Project Assistant Jobs in Falls, PA

The position of Digital Project Coordinator is a key player at TransPerfect Translations. Digital Project Coordinators execute SEO and PPC/Social Media Marketing projects from start to finish and serve as a single point of contact/accountability for their successful completion. This is a unique opportunity in a financially stable and rapidly growing international communications services company. DESCRIPTION • Confirm clarity of instructions prior to initiating project workflow, liaising with Account Executives/Client Services to modify/correct project instructions/parameters as needed • Coordinate with Account Executives/Client Services to educate/advise clients regarding the best way to accomplish their goals for individual projects • Negotiate rates and deadlines with contract linguists in order to maximize profitability and project completion speed • Use computer assisted translation tools whenever possible to maximize consistency and profitability • Use appropriate reference materials/glossaries as needed to maximize consistency and quality • Communicate any issues/problems/delays/additional information to Account Executives/Client Services on an immediate basis and work to troubleshoot any issues that arise • Effectively liaise with other departments that are essential parts of the project workflow (for instance, Quality Managers, Desktop Publishing, etc.) • Effectively assess Keyword Research and Content Optimization projects and be able to provide quality checks to ensure keywords are appropriate for a given project's URL list. • Perform a Final Eye quality check and issue a quality score for the Quality Manager prior to sending a job out • Return completed projects to Account Executives/Client Services/delivery platform on time or early • Bill projects completely and accurately within 24 hours of project completion, complying with all appropriate regulations and processes • Establish and maintain working relationships with contract linguists located around the world • Consistently give both positive and negative feedback • File compliance reports as needed for substandard work performed and work with Quality Assurance to impose appropriate financial sanctions in those cases • Investigate/resolve client complaints, problem solve and work with Quality Assurance/Management to ensure that appropriate systemic changes are implemented to ensure that any problems that occurred cannot be repeated • Work to understand and be knowledgeable about the dedicated clients as well as vertical, including current events, business trends and industry leaders • Make recommendations to the manager on ways to improve any processes, etc. as part of TransPerfect's commitment to continual improvement • Provide assistance to others when able and as needed • Complete all other tasks that are deemed appropriate for the role and assigned by the manager/supervisor REQUIRED SKILLS • Excellent communication skills (both written and verbal) in English • Ability to effectively multitask in order to simultaneously execute multiple projects • Exceptional problem solving/critical thinking skills • Ability to maintain professionalism in all situations, especially under tight deadlines • Ability to maintain professionalism, focus and result-orientation under pressure and tight deadlines REQUIRED EXPERIENCE AND QUALIFICATIONS • Minimum bachelor's degree or its equivalent DESIRED SKILLS AND EXPERIENCE • Prior translation industry experience • Fluency in a foreign language • Experience working with Excel • Experience working with SEMRush and Google Ad Words a plus

Office Services Clerk, Philadelphia, PA (Onsite), $50,000-$55,000 Office Services Clerk - Responsibilities Manage front desk reception duties, including answering phones and directing calls. Greet and announce clients professionally. Handle mailroom support services, including copying, scanning, faxing, and sorting incoming/outgoing mail. Process invoices and packing slips, and manage petty cash logs. Deliver deposits to the bank as needed. Monitor and restock general office supplies. Place catering orders and set up/clean up meeting rooms. Support the Records and Conflicts Manager with file maintenance, client matter intake, and conflict checks. Travel occasionally to the Cherry Hill office for coverage as required. Office Services Clerk - Requirements High School diploma or equivalent required. 1-3 years of office support experience (law firm experience preferred). Reliable transportation (must have a car and valid driver's license). Strong customer service and multitasking skills. Basic proficiency in MS Word and Excel. Comfortable working in a quieter office environment. Schedule: Onsite, Monday-Friday, 9:00 AM - 5:00 PM.

Onsite Requirement: Candidates must be 50% onsite at Lawrenceville Duration: 38 Weeks, 3 Days (8 Months) RayzeBio Integration - This project will deliver integration of selected RayzeBio system components with Client Core Services. The approach is waterfall and supports the Business Development organization's objectives for onboarding acquired entities and integrating them with IT services and applications. Key Responsibilities & Deliverables Beyond the typical deliverables and activities outlined in the Level PM/Program Manager position, the Project Coordinator role includes: Scheduling meetings and publishing meeting minutes Updating recurring status reports and displays Running reports & extracts from Excel inventory documents Maintaining project components in ServiceNow Experience and Skills Beyond the typical experience and skills defined for a Level PM/Program Manager, the candidate should have: Bachelor's degree 3 years of experience in project coordination in IT 3 years of experience with Excel/Pivot Tables, PowerPoint, MS Project, Outlook, SharePoint, Teams, and ServiceNow Some experience tracking project budgets vs. actual expenses RAID log maintenance Keen attention to detail On-site presence in Lawrenceville, NJ Additional Responsibilities Assists in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency: Assists PM in development, maintenance, and coordination of key project deliverables (PMF, SDLC, Agile, etc.) Works with PM to build out and maintain the integrated program/project schedule using specified project management tools Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.) Supports PM in tracking progress of activities/milestones Assists in routine project management tasks such as logging and maintenance of RAID and Key Activities status Examines program/project documentation/data for completeness and accuracy Supports the Project Manager's administrative workload by owning administrative duties:Schedules key program/project-related meetings Captures minutes for relevant program/project meetings Sets up, manages, and maintains the program/project SharePoint site as per the agreed plan (including meeting minutes, RAID, status reports, project permissions, etc.) Maintains and reports on program/project budget and actuals by coordinating with the Project Financial Analyst and Program/Project Manager Assists in executing all internal project team communications (excluding those managed by Marketing and Communication Services) Produces regular and ad hoc reports in the form of dashboard reports as per requirements (Impact/Priority, Key Leadership updates, etc.) Assists in managing PM resource sharing across multiple areas within PPM: Gather PM allocation, facilitate resource capacity planning and sharing within PPM Maintain a record of people and skill sets across the pool of resources Miscellaneous Organized and able to work independently Excellent spelling, written, and oral communication skills

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice.

Job Title: Project Associate - Spanish Fluent Fulltime position Fluency with Spanish language is a must. Responsibilities: Job Description: Seeking a highly motivated Project Associate to help support commercial and residential energy efficiency incentive programs. Eligible candidates will be a hands-on, highly skilled resource with a combination of project administration and support activities experience. The Project Associate will be reviewing and capturing customer applications in our local CRM system so that we can assure accurate and timely rebate payments to customers. Key Responsibilities: Assists with project and program management. Supports project execution including reviewing required documents for accuracy and completeness, milestones, and verifying applications in accordance with program procedures and requirements. Accurate and timely data entry work. Ensures outstanding customer and contractor satisfaction. Participates in local New Brunswick, NJ marketing events and conferences. Must have reliable transportation. Must have a valid driver's license and a clean driving record. Responsible for maintenance and fees of the transportation vehicle. Covers the office reception and associated duties on a rotational basis. Supports additional office responsibilities and projects. Prefer candidates that speak Spanish Desired Skills: Excellent verbal and written communication skills, time management organizational skills, and attention to detail Business acumen to include a working knowledge and understanding of financial, accounting, marketing, and operational functions required to provide program support Admirable computer skills: proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and use of Customer Relationship Management (CRM) technologies Professional presence with desire to improve processes and exceed program savings goals Team-oriented, hands-on, highly skilled, adaptive, and client-focused mentality Experience & Education (Desirable): 1+ years of customer programs support Energy Efficiency program experience Associates degree from an accredited college in a related discipline, or equivalent experience

LHH is looking for a candidate near the Hamilton, NJ area. This position will be onsite Mon-Thurs and remote Fridays. The anticipated pay range for this position is $25-$29/hr. depending on experience. This is a Contract (Temp) role going for about 6 months, maybe a little longer. Responsibilities: Setting up travel arrangements for both internal and domestic Calendar Management Expense reporting Setting up conference rooms, and assisting with meetings Assisting with any events Qualifications: Proficient in MS Office Suites, as they will be tested Must have 2-3 years admin background Must have strong written and verbal communication skills Must be able to start ASAP Contract (Temp)

About the Company David Lerner Associates, a leading investment firm for nearly 50 years, is recruiting for a full-time Sales Assistant (registered or unregistered) with insurance support responsibilities for our Lawrenceville, NJ branch office. If you have a desire to be part of a successful organization, enjoy working in a support role, and are eager to learn about the financial services industry, this position may be for you. About the Role This role provides professional administrative, customer service, and marketing support to our Investment Counselors and their clients, and also acts as liaison between the Branch and our Insurance department, assisting with life insurance and annuities processing. Our ideal candidate will have a strong background in administrative support, be comfortable using Microsoft Office Suite (especially Word and Outlook), and demonstrate exceptional organizational and interpersonal skills. Responsibilities Answer phones and provide exceptional customer service to investors. Work collaboratively with assigned Investment Counselors, assisting with trade entries, verifying activity, and troubleshooting issues. Process new account paperwork (e.g., Suitability Profiles, ACATS, IRA forms). Prepare income planners and assist with seminar preparations, including occasional evening events. Serve as a liaison between clients, Investment Counselors, and Operations. Handle client inquiries promptly and professionally. Assist with receiving and processing life, health, and annuity applications. Perform routine follow-ups on pending cases and monitor policy delivery status. Maintain adequate quantities of insurance materials and support branch prospecting events. Provide administrative support to branch management as needed. Qualifications Current Series 7 and 63 licenses OR willingness to pass these exams within the first 5 months of employment. Strong administrative and organizational skills. Proficiency in Microsoft Office Suite. Exceptional time management and multitasking ability in a fast-paced environment. What We Offer Competitive salary plus overrides based on experience and licensing. Comprehensive benefits including ICHRA, dental, vision, FSA, company-paid life insurance, and LTD, and a suite of voluntary plans. 401(k) plan, generous PTO, and a 35-hour workweek. Free subscription to Calm for families. Professional and supportive management team. Equal Opportunity Statement DLA is an equal opportunity employer

Heritage Consulting Group is a national firm that advises owners and developers of historic buildings through the development process, helping them to secure federal, state, and local incentives. Heritage has completed thousands of adaptive reuse projects throughout the country including many of the nation's most iconic buildings. Heritage is based in Philadelphia and has a staff of approximately 25 employees in various locations across the country. JOB SUMMARY Heritage Consulting Group's Administrative Coordinator is highly organized and proactive in managing day-to-day administrative tasks ensuring smooth operation of both office and remote staff. Reporting to the President, the Administrative Coordinator possesses excellent communication skills, acute attention to detail, and superior ability to multitask efficiently. The position will be based in either the Philadelphia or Kansas City office. This is not a remote position. RESPONSIBILITIES INCLUDE Provide comprehensive administrative support to the company, including managing schedules, arranging meetings, and preparing project documents and proposals. Oversee office operations, including ordering supplies, managing office equipment, and ensuring a clean and organized workspace. Assist project leads with opening and closing projects and assist with file and record management. Organize and maintain paper and electronic project records and documentation. Maintain and update databases and filing systems, project records, client contacts, office and administrative records, ensuring all information is accurate and easily accessible. Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Assist with planning and coordinating company events, meetings, and client presentations. Ensure all office operations comply with company policies and regulatory requirements. Assist in the accounts payable process by uploading invoices, and coding and verifying accuracy of invoices. Assist with employee expenses, collecting and ensuring prompt payment. Other duties as assigned by Leadership team. QUALIFICATIONS An Associates or Bachelors degree is required; candidates with experience or interest in Historic Preservation, Architectural History, History, Business Administration, Office Management, or related fields preferred. Minimum of two (2) years in a consulting or professional services environment. Excellent organizational skills and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Work, Excel, PowerPoint, Outlook) required; familiarity with InDesign desired. Familiarity with office management software and tools. Detail-oriented with a high degree of accuracy. Ability to work independently and as part of a team. Professional demeanor, proactive approach, and a strong sense of responsibility.

Local candidates preferred No 3rd parties please IntePros is currently looking for a Project Administrator to join one of our premier clients in Acton, MA. In this role, the Project Administrator will provide administrative and accounting support to our growing site investigation and remediation and environmental management practice areas. They will also interact directly with client billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed. The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organizational skills. Project Administrator Job Responsibilities: Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to: Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization. Verify and/or edit project rate schedules and demographic data provided by Project Managers. Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions. Review employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections. Understand the timesheet flow as it relates to labor, class codes and project billing. Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager's direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager. Track accounts receivable and accounts payable as needed for project processing. Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule. Generate established systems reports, as required. Assist with other office administrative functions as needed, such as filing, sorting mail, word processing, assisting with travel arrangements and office meeting set-ups. Project Administrator Qualifications: Associate's degree with a major in accounting or finance. (required) At least 1 year of related project administration experience for a professional services firm, preferably in an engineering environment, or equivalent combination of education and experience. (required) Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence, and memoranda; and ability to effectively write moderately complex correspondence and memoranda. (required) Knowledge of job costing, contract file administration and comprehension of project revenue. (required) Working knowledge of Microsoft Office and proficiency in Excel. (required) Accurate data entry, writing and editing skills. (required) Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required) Ability to effectively present information to Project Managers, and other internal clients. (required) Valid U.S. driver's license and a satisfactory driving record for business errands. (required)

Team members will be responsible to read, comprehend, and translate clinical trial protocols /packaging specifications into clinical label generation software. Individuals will design clinical supplies trial labels for primary, secondary, and auxiliary packaging applications within the label systems. Individuals will interpret randomization schemes, input into label software system, and utilize system to verify correct labels are produced according to cGMPs. Primary Activities: Ensures all clinical supplies and associated documentation are processed according to GMPs/GDP's and appropriate safety requirements to meet exacting standards defined by company, the FDA and EU or other international regulatory agencies. May be responsible for any or all the following: Coordination of translation requests. Generation of clinical label proofs with CLPG. Liaise with country-level clinical operations personnel or regulatory affairs to address questions, revise translations, update regulatory requirements, etc. Maintain label translations library. Interpret clinical study design and clinical supply strategy (CSS). Design and verify label models. Coordinate MLBL manufacturing with vendors. Perform visual inspection and accountability for label proofs and clinical labels. Provide detailed analysis of issues and collaborate for creative problem solving. Liaise with Clinical Supply Program Managers, Supply Planners, Quality, Pharmaceutical Sciences, or other stakeholders. May represent Clinical Packaging on internal or cross-functional teams. Will undertake specific projects within the group on as needed basis. Participate as necessary in complaint and deviation investigations with a focus on true root cause, and creation of appropriate Corrective and Preventative actions (CAPA's). Drive CAPA's to closure. Train and remain proficient in appropriate systems and software. Responsible for the physical facility and good housekeeping practices within their area. Requirements BS/BA or appropriate combination of education and relevant practical experience. Working knowledge of Packaging Operations and related work centers. Proactive approach to work, identifying potential issues and bringing them to the attention of appropriate personnel for resolution. Strong attention to detail. Strong verbal and written communication skills. Strong organizational skills, ability to prioritize and ability to multi-task. Knowledge of general computer skills (i.e., MS Word, Excel, PowerPoint).

Assists in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency. Assists PM in development, maintenance and coordination of key project deliverables (PMF, SDLC, Agile, etc.) Works with PM to build out and maintain the integrated program/project schedule using specified project management tools Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.) Supports PM in tracking progress of activities/milestones Assists in routine project management tasks and activities such as logging and maintenance of RAID and Key Activities status Examines program/project documentation/data for completeness and accuracy Supports the Project Managers administrative workload by owning administrative duties for Project Managers. Schedules key program/project-related meetings Captures minutes for relevant program/project meetings Sets up, manages and maintains program/project SharePoint site as per agreed to plan (including meeting minutes, RAID, status reports, project permissions, etc.) Maintains and reports on program/project Budget and Actuals by coordinating with the Project Financial Analyst and Program/Project Manager Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services) Produces regular and ad hoc reporting in the form of required dashboard reports, as per requirements (Impact/Priority, Key Leadership updates, etc.) Assists in managing PM resource sharing across multiple areas within PPM.oGather PM allocation, facilitate resource capacity planning and sharing within PPM Maintain record of people and skill sets across pool of resources Requirements: • Bachelors degree • 3 years of experience in project coordination in IT • 3 years of experience with Excel/Pivot Tables, PowerPoint, MS Project, Outlook, SharePoint, Teams, and ServiceNow • Some experience tracking project budgets vs. actual expenses • RAID log maintenance • Keen attention to detail Miscellaneous: Organized and able to work independently. Excellent spelling, written, and oral communication.

Hi, I would like to share an excellent opening Contact “ Administrative Assistant” do go through the details and kindly send me the updated resume. Type of Hire : Contract Mode of interview : WebEx / Teams Job Description : Key Responsibilities Financial Support: Assist with basic financial tasks, including budget tracking, expense reporting, and data analysis as directed by the COO. Contractor Onboarding: Coordinate the onboarding process for contractors, ensuring compliance with company policies and smooth integration into workflows. Administrative Duties: Manage scheduling, correspondence, and other administrative tasks to keep operations running efficiently. Project Management: Support internal projects by tracking progress, coordinating with team members, and ensuring deadlines are met. Communication: Act as a liaison between the COO and internal/external stakeholders, delivering clear and professional updates. Ad Hoc Support: Handle additional tasks and initiatives as assigned by the COO to drive business objectives forward.

Leonardo Helicopters is a multinational company, producing helicopters deployed in more than 150 countries across the globe. Leonardo Helicopters' U.S. headquarters has been in Philadelphia since 1980 and is home to a world-class production facility, maintenance center, training academy and stellar engineering team. We offer competitive compensation, exceptional benefits with a free healthcare option, 401k match, generous paid time off and much more. Summary of Position: The Supplemental Type Certificate (Organization Designation Authorization (ODA) Associate Administrator is responsible and accountable and has authority to successfully oversight STC projects on behalf of the FAA as assigned by the Lead ODA Administrator, advising, and working closely with the STC Applicant team. As a Mechanical Systems DER serves as the Subject Mater Expert on aircraft mechanical systems and provides FAA approval for the associated certification documents. Responsibilities: Provide oversight specific STC design approval programs in adherence to all FAA and ODA approved processes and procedures. With Engineering staff and ODA Project Engineers, review and approve project plans, compliance checklists, conformity inspection plans, substantiation lists, unit member assignments, exemptions, issue papers, special conditions, and other necessary certification documentation. Schedule and chair FAA board meetings in support of STC projects. Interface with the FAA for assigned projects. Work closely with applicant engineering to ensure applicant showing of compliance and ODA finding of compliance for assigned STC projects. Under the Lead ODA Administrator, ensure the optimum certification and engineering methods are applied to achieve regulatory compliance. Coordinate ODA Unit Member (UM) assignments, training, and guidance. As a DER, serve as the primary point of contact for all certification activities related to mechanical systems, and components. Oversee mechanical systems design, environmental, ground and flight test programs. Provide FAA approval for mechanical systems certification documents as delegated by FAA/ODA. Education: BS degree in Mechanical/Aerospace Engineering, MS degree is preferred Experience: Minimum of 10 years of relevant aviation or aerospace industry experience In depth knowledge of all phases of aircraft design, testing, system safety, approval, FAA certification, manufacturing, inspection, service and continued operational safety ODA Administrator experience OR Must be able to meet the requirements contained in FAA Order 8100.15 to act as an ODA administrator, subject to approval by the ODA FAA OMT

Urgent Role - Office Administrative Assistant Job Description - Receptionist/ Office Administrative Assistant • Shift: 8 AM to 5 PM Monday through Friday or as needed. • Answering phones and routing calls to the correct person or taking messages. • Pleasant and cheerful demeanor. • Excellent communication skills • Help prepare for client and employee meetings. • Pack and send UPS packages as needed. • Ordering business cards. • Assist with event planning and coordination • Maintain visitor logs. Create work order tickets for the Princeton office as needed. • Program and distribute security access cards. • Oversee office maintenance and ensure a clean and organized workspace. • Greeting visitors and deciding if they should be able to meet with executives. • Reading and analyzing incoming memos, submissions, and distributing them as needed. • Making travel arrangements for employees as needed. • Performing office duties that include ordering supplies and managing a records database. • Opening, sorting, and distributing incoming faxes, emails, and other correspondence. • Provide general and Office administrative support. • Assist in maintaining office kitchen. • Maintain confidentiality of sensitive information. Requirements: • Proven experience as an executive assistant or other relevant administrative support experience. • In-depth understanding of entire MS Office suite. • High school diploma. • Ability to organize a daily workload by priorities. • Must be able to meet deadlines in a fast-paced quickly changing environment. • A proactive approach to problem-solving with strong decision-making skills. • Professional level verbal and written communications skills. To be present at the front desk for the entirety of their shift

Administrative Assistant - Contract - Philadelphia PA Proclinical is seeking an Administrative Assistant to support the team with essential organizational and communication tasks. Primary Responsibilities: This role focuses on maintaining efficient office operations and requires a proactive approach to managing administrative duties. Skills & Requirements: Strong organizational and filing skills. Proficiency in spreadsheet and computer applications. Excellent professional communication and presentation abilities. Attention to detail and a quality-focused mindset. Ability to work effectively with senior leadership. The Administrative Assistant's responsibilities will be: Organize and maintain filing systems, both physical and electronic. Develop and manage spreadsheets and other computer-based tools. Communicate professionally with clients and internal teams. Ensure accuracy and quality in all documentation and presentations. Scan and upload critical documents into electronic systems. Keep electronic systems updated and accurate. Capture meeting minutes and track action items. Regularly interact with senior leadership to support their administrative needs. If you are having difficulty in applying or if you have any questions, please contact Mike Raletz at m.raletz@proclinical.com Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies. Proclinical Staffing is an equal opportunity employer. INDOA

Schwartz Financial Associates of Firstrust Financial Resources , an established leader in the financial services industry, is seeking a part-time Administrative Assistant. The duties will include the following: Answer all inbound phone calls and route to proper person or their backup, or take a message Schedule Client Review Meetings and Maintain Client Review Tracking Greet Clients at the door and bring them water/coffee - The Administrative Assistant is often the ‘ first impression' a client or guest receives when visiting or contacting the office. Tidy up Conference Room after each client meeting Maintain list of licenses and appointments for all Advisors and Associates Renew licenses and appointments as required for business continuation Order and keep track of Client Gifts (Milestones, Holidays) Order and keep track of Office Supplies Occasional Event Coordinating and Planning Other Basic Administrative Duties Requirement and Skills: Strong written and verbal communication skills Excellent organizational and time management skills Great customer service and interpersonal skills Friendly, service-oriented personality Keen attention to detail Proficient with Microsoft Office, including Word, Excel, Outlook, and PowerPoint

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $40.00 - USD $45.00 /Hr.

We are seeking a detail-oriented Project Administrator to support our Environmental Consulting client in one of their locations in PA, NJ, MD, VA, or MA. This role will assist in project budgeting, vendor invoicing, and project tracking using tools like MS Project or BST. The ideal candidate will ensure smooth project operations by coordinating financial processes, maintaining accurate records, and supporting project managers with administrative tasks. Candidates must be able to commute to one of the below listed locations 5 days a week: Blue Bell, PA Pennington, NJ or Bloomfield, NJ Columbia, MD Richmond, VA Boston, MA Key Responsibilities: Assist with project budgeting, cost tracking, and financial reporting. Process and track vendor invoices, ensuring timely payments and compliance with contract terms. Utilize MS Project, BST, or similar tools for project scheduling, tracking, and reporting. Support project managers with documentation, data entry, and status updates. Communicate with vendors, clients, and internal teams to ensure smooth project workflows. Maintain organized records and assist in preparing reports for stakeholders. Qualifications: Experience in project administration, finance, or accounting (preferably in environmental consulting). Proficiency in MS Project, BST, or similar project management tools. Strong experience with Microsoft Excel Strong skills in budget tracking, invoicing, and financial coordination. Excellent organizational and communication skills. Ability to multitask and work collaboratively in a fast-paced environment.

Title: Administrative Assistant Duration: 12+ months with possibility of extension Hybrid Position provides advanced administrative duties and support with activities for respective leaders and their teams or functions. Handles complex details, special projects and work is often important and/or confidential in nature. Primary Responsibilities: Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences. Will serve as a back up to front desk activities. Coordinates and manages calendars for assigned leaders. Manages travel arrangements for assigned leaders, including domestic and international travel. Handles business/company and personnel details of a confidential and sensitive nature. Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda's. Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events. Reconciles and manages expense reports through Concur/corporate credit cards for leaders. Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed. Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives. Performs administration responsibilities and other assignments as directed. Key Skills: Experience working with senior-level leaders within and outside the company. Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance. Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties. Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources in a fast-paced environment. Strong interpersonal skills, including tact, diplomacy, and judgment. Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills with comprehensive follow-through and a high-level of attention to detail. Ability to travel as needed, on occasions. Education: Education/Experience/Skills High school diploma; degree preferred. Targeting 4 years' related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and experience may be considered.