements. Qualifications: 2+ years in Project Management Demonstrated strong communication skills Microsoft Office Multi Channel Campaign Management Adobe Workfront project management Business to Customer DevOps strategy tools like Jira Push Notifications SMS

Administrative Coordinator Reporting to: Director of Operations & Member Affairs Part-Time | On-Site We are seeking a highly organized and proactive, part-time Administrative Coordinator to join our team. This role is crucial to supporting the smooth functioning of our office by providing administrative assistance across various tasks, including data entry, office supply management, meeting arrangements, and marketing activities as needed. The ideal candidate will be a detail-oriented, multitasker with strong communication skills and the ability to collaborate effectively with colleagues in different departments. Administrative & Data Entry: Collect, sort, and distribute incoming mail and record checks. Assist with Meeting and Events, event promotions, attendance calls, & general admin support as needed. Handle all aspects of member mailings including copying, collating, stuffing, and postage (All Star Trip Gifts, Condolence Cards, Thank You Cards, Gift Orders, etc.) Assist in creating member surveys and manage reporting. Assist with ongoing updates to MAST's central database (Salesforce). Assist in annual MAST Award activity. Assist in Board Election & Committee activity. Office Supplies & Inventory Management: Manage inventory and maintain organized storage of office supplies, including printer/ink supplies, storage closet items, and event supplies. Manage and maintain kitchen supplies, and cleanliness (for example: occasionally cleanout/organize refrigerator, cabinets, kitchen closets). Meeting Minutes & Arrangements: Assist in booking restaurants and coordinating reservations for board, committee, and supplier meetings. Oversee in-office meeting preparations involving board room reservations, food and beverage orders, A/V, set up and clean up Attend each Committee Meeting (in-person or virtually) and produce Committee Meeting Minutes in an accurate and timely fashion. MAST Staff Misc. Provide day-to-day administrative support to employees and management. Handle incoming calls, emails, and correspondence, as needed. Provide coverage when staff are out of the office. Assist with MAST events, preparation, and on-site execution. Other duties and responsibilities assigned by the company. Qualifications: Proven experience in an administrative role, ideally within a fast-paced office environment. Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and basic office equipment. Excellent communication skills, both written and verbal. Strong attention to detail and problem-solving skills. Ability to work independently and collaboratively with team members at all levels. Positive attitude and a proactive approach to work. Working Conditions: Part-time with occasional flexibility needed for event or travel coordination. Office-based with the possibility of occasional remote work based on team needs.

Step into a highly reputable global law firm that is well known for providing the best service for their clients and an outstanding culture for their team. In this role it is important to have strong interpersonal and written communication skills, and experience providing administrative support to individuals in a professional work setting. This is an amazing opportunity to potentially become a part of a highly reputable firm with endless career mobility, fantastic growth opportunities, excellent employee benefits, and competitive compensation. Responsibilities: Provide exceptional administrative assistance for several Director and Executive-level managers Coordinate travel, meeting arrangements, and multiple calendars across the department Support the team with ongoing departmental initiatives including: scheduling meetings, trainings, organizing proper documents as necessary Track and manage department documents, enter information electronically for quick retrieval Assist with preparation of executive meetings including agenda preparation, meeting logistics, compiling data, etc. Qualifications: Minimum of 5 years of experience supporting a team or high-level executives Bachelor's Degree ideal Excellent communication skills with the ability to work with a variety of personalities with ease Thrives in a fast-paced environment with competing priorities Highly-organized and deadline driven Strong working knowledge of Microsoft Office: (Word, Excel, Outlook, PowerPoint, etc.) Professional & personable individual with excellent attention to detail Ability to prioritize, and efficiently manage multiple tasks and deadlines Additional Info: Role is located in downtown Chicago, IL (Loop) MUST BE ABLE TO GO INTO THE OFFICE (5 days per/week on-site given the visibility of confidential information and sensitive information, this person will be required to come on-site 5 days a week) Compensation Range: $75K - $85K in Illinois Benefits Overview: Comprehensive healthcare Paid time off Retirement

Senior Customer Service Manager The Senior Customer Service Manager (“CSM”) provides overall service relationship governance and acts as the Customer's trusted partner to provide oversight of the services provided by Verizon. The SPM serves as the primary interface responsible for daily management of contract compliance and administrative responsibility of the governance process The SPM may be located in the Customer office premises. The SPM is accountable for developing and executing on a service strategy that will provide an outstanding client experience and create a long-term, strategic and mutually beneficial relationship with the customer. This includes management of Customer Operations and achievement of associated service levels that deliver contracted business outcomes. The CSM also has responsibility for maintaining existing Customer relationships as well as developing new relationships and works in tandem with Customer managers. The CSM provides value to the Customer through the delivery of services from transition into operations. The CSM oversees the execution of the Customers service management governance including monitoring and reporting on the service level agreements. The overall goal of the CSM role is to closely partner with Customers on their business needs and outcome. Responsibilities include: Conduct service management review in collaboration with key stakeholders to ensureservices and performance are aligned with the Customer's business plans Overall relationship management with the Customer Maintain visibility of overall Customer health, ensuring regular reviews with key stakeholders to care for any red flag issues, benchmarking on future opportunities and overall compliance of the Customer contract. Manage Customer enablement duties such as portal overview, training, access requests and ongoing Customer needs. Manage service level assessments, reporting and conduct analysis on the trends and patterns through SLA reporting in conjunction with assigned SLA manager for Visa account Review internal Key Performance Indicators (KPIs) and provide action plans, when necessary, to improve performance. Collaborate with internal and customer teams to seek areas for process enhancements, streamlining and driving improved performance collectively. Identify ongoing benefits, opportunities, and innovation for continual service improvement Acts as the primary liaison between the project team(s) and the Customer for new initiatives, engagements, and infrastructure changes. Partners closely with sales for growth enablement. Align stakeholders and functional groups to identify complex business and challenges face by the Customer, improving Customer satisfaction, resolving Customer escalations, and overall service performance. Establish consistent executive meetings, governance forums and cadences for each operation discipline, and ensure action items, documentation, and continued progression to closing open items are prioritized. Establish periodic status meetings with the Customer to discuss status of contractual relationship. Lead monthly/quarterly governance forums and ensures agreed upon governance meetings, peer-to-peer sessions are conducted consistently as per schedule. Presents a formal monthly program review for the Customer, examining all aspects of the solution in the previous month, highlighting successes and failures, and recommending measures for improvement, if/as required by customer (customer may require Quarterly or bi-annual reviews vs. monthly) Monitors ongoing service management to ensure compliance with SLAs and performance commitments, in conjunction with assigned SLA manager for Visa Ensures that all deliverables agreed under the Customer agreement are duly completed, delivered and approved. Skills and Qualifications Bachelor's degree or equivalent required. ITIL Foundation Certification Minimum 5-7 years' experience in Customer Service, Project Management and/or Telco services Strong organizational, presentation, and problem-solving skills Demonstrated experience with verbal and written communication Business and financial acumen Ability to communicate with multiple levels of leadership Demonstrated computer skills with ability to effectively use both Microsoft and Google suites of products Disclaimer HCL is an equal opportunity employer, committed to providing equal employment opportunities to all applicants and employees regardless of race, religion, sex, color, age, national origin, pregnancy, sexual orientation, physical disability or genetic information, military or veteran status, or any other protected classification, in accordance with federal, state, and/or local law. Should any applicant have concerns about discrimination in the hiring process, they should provide a detailed report of those concerns to ****************** for investigation. Compensation and Benefits A candidate's pay within the range will depend on their skills, experience, education, and other factors permitted by law. This role may also be eligible for performance-based bonuses subject to company policies. In addition, this role is eligible for the following benefits subject to company policies: medical, dental, vision, pharmacy, life, accidental death & dismemberment, and disability insurance; employee assistance program; 401(k) retirement plan; 10 days of paid time off per year (some positions are eligible for need-based leave with no designated number of leave days per year); and 10 paid holidays per year.

Lakeshore Talent is partnering with a large company in the west loop who has a need for an Administrative Assistant based out of Chicago, Illinois. This role will support 2-3 Senior Directors and their team. This is a hybrid position and pays $29 - $38 per hour. Pay rate will depend on experience. This is currently a contract scheduled from mid February through end of June but may have potential for extension or hire. The ideal candidate should have the following: Supported VP's and/or higher preferably in a Technology Department Worked for larger companies Coordinated large scale meetings for the company. This role is hybrid, minimum 3 days a week in the office and does require flexibility to come in Monday through Friday as needed to support leadership. Job Description: The Corporate VP - Technology Planning is looking for an Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions directly supporting the VP, Technology Planning. The top candidate will possess strong organizational and communication skills and a proven track record of getting results in a team environment and independently. Job Duties: Provide active Outlook calendar management for the leadership team. Work directly with team and across department to effectively communicate vital employee matters (e.g., employee transfers, recognitions, anniversaries) to appropriate audiences Manage all travel arrangements and logistics including itinerary building, expense report processing for leadership team Serve as team EA, managing events, offsites logistics and birthday/anniversary celebrations for the team Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization Manage meeting logistics including registering and escorting visitors, room set up, catering, etc. Provide leadership team with “care and feeding” throughout the day/week Assist with on-boarding process for all new team members across the team Qualifications: Previous experience as an Administrative Assistant, supporting senior leadership in a large organization Bachelor's Degree or related experience preferred Demonstrates ability to handle and maintain confidential information Experience planning large meetings and/or events required Must know MS Office (Outlook, Word, Excel, PowerPoint) Strong communication, project management and critical thinking skills Quick learner and ability to understand sophisticated business issues Must be organized, motivated and detail-oriented with superior follow-through and proactive approach Aptitude to juggle multiple projects and meet deadlines Strong attention to detail and ability to complete large volumes of work efficiently and effectively Must be extremely proactive with a desire to stretch beyond the task list to support the team Ability to adapt to a constantly evolving business and work environment Professional, reliable, driven and results-oriented Must have diplomacy skills Background is required upon hire.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are an equal-opportunity employer. Located in our beautiful Woodridge, IL facility and reporting to the Office Manager. In this position, the Administrative Assistant supports and assists in a variety of responsibilities which include communicating with customers and inner office teams as well as answering inbound calls and emails. This person will be responsible for assignments and entering necessary data into our computer database system. Responsibilities: Schedules and coordinates meetings, and appointments. Maintains and updates files, spreadsheets, and logs with current data. Distributes files and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries and spreadsheets. Answers phones, provides information, and receives information concerning matters related to the department. Prepares and/or edits written correspondence, communications, manuals, and reports. Performs a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages. Order and pick up of catering for in-house meetings. Back-up to reception and working together and at times as a back-up with other administrative staff. Provide a wide variety of responsible clerical, technical, administrative and office support duties including related tasks, as assigned. This position has no supervisory responsibilities. Qualifications: At least 3 years of experience in a professional, administrative support position is preferred for this position. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

We are partnered with a Chicago boutique law firm specializing in IP looking for a skilled Legal Assistant with experience in patent prosecution. Candidates should have experience with the preparation of documents and filing of applications. Firm offers a collegial atmosphere, and great culture. Hybrid schedule and full benefits package offered.

Beacon Hill has partnered with a faith-based nonprofit in hiring a Part time Administrative Assistant who will support operational and client service functions, including managing office tasks, coordinating staff schedules, handling mail, and assisting with expense documentation. They will also serve as the main point of contact for visitors, clients, and partners, scheduling appointments and supporting client intake. Responsibilities: Serve as the first point of contact for visitors, donors, partners, volunteers, and clients via phone, email, chat, and in person. Schedule and confirm appointments, assist clients, and support intake processes. Maintain internal calendars, staff lists, and milestone tracking. Coordinate staff events and manage time-off schedules. Handle daily office tasks, including mail/packages, office supplies, and checklists. Assist with expense documentation and report to the accounting team. Ensure the office is stocked, clean, and organized. Train and support Front Desk volunteers. Communicate with the Client Services team and assist with client feedback and statistics. Help organize events and projects to maintain smooth operations. Qualifications & Experience: Bachelor's degree required 1+ years of administrative experience (nonprofit preferred) Strong organizational, communication, and time-management skills Proficient in Microsoft Office 365, with a willingness to learn new software (e.g., CRM, Canva) Ability to multitask and prioritize in a fast-paced environment Benefits: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking a skilled Administrative Assistant to join our clients organization located in the Streeterville neighborhood. This is an onsite role, Monday to Friday, from 8:00 AM to 5:00 PM, with a 2-3 month contract and the potential for temp-to-hire. Role Overview: Join a highly respected organization located in the vibrant Streeterville neighborhood. You'll play a key role in supporting senior leadership and facilitating smooth operations for their programs. Key Responsibilities: Scheduling & Calendar Management: Coordinate calendars for senior leadership and facilitate high-volume student meeting requests. Office Management: Oversee daily office operations, including supply ordering, facilities requests, and IT support. Assist with onboarding and offboarding processes. Student and Faculty Support: Serve as a resource for students and faculty, handling curricular materials, organizing meeting logistics, and supporting events. Administrative Processes: Maintain records, support audits, and manage confidential information with the utmost discretion. What You Bring: Bachelor's degree or equivalent experience. 3-4 years of experience in administrative roles. Exceptional organizational skills and a strong attention to detail. Professional writing and communication skills. Ability to work independently and handle shifting priorities with ease. Experience working with confidential information in a professional setting. Adaptability in a fast-paced, dynamic environment. Job Details: $25-$30/hour based on experience Temp/Temp-to-hire Immediate start

About Our Company Home Care Powered by AUAF is a fast growing, non-profit organization providing non-medical, in-home services for over 30 years. Our mission is to provide quality, in-home service that will allow seniors to live comfortably and independently in the familiarity of their own home. About the Position The Administrative Assistant will support the Operations Manager and executive officers in implementing their vision for the growth of the company. The position will help coordinate and provide oversight to the various operational departments as they carry out new projects assigned from upper management. Provide updates on their status via email and regular meetings. Must be willing to assist and contribute to the work, as needed. This position reports to Operations Manager, but will receive assignments from executives. Responsibilities Provide general administrative support: maintain calendars and organize projects, which include confidential and time-sensitive material Attend and document management meeting; distribute meeting notes Draft staff memos and response to third-parties on behalf of upper management Track and order office, cleaning, and vending supplies Follow all IDoA and AUAF policies and procedures Other duties as assigned Qualifications Required High School Diploma or GED and 2 years related work experience Authorized to work in the United States Pass state required background checks Preferred Speaks a second language College degree Training Complete IDoA required Homecare Supervisor Training (HOST) within 90 days of employment Complete 24 hours of in-service training on aging related subjects within each calendar year Complete additional training as assigned by AUAF management Required Skills Proficient in Microsoft Office (Excel, Outlook, Word) Exceptional communication and interpersonal skills Excellent customer service Superior organization and time management Physical Requirements Lift up to 25lbs Sitting for extended periods of time Operate office equipment (copier, fax, scanner, phone, computer) Extended periods of time on the phone, typing, and reading on a computer screen Benefits Health, Vision, and Dental Insurance 401(k) Matching Paid Time Leave Paid Holidays Morning/Afternoon Breaks Complimentary Coffee Bar EEO Statement AUAF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are committed to providing access, equal opportunity, and reasonable accommodations for people with disabilities

The Front Desk Administrative Assistant will be the face of the company greeting guests and answering calls. Their focus will be on maintaining a friendly and professional disposition when interacting with clients, customers and internal staff. The Front Desk Administrative Assistant's responsibilities will include but will not be limited to, assisting with employee engagement activities, scheduling and organizing office events alongside HR, working with vendors and service providers to troubleshoot and resolve issues. KEY RESPONSIBILITIES: Greet and welcome guests. Answer phone calls, take messages, and transfer calls accordingly. Schedule appointments and manage calendars, and conference room booking. Event Planning. Take the lead on planning 5-8 company events per year (team outings, employee engagement, charitable events, etc.) Receive and distribute incoming and outgoing mail and packages. Provide communication to employees for company-wide updates. Office and kitchen supplies restocking. Maintain office supplies inventory and place orders on monthly basis.

Clune & Associates, LTD. was founded in 1987 and is an independent, client-centric wealth management firm specializing in providing personalized financial strategies to high-net-worth individuals, families, and small institutions. Our team of professionals is dedicated to offering comprehensive services, including investment management, financial planning, estate planning, tax optimization, and more. As a Registered Investment Advisor (RIA), we are committed to upholding the highest fiduciary standards, ensuring that our clients' best interests are always at the forefront. Role Description This is a full-time on-site role for a Wealth Management Administrative Assistant at Clune & Associates, LTD in Chicago, IL. The Wealth Management Administrative Assistant will be responsible for clerical duties, maintaining a high level of accuracy in tasks such as office management, preparing and delivering client reports and documents, and utilizing strong organization skills to support the wealth management team. The responsibilities of this position include, but are not limited to, the following: 1. Answer the main phone line, welcome clients, and process simple client requests. 2. Assist in preparing and delivering client reports and documents. 3. Schedule meetings as needed for the team. 4. Assist in processing transactions including opening accounts, processing checks, and account maintenance. 5. Organize and maintain client files, product information and office administration documents. 6. Manage office supplies and resources. 7. Previous assistant and wealth management (financial services) experience will be viewed favorably. Qualifications Clerical Skills and High Level Of Accuracy Strong Organization Skills Experience in wealth management or financial services is a plus Attention to detail and ability to prioritize tasks efficiently Excellent interpersonal and communication skills Proficiency in Microsoft Office and financial software Bachelor's degree in Finance, Accounting, Business Administration, Communications, or related field

The Corporate VP - Technology Planning is looking for an Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions directly supporting the VP, Technology Planning. The top candidate will possess strong organizational and communication skills and a proven track record getting results in a team environment and independently. Hybrid Position: Must be in office at least 3 days/week and on days of Senior Leadership Team meetings. Administrative Duties: Provide active Outlook calendar management for leadership team. Work directly with team and across department to effectively communicate vital employee matters (e.g., employee transfers, recognitions, anniversaries) to appropriate audiences Manage all travel arrangements and logistics including itinerary building, expense report processing for leadership team Serve as team EA, managing events, offsites logistics and birthday/anniversary celebrations for the team Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization Manage meeting logistics including registering and escorting visitors, room set up, catering, etc Provide leadership team with “care and feeding” throughout the day/week Assist with on-boarding process for all new team members across the team Qualifications: Previous experience as an Administrative Assistant, supporting senior leadership in a large organization Bachelor's Degree or related experience preferred Demonstrates ability to handle and maintain confidential information Experience planning large meetings and/or events required Must know MS Office (Outlook, Word, Excel, PowerPoint) Strong communication, project management and critical thinking skills Quick learner and ability to understand sophisticated business issues Must be organized, motivated and detail-oriented with superior follow-through and proactive approach Aptitude to juggle multiple projects and meet deadlines Strong attention to detail and ability to complete large volumes of work efficiently and effectively Must be extremely proactive with a desire to stretch beyond the task list to support the team Ability to adapt to a constantly evolving business and work environment Professional, reliable, driven and results-oriented Must have diplomacy skills

BGSF has teamed up with a nonprofit organization in search of an Administrative Assistant for a contract-to-hire position. Provides administrative support to ensure efficient operation of office. Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Handles expense reports and invoices Handle research and prepare a research guide Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Exhibits polite and professional communication via phone, e-mail, and mail. Supports team by performing tasks related to organization and strong communication. Provides information by answering questions and requests. Contributes to team effort by accomplishing related results as needed. Basic Qualifications Bachelor's Degree, preferred Nonprofit experience, preferred 1-3 years of administrative assistant experience Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint Only candidates with backgrounds who match our client's requested experience will be contacted. Do not take this as a poor reflection on your experience, just a decision for the specific needs of our client's project/job. We look forward to working with you.