Project assistant jobs in Davie, FL - 853 jobs

Why You'll Love This Opportunity Our client is a nationally recognized general contractor and facility-maintenance partner trusted by Fortune 500 brands coast-to-coast. Operating with the agility of a 10-person core team supported by a custom Microsoft-based platform, they deliver fast-moving projects without the red tape of larger GCs. As they gear up for the next growth chapter, they need a hands-on Project Administrator to keep field and office operations running smoothly. What You'll Do Coordinate procurement and buy-outs for subcontractors and vendors. Draft and update project schedules, meeting minutes, and action logs. Track RFIs, submittals, change orders, drawings, and specifications to ensure nothing slips through the cracks. Support pre-construction planning by securing resources and confirming permit requirements. Oversee punch-list tracking and assemble close-out packages for the client. Process subcontractor invoices and assist with monthly owner billings. Provide administrative backup to the project manager and field superintendent as needed. The Expertise You Bring 3+ years of commercial construction experience in coordination, administration, or project management. Proficiency with Microsoft Outlook, Word, Excel, and Project; CRM or field-service software knowledge is a plus. Strong communication, follow-through, and vendor-relations skills that thrive in an unstructured, high-accountability culture. Ability to juggle multiple deadlines, own your results, and collaborate with senior leadership and field teams. What's In It For You Full medical, dental, vision, life, and generous PTO package. High visibility with senior leadership-your contributions directly impact client satisfaction and company growth. Stable pipeline of nationwide projects with marquee clients and minimal travel requirements. Work Environment This is a 100 % in-office role at the company's West Palm Beach operations hub. Expect a wear-many-hats atmosphere where initiative, reliability, and professional pride are valued above all else. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

Pirtle Construction is one of Florida's premier builders, with a yearly revenue of over $250 million. The company specializes in constructing public facilities, including schools, public safety, municipal projects, and private/commercial development. Since 1968, Pirtle Construction has been committed to delivering excellence from concept to completion. Pirtle Construction Company has earned a distinct reputation for providing exceptional client service while constructing high-quality buildings. Our Team is an integral part of our success and the key behind our reputation as one of the most respected builders in Florida. We strive to reward our employees by creating an environment that promotes professional and personal growth. We are proud to offer competitive salaries and benefits in a company that cares about its people. Pirtle Construction is proud to share company ownership with its employees through our Employee Stock Ownership Plan (ESOP) We are seeking a Project Coordinator who is well-organized, detail-oriented, a great communicator, must have the ability to work independently, and have a passion for success and growth while being able to handle a fast-paced environment and work on multiple projects simultaneously. The ideal candidate will provide administrative support to the Project Management Team. Responsibilities Process general correspondence for the Project Manager. Process change orders with subcontractors and owners. Process bid packages to bidding subcontractors, owners, and architects. Process, log, collect, assemble, and submit all closeout documents. Assist the Project Manager with calendar and appointments. Maintain and update daily job logs, construction progress photographs, submittals, meeting minutes, subcontractor, and other contact information for your projects. Communicate with owners, vendors, subcontractors, and architects via fax, e-mail, and phone. Responsible for electronic filing of project material. Must have experience in construction processes for Submittals, RFI, Subcontracts, COI, subcontractor relations, scheduling, and purchasing. "We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.” Skills and Qualifications Strong knowledge of Microsoft Office (Word, Excel, and Outlook). Exceptional communication and interpersonal skills. Demonstrate ability to manage details and multitask. Excellent organizational and follow-through skills. Ability to handle change. Must have experience in construction (Required) Bi-lingual is a plus.

Central Civil Construction is seeking a highly organized and detail-oriented Project Coordinator to support our growing portfolio of civil construction projects. This role plays a key part in managing project documentation, maintaining accurate records, and coordinating schedules and communication to keep projects running efficiently. The ideal candidate is proficient in Procore, understands strong Records & Information Management (RIM) practices, and thrives in a fast-paced construction environment while working closely with project managers, field teams, and subcontractors to deliver high-quality results. Job Duties & Responsibilities Report project updates verbally and in written form to manager. Assist Project Managers in generating change requests, RFI submittals, permit acquisition, processing T&M tickets into change orders and City/County code inspections. Create and manage project documentation and reports in Procore. Liaising with all foremen to report on the project progress/productions. Verify job cost codes are charged correctly. Participation in material and subcontractor procurement, project cost estimating. Being involved in project planning/scheduling. Ability to deal effectively with all vendors, service providers and regulatory agencies. Prepares or reviews reports on progress, materials used and costs. Ability to work well under minimal supervision. Flexible to work extended hours as required to meet project deadlines. Knowledgeable in Procore. Upload project plans in Procore and keep all plan and project documents up to date. Maintain project records in Procore, including uploading, revising, and maintaining as required / needed. Project invoice management (includes matching invoices with backup, resolving discrepancies, etc.) Timely approval of invoices from subs and suppliers. Timely response to discrepancies. Works to help achieve their respective project management objectives in close coordination with the Project Manager and or Estimator. Ensure complete, accurate daily documentation of work orders/tickets. Arrange temporary facilities/utilities for the site and identifies long lead items that need to be expedited. Understanding of project drawings/plans to ensure he/she is educated on projects. Understanding of project specifications and contract. Scheduling, permitting, and data input into construction contracts, letters, or templates, Records management pertaining to construction and development project timelines, and records management of inventory for construction materials. Bid packages and gather subcontractors' proposals. Helps with printing, copying, and electronic filing as needed. Follow up on purchase orders and subcontracts execution, documents required from subcontractors/vendors. Conducts research and follow-up on administrative and operational items. Contributes to team effort for a successful project. Performs related duties as required or as directed. Not all specific duties are listed, and this does not preclude the supervisor from assigning duties that are not logically related to the position/project. Qualifications EA minimum of 2 to 5 years work experience within the construction industry Bachelor's degree in a related field is a plus. Ability to multitask effectively and efficiently in a dynamic fast-paced environment. Superior communication, written and organization development skills. Result oriented, high energy, self-Motivated. Strong interpersonal skills and ability to work with project teams. Excellent computer skills, including Procore, MS-Excel, Word, and Outlook Must be a team player, reliable and organized. Handle multiple competing priorities. Time management skills required. Problem solving, timeliness, and pride in your work product are essential for success in this position. Strong commitment to customer services If you're looking for a collaborative role where organization, communication, and attention to detail make a real impact, we encourage you to apply. Join Central Civil Construction and be part of a team delivering well-managed projects you can be proud of.

Role Title: Oracle Project Coordinator Employment Type: Contract / Contract-to-Hire Duration: 6-month CTH preferred (2-year roadmap) Our client is launching a full-suite implementation of Oracle Cloud/Fusion and is seeking a detail-oriented Oracle Project Coordinator to support two internal Project Managers and collaborate closely with the systems integrator. This role will help keep project activities organized, documented, and on track throughout the multi-year transformation program. The position is designed as contract-to-hire for the right candidate. Key Responsibilities Provide day-to-day coordination support across Oracle Cloud/Fusion project workstreams. Assist two internal PMs with project schedules, task tracking, milestones, and reporting. Maintain project documentation, meeting notes, action items, and decision logs. Organize and facilitate project meetings, workshops, and status checkpoints. Track risks, issues, and dependencies; follow up with owners to drive resolution. Assist with vendor and systems integrator coordination and communication. Support testing coordination, cutover preparation, training logistics, and user readiness activities. Help ensure alignment with governance processes, timelines, and program objectives. Requirements 3+ years of IT project coordination experience supporting mid-to-large initiatives. Hands-on experience working on Oracle Cloud/Fusion projects. Exposure to or familiarity with Oracle Financials (preferred). Strong organizational skills with excellent attention to detail and follow-through. Proficient with project management tools (e.g., MS Project, Smartsheet, Jira, or similar). Strong written and verbal communication skills, with the ability to interact across teams. Ability to work onsite in Ft. Lauderdale 3-4 days per week.

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office in Palm Beach. The role is office based 5 days a week. In addition to the base salary, you will receive a 15% bonus discretionary bonus and excellent benefits including 401k, Private Medical, Vision & Dental Insurance, generous vacation allowance and more To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

Employment Type: Full-Time, On-Site BAI Capital is a boutique real estate developer based in Miami, Florida, with over 16 years of experience. We specialize in raising, investing, and managing private equity for capital investments in real estate development projects in the United States of America. With a presence in real estate in Florida, Texas, and New York, we specialize in generating value from land acquisition to developing large projects. These include nursing homes, student residences, multi-family buildings for rent, and mixed-use developments that include condominiums and commercial premises. Company headquarters are located in Aventura, Miami-Dade, Florida with offices in Mexico, and Vietnam. About the Role We are looking for a Copywriter and Project Coordinator to support our marketing initiatives across multiple channels. This role combines hands-on copywriting with project coordination, ensuring that creative assets are delivered on time, aligned with strategy, and executed with high quality. The ideal candidate enjoys writing conversion-focused copy while also keeping projects organized and moving forward. This role is well suited for someone with agency or in-house marketing experience who is comfortable working with multiple stakeholders and deadlines. Key Responsibilities Write high-performing copy for social media (ads and organic), landing pages, e-mail campaigns, and other marketing and sales materials Coordinate marketing projects from brief to delivery using Asana. Manage timelines, tasks, and priorities to ensure deadlines are met. Act as a point of contact between copy, design, and marketing stakeholders. Ensure deliverables are properly reviewed, approved, and finalized before launch. Help maintain clarity and organization across multiple simultaneous projects. Plans, promotes, and hosts investor webinars and events, including live moderation Required Qualifications Minimum of 2 years of professional experience in copywriting. Proven experience writing copy for paid ads, landing pages, and email marketing. Strong written communication skills with attention to detail. Experience working with project management tools, preferably Asana. Ability to manage multiple projects at once without losing quality or deadlines. High level of ownership, organization, and accountability. Ability to write clear, natural, and persuasive copy in English. Preferred Qualifications Experience working in a marketing agency or fast-paced marketing team. Familiarity with performance-driven copywriting and A/B testing concepts. Experience coordinating projects across creative and marketing teams. Strong understanding of digital marketing funnels and user journeys.

5th HQ - We are seeking a Production Team Lead to lead and oversee daily manufacturing operations in our nutraceutical production facility. This role is responsible for ensuring efficiency, quality, and compliance with industry regulations while maintaining a safe and productive work environment. The ideal candidate will have strong leadership skills, experience in production management, and a keen eye for process improvement. Location: Miramar, FL Schedule: Monday - Friday, 8:30 AM - 5:00 PM Salary: $19/hr Key Responsibilities: Supervise and coordinate daily production activities to meet production targets and quality standards. Ensure compliance with GMP (Good Manufacturing Practices), safety regulations, and company policies. Monitor and manage production schedules, inventory levels, and workflow efficiency. Train, mentor, and supervise production staff, ensuring proper execution of job duties. Identify and implement process improvements to enhance productivity and reduce waste. Maintain detailed production reports, tracking key performance indicators (KPIs). Coordinate with Quality Control and R&D teams to ensure product consistency and adherence to specifications. Troubleshoot operational issues and provide timely solutions to maintain production flow. Oversee the proper use and maintenance of equipment to ensure safety and efficiency. Promote a positive and collaborative work environment that fosters teamwork and high performance. Qualifications: 2+ years of experience in a supervisory role within a manufacturing or nutraceutical environment. Strong knowledge of GMP, FDA, and industry regulations for nutraceutical production. Experience with production planning, inventory control, and workflow optimization. Leadership and team management skills with the ability to train and develop staff. Excellent problem-solving and decision-making abilities in a fast-paced environment. Strong organizational and multitasking skills to manage multiple priorities effectively. Proficiency in Microsoft Office and familiarity with ERP systems is a plus. Ability to lift up to 50 lbs and work in a manufacturing setting as needed. Apply today and become a key player in our growing production team!

Job Title: Admin Coordinator III Shift Schedule: Monday to Friday 8am 5 pm Duration: 9 months with possible extension About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. Key Responsibilities Operations & Workplace Efficiency Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights. Apply visual management principles to improve communication, alignment, and employee engagement. Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. Analytics & Digital Enablement Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. Consolidate operational, performance, and project data to support business and leadership decision-making. Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination Provide business and office support, including calendar coordination, meeting preparation, and expense processing. Prepare, review, and format correspondence, reports, presentations, and communication materials. Support leadership reviews, site visits, procurement coordination, and cross-functional projects. Maintain confidentiality and professionalism when handling sensitive and business-critical information. Education and Qualifications Bachelor s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. Highly organized, attention to details with the ability to manage multiple priorities independently. Key Attributes Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. Detail-oriented, tech-savvy, and analytical mindset. Strong coordination and follow-up skills; able to influence without formal authority. Proactive, adaptable, and comfortable working in dynamic, changing environments.

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. POSITION SUMMARY: The Accounting Administrative Assistant will provide administrative and operational support to the Accounting Department under the supervision of the Director of Accounting. This role is responsible for scanning, filing, organizing, and maintaining financial and accounting records, as well as assisting with Accounts Payable (AP), Accounts Receivable (AR), and Banking functions. The ideal candidate is detail-oriented, dependable, and capable of communicating effectively both verbally and in writing while working in a fast-paced, deadline-driven professional environment. DUTIES/RESPONSIBILITIES: Assist and back-up Accounts Receivable (AR) with processing of incoming mail, including posting cash receipts, whether electronic or physical checks. Complete vendor/client registration requests for electronic payment conversion. Process and return duplicate or overpaid checks to clients. Update the barcode in Expert Image for each expense report. Scan supporting documents into Expert Image. Compile and maintain supporting documents in iManage for the department. Scan fimwide voided checks into iManage. Manage address changes, including responding to the request and inquiries. Support and back-up the AP and Banking team as follows: AP: Upload missing images to Expert AP for invoices; upload the FEDEX feed into Expert AP; assist with entering check requests and post and hold as needed. Banking: Post incoming or outgoing wire transfers. Any and all other duties as may be required of the job. REQUIRED SKILLS/ABILITIES: Experience in an office environment. Experience in an accounting environment. Detail-oriented, adapt well to change, and possess good written and verbal communication skills. EDUCATION AND EXPERIENCE: Associate Degree in Accounting Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Introduction At Gallagher Bassett, we're there when it matters most because helping people through challenging moments is more than just our job, it's our purpose. Every day, we help clients navigate complexity, support recovery, and deliver outcomes that make a real difference in people's lives. It takes empathy, precision, and a strong sense of partnership-and that's exactly what you'll find here. We're a team of fast-paced fixers, empathetic experts, and outcomes drivers - people who care deeply about doing the right thing and doing it well. Whether you're managing claims, supporting clients, or improving processes, you'll play a vital role in helping businesses and individuals move forward with confidence. Here, you'll be supported by a culture that values teamwork, encourages curiosity, and celebrates the impact of your work. Because when you're here, you're part of something bigger. You're part of a team that shows up, stands together, and leads with purpose. Overview Gallagher Bassett Technical Services (GBTS) is a professional Industrial Hygiene (IH) and Environmental, Health & Safety (EH&S) consulting division of Gallagher Bassett. We are seeking a qualified Associate Project Specialist to become a valued member of Industrial Hygiene and Building Science Team in the Miami/Fort Lauderdale area. The ideal candidate for this position must be a motivated individual with the ability to conduct field assessments and generate quality deliverables with minor supervision. Pay Range: $22.00 to $25.00 an hour depending on experience. Location: Miami / Fort Lauderdale Area Hours: M-F 8am - 4pm or something similar (may be required to work some nights and weekends) How you'll make an impact Position Summary: Hybrid work location (e., home and office), reporting to a Senior Project Manager. Anticipated > 50% travel throughout Florida, with potential for minimal travel throughout the United States. Conduct various assessments, including but not limited to, pre-demolition/renovation hazardous building surveys (e.g., asbestos, lead-based paint, PCBs, etc.), indoor air quality (IAQ) assessments, moisture/mold damage assessments, worker exposure monitoring, and radon testing. Hands-on experience with various exposure monitoring and sampling devices (e.g., moisture meter, high volume and personnel pumps, handheld direct-read devices, etc.). Knowledgeable with applicable federal, state, and local regulations associated with field assessments (e.g., OSHA, EPA, NIOSH, FDEP, etc.). Ability to generate reports based upon findings of fieldwork in accordance with applicable federal, state, and local regulations, as well as current industry guidelines and best practices. About You Required: Bachelor's degree from an accredited college. AHERA-certified Asbestos Inspector and/or Supervisor (preferred current status) Minimum 1-3 years of professional experience in Environmental Consulting and Industrial Hygiene. Valid driver's license and insurance for personal vehicle. Computer competency in Microsoft Office products including Word, Excel, and PowerPoint. Home access to high-speed internet (computer and monitors provided). Ability to navigate client properties, which could entail climbing, walking, and lifting at least 25 lbs. Ability to pass a medical clearance physical to wear a respirator. Ability to pass criminal background check. Available on occasion for off-shift and weekend work or other field investigations which will require overnight stays. Desired: NIOSH 582 Certificate Florida licensed Mold Assessor EPA certified Lead Inspector and/or Risk Assessor Florida licensed Radon Measurement Technician or Specialist. Experience with Phase I and Phase II environmental site assessments. Bi-lingual or multi-lingual communication skills. Strong organizational skills and ability to participate in multiple projects at the same time. #LI-KB3 Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you'll get, depending on your job level these benefits may improve: Medical/dental/vision plans, which start from day one! Life and accident insurance 401(K) and Roth options Tax-advantaged accounts (HSA, FSA) Educational expense reimbursement Paid parental leave Other benefits include: Digital mental health services (Talkspace) Flexible work hours (availability varies by office and job function) Training programs Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing Charitable matching gift program And more... The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process. We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

About the Company BEYOND Hospitality has been appointed by Qatar Airways to deliver the Qatar Airways Holidays (QRH) Tour Operator Program for the FIFA World Cup 2026™, providing a white-label travel services solution comprising flights, accommodation, ground transportation, match tickets and potentially other ancillary services. About the Role The role requires coordination of ticket-inclusive travel packages in compliance with Qatar Airways Holidays' and Event regulations and policies. In parallel, the Travel Services department will also be managing a ticket exclusive travel package for the FWC26 which will be marketed to 3rd party organisations and sales agents across the world, under the Beyond brand. The Travel Services Program Coordinator supports the Tour Operator Program delivery by combining travel services industry expertise with PMO discipline and advanced Microsoft Office 365 and Excel automation skills. Responsibilities Support delivery of the full tour operator program lifecycle from initiation through closure, applying PMO best practices, principles, processes, and governance. Develop/ maintain supporting PMO documents as needed, including project charters, WBS, and governance documentation. Manage change, quality, and control processes, maintaining applicable logs. Track progress, interdependencies, and milestones across all workstreams, conducting regular health checks to ensure timely delivery. Coordinate cross-functional activities between Travel Services and other functional departments and assist with the communication of any activity, outcomes or decisions. Where appropriate, set up and lead cross functional project meetings. Monitor KPIs and operational metrics, preparing concise status reports for steering committees. Facilitate effective information flow, program meetings, action tracking, and follow-through. Coordinate program deliverables across multiple geographies and time zones, ensuring alignment with local operational requirements. Leverage tour operator/ travel services expertise across flights, accommodation, and ground transport to work with the subject matter experts to identify operational gaps and implement solutions. Support development of travel services commercial and operational procedures and workflows, in conjunction with the head of these areas and Program Director, as needed. Work with Travel Services to develop a plan to apply industry best practices to enhance program delivery and customer experience. Support compliance monitoring and service-level adherence. Support operational readiness planning for event-time service delivery. Build and maintain Excel-based tracking systems with automation for travel services operations. Create dashboards consolidating data from multiple sources. Maintain risk registers, KPIs, and program health metrics to support performance monitoring. Ensure data accuracy and consistency across all documents and reporting platforms. Monitor compliance with project obligations and Qatar Airways Holidays policies, escalating risks as necessary. Review existing workflows to identify opportunities for automation, efficiency, and simplification. Design collaboration structures that maximize efficiency information dissemination. Implement SharePoint architectures and Power Automate workflows. Document processes for consistent execution and monitoring. Qualifications Proven experience in project coordination or management, with a strong understanding of project management methodologies and tools. Experience in tour operator/ travel services/ product operations. Knowledge of either tour operator requirements, operations, group travel management, travel services and packages preferred. Project management certification (CAPM, PMP) preferred. Required Skills Skilled in project management tools and software. Proficient in Office 365, including SharePoint, Power Automate, and Teams governance preferred. Advanced Excel such as VBA, macros, complex formulas, Power Query a bonus. Preferred Skills Strong organizational skills with the ability to manage multiple workstreams, priorities, and deadlines concurrently. Exceptional attention to detail while maintaining a strategic perspective and translating complex requirements into structured, actionable outcomes. Analytical and proactive in problem-solving and risk management. Solutions-focused with a strong sense of ownership and accountability. Resilient and adaptable, thriving in fast-paced, agile, deadline-driven environments and performing under pressure. Collaborative team player with excellent interpersonal skills. Excellent written and verbal communication skills. Pay range and compensation package Working hours 09:00 - 18:00 Monday-Friday. Due to the nature of the business, the candidate will be required to work after hours and on weekends as required and be available for long hours during events, including weekends and holidays. Equal Opportunity Statement Provide full support to BEYOND in meeting deadlines which require input. Manage and treat all matters of a confidential nature, oral or written, with tact and discretion. Demonstrate a positive attitude to all colleagues and team members. Work collaboratively with the wider BEYOND Hospitality and BEYOND Accommodation Team. Follow all policies and procedures related to absence, sickness, business travel and expenses, and ensure compliance within the agreed timeframe. Understand and strictly adhere to the Rules & Regulations established in the Company Handbook, and other internal BEYOND Hospitality policies and procedures. This role will require regular travel to event locations, host city venues and off site project meetings.

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. WME GROUP WME Group is a global network of businesses that represent the world's leading talent, intellectual property and brands. WME Group comprises preeminent talent agency WME, global marketing agency 160over90, brand licensing agency IMG Licensing, and non-scripted content business Pantheon Media Group. WME WME is the world's preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. WME's expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME's office locations include Australia, Chicago, China, London, Miami, Nashville, and New York. WME is part of WME Group, a global network of businesses that represent the world's leading talent, intellectual property and brands. For more information, please visit ****************** Responsibilities: • Assist agent in all professional administrative matters. • Ensure clients and client businesses are handled appropriately. • Answer phones and make calls in a professional manner. • Analyze content dependent on the Agent's department. • Schedule meetings and maintain calendar. • Track deals and associated tasks. Experience Required: • Excellent verbal and written skills. • Basic computer skills are mandatory. • Experience using Microsoft Office and Microsoft Outlook. • Former Assistant experience is a plus. Knowledge, Skills and Abilities: • General knowledge and keen interest of sports industry, especially golf • Must be personable with ability to maintain confidentiality at all times-role is client-facing. • Must be detail-oriented, organized, and able to adapt to changes and work in a fast-paced, demanding environment. • Must be an excellent multi-tasker and have proven problem-solving abilities. • Demonstrates accuracy and thoroughness in execution of assigned tasks. • Ability to work autonomously and spearhead delegated tasks. • Dependable and proactive. Able to prioritize the workload and use time efficiently. • Knowledge of WME Group architecture is a plus. WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Journal Management: Curate and commission content for annual medical journals. Identify trending topics and invite medical professionals to contribute. Manage the editorial calendar and peer review process. Liaise with design teams for formatting and publication. Handle all correspondence and administrative tasks related to journal production. Daily News Writing: Research and write clinical news articles using PubMed, Google Trends, and other tools. Focus on real-world, bedside clinical developments rather than lab-based studies. Upload content to the website and optimize for SEO. Collaborate with the marketing team to distribute content to healthcare professionals. Content Strategy & Development: Attend medical conferences and conduct interviews with experts. Contribute to newsletters and quarterly editorial projects. Participate in podcast and webinar production. REQUIRED SKILLS AND EXPERIENCE Graduate in biomedical sciences, life sciences, or journalism with a strong interest in medical publishing. Alternatively, experienced writer/editor with a background in journalism and a desire to transition into science communications. Excellent writing, research, and organizational skills. Recent graduate in biomedical sciences, life sciences, or journalism with a strong interest in medical publishing. Alternatively, experienced writer/editor with a background in journalism and a desire to transition into science communications. Excellent writing, research, and organizational skills. Curious, proactive, and able to work independently in a fast-paced environment. Comfortable with digital tools and content management systems. Curious, proactive, and able to work independently in a fast-paced environment. Comfortable with digital tools and content management systems.

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!