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Project assistant jobs in California - 4,400 jobs

  • Statewide Initiatives Project Coordinator (CES IV) - TBD, CA, JOB ID 82234

    University of California Agriculture and Natural Resources 3.6company rating

    Project assistant job in Davis, CA

    The Statewide Initiatives Project Coordinator is a new statewide Community Nutrition and Health position, designed to help expand UC ANR's work in the human health realm. This position will join a statewide network of researchers and educators advancing integrated approaches that promote holistic health and equitable communities for all Californians. It will bring new opportunities for community-facing work, new collaborations across our network of academics, and new energy to strategic partnerships, with a focus on developing curricula and implementing new programming content. Department Summary: Community Nutrition and Health at UC ANR is a statewide network of researchers and educators promoting healthy and equitable communities for all Californians. Our shared goal is to co-create public education and partner training programming to advance community health across California. We collaborate with local organizations and community leaders who share our goals to advance community health and work to create changes across many areas including individual behavior change, leadership capacity building, organizational policy change, informing public policy, and affecting systems or environmental change such workflows or best practices within an institution. As a result of this work, our vision is for all Californians to have access to live a healthy life, free from chronic disease. This position is a contract appointment that is 100% fixed and ends one year from date of hire with the possibility of extension if funding permits. The home department is Community Nutrition and Health. While this position normally is based in one of the home office locations below, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University. Home Office Location - The selected candidate may choose from one of the following county office locations: Butte County Sutter/Yuba Counties Imperial County Placer/Nevada Counties San Joaquin County Riverside County Yolo County Sacramento County Solano County Alameda County Contra Costa County Santa Clara County Pay Scale: $57,200.00/year to $102,200.00/year Job Posting Close Date: This job is open until filled. The first application review date will be 11/13/2025. Key Responsibilities: 80% Coordinates, develops and implements emerging initiatives to advance human health and health equity across California: Develops new statewide outreach and program curriculum. Identifies opportunities, prepares action plans, and identifies strategies for measuring project results. Synthesizes available scientific and policy resources to develop training programs. Identifies and engages with subject matter experts to participate in new projects. Independently gathers and analyzes complex scientific and statistical data to provide results to program leadership. Coordinates / manages long range strategic planning for statewide community extension programs. Consults with and participates in management team steering committee regarding program activities, outreach and extension. Designs, develops, and conducts training courses, outreach and other materials to program offices throughout the state. Collaborates with Statewide Director of Community Nutrition and Health, the advisor/specialist network, and statewide program teams planning and implementation of new projects and initiatives, including their integration with statewide programs. Examples of emerging initiatives areas are: Bridging with healthcare Social-emotional health/ mindfulness + nutrition PSE / systems change + civic engagement Economic, financial wellness + workforce development Risk and safety issues + disaster readiness/response Serves as lead educator, with coaching, mentorship and monitoring of other community health educators. Independently manages short-term and long-term budget planning process, including pre and post grant management for assigned programs/projects. 20% Contributes to external funding proposals that support sustainable funding structures and incentivize program growth and development for our unit: Anticipate future needs, challenges and opportunities and work in a highly effective and collaborative manner with UC ANR Advisors, statewide program colleagues, UCSF collaborators, and other external partners. Requirements: Bachelor's degree in Nutrition, Public Health, Health Science, K-12 or Adult Education or other relevant field and/or equivalent experience/training. Advanced written and oral communication skills including facilitating meetings, and public speaking skills to present ideas and information clearly and concisely to small and large groups. Experience leading, coaching, and/or mentoring others. Advanced project management skills to balance diverse and complex project responsibilities and timelines; ability to stay organized and anticipate next steps needed to keep up momentum. Experience in one or more area of human health education (eg. healthcare, social-emotional health/ mental health, financial wellness, disaster preparedness, public health). Familiarity with public health frameworks including social ecological model, policy, systems, environmental change work, social determinants of health, health equity, etc. Experience engaging with diverse communities and participants, including those with varied cultural, geographic, and socioeconomic backgrounds, to support inclusive and accessible educational programming. Experience with Microsoft Office, Google Drive, social media, and/or other web-based programs. Preferred Skills: Knowledge of UC policies and procedures. Bilingual communication/translation abilities in English and Spanish. Advanced working knowledge of budgets and grant-funded programs. Special Conditions of Employment: Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California https://apptrkr.com/get_redirect.php?id=6788825&target URL=Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: https://apptrkr.com/get_redirect.php?id=6788825&target URL= Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucanr/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=82234&PostingSeq=1&SiteId=17&language Cd=ENG&FOCUS=Applicant Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-941a227a4a90b544bf99e3b16f1c3bfb
    $57.2k-102.2k yearly 2d ago
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  • Administrative Assistant - Healthcare

    Power Personnel 4.1company rating

    Project assistant job in Los Gatos, CA

    We're seeking a detail-oriented Administrative Assistant to support the healthcare team in a fast-paced, meaningful environment. In this role, you'll handle patient registration, data entry, chart creation, and phone support - directly contributing to patient care and transplant services. Enjoythe chance to grow into a permanent role. If you're organized, dependable, and eager to make a difference, this is your opportunity to be part of something truly impactful. Apply Today! Job Details Pay: $29.00 per hour! Shift Schedule: 5x/week - Monday - Friday Shift Times: Varies; 7:45a - 4:15p, 8a - 4:30p, 8:30a - 5p Start Date: ASAP! Duration: 3/12/2026 Location: Los Gatos, California Benefits Great Location Weekly payroll Health benefits Referral bonus* 24-hour accessibility Personalized service MINMUM QUALIFICATIONS Education: High School Diploma or GED equivalent Typing speed of 30 WPM 1 - 2 years administrative, clerical, or customer service experience Strong data entry skills with ability to use multiple computer programs simultaneously Strong organizational skills, detail-oriented, and able to prioritize tasks Ability to work independently and as part of a team in a fast-paced, sensitive environment Knowledge of basic office equipment (phones, scanners, filing systems), computer systems and Microsoft Office applications. Prior experience working with patient registration Previous experience with Ambra Preferred: AA degree Bilingual in Spanish Previous lab experience (highly preferred) EPIC experience (highly preferred) Experience in quality or compliance-related administrative support Required Knowledge, Skills and Ability: Clear written and verbal communication skills. Ability to manage multiple priorities with accuracy and efficiency Strong ability to problem-solve and think critically in fast-paced environments. Team player with the ability to work collaboratively across departments. Professional, respectful demeanor with patients, staff, and external contacts. Ability to adapt quickly to changing procedures and requirements. Strong sense of confidentiality and compliance. Job Requirements: Greeting and Assistance: Greet patients, complete registration check-in & Check-out, verify insurance information is accurate, and assist with questions about appointments, payments, billing, and schedules. Patient Escalations: Identifies and resolves simple escalations, provides service recovery where appropriate. Escalate complex issues as defined by clinic specific pathways. Referral Management & Appointment Scheduling: Track and manage incoming referrals and schedule appointments for patients in a timely manner. Adhere to scheduling instructions, referral guidelines, and insurance eligibility. Telephone and Messaging: Handles a significant volume of inbound and outbound patient calls, efficiently takes and routes messages, and manages patient correspondence. Documentation Management: Manage faces, mail, file documentation, and maintain databases. Systems Use: Process forms and utilize phone and electronic medical records systems. Professional Communication: Maintain communication with PAS staff, medical center/clinic staff, physicians, and patients. Provider Coordination: Communicate scheduling preferences and urgent needs with providers. Scan insurance cards and coordinate patient care. About Us Power Personnel has been working with healthcare professionals like you since 1994. We are the experts in healthcare staffing in Northern California. That's why so many hospitals, clinics and healthcare facilities rely on us for filling critical positions. If you want competitive pay, excellent working conditions and a team that supports you, Power Personnel is the place to be! Earn $250 for every referral! Know someone looking for a great opportunity? Refer them to us and get rewarded! Send referrals to: ...@powerpersonnel.com You'll receive a $250 bonus once your referral completes 20 shifts.
    $29 hourly 2d ago
  • Superintendent/Assist Superint >$15 MM Projects

    Construction Worldwide

    Project assistant job in San Francisco, CA

    Current Openings (please also apply if you're looking for a SI position outside of the area of the below listed current openings as other areas become available regularly): 1 Superintendent, Orange County 1 Superintendent, San Diego 1 Assistant Superintendent, San Diego Job Description Responsible for the physical construction of the project. Supervise trade employees. Plan and manage subcontractors in establishing construction means and methods, scheduling, coordination, workplace safety and harmony. Work together with the Project Manager to achieve the project goals. Supervise assistant superintendents, foremen, and craft labor. Requirements 10+ years of experience as a Superintendent on large and complex projects in excess of $15 million. Advanced understanding of Enterprise software cost reports and budget & commitment differentiation. Education / Experience Four (4) years of technical training or equivalent experience. Minimum of eight (8) years supervisory experience in similar facility construction technology, equipment, methods, tools and work procedures required. Ability to control and supervise large groups. Advanced understanding of construction scheduling cost control. Orange County: Experience with University of California Projects and Life Science Projects preferred. San Diego: Experience with University of California/Cal State Projects or Design Build work preferred. About the Company Company provides General Contracting and complete Project Planning and Management services through multiple locations in California. They are a leader in their field and are consistently rated among the nation's safest builders. Company offers competitive compensation, excellent benefits and they take great care of their employees - which, in return, makes employees stay with the company for decades. All applications are treated confidentially and we will not present your resume to any of our clients before having discussed a position and company with you in detail and obtained your permission to present you to our client(s). #J-18808-Ljbffr
    $41k-68k yearly est. 19h ago
  • Junior Project Manager- Construction

    PMCS Group, Inc.

    Project assistant job in Los Angeles, CA

    Junior M&O Project/ Project Manager- P&D- $119,000 to $127,000 + Benefits- Los Angeles, CA The Role Do you enjoy keeping complex construction projects on track from early planning through to handover? Are you looking for a role where your technical skills, organisation and eye for detail directly improve public and educational facilities? If so, we have an exciting opportunity for you. This Junior M&O Project / Project Manager - P&D role offers hands-on exposure across the full project lifecycle, while working alongside experienced professionals on high-profile public sector projects in Los Angeles, CA. As a Junior M&O Project / Project Manager - P&D, you will support the Planning and Development Project Manager (PDPM) across multiple construction projects. You will be involved from early site reviews and concept development through design coordination, construction progress and close-out. This is a practical, varied position where no two days look the same. You will gain valuable experience working with public agencies, consultants and contractors, while building a strong foundation for long-term career growth in project and construction management. If you want to grow your career while working on projects that benefit communities, apply today and take the next step. Key Responsibilities: Validate existing site conditions to support project scope development. Prepare concept drawings to help visualise project requirements. Review design team feedback and suggest clear, workable recommendations. Prepare progress and status reports for management. Coordinate with utility providers and government agencies to meet state and federal requirements. Track project budgets and ensure costs reflect current progress. Support planning, design and construction schedules. Assist with bid preparation, contracts and project documentation. Help develop project procedures and suggest improvements. Support cost estimates and track changes. Maintain facility inventory maps using AutoCAD. Carry out additional duties as required. The Company At PMCS Group, Inc., we've built our reputation on over 70 years of combined industry experience and a team of 130+ professionals with deep expertise in construction, engineering, architecture, and inspection. We don't just manage projects-we deliver them to the highest standard, on time and within budget. We're proud to partner with clients such as the Los Angeles Unified School District (LAUSD), Los Angeles Community College District (LACCD), California State University (CSU) campuses, and other public agencies. Our work has a direct impact on communities, improving educational facilities and public infrastructure across California. The Benefits PTO: 120 hours annually (vacation/sick time), accrual starts on day one, available after 30 days. Holidays: 8 paid holidays per year, including New Year's Day, Thanksgiving, and Christmas. Insurance: 100% coverage for employee's Medical, Dental, and Vision, with additional costs for dependents and enhanced plans (Kaiser and Anthem Blue Cross options). 401(k) Savings Plan: 100% match up to 3%, plus 50% of the next 2% (fully vested immediately). Professional Development: Up to $1,000 annually for license/certification renewals and qualifying education. Parking: Parking provided, up to $100/month if applicable. The Person At least five years' experience in project or construction management. Degree in architecture, engineering or construction management, or equivalent experience. Strong knowledge of construction safety and environmental requirements. Confident with Microsoft Office, AutoCAD and reporting tools. Organised, clear communicator and comfortable working with multiple stakeholders.
    $119k-127k yearly 19h ago
  • Project Administrative Assistant

    Redwood Electric Group 4.5company rating

    Project assistant job in Sacramento, CA

    Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.
    $43k-57k yearly est. 2d ago
  • Administrative Front Desk Specialist

    Comrise 4.3company rating

    Project assistant job in Hayward, CA

    Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.
    $23 hourly 3d ago
  • Administrative Coordinator

    Ascend Talent Solutions

    Project assistant job in San Jose, CA

    Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
    $43k-65k yearly est. 19h ago
  • Project Administrator

    Alvah Contracting LLC

    Project assistant job in South San Francisco, CA

    The Project Administrator will be responsible for troubleshooting issues, revamping timelines, giving status reports to the program manager and the project managers and making changes as necessary to ensure the project progresses Project Administrator Duties and Responsibilities Prepare job folders Review job packages and complete checklists Review as-built documentation and completion form Assist PM with managing/tracking work authorizations Filing of Daily reports Managing and routing LME forms for signatures Updating Monday.com project statuses Data entry/reporting Qualification's Associates Degree or 3 years prior Project Administrative work Self-directed Database Management The ability to work independently, and being highly motivated Must be able to work in a fast-paced and deadline driven environment Carry out tasks in a timely and accurate manner Detail-oriented, dependable and trustworthy
    $43k-70k yearly est. 1d ago
  • Temporary Project Coordinator (Construction)

    Vaco By Highspring

    Project assistant job in Irvine, CA

    Senior Project Coordinator (Temporary) Onsite | Irvine, CA Duration: 3-4 months Responsibilities Project Coordination Assist with managing timelines, deliverables, and documentation for entitlement, permitting, and construction phases. Coordinate with internal teams, consultants, contractors, and municipal agencies to ensure compliance and timely approvals. Obtain and route signatures for agreements, easements, applications, and other project documents. Maintain tracking systems for signed documents, approvals, and project milestones. Entitlements & Permitting Track and maintain entitlement and permit applications for accuracy and completeness. Monitor regulatory requirements and deadlines, escalating potential issues proactively. Prepare and circulate signature-required documents for municipal and agency submittals. Compile supporting materials for approvals and related filings. Construction Support Maintain project schedules, budgets, and progress reports. Partner with development managers and construction teams for seamless project execution. Coordinate signatures for construction agreements, lien waivers, and compliance documentation. Support preparation of project close-out packages and compliance certifications. Contract Administration Prepare contracts for consultants, designers, and general contractors using company templates. Coordinate vendor negotiations and update contract terms to reflect changes. Ensure all executed contracts are documented and audit-ready. Track contract status, revisions, and approval logs. Financial Administration Process check requests and update project budgets. Review and process invoices through the internal portal. Partner with accounting and external lenders to manage general contractor pay applications. Verify proper documentation and signatures for financial and lender compliance. Documentation & Reporting Prepare meeting agendas, minutes, and regular status updates. Organize project files, contracts, and correspondence for accessibility and audit requirements. Maintain logs of signed documents and ensure accurate filing. Assist with workload distribution and process improvement initiatives. Qualifications 3+ years of experience in construction administration/coordination or real estate development. Experience with contract preparation and accounting processes. Proficiency in project management tools (MS Project, Smartsheet) and Microsoft Office Suite. Strong communication, organization, and problem-solving abilities. Experience with industrial or commercial development projects. Ability to read and interpret construction documents and site plans. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
    $43k-68k yearly est. 19h ago
  • Project Coordinator

    Omninet Capital

    Project assistant job in Los Angeles, CA

    Omninet Capital is seeking a highly organized, proactive, and resourceful Project Coordinator to support the Chief Financial Officer and Senior Vice President of Operations. This role is for someone who can anticipate needs, keep projects moving forward, and act as a true partner in helping leadership deliver results. The ideal candidate thrives in a fast-paced environment, brings strong judgment and attention to detail, and is energized by making it easier for executives to focus on strategic priorities. Key Responsibilities Serve as a project coordinator-tracking deliverables, following up on next steps, and ensuring accountability across teams Act as a liaison between executives and internal departments, streamlining communication and ensuring alignment Provide day-to-day support to the CFO and SVP of Operations, ensuring priorities are managed and deadlines are met Manage calendars with a focus on internal and external meetings (minimal travel coordination) Prepare presentations, reports, agendas, and other executive-level materials Attend key meetings to capture notes, document action items, and drive follow-through Monitor email communications, prioritize messages, and draft responses when needed Handle sensitive information with the utmost discretion and professionalism Support operational needs such as expense reporting, document organization, and light office management tasks Qualifications 3+ years of executive administrative support or project coordination experience Strong organizational and time-management skills with proven ability to manage multiple priorities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) High degree of professionalism, discretion, and judgment Positive, proactive, and collaborative approach Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws. All employment decisions are based on qualifications, merit, and business needs. Omninet complies with all applicable state and local fair employment practices laws, including the California Fair Employment and Housing Act (FEHA).
    $44k-68k yearly est. 19h ago
  • Administrative Assistant

    Propel Recruitment LLC

    Project assistant job in Oakland, CA

    Administrative Assistant - Real Estate / Property Management Assignment Type: Temporary with potential for Direct Hire Compensation: $25-$30/hour (based on experience) Overview A well-established real estate and property management organization is seeking a reliable and detail-oriented Administrative Assistant for an on-site, in-office role based in Oakland, CA. This position supports a residential property portfolio and plays a key role in day-to-day property operations and resident services within a fast-paced, professional office environment. This role begins as a temporary assignment with strong potential to convert to a direct-hire position based on performance and business needs. Key Responsibilities Perform on-site administrative duties including sorting and distributing mail, preparing correspondence, posting and distributing tenant notices, and coordinating with internal teams and external vendors Answer incoming calls, greet visitors as needed, and route messages appropriately Maintain an organized, professional front desk and office environment Manage office supplies and equipment; obtain vendor quotes as needed Maintain, update, and ensure compliance with company and property files Assist with monitoring community policies and house rules Support residents with maintenance work orders by logging, tracking, and following up to ensure timely completion and resident satisfaction Assist with new resident application and move-in processes Respond appropriately during building emergencies (e.g., fire, flood) by notifying management or emergency personnel Maintain familiarity with building systems and emergency evacuation procedures Attend required on-site trainings, meetings, and company events Perform additional administrative and operational duties as assigned Qualifications Education and Experience High School Diploma or GED required Minimum of one year of administrative, receptionist, or office support experience Prior real estate or property management experience strongly preferred Knowledge, Skills, and Abilities Proficiency in Microsoft Office, including Excel, Word, and PowerPoint Experience with property management systems such as RealPage preferred Strong organizational skills with excellent attention to detail Ability to handle confidential information with discretion and professionalism Excellent written and verbal communication skills Strong interpersonal skills with the ability to interact calmly and empathetically with residents, vendors, and internal teams Ability to work independently, manage time effectively, and meet deadlines Sensitivity to working with diverse populations, including seniors, individuals with disabilities, and low-income residents Requirements Must be able to work on-site in an Oakland office environment Must reside in the San Francisco Bay Area Must be able to support properties located in Sonoma and Solano Counties Valid California Driver's License, proof of auto insurance, and reliable transportation required Physical Requirements Primarily desk-based, on-site office work with frequent computer use Ability to sit for extended periods Occasional standing, walking, filing, reaching, and telephone use Ability to lift and carry items up to 10 pounds Why This Role This opportunity offers hands-on exposure to real estate and property management operations in an on-site setting, with the potential to transition from a temporary assignment into a long-term, direct-hire role for the right candidate.
    $25-30 hourly 19h ago
  • Operations Assistant

    American Window Film

    Project assistant job in Carson, CA

    The Operations Assistant keeps the office moving by providing outstanding customer service, supporting the estimators by qualifying leads and scheduling estimates, and by maintaining the office, inventory, and vehicles. The role requires a high level of organizational skill, a passion for supporting a talented team to get their work done efficiently, and familiarity with online tools. It will suit someone who enjoys interacting with customers, is able to organize multiple jobs simultaneously, and is passionate about getting the job done effectively while contributing to a positive team environment. Job Responsibilities Customer Service Ensure that customer phone calls and emails are responded to with a sense of urgency in a friendly and professional manner Support the work of the estimators by qualifying customers based on geography and rough scope of work, creating new job records, and entering pertinent information as leads are received via the internet and phone calls Help update job information throughout the lifecycle of the project Office Support Using online tools including CRM, and in-house software, schedule estimators to attend customer locations balancing factors like route optimization, estimator experience, and availability Maintain and order supplies and tools to ensure the installation team and the office is properly equipped and stocked Accurately submit warranty registrations with suppliers as invoices are paid Warehouse Management Keep the warehouse organized and safe Keep track of inbound and outbound shipments, following up with delivery providers where necessary Manage the film inventory ensuring film is ready on time each day for the installers to collect and accurately checked back in upon return Conduct accurate and timely inventory audits Maintain records of company vehicles ensuring regular maintenance is conducted and regularly conducting cleanliness and mileage checks Teamwork Be flexible and seek out opportunities to help other office team members experiencing high volumes of work. Maintain a high level of productivity and customer service by stepping into Ops Manager duties as required Qualifications Responsive and friendly customer service Effective organization of multiple concurrent jobs Strong written and verbal communication skills Familiarity working with online tools like g-suite Knowledge of window film is a plus but training will be provided CRM & Sales experience is a plus Must be able to lift up to 40 pounds Benefits & Perks Competitive monthly and quarterly bonus program Paid Time Off plan for full time employees Medical, Dental, Vision, and more *For eligible employees 401(k): American Window Film will match 3% of what you contribute American Window Film Perks: Family & Friends Day - take an extra day off and get $300 to spend time with family and friends. People Helping People - take an extra day off to help someone out or contribute to a worthy cause Fitness, Health and Wellness allowance - get $250 towards any health and wellness activity We not me time - get $300 when you spend time with a co-worker outside of work *perks subject to terms and conditions and may change at any time Our Core Values Create Loyal fans - We create an environment that people love Authenticity Matters - Trust is built one job at a time Be Excellent Together - We support our teammates We Embrace Change - How we got here today is not how we will get there tomorrow American Window Film provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, veteran or military status, disability, as well as any other protected status under the law.
    $35k-48k yearly est. 2d ago
  • Project Coordinator

    Bayone Solutions 4.5company rating

    Project assistant job in Palo Alto, CA

    MANDATORY AND MOST IMPORTANT REQUIREMENTS: Key task is managing requests for hardware (one or more element of a system and related wiring harnesses, and managing the distribution of that hardware to the requestors: Skills: Responsive to stakeholders for managing allocation demand, answering questions about orders, detail oriented and well organized. Has Google Sheets experience ideally - able to track people, requests, volumes and create request forms, handle the device requests and orders, coordinate with stakeholders, negotiate (with support) allocation when the received amount of boards and harnesses is short or arrives later than expected time. Some experience of logistics is ideal - knowing what kind of documentation is needed for overseas shipment (but will be able to rely upon a skilled Logistics and shipping compliance team at RVT). Check shipments when they arrive to see that they are what was expected, label items with a labeler, track serial numbers, put sets of equipment together (e.g. assemble together several related boxes of items: Assembly A plus Assembly B plus wiring Kit C. Not assembling electronically - just gathering a kit as a set of boxes. No need to lift anything heavy. Move lightweight single boxes only - or groups of boxes using a trolley. Role Overview We are looking for a highly organized and detail-oriented ECU Device Allocation Coordinator to join our Technical Program Management team. In this role, you will act as the "traffic controller" for our critical prototype hardware. You will manage the flow of Electronic Control Units (ECUs) and wiring harnesses, ensuring that our software, and hardware teams to ensure they have the hardware they need to build the future of software defined electric vehicles. This is a hybrid desk/lab role. You will spend time managing complex data sets and inventory logistics, as well as handling physical hardware, performing basic software updates, and managing distribution between sites, supported by our Logistics team. Key Responsibilities 1. Allocation & Inventory Management ● Centralize Requests: Act as the primary point of contact for engineering teams requesting prototype hardware (ECUs, harnesses, systems of ECUs). ● Prioritization: Work with engineering leads to track project priorities and allocate scarce hardware resources accordingly. ● Inventory Tracking: Monitor incoming shipments and track inventory arrival dates to provide accurate timelines to stakeholders. ● Asset Management: Tag all incoming materials with asset tracking labels and maintain a precise database of device locations. 2. Logistics & Distribution ● Distribution: Organize the physical distribution of hardware to multiple local buildings and coordinate shipments to remote engineering sites and partner sites. ● Shipping & Receiving: Assist with validating incoming inventory and readying outgoing hardware. 3. Technical Support ● Firmware Flashing: Connect ECUs to laptops to flash updated software versions or firmware prior to distribution. (assume: engineer support and detailed instructions) ● Version Control: Verify software versions on ECU boards to ensure engineers receive the correct configurations for their testing needs. ● Basic Troubleshooting: Perform visual inspections of wiring harnesses and hardware for physical damage. Qualifications Required Skills: ● Data Management: Exceptional attention to detail. You must be comfortable managing large datasets without errors. ● Software Proficiency: Strong proficiency in Microsoft Excel or Google Sheets (e.g., VLOOKUP, Pivot Tables, conditional formatting). Familiarity with Salesforce, Jira, or similar inventory/ticket management systems. ● Communication: Ability to communicate clearly with engineers and program managers regarding timelines and delays. Slack proficiency is preferable. ● Organization: specific ability to multitask and track hundreds of moving parts in a fast- paced environment. Preferred Experience: ● Previous experience in an automotive, electronics, or hardware manufacturing environment. ● Basic understanding of flashing firmware or working with hardware testing tools. ● Interest in EV technology and automotive engineering. Physical Requirements ● Must be able to lift and carry boxes weighing up to 25-30 lbs. ● Ability to stand for extended periods while sorting, tagging, or flashing hardware. ● Manual dexterity to handle small electronic components and wiring harnesses. Why Join Us? ● Work directly with cutting-edge EV prototypes for both Client Group brands: Audi, VW, Scout, Porsche. ● Gain exposure to the cross-functional operations of a major automotive engineering firm. ● Opportunity to develop technical skills in hardware management and basic software operations
    $55k-81k yearly est. 3d ago
  • Practice Assistant

    Us Tech Solutions 4.4company rating

    Project assistant job in Redwood City, CA

    Working Title: Practice Coordinator Duration: 6 months Contract Hourly Pay: $25.00/hr. For your understanding - Do not Submit If: • Only MA clinical experience (no admin focus) • Only call center or customer service background • Epic experience outdated or minimal (pre-2021 or basic check-in only) • No prior authorization history • Only insurance verification or basic referrals • Failed probation in similar roles • No specialty clinic experience *Update 12/8*: Must-Haves: • Heavy prior authorization experience (daily, high volume) • Epic/APeX experience specifically for auths, referrals, WQs • Specialty clinic background (orthopedics strongly preferred; surgery/pain/other specialties acceptable) • High-volume clinic experience (100+ calls/day or heavy WQs) • Multi-provider scheduling + surgery scheduling exposure • Strong communication, detail orientation, and reliability *Update 12/4: The manager is specifically looking for candidates with: - Recent Epic/APeX experience (must be hands-on) - Specialty clinic background, ideally orthopedics or surgical subspecialties - High-volume scheduling experience across multiple providers - Referrals, authorizations, and work queue management - Experience in large health systems such , Stanford, Sutter, PAMF, etc. - Strong communication and customer service skills in patient-facing roles - Ability to multitask and stay organized in a fast-paced clinic environment - Professional, reliable work history in medical administrative roles* Nice-to-Haves: • Experience in major systems: Stanford, Sutter, PAMF • Imaging authorization experience (MRI/CT/X-ray) • Pre-op coordination (labs, clearances, documentation) Job duties: Front desk, Back office, PC, Surgery scheduling Soft skills/characteristics needed: Well organized, excellent communication, must be proficient in Epic/APeX and Microsoft Office Suite. Able to multitask and be detail oriented. Estimated number of patients in clinic per day or calls per day if call center: 30-50 Specific number of year's experience? A college degree with 6 months of experience or 2 years of healthcare admin experience About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Gaurav Kejriwal Email: ************************************** Job ID: 25-55298
    $25 hourly 19h ago
  • Administrative Support Specialist

    Synergy Information Solutions

    Project assistant job in Palm Desert, CA

    About Us We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold. Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish. Why Join Us? Work-life balance: A company culture that prioritizes work-life balance for all employees Great pay & benefits: Competitive compensation for top talent. We offer health insurance and paid time off Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning Growth opportunities: Join us as we expand, with potential to move to a full-time position About the Role We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency. This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays. Key Responsibilities Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone Manage complex scheduling and calendar coordination for meetings, appointments, and team activities Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support Compile and summarize data for internal reports Support the team with additional administrative tasks as needed Required Qualifications 4+ years of experience in an administrative, office coordinator, or similar support role Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization Excellent verbal and written communication skills Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication Customer service mindset with a professional phone presence Experience supporting sales teams or working with quotes/proposals is a plus Preferred Qualifications Familiarity with ConnectWise Experience supporting IT teams or technical staff Prior experience coordinating with vendors or service providers
    $40k-55k yearly est. 2d ago
  • Project Coordinator

    Sunderstorm Inc.

    Project assistant job in Los Angeles, CA

    About Us Sunderstorm is a premier cannabis company that owns and operates the award-winning edibles brand Kanha. Based in California, the Company has over 200 employees with operations in Massachusetts, Illinois, Nevada, and Thailand. Sunderstorm is a leader in nano-tech fast acting edibles, has recently launched a line of vape products, and distributes for third party brands in California. Serving over 1000 retail clients, Sunderstorm and its flagship Kanha gummies are a national cannabis success. Work with Us - KANHA is excited to welcome talented builders, doers and thinkers to join our team! If you're ready to take the next step in your career, we encourage you to apply and prepare yourself to embark on a new blissful journey with KANHA! So what does KANHA offer YOU? Comprehensive benefits package, including health insurance, voluntary coverage and a retirement savings plan option Paid Time-Off (vacation pay, sick pay, holiday pay) On-the-job training to foster your growth and success. Company events, catered lunches, team building activities and more! Employee Assistance Program (EAP) A culture founded on inclusivity and respect, where each team member's contributions are acknowledged and celebrated. *This position is based out of North Hollywood, CA.* About the Role We're seeking a highly organized and proactive Project Coordinator to support the Marketing team in all marketing deliverables related to product launches and marketing campaigns. This is a project management position; you will coordinate and update timelines, manage ASANA projects, and drive communication across licensed and hemp channels-ensuring alignment and prioritization of marketing efforts in accordance with new product launches and marketing campaigns. You will report to the Director of Product. We would also like the Project Coordinator to help oversee, update, and maintain the Marketing Budget as we move through the year. You will not be responsible for generating the budget, but rather assisting marketing leadership in regular audits, i.e. budget vs. actual, and making regular updates per marketing leadership to ensure that the budget remains accurate in our systems, and reflects real performance goals. If you're eager to learn the inner workings of a leading cannabis CPG brand, excel at keeping complex projects organized, and are motivated to grow your career in a fast-evolving industry, this is an excellent entry point into product development, cross-functional operations, and high impact project management. Key Responsibilities Project manage and track work progress on all marketing deliverables related to product launches and marketing campaigns. Communicate proactively with Marketing leaders, including: Brand Director, Trade Director, Art Director, and CMO to ensure timelines for marketing deliverables are met. Operate in ASANA to manage the marketing section of all new product launches, and marketing campaigns. Organize, update, and maintain the marketing section of all product launch and campaign boards. Coordinate key weekly meetings between marketing, product, and operations leaders to ensure prioritization of efforts, including but not limited to: graphic design resources, packaging design, marketing asset development, merchandise etc.. Take detailed meeting notes and track action items. Maintain shared product tools and trackers (e.g., Asana, Google Sheets, Shared Drives) Collaborate with marketing and sales teams to support go-to-market activities Prepare presentation materials for internal updates, product briefings and market reports Act as a communication hub between product leaders and the marketing team. Assist in maintenance and coordination of the marketing budget. Work with Marketing leadership to help organize, maintain, and update the budget in accordance with marketing leadership. Qualifications Required: ASANA Foundations Skills Badge & ASANA Workflow Specialist Certification is required for this position. These are offered by ASANA on the ASANA website; completion of these courses will be required prior to your start date. 1-2 years of experience in project coordination, operations, or administrative roles Strong organizational and multitasking skills with attention to detail Proficiency with Excel & Google Workspace (Docs, Sheets, Slides). Comfortable working in a fast-paced, highly regulated environment Strong written and verbal communication skills Preferred: Experience in cannabis, CPG, food & beverage, or regulated industries Understanding of product lifecycle, commercialization, or competitive analysis Interest in cannabis product trends, formulations, or wellness categories Physical Requirements Standing/walking for extended periods of time Sitting for extended periods of time The hiring range for this position in California is $70,500 -$75,000 per year. The base pay actually offered will take into account the candidate's job-related knowledge, skills, and experience among other factors. Here at Sunderstorm Inc we offer medical, dental, vision insurance and retirement benefits. Come be a part of our growing organization and its opportunities for your career development! You will learn and develop alongside a team of professionals who aim to excel in the cannabis industry. Apply now! Sunderstorm Inc is an Equal Employment Opportunity Employer and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.
    $70.5k-75k yearly 3d ago
  • Administrative Assistant

    ICO Group of Companies 4.1company rating

    Project assistant job in Los Angeles, CA

    Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture
    $33k-46k yearly est. 3d ago
  • Project Coordinator

    Insight Global

    Project assistant job in San Diego, CA

    Insight Global is seeking two Project Coordinators to support a leading utility client in San Diego, CA. These individuals will play a key role in managing gas pipeline damage prevention work, coordinating with contractors and subcontractors, and ensuring timely scheduling and documentation. This is a fast-paced role requiring strong communication skills and attention to detail. This is a two-year contract role. Responsibilities • Coordinate damage prevention requests and schedule site visits. • Communicate effectively with contractors and field locators. • Update and maintain master trackers and project documentation. • Manage Dig Alert ticketing and high-pressure gas scheduling. • Work closely with internal teams and subcontractors to meet deadlines. Required Skills & Experience • 1-3 years of project coordination experience (utility or telecom industry preferred). • Strong interpersonal skills; able to communicate professionally and handle challenging conversations. • Proficiency in Microsoft Excel (sorting, filtering data) and other MS Office tools. • Document control experience. • Ability to work with urgency and manage multiple priorities. Nice to Have Skills & Experience • Advanced Excel skills (VLOOKUPs, pivot tables). • GIS experience. • SAP experience. • Ticket management systems (e.g., Cortera). • Familiarity with Smartsheet. Compensation: $25-$27/hour, depending on experience Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
    $25-27 hourly 1d ago
  • Admin Support Specialist

    Matura Farrington

    Project assistant job in Gardena, CA

    IN OFFICE IN GARDENA 100% TEMPORARY SUPPORT (6 MONTHS PROJECT) Key Responsibilities Reporting & Data Management Track and report on program activity, client participation, referrals, and service outcomes Prepare recurring reports showing volume, trends, percentages of activity, and program effectiveness Maintain accurate spreadsheets and dashboards using Excel Ensure data integrity across multiple tracking sources Program & Client Support Support tracking of client programs, solutions provided, and referral outcomes Assist with compiling data for internal reviews, audits, and funder reporting Help identify gaps or inconsistencies in reported data and flag issues to leadership Financial & Administrative Support Assist with basic financial tracking related to programs (budgets, allocations, activity-based reporting) Support documentation needed for financial controls and program compliance Maintain organized records and reporting files Calendar & Coordination Manage calendars, scheduling, and deadlines related to program reporting Coordinate timelines for report submissions and internal reviews Support meeting preparation with reports, summaries, and data snapshots Required Qualifications 1-2 years of experience in an administrative, reporting, or data support role Strong Excel skills (formulas, formatting, basic data analysis) Experience maintaining spreadsheets and producing recurring reports Strong organizational and calendaring skills High attention to detail and accuracy Ability to manage multiple deadlines and priorities Preferred Qualifications Experience working in a nonprofit, social services, or community-based organization Familiarity with program tracking, client data, or referral reporting Comfort working with leadership and handling confidential information Skills & Competencies Strong written and verbal communication skills Analytical mindset with the ability to summarize data clearly Dependable, proactive, and highly organized Ability to follow established processes and improve reporting efficiency over time
    $40k-56k yearly est. 19h ago
  • Transplant Associate Administrator

    Transplant Management Group

    Project assistant job in Los Angeles, CA

    Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************
    $26k-46k yearly est. 19h ago

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