Branch Office Administrator
Project assistant job in Palos Heights, IL
Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
Job Overview
Position Schedule: Full-Time
Branch Address: 12505 S Ridgeland Ave Suite 3, Palos Heights, IL
This job posting is anticipated to remain open for 30 days, from 08-Dec-2025. The posting may close early due to the volume of applicants.
If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
Role Summary:
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
We'll give you the support you need. Our team will be there every step of the way, providing:
Comprehensive 6-month training including an experienced peer to help mentor you
A wide support network that extends from your branch office to your region to the home office
You'll often work independently but will have a team of thousands backing you every step of the way
Can you see yourself...
Delivering exceptional personalized service to ensure clients feel understood and informed
Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
Actively listen for situations in the clients' lives that may indicate a need for additional services
Driving marketing activities such as planning and executing events
You can also expect...
A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
Full-time Associates receive the following benefits:
Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.
You'll be competitively compensated...
Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
Hiring Minimum: $26.10
Hiring Maximum: $31.00
Read More About Job Overview
Skills/Requirements
What skills would make you a successful BOA?
Analytical Thinking
Attention to Detail
Adaptability
Conversational Skills
Digital Tool Utilization
Team Collaboration
Role Requirements
Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
Awards & Accolades
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones
Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones
Read More About Awards & Accolades
About Us
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report.
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
Administrative Assistant
Project assistant job in Chicago, IL
*Must have seven plus years of experience
*Candidate must be onsite five days a week for the first month, with potential of remote work (up to two days remote each week) after the 30 day evaluation period
Assists a VP-level Executive, their three (3) direct reports, and a mid-size department with daily administrative duties. Candidate will perform a broad variety of administrative activities including (but not limited to): managing projects, tracking deadlines, managing an active calendar of appointments, arranging travel and itineraries, completing expense reports, coordinating meetings/events, preparing/editing presentations, composing correspondence, and recommending/making purchase decisions. The candidate must possess strong written and verbal communication skills. The candidate is expected to have intermediate to advanced computer skills including word processing, spreadsheet calculations, basic presentation assembly, and familiarity with database applications; this individual may be asked to train others, if needed. Candidate must be comfortable working in a complex, fast-paced environment.
Office Administrative Coordinator
Project assistant job in Chicago, IL
ImmersiveTouch is a fast-growing medical device company transforming surgical planning through virtual and augmented reality (VR/AR) and precision 3D printing. Our technology empowers surgeons to visualize, plan, and rehearse complex procedures using patient-specific 3D models and advanced simulation software.
About the Role
We're looking for a highly organized and proactive Office Administrative Coordinator to oversee the daily operations of our Chicago headquarters. In this role, you'll help keep our fast-paced startup running efficiently by managing office logistics, coordinating billing and invoicing activities, supporting the sales team, and ensuring a professional and welcoming environment for employees and visitors.
Key Responsibilities
Serve as the first point of contact for employees, visitors, and vendors.
Support the finance and sales teams by preparing and tracking invoices, coordinating with field reps, and ensuring accurate billing documentation.
Manage shipping, labeling, and logistics for customer deliveries, trade shows, and internal orders.
Maintain office supplies, IT equipment, and inventory, and coordinate vendor purchases.
Liaise with building management and maintenance vendors to handle repairs, cleaning, and facility needs.
Organize team events, meetings, and travel arrangements.
Assist with onboarding and offboarding, ensuring proper workspace setup, badge access, and equipment management.
Support administrative tasks such as expense tracking, document organization, and internal communications.
Help foster a collaborative and positive office culture by coordinating staff updates, wellness initiatives, and celebrations.
What We're Looking For
2 - 4 years of experience in office administration, operations, or business coordination (startup or healthcare/tech experience is a plus).
Excellent communication and organizational skills with strong attention to detail.
Comfortable managing multiple priorities in a dynamic, fast-moving environment.
Proficiency in Microsoft Office Suite; familiarity with accounting or inventory tools preferred.
A proactive problem-solver with a “get-it-done” attitude and a passion for teamwork.
Why Join Us
At ImmersiveTouch, you'll be part of a team that's redefining surgical innovation. This role offers hands-on experience supporting operations, finance, and culture in a high-growth medical device environment. You'll have the opportunity to build efficient systems, streamline workflows, and directly contribute to a mission that improves surgical outcomes for patients worldwide.
Compensation and Benefits
Salary Range for Position: $50K-$75K per year
Medical, Dental and Vision Insurance
401K Savings Plan
Paid Company Holidays
Branch Office Administrator
Project assistant job in North Barrington, IL
Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.
Job Overview
Position Schedule: Full-Time
Branch Address: 108 S Wynstone Park Dr Ste 119, North Barrington, IL
This job posting is anticipated to remain open for 30 days, from 05-Dec-2025. The posting may close early due to the volume of applicants.
If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.
Role Summary:
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.
We'll give you the support you need. Our team will be there every step of the way, providing:
Comprehensive 6-month training including an experienced peer to help mentor you
A wide support network that extends from your branch office to your region to the home office
You'll often work independently but will have a team of thousands backing you every step of the way
Can you see yourself...
Delivering exceptional personalized service to ensure clients feel understood and informed
Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year
Actively listen for situations in the clients' lives that may indicate a need for additional services
Driving marketing activities such as planning and executing events
You can also expect...
A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions
An inclusive environment where everyone's different viewpoints are valued and help to achieve results.
We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being
Full-time Associates receive the following benefits:
Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.
You'll be competitively compensated...
Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.
Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
Hiring Minimum: $26.10
Hiring Maximum: $31.00
Read More About Job Overview
Skills/Requirements
What skills would make you a successful BOA?
Analytical Thinking
Attention to Detail
Adaptability
Conversational Skills
Digital Tool Utilization
Team Collaboration
Role Requirements
Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.
Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.
Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.
Read More About Skills/Requirements
Awards & Accolades
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones
Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones
Read More About Awards & Accolades
About Us
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report.
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
Administrative Assistant
Project assistant job in Oak Brook, IL
We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth.
The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity.
Responsibilities
Provide day-to-day support to the Property Manager as needed.
Maintain and track Tenant and Vendor Insurance Certificates.
Communicate with contractors, vendors, and on-site teams to support ongoing property operations.
Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs.
Support monthly and quarterly reporting requirements.
Set up new vendors and ensure proper documentation is collected.
Conduct occasional on-site property visits within the Chicago metro area.
Assist with special projects, certified mail-outs, and other written correspondence.
Manage and draft tenant correspondence; communicate with on-site security teams as needed.
Support Accounts Receivable, including rent collections and tenant communications.
Track and record tenant sales monthly.
Maintain organized electronic filing systems and track utilities across properties.
Update and manage internal spreadsheets and operational logs.
Ideal Experience
2-3 years of relevant experience, with commercial real estate experience required.
Experience working in Accounts Receivable or handling payments within a real estate environment.
Confident, professional communication style, capable of handling challenging interactions.
Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure.
Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel).
Strong organizational skills, attention to detail, and the ability to juggle multiple priorities.
A desire to learn, grow, and advance within the company.
#117938
The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
Office Administrative Assistant
Project assistant job in Glen Ellyn, IL
Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance.
Experience
1-3 years of experience in an administrative, clerical, or office support role
Experience with scheduling, recordkeeping, and data entry is often required
Skills and Abilities
Strong written and verbal communication skills
Excellent organizational and time management abilities
Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace)
Ability to handle confidential information with discretion
Attention to detail and accuracy
Problem-solving and multitasking skills
Customer service orientation
Responsibilities:
Permitting & Licensing Management
Work directly with municipalities to obtain contractor licenses and necessary permits for each project.
Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey.
Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins.
Track and update permit status daily, identifying outstanding applications and following up as needed.
Dispatch & Project Coordination
Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers.
Maintain organized records linking each job number with its corresponding documents, communications, and approvals.
Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards.
Insurance & Vendor Documentation
Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients.
Verify accuracy and compliance of insurance documentation prior to approval for work.
Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system.
CRM & Administrative Management
Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information.
Update CRM data for customers, vendors, and job sites in coordination with the sales team.
Generate and review reports to monitor project progress, permit status, and document compliance.
Cross-Departmental Communication
Act as a liaison between municipalities, sales teams, project managers, and vendors.
Keep sales informed of permit progress, inspection results, and project readiness.
Ensure all relevant documents are accurate, current, and accessible to internal teams.
Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.
Facilities Assistant
Project assistant job in Niles, IL
Job Title: Facilities Assistant
Industry: Healthcare / Office Operations
Pay: $20/hr
is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring on behalf of our client, a rapidly growing healthcare organization with multiple branch locations across the Chicagoland area. They are committed to fostering a supportive, collaborative work environment while delivering exceptional services.
Job Description:
Our client is seeking a detail-oriented and proactive Facilities Assistant to support office operations, maintenance, and overall workplace efficiency. This role is ideal for someone who enjoys hands-on work, thrives in a fast-paced environment, and can manage multiple priorities across locations.
Key Responsibilities:
Manage daily office operations including cleaning, safety, maintenance, and supply management.
Act as the primary contact for internal facility requests and vendor communications.
Schedule and oversee routine maintenance, inspections, and minor repairs.
Support office setups, relocations, and workspace adjustments to enhance employee comfort.
Track inventory and place orders for facility-related supplies.
Travel occasionally to branch locations to assist with supplies and site maintenance.
Perform other duties as assigned by office management.
Qualifications:
2+ years of experience in facilities support, office operations, or administrative coordination.
High school diploma or equivalent.
Proficient in Microsoft Office.
Strong multitasking, organizational, and problem-solving skills.
Self-starter, dependable, and able to thrive in a fast-paced, growing environment.
Perks:
Rapidly expanding organization with growth opportunities.
Direct interaction with leadership and opportunity to make an impact.
Positive and collaborative office culture with employee recognition events.
Modern, bright, and spacious office environment.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
Administrative Coordinator
Project assistant job in Romeoville, IL
Title: Administrative Coordinator Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.
Position Summary
The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role.
Essential Functions
Answering and directing incoming phone calls to the appropriate departments or personnel.
Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations.
Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately.
Handling filing and mailing tasks to maintain organized records and timely communication.
Assisting with Accounts Receivable (AR) collections as needed to support financial operations.
Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact.
Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation.
Following all safety rules and regulations to ensure a safe work environment.
Adhering to all company policies and procedures to maintain compliance and consistency.
Performing other work-related duties as assigned to support team objectives and operational needs.
Education, Experience And Skills Required
High School Diploma or GED is required. Associates degree is preferred.
Must have 2+ years of experience as an office administrative assistant, construction industry is a plus.
Strong verbal, written and interpersonal skills.
Attention to detail to ensure invoices are error-free and payments are applied correctly.
Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately.
Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports.
Ability to work in a fast-paced construction office environment.
Ability to organize and prioritize workload to meet deadlines.
Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment.
Knowledge of TCR software a plus.
EOE Statement
RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
Research Project Assistant
Project assistant job in Chicago, IL
The Highlights: The Part-Time Research Assistant will report to the Director of the Center for Community Research. The Part-Time Research Assistant will help the Director with tasks as needed on the post-viral grant supported project.
What You'll Do:
Completes Center administrative tasks designated by the director.
Trains with the Research Project Coordinator on grants administration.
Schedules appointments and interviews.
Administers and conducts interviews with participants.
Enters data.
Assists in the writing of manuscripts.
Participates in weekly research meetings.
What You'll Need:
College degree (B.A. or B.S) required. Research experience in Psychology or a related social science field.
Should have an interest in gaining experience to pursue a higher level of education.
Some budgetary experience would be helpful.
Must be reliable, task-oriented, and self-motivated
Must have general computer knowledge and basic knowledge of Microsoft Office (i.e. MS Word, MS Excel, etc.) and SPSS
Must be capable of coordinating daily tasks, communicating effectively, and working as directed
Must possess strong writing skills
This is a grant-funded position and is subject to the availability of grant funding.
The anticipated hiring range for this position is: $16.69 per hour. The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
Perks:
Working for a stable and well-known University.
Top choice medical, dental, and vision benefits.
Retirement plan matching contribution of 10%.
Tuition waivers for employees
and
dependents.
Generous paid time off, sick time, holidays, floating holidays, and more!
Part-Time Benefits
For consideration, please include a resume and cover letter.
Vincentian Mission:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Auto-ApplyProject Manager Assistant
Project assistant job in Chicago, IL
Job DescriptionSummary Assists in the planning and coordinating of activities of the designated project to ensure that goals or objectives of the project are accomplished within prescribed time frame by performing the following duties personally or through other project staff.
Essential Duties and Responsibilities
Reviews project proposals or plans to determine timeframe and procedures for accomplishing the project
Establishes a work plan.
Confers with project staff to outline the work plan and to assign duties and responsibilities.
Coordinates activities of project personnel to ensure project progresses on schedule.
Prepares project reports for management, client, or others.
Confers with project personnel to provide technical advice and to resolve problems.
Coordinates project activities with activities of government regulatory or other governmental agencies.
Other duties may be assigned.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
Continuous Learning - Pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities
Customer Service - Responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
Communications - Expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
Managing Customer Focus - Promotes customer focus; establishes customer service standards; monitors customer satisfaction.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
Business Acumen - Understands business implications of decisions; aligns work with strategic goals
Cost Consciousness - Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue ; conserves organizational resources.
Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; supports affirmative action and respects diversity.
Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Achievement Focus - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence.
Personal Appearance - Dresses appropriately for position; keeps self well groomed.
Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans.
Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelors degree in business or engineering related field or equivalent; or 4 years related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read, analyze, and interpret common scientific and technical journals, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to management, public groups, and/or boards of directors.
Mathematical Skills
Ability to work with mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills
To perform this job successfully, an individual should have proficiency with Microsoft Office.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary Range: $58,656 - $70,000/annually
Benefits Include: Medical, Dental, Vision, Life Insurance, and 401k
Project Manager Intern/Volunteer
Project assistant job in Chicago, IL
Felix is a luxury lifestyle magazine currently serving Chicago, Los Angeles and New York. The pages of this glossy publication cover the latest trends in fashion, fine dining, nightlife, arts and culture. Featuring ultra luxe fashion profiles, restaurants, and the season's must-have accessories from the world's top writers and stylists.
Luxe Media, LLC and Felix Magazine are the marketing names of The Aparecio Foundation, NFP (“TAF”). Luxe Media, LLC. is committed to developing a fun and productive work culture that is conducive to positive results!
We offer a uniquely open environment that demands initiative and imagination from every single team member that are heard, tested, and genuinely empowered to lead by example and create lasting impacts on our organization, its programs, and the community.
This is an internship/volunteer opportunity with standard industry sales Commission Only.
Job Description
Responsible for significant, Institute-wide projects, typically with large budgets and sizeable staff, focused on meeting project commitments, including communications with sponsors stakeholders etc.; would not necessarily have strategic or operational responsibilities. Spends majority of time on project management responsibilities.
Leads the development and implementation of a broad, coordinated set of plans and programs to meet the goals and priorities of the department(s). Cultivate contacts with vendor requirement planners or developers - to obtain information about future vendor developments in the functional area and to try to influence developments in ways favorable to The Aparecio Foundation. Participate in outside professional activities to maintain knowledge on developments in the field. Establish liaisons with universities and other comparable vendor users to keep abreast of status of computing and communications activities at these institutions.
Continuously improve project management toolkits and methodologies used within IS&T. Provide expertise and consulting to project managers in the process of project management and in the softer skills of team dynamics, team building and group motivation.
Qualifications
Minimum 5 years of increasingly responsible experience, with at least five years of managing increasingly complex projects in a technical environment. Able to work effectively and efficiently toward goals in a complex, fast paced, diverse environment with multiple and changing demands. Known for effective leadership of staff. Passion for client satisfaction. Understanding of higher education - its community and its technology requirements - is highly desirable, but not required.
Deep knowledge of principles, practices and theories in own professional discipline. May have knowledge of more than one professional discipline. Outstanding record of project management success, both in results achieved and in use of professional methodology
Designs solutions for varied internal/external clients. Considered a resource for others. Strong and current awareness of external trends and best practices.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Project Assistant
Project assistant job in Lombard, IL
Clarion Construction is looking for a qualified candidate pursuing a career in the Construction Management/Architecture field to join our Account Management Team. He/She will be responsible for assisting Project Manager, Account Managers, and Project Estimators at various stages of the construction process on multiple interior construction projects. He/she should be prepared to work in a fast-paced team environment and will gain broad experience in various aspects of interior construction.
Responsibilities:
* Assisting with drawing & document coordination (electronic & print) with project team & subcontractors; and distributing documents to project stakeholders.
* Assist with preparing submittals, change orders, bid proposals & other project paperwork.
* Maintain records on construction software used to track documents, RFI's, drawings and change orders.
* Exposure to cost estimating, planning and scheduling, materials procurement, cost control and quality management.
Skills:
* Excellent verbal and written communication skills; ability to interact with architects, sub-contractors and vendors; capable of writing reports and business correspondence.
* Computer skills: working knowledge of Word, Excel & Outlook, and familiarity with Sage construction software is a plus.
* Highly self-motivated, ability to work individually, demonstrates problem solving and analytical thinking toward data in order to suggest appropriate solutions.
* Skilled in organization, prioritization and time management.
* Skilled at working under stress to meet project deadlines while still paying attention to detail.
* Desire to learn and contribute.
* Degree in Construction Management/ Architecture is preferred.
Application Procedure:
Email resume to ***************************** & ********************************
Easy ApplyAnesthesia Informatics Project Coordinator, RN
Project assistant job in Chicago, IL
Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.
Day (United States of America)
Location
Ann & Robert H. Lurie Children's Hospital of Chicago
Job Description
Assumes the day-to-day responsibility for integrating anesthesia preoperative, intraoperative, and postoperative charting into operational practices with the focus on EPIC systems, workflow, and reporting functions. Other job responsibilities will include maintenance of anesthesia use of New Innovations and Productive Scheduling Solutions products as they relate to daily workflows.
Essential Job Functions:
Supports the needs of the Anesthesia department through system maintenance, implementation, upgrades, and ongoing enhancements. This includes supporting reporting functions of those systems.
Builds and maintains clinical systems through the institution of quality improvement strategies, setting and maintaining performance standards, setting up evaluations, and establishing goal setting.
Participates in the development of informational technologies that utilizes patient and client data to support clinical decision-making in Anesthesia practice.
Performs key system functions by collaborating with key stakeholders to support Anesthesia practice.
Supports Anesthesia Leadership, IM and staff, the development, implementation, maintenance and monitoring of Anesthesia information systems.
Advances Anesthesia clinical information systems through education by serving as a resource for Anesthesia staff regarding information systems.
Measures and evaluates the outcomes of Anesthesia information systems.
Provides for the technical build, implementation, and support for the application. This requires an understanding of current workflows of ordering and documenting.
Co-leads design, build and validate sessions. This includes working with the team to investigate the preferred choices of the clinical operation team.
Establishes change protocol procedures for the system. This includes prioritizing and implementing changes requested for the system.
Coordinates activities of assigned projects or particular phases of a given project. Develop detailed work plans, timelines, and identifies appropriate resources needed and provides timely status reports.
Responsible for projects within the specification of the project management schedule. Builds and maintains a catalog of decision points as it relates to the build of the system. Evaluates system utilization and performance through collecting information regarding potential system enhancement needs.
Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others.
Other job functions as assigned.
Minimum Qualifications:
Bachelor's Degree in Nursing from an accredited college or university.
Current licensure as a registered nurse in the State of Illinois.
Minimum of 5 years of nursing experience to include 1 year of leadership experience.
Prior experience with automated clinical systems is desirable.
Broad knowledge of health care information, documentation and office suite products.
Able to handle multiple projects and support multiple systems.
Education
Bachelor's Degree (Required)
Pay Range
$70,720.00-$115,627.20 Salary
At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.
Benefit Statement
For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Various voluntary benefits:
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children's facilities
Discount purchasing program
There's a Place for You with Us
At Lurie Children's, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints - recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.
Lurie Children's and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.
Support email: ***********************************
Auto-ApplyResearch Project Assistant
Project assistant job in Chicago, IL
The Highlights: The Part-Time Research Assistant will report to the Director of the Center for Community Research. The Part-Time Research Assistant will help the Director with tasks as needed on the post-viral grant supported project.
What You'll Do:
Completes Center administrative tasks designated by the director.
Trains with the Research Project Coordinator on grants administration.
Schedules appointments and interviews.
Administers and conducts interviews with participants.
Enters data.
Assists in the writing of manuscripts.
Participates in weekly research meetings.
What You'll Need:
College degree (B.A. or B.S) required. Research experience in Psychology or a related social science field.
Should have an interest in gaining experience to pursue a higher level of education.
Some budgetary experience would be helpful.
Must be reliable, task-oriented, and self-motivated
Must have general computer knowledge and basic knowledge of Microsoft Office (i.e. MS Word, MS Excel, etc.) and SPSS
Must be capable of coordinating daily tasks, communicating effectively, and working as directed
Must possess strong writing skills
This is a grant-funded position and is subject to the availability of grant funding.
The anticipated hiring range for this position is: $16.69 per hour. The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
Perks:
Working for a stable and well-known University.
Top choice medical, dental, and vision benefits.
Retirement plan matching contribution of 10%.
Tuition waivers for employees
and
dependents.
Generous paid time off, sick time, holidays, floating holidays, and more!
Part-Time Benefits
For consideration, please include a resume and cover letter.
Vincentian Mission:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Auto-ApplyProject Manager Intern
Project assistant job in Chicago, IL
Project Manager Intern
Department: Information Technology
Who we are: The Illinois Housing Development Authority (IHDA) is one of the Nation's preeminent Housing Finance Agencies and one of the State's ten largest financial institutions. Our mission is to finance the creation and preservation of affordable housing across the state. IHDA oversees more than 20 federal and state programs on behalf of the state of Illinois and serves as one of the state's primary resources for housing policy and program administration. For over 50 years, IHDA has led the state in financing and supporting affordable housing.
At IHDA we strive to create and maintain a work environment that promotes diversity, recognition and inclusion. IHDA is committed to hiring and investing in individuals of diverse talents and backgrounds to ensure a range of perspectives and experiences inform and guide our work of financing affordable housing in the state of Illinois.
Summary: The IT Project Management Intern supports the planning, executing and delivery of technology projects in the organization. This role will assist project managers in coordinating schedules, resources, communication and documentation to ensure projects are completed on time, within scope and
within budget.
Responsibilities:
Assist in planning and scheduling IT project timelines, milestones and deliverables.
Coordinate cross-function teams including developers, business analysts and stakeholders.
Help monitor project progress and prepare status reports.
Facilitate communication between stakeholders.
Track project risks and issues and support mitigation and resolution activities.
Maintain project documentation such as project plans, risk logs and meeting minutes etc.
Ensure adherence to IT governance and PMO processes.
Assist with post-project review and lessons learned documentation.
This position will interact with department staff and all levels of management to fulfill day-to-day responsibilities. Therefore, excellent communication, time management, organizational, and interpersonal skills are essential.
Additional duties as assigned.
Experience:
Currently pursuing a degree in Information Technology, Computer Science, Information Systems Project Management or a related field
Currently a Junior or above (includes post-graduate students)
Understanding of project management methodologies
Excellent organizational and multi-tasking skills
Strong written and verbal communication skills
Proficiency with Microsoft Office tools
Basic understanding of IT systems
Ability to work collaboratively across departments
Perform other duties as assigned
Physical Requirements:
Alternating between sitting, standing, and walking. Ascending and descending stairs. Crouching and stooping. Pushing and pulling. Reaching overhead or below. Repetitive tasks movements (filing, keyboarding, copying). Lifting, carrying, and moving objects of up to 10 -15 pounds.
IHDA's Summer Internship Program Highlights:
Paid Internship
Open to college students (must be an actively enrolled undergraduate or graduate student at the time of applying)
Full-time hybrid internship program that runs from June - August (typically 10 weeks)
You will receive on-the-job training from industry experts
Participate in workshops to gain insight on key departments at the Authority
Participate in IHDA's Mentorship Program
Attend outings to connect with fellow interns
EOE
Auto-ApplyProject Manager Intern/Volunteer
Project assistant job in Chicago, IL
Company DescriptionHasana, Inc. is an accessible luxury brand. The spirit of the collection features high-end men's and women's clothing and accessories for timeless style. We provide custom, hand-made items ranging from contemporary to classic. Each item purchased directly benefits The Apareció Foundation and women's education. Cricket is a premier summer sport and the official sport of Hasana, Inc. We want cricket to be a vibrant game able to inspire volunteerism and leadership development through outstanding performance. The purpose of adopting cricket as a part of the Hasana, Inc. organization is to raise funds through the sales and promotion of charity matches to benefit the Aparecio Foundation. We achieve our purpose by: providing vision, direction, guidance to cricket at all levels of the game; displaying clear, decisive, honest and innovative leadership; stimulating the growth of the game and strengthening its support base; fostering a culture of excellence and accountability throughout; developing a strong and sustainable commercial base; and delivering successful sporting events. Hasana, Inc. is committed to developing a fun and productive work culture that is conducive to positive results! We offer a uniquely open environment that demands initiative and imagination from every single team member that are heard, tested, and genuinely empowered to lead by example and create lasting impacts on our organization, its programs, and the community. Please note that this is an unpaid internship/volunteer opportunity.
Job DescriptionResponsible for significant, Institute-wide projects, typically with large budgets and sizeable staff, focused on meeting project commitments, including communications with sponsors stakeholders etc.; would not necessarily have strategic or operational responsibilities. Spends majority of time on project management responsibilities. Leads the development and implementation of a broad, coordinated set of plans and programs to meet the goals and priorities of the department(s). Cultivate contacts with vendor requirement planners or developers - to obtain information about future vendor developments in the functional area and to try to influence developments in ways favorable to The Aparecio Foundation. Participate in outside professional activities to maintain knowledge on developments in the field. Establish liaisons with universities and other comparable vendor users to keep abreast of status of computing and communications activities at these institutions.
Continuously improve project management toolkits and methodologies used within IS&T. Provide expertise and consulting to project managers in the process of project management and in the softer skills of team dynamics, team building and group motivation.
Qualifications
Minimum 5 years of increasingly responsible experience, with at least five years of managing increasingly complex projects in a technical environment. Able to work effectively and efficiently toward goals in a complex, fast paced, diverse environment with multiple and changing demands. Known for effective leadership of staff. Passion for client satisfaction. Understanding of higher education - its community and its technology requirements - is highly desirable, but not required.
Deep knowledge of principles, practices and theories in own professional discipline. May have knowledge of more than one professional discipline. Outstanding record of project management success, both in results achieved and in use of professional methodology
Designs solutions for varied internal/external clients. Considered a resource for others. Strong and current awareness of external trends and best practices.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Summer 2026 Construction Project Engineer Internship PULLMAN Chicago
Project assistant job in Chicago, IL
PULLMAN, a Structural Group Company, integrates technology-driven, engineered solutions into its industry-leading contracting services. PULLMAN's capabilities include specialty design-build services for new and existing structures, as well as a wide range of specialty repair and maintenance services. With offices located throughout Canada, and as a signatory to local, national, and international labor union agreements, PULLMAN has the track record and the experience to meet our customers' specialty contracting needs.
About the Role:
If you are seeking a challenging and rewarding construction internship opportunity with a dynamic, diversified and innovative company, a PULLMAN Project Engineer Internship may be for you! Our Project Engineer Career Development (PECD) program is a cornerstone of our growth and development philosophy. With an emphasis on in-field learning and development, our Project Engineer Interns will assist in:
Scheduling and production rate tracking
Estimating
Budget preparation and project cost control
Safety management
Quality control
Business development and client relations
Field resource management
Our ideal Project Engineer Intern candidate loves to solve problems, thrives in a collaborative team-based environment, has a strong time management system, hits deadlines, enjoys communicating with different types of people, organizes themselves well and is safety focused
About the Team:
Our Summer 2026 Internship will be an in-office position supported by our PULLMAN Chicago team located in Rolling Meadows, IL. In this role, you can expect to be on site at project across the greater Chicago area 50% of the time. Our PULLMAN Chicago team will tackle projects across multiple industries; however, this branch's primary industries are commercial and public. Throughout your internship experience, you can expect to learn about multiple projects within these industries. For more information on PULLMAN Chicago, please refer to PULLMAN Chicago's website page: Chicago | PULLMAN
Minimum Qualifications:
Bachelor's Degree- preference for Construction Management, Civil Engineering or related field of study.
Cumulative grade point average of 2.8 or higher.
Excellent verbal and written communication skills.
Exceptional documentation and organizational skills.
Aptitude for solving problems.
Reliable transportation from the office to jobsites.
Benefits:
PECD Program providing exposure into various areas of construction project management.
Hands-on mentorship.
Internal career flexibility.
Cell-phone reimbursement
401(k) eligible upon hire.
Pay rate of $20 to $27 an hour based on relevant qualifications and experience
PULLMAN is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment. EOE/M/F/D/V
Auto-ApplyPrefab Project Engineering Summer 2026 Internship
Project assistant job in La Grange Park, IL
Job DescriptionSalary: $20.00 per hour
Launch Your Engineering Career with Dubak Electrical Groups 2026 Summer Internship!
Are you passionate about engineering and eager to gain hands-on experience in the construction industry? Dubak Electrical Group is seeking motivated and talented individuals for our Prefab Project Engineering Internship Program. This program offers an exceptional opportunity to work closely with our engineering team, gaining real-world experience in the design, planning, and execution of prefabricated construction projects.
Job Title:Prefab Project Engineering Intern
Location:Dubak Electrical Group, 1201 Barnsdale Rd., La Grange, IL 60526
Program Duration:Full-time,10-week summer internship program
Pay:$20.00/hour
Why Choose Dubak Electrical Group?
At Dubak Electrical Group, were committed to nurturing the next generation of Engineering professionals. As an intern, you'll have the unique opportunity to:
Learn by Doing:Gain real-world experience in Prefab Project Engineering within an industrial electrical manufacturing environment.
Grow Your Skills:Work closely with experienced professionals who will mentor and guide you throughout the program.
Set the Stage for Your Future:This internship is designed to prepare you for a potential role as an Associate Prefab Project Engineer upon graduation.
Key Learning Objectives:
As a Prefab Project Engineering Intern, you will:
Understand Prefabricated Construction:Learn the principles and benefits of prefabricated construction and how it's revolutionizing industry.
Gain Project Management Skills:Experience the full project lifecycle, including planning, scheduling, and resource management.
Develop Technical Expertise:Work with CAD software and other engineering tools essential for prefab design.
Ensure Quality & Safety:Learn and apply quality control measures and safety protocols crucial in prefab construction.
Collaborate Across Teams:Engage with cross-functional teams, including design, procurement, and construction.
Experience Fieldwork:Participate in site visits to see engineering concepts in action.
Qualifications:
Current enrollment in an engineering program (Mechanical, Electrical, Industrial or related fields).
Basic understanding of engineering principles and CAD software.
Strong analytical, problem-solving, and communication skills.
Ability to work collaboratively in a team environment.
Eagerness to learn and adapt in a fast-paced setting.
Dubak Electrical Group, LLC and its affiliates are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, ancestry, gender, gender identity, marital status, status with regard to public assistance, citizenship status, physical or mental disability, sexual orientation, membership or activity in a local commission, veteran status, age, or any other status protected by law.
Project Intern
Project assistant job in Chicago, IL
Construction Management Interns are responsible for assisting the BIG project management and construction team. Manage and create procurement matrices for submittals, RFI's, and document control of closeouts for jobs, while serving as a BIG Construction's representative on the Owner-Architect-BIG team. Each Intern will have exposure to the entire preconstruction, bidding, & construction process. In the performance of this role, the Intern is responsible for protecting and promoting the interest of BIG Construction in all matters. Interns are expected to maintain positive and effective working relationships with both internal and external members of the Project Team and support departments.
Requirements
KEY RESPONSIBILITIES
Utilize software programs and templates to process, distribute, track and update to manage all project documentation.
Execute take-offs using On-Screen, while working closely with a Project Manager, to create a rough estimate as per the directive of the Project Executive.
Reach out to a potential list bidders & create a Bid Binder and log all trade contractor bidding documentation.
File all shop drawings, submittals, RFIs, schedules and punch lists into the appropriate job folder.
Communicate and implement submittal procurement requirements to the Project Engineer.
Develop and log all submittals.
Review contract documents for submittal requirements.
Prepare RFI's.
Attend site meetings.
Facilitate the close out process.
Ensure customer satisfaction by identifying and exceeding client needs with the support and direction from a Project Executive, SPM, PM, or PE.
?QUALIFICATIONS & EXPERIENCE
Pursuing a bachelor's degree (or Higher) in Construction Management, Civil Engineering, or any other related field.
Self-motivated with the ability to work independently and as a member of a team.
?KNOWLEDGE & SKILLS
Ability to read and comprehend drawings.
Strong written and verbal communication skills, as well as the ability to build strong interpersonal relationships.
Able to apply innovative and effective management techniques in order to maximize employee performance.
A thorough comprehension of corporate and industry practices, processes, standards, etc. and the impact that they can have on a project.
Strong computer skills as well as a familiarity with the programs offered by Microsoft Office.
Familiarity with On-Screen Take-off, Adobe PDF Editor/Bluebeam, PlanGrid, and CMiC are desired but not required.
PHYSICAL DEMANDS
Ability to remain in a seated position for most of the day while in home office (between 70% -100% of work time) operating a computer, phone and other office equipment i.e., a copier and computer printer (between 70% -100% of work time)
Ability to lift or move supplies, equipment, boxes, documents and materials weighing up to 40lbs (occasionally heavier than 40lbs) in office suite and/or at work sites (i.e. vendor sites, client sites, etc.)
Must be able to communicate via phone, email, and in-person with colleagues and professional contacts (i.e. vendors, support service providers, etc.) for most of the day (between 70% -100% of work time)
ADDITIONAL ELIGIBILITY CRITERIA
Regular communication with internal and external constituents is required, including occasionally outside of regular working hours.
Must be legally authorized to work in the United States without restriction and/or company sponsorship.
DOLLAR LIMIT APPROVAL THRESHOLDS (FOR APPLICABLE ROLES)
Reference BIG Construction Employee Handbook
WORKING CONDITIONS & ENVIRONMENT
May be required to work beyond office hours - some nights and weekends - as required by the needs
of the department and this position as well as the needs of the organization.
Must be able to commute as required from office to job-site locations located within a 100-mile radius
from office as required. Reference employee handbook regarding mileage reimbursement.
DISCLAIMER
This job description reflects management's assignment of essential functions; and nothing in this herein restricts management's right to assign or reassign duties and responsibilities to this job at any time. The duties above are not to be considered a complete list of duties and responsibilities assigned to this position. Temporary modifications to provide reasonable accommodations do not waive any essential functions of the job requirements.
Continuous Improvement Intern - Project Lead The Way
Project assistant job in Chicago, IL
Role description: This internship is a great opportunity for students who participate in Project Lead The Way (PLTW) programs and are interested in manufacturing and engineering. You'll gain hands-on experience working in our plant, learning about production and how we improve the way we work.
You'll be part of the Continuous Improvement (CI) team, helping with projects that make our processes faster, safer, and more efficient. You'll gain real-world skills like how to solve problems, work with teams, and use tools and systems that professionals use in manufacturing.
The program will consist of project assignments that will lay a strong foundation for future careers in manufacturing, helping members become an expert in the metal manufacturing operations.
By the end of the summer, you'll have a better understanding of how metal packaging is made and how to make production better through teamwork, safety, and analytical thinking.
Job Responsibilities:
* Help the CI Lead with improvement projects across the plant.
* Prioitizing training early on tools and techniques used in manufacturing.
* Support events focused on improving processes, like Kaizen, SMED (quick changeovers), and 6S (Sort, Set in order, Shine, Standardize, Sustain, Safety) activities.
* Contribute to planning the AMPS Month celebrations and training sessions in August.
* Collaborate with cross-functional teams to identify and implement process improvements.
* Learn how to read and understand production data.
* Become assimilated into the Ardagh Metal Packaging organization by participating in a comprehensive orientation program
* Be assigned to a mentor within Ardagh Metal Packaging
* Be exposed to and work on special projects (50%~ of the workload) to help the plants meet goals and leverage learning from work experiences
* Present an end-of-internship summary to the Ardagh Metal Packaging executive leadership team
Minimum Qualifications:
* High school diploma
* Ability to complete a 10-week internship from June-August 2026
* Cumulative GPA of a 2.6
* Completion of PLTW coursework, preferably
* Ambition to pursue a career in the manufacturing industry, preferably
Work Environment:
* Required to wear Personal Protective Equipment (PPE) such as hearing and eye protection, steel toe boots, and other PPE
* Must be willing to travel to the corporate office (Chicago, IL) for final week
* Compliance with FDA regulations established by OSHA and the company
Ardagh Metal Packaging is a leading global supplier of sustainable, infinitely recyclable metal beverage cans to brand owners. A subsidiary of sustainable packaging business Ardagh Group and a leading industry metal packaging company, Ardagh Metal Packaging employs more than 6,300 people across Europe, North America and Brazil, with sales of approximately $4.7 billion.
Ardagh Metal Packaging believes that the success of our business depends on the success of our people. We strive to create working environments where our employees feel valued and can work to their full potential. We offer exciting and rewarding opportunities for talented and creative people. If you have ambition and want to make an impact with your career, come and join our team - you'll enjoy the journey!
Ardagh Metal Packaging - North America has been and will continue to be an equal opportunity employer. All employment decisions are made without regard to sex, gender (including pregnancy, childbirth, breast feeding, and related conditions), sexual orientation, gender identity, gender expression, race, creed, religion (including religious dress and grooming), color, national origin, ancestry (including association, affiliation, or participation with persons or activities related to national origin, English-proficiency or accent, or immigration status), physical or mental disability, medical condition, genetic information, marital or domestic partner status, age, veteran or military status or any other basis prohibited by federal, state, or local law. Discrimination against any employee or applicant based on any of these factors is prohibited.
The hourly base rate for this role is $21.00. The company also offer a Success Share Bonus that is dependent upon meeting metrics and targets. Please note that the range for the rate provided is a good faith estimate and is only applicable for roles that are based out of Illinois. The final rate will be determined after considering relevant factors, including, but not limited to, a candidate's qualifications, experience, and work location, where appropriate.
Ardagh Metal Packaging also offer a comprehensive benefits program including medical, prescription, dental and vision coverage with an opportunity to earn a medical/prescription premium reduction by completing a qualified wellness activity. The Company also offers a 401(k) Plan. Ardagh Metal Packaging benefits may be amended at any time.
Nearest Major Market: Chicago