Project Assistant Jobs in Glenvar Heights, FL

We suggest you enter details here. Role Description This is a full-time hybrid role for a Junior Project Manager in Real Estate Development at Eastern Atlantic Development. The role is located in Miami, FL with the option for some work from home. The Junior Project Manager will be responsible for expediting projects, managing logistics, overseeing inspections, and ensuring project timelines are met. Qualifications Expeditor and Expediting skills Project Management skills Inspection skills Logistics Management skills Strong organizational and multitasking abilities Excellent communication and interpersonal skills Ability to work effectively in a team and independently Experience in real estate development is a plus Mastery of real estate financial modleing using excel

Zipcode: 33317 Salary: $40,000 to $49,000 Schedule: Monday to Friday Type: Full-time, On-site About the Role: We are seeking a dedicated Pro Bono Project Assistant to join our non-profit pro bono law firm. This full-time position involves coordinating cases referred to pro bono or contract attorneys, maintaining case files, and communicating with attorneys about case updates. The role also includes managing financial records for contract cases, recruiting and maintaining a panel of attorneys, and supporting other staff and clients. Key Responsibilities: Oversee and act as the office point of contact for clients and cases. Refer appropriate cases to pro bono or contract attorneys. Maintain pro bono or contract case files. Communicate regularly with PAI attorneys regarding assigned cases. Manage financial records and budget in coordination with the Managing Attorney. Assist the Managing Attorney and other staff as needed. Qualifications: Strong communication and organizational skills. A sense of community service and dedication to supporting indigent and veteran clients. Bilingual in English/Spanish is preferred. Ability to work effectively with a team and independently. Experience in administration bookkeeping is a plus. Salary and Benefits: Salary range of $40,000 to $49,000. Comprehensive benefits package including health, vision, dental, and life insurance. Retirement plan. 13 paid holidays. Generous vacation and sick leave (starting at 15 vacation days and 12 sick leave days per year). Join us in making a difference in the lives of our clients and community. Apply today!

Diamonds International is looking for a professional who is versed in one or more of the following areas to be part of the Watch Department. We provide full training. Responsibilities include: DATA ENTRY Performs data entry using GSI software Creating Purchase Order and creating style number (or SKU when needed) Entering all information into the system Scanning invoices to computer drive and providing backup to accounting at the end of every week Data Analysis LOGISTICS Receiving shipments of merchandise/marketing materials and confirming count and into our inventory Preparing shipments of merchandise/marketing materials that include invoicing, tagging, packing, and transferring to sales locations' warehouses Preparing invoices/packing lists to transfer merchandise from our locations to our S. Florida headquarters Knowledge of importations/exportations processes a plus! QUALITY CONTROL Managing through watch stock inventory and client merchandise for imperfections Logging inventory into our watch repair production log Assisting in the resolution of client quality issues Maintain accurate records of inspections and test results Prepping inventory to processed through our watch repair center EDUCATION: High school diploma or higher SKILLS: Strong attention to detail Great verbal, written, and communication skills Strong work ethic and ability to work well under pressure Ability to multi-task Proficiency in Excel, Google Sheets, Word and Outlook Typing speed and accuracy Customer service and Cost-oriented approach Able to work independently and within a team Experience with watches is a big plus!

Job title: Administrative Assistant Salary: $55K-$65k Start: ASAP The Administrative Assistant provides day-to-day administrative support for the office with major focus on the management of our fleet and the executive manager. The Administrative Assistant is also responsible for all incoming calls, as well as greeting all visitors to the office. Performs a variety of clerical activities and related tasks. Essential Duties and Responsibilities Include the following but not limited to: Professionally administer all incoming calls and ensure all calls are redirected accordingly or offer to leave a message. Ensure customers are not kept on hold. Email all messages to the designated person Make follow-up calls as needed Provide information to assist callers/visitors or refer them to appropriate contacts Greet and direct visitors in a professional, friendly, and hospitable manner Execute a variety of clerical duties including data entry, filing, and organizing, typing correspondence and other formal documents, running errands, photocopying documents, and other various clerical duties Order office and kitchen supplies Assist with events planning Book flights, hotels, and restaurants reservations Monitor office security cameras Coordinate service for IT support, call and/or schedule IT support. Coordinate meetings, schedule meetings in Outlook, send meeting invitations, create meeting agenda. Coordinate the pick-up and delivery of mail and express mail services (FedEx, UPS, etc.) Prepare yard closing schedule for managers Forward incoming correspondence or packages to the appropriate department immediately after it arrives at the office. Maintain the office area neat and free of clutter. Assist fleet management with filing and data entry. Administer the fleet management system and fleet cameras Generate reports from fleet management systems Maintain accurate records of the company database for vehicles, trailers, and equipment inventory. Maintain fleet files current and organized. Coordinate sun-pass device assignment to vehicles Pay Road Taxes Coordinate tag renewals for all vehicles Orders equipment signs and decals Assist with Safety and Driver Reward programs Assist with special projects as needed. Work safely and ensure a safe working environment for employees, customers, and the public. This job has no supervisory responsibilities. Competencies: To perform the job successfully, an individual should demonstrate the following competencies: Customer Service - Manages difficult or emotional customer situations. Responds promptly to customer needs. Solicits customer feedback to improve service. Responds to requests for service and assistance. Meets commitments. Oral Communication - Speaks clearly and persuasively in positive or negative situations. Listens and gets clarification. Responds well to questions. Demonstrates group presentation skills. Participates in meetings. Written Communication - Writes clearly and informatively. Edits work for spelling and grammar. Varies writing style to meet needs. Presents numerical data effectively. Able to read and interpret written information. Organizational Support - Follows policies and procedures. Completes administrative tasks correctly and on time. Supports organization's goals and values. Benefits organization through outside activities. Supports affirmative action and respects diversity. Professionalism - Approaches others in a tactful manner. Reacts well under pressure. Treats others with respect and consideration regardless of their status or position. Accepts responsibility for own actions. Follows through on commitments. Dependability - Follows instructions, responds to management direction. Takes responsibility for own actions. Keeps commitments. Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan. Bilingual (English/Spanish)

Employment Type: Full-time Salary: $16 - $20 per hour (commensurate with experience) Vierge Group is a global company specializing in designing customized technological solutions, with a presence in Hong Kong, Chile, Colombia, Peru, the United States, Venezuela, and Mexico. We are dedicated to integrating the latest technologies to meet the specific needs of our clients, offering innovative solutions in payment systems, digitalization, and the use of artificial intelligence. Job Summary: The Front Desk Administrative Assistant serves as the first point of contact for Vierge Group, managing front desk operations and providing administrative and financial support. This role is ideal for candidates with strong organizational skills and a proactive approach to problem-solving. Students currently enrolled in college or associate graduates are encouraged to apply. Knowledge of accounting is a valuable plus. Key Responsibilities: Reception Duties: Greet and welcome visitors in a professional and friendly manner. Answer and direct incoming phone calls to the appropriate personnel. Maintain a clean and organized front desk area. Administrative Support: Coordinate travel arrangements, including booking flights, hotels, and other accommodations. Process online payments and maintain records of transactions. Assist in scheduling meetings, appointments, and conference calls. Prepare and edit correspondence, reports, and presentations. Accounting Assistance: Record basic financial transactions in the system. Support the finance team in maintaining accurate and updated records. Assist in reconciling accounts and processing invoices. Office and Team Support: Collaborate with the Director of Finance and Vice President on administrative and operational tasks. Monitor and order office supplies as needed. Assist in organizing company events and meetings. Handle any other office-related tasks to support overall efficiency. Qualifications: Current college student or associate in arts (AA), or related field. Knowledge of administrative processes; basic accounting knowledge is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Bilingual (Spanish/English) Excellent verbal and written communication skills. A professional demeanor and ability to maintain confidentiality. Proactive and adaptable, with a willingness to learn new skills. Benefits: Competitive hourly wage based on experience. Opportunities for professional development and career advancement. Comprehensive benefits package. PTO & Vacation Other benefits could be apply.

10X Health System is a pioneering company at the forefront of the health and wellness industry, dedicated to revolutionizing the way individuals approach their personal health and well-being. With a philosophy rooted in the principle that optimal health is the foundation for a life lived to the fullest, 10X Health provides cutting-edge solutions and personalized health plans designed to empower individuals to achieve and maintain peak physical and mental performance. The company's comprehensive approach to health combines the latest advances in medical science, nutrition, fitness, and technology to offer a suite of services that include state-of-the-art diagnostic testing, individualized treatment protocols, and ongoing support from a team of world-class health professionals. 10X Health's commitment to innovation and results has established it as a leader in the health optimization space, catering to those who strive to push the boundaries of what is possible in their health journey. POSITION SUMMARY The Wellness Concierge Assistant will be responsible for guiding patients through their health and wellness journey through high levels of customer service. This individual will coordinate lab appointments and ensure all patient needs are addressed prior to meeting with the Wellness Concierge. The ideal candidate will have a strong customer service background, excellent communication skills, and the ability to manage multiple tasks while maintaining attention to detail. OBJECTIVES Engage with clients to build strong relationships, supporting them throughout their treatment plan and guiding them through the sales process Ensure exceptional customer satisfaction by delivering high-quality service and addressing client needs Assist with compliance tasks by maintaining accurate reports and ensuring clients meet necessary requirements Coordinate lab appointments, provide patients with requisition forms, and follow up on completed lab work Efficiently schedule in-person and virtual patient appointments through the EMR system Track patient progress, ensuring completion of required lab work and physical exams by managing ongoing tasks Address patient inquiries and concerns, providing clear information to meet their needs Input opportunities into Salesforce when a Wellness Concierge is unavailable COMPETENCIES Customer service or administrative experience, preferably in healthcare or wellness Excellent verbal and written communication skills with the ability to build relationships and engage with patients professionally Strong organizational skills with the ability to manage a high volume of new patients and keep information organized Ability to efficiently handle administrative tasks and follow established guidelines Effective problem-solving skills with the ability to anticipate and address patient needs Comfortable working with a sense of urgency Experience coordinating appointments and managing compliance tasks Familiarity with EMR and CRM systems, such as Salesforce Knowledge of sales standards and customer service routines EDUCATION AND EXPERIENCE High school diploma or GED preferred 2 years in a customer service role PHYSICAL REQUIREMENTS Prolonged periods of time sitting at a desk or computer Travel required - 20% COMMITMENT TO DIVERSITY As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, 10X Health System recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners. If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to ***************************. Already a 10X Health candidate? Please connect directly with your recruiter to discuss this opportunity.

Job Title: Construction Administrative Assistant Duration: 6 month contract to hire Rate: $22-24hr Interview: 2 rounds MUST HAVE: Familiarity with construction methods, facility and maintenance operations Experience with scheduling and working with third party vendors Experience with purchase orders and assisting with pay requests. Ability to assist with managing project timelines and resources. Good communication and outgoing personality! PLUSSES: QSR industry experience Responsibilities: The position provides assistance with vendors on construction, maintenance and all aspects of facilities for company owned restaurants. This person will be reporting to the Senior Manager of Facilities and Construction. Assist in the scheduling and coordination of routine maintenance and repair work for the facility. This includes liaising with vendors and contractors for services such as HVAC, electrical, plumbing, and landscaping. Support in managing office layout changes, space reconfigurations, and move coordination. Conduct regular inspections of the building to identify maintenance issues or safety hazards, reporting them to the Facilities Manager. Ensure that the facility complies with local health and safety regulations. This includes maintaining fire safety equipment, emergency exits, and building signage. Assist with managing inventory of supplies, equipment, and materials, including ordering and stocking. Assist with the planning and execution of construction projects, from new builds to renovations or remodels. This can involve scheduling, budgeting, and assisting with contractor management.

Top-rated law firm, HarrisLaw, managed by a Florida Bar board certified immigration lawyer based in Downtown Miami, Florida, is seeking an experienced Office Administrative Assistant on a full-time basis. This position requires In-Person work; No remote options available. About Us: Our firm's legal services involve representation of companies seeking to raise EB-5 foreign capital; investors seeking to invest for a green card; businesses seeking to transfer employees to the U.S.; as well as other entrepreneurs, artists, investors, and more. We are looking for a dynamic individual who is open to new ideas, takes initiative in assignments, and is a team player. Responsibilities: Technology Competence: Understanding and competent use of technology in applications such as QuickBooks Online, Acrobat, Outlook, Word, Excel, Teams, and more. Ability to use AI, such as ChatGPT. Billing Software: Ability to prepare invoices and statements using QuickBooks Online and law firm case management systems. Customer Support: Be ready and able to communicate with clients about onboarding their files into immigration case management systems. Innovation and Initiative: Openness to new ideas, self-starter attitude, and taking initiative in assignments. Team Collaboration: Working effectively as part of a team to achieve common goals. Requirements: Educational Qualifications: Two years college or Associate's Degree. Language Skills: Fluency (write & speak) in Spanish preferred. Must be able to write and speak English. Typing Skills: Touch typing experience required. (This means typing without looking.) Test for typing speed will be administered. Test yourself here: *************************** and tell us your score. Experience: One to two years of experience working in a law office as an Administrative or Billing Assistant. Compensation and Benefits: Salary is commensurate based on experience. PTO, OT, double OT, benefits, and quarterly/annual bonus available. Application Process: During the interview, we will discuss salary, benefits, and more.

Junior Administrative Assistant 💰 Salary: $50,000 - $52,000 (Depending on Experience) 🕒 Schedule: Full-Time | Monday - Friday About the Role: A nationally recognized K-12 education governmental and business consulting firm is seeking a Junior Administrative Assistant to provide essential support in a fast-paced, professional environment. This role is ideal for a detail-oriented and proactive individual who is eager to grow their administrative skills while working alongside experienced professionals. Key Responsibilities: Scheduling & Calendar Management: Assist in coordinating meetings, managing calendars, and arranging appointments. Travel & Event Support: Help organize travel arrangements and logistics for business events. Document Processing: Review, draft, and edit business documents with accuracy. Office Coordination: Assist with purchasing office supplies, filing, and general office operations. Database Maintenance: Update and manage client, vendor, and Outlook contact records. Content Uploading: Support the team by uploading materials to the digital company newsletter. General Team Assistance: Provide administrative support to staff as needed. Qualifications: 3+ years of experience in an administrative support role. Proficiency in MS Office Suite (Excel, Word, Outlook), Adobe, and DocuSign. Strong attention to detail with the ability to handle data entry and document review. Excellent written and verbal communication skills. Ability to multi-task, prioritize tasks efficiently, and work professionally in a team environment. Reliably commute to Coral Gables, FL (On-Site Position). Why Apply? Opportunity to gain experience in a highly regarded education consulting firm. Work in a collaborative, professional, and growth-oriented environment. Competitive salary and benefits package, including 401(k), health insurance, and paid time off. CAREERXCHANGE is an Equal Opportunity Employer. For additional opportunities, please visit www.careerxchange.com.

BCA IT, Inc., a leading provider of managed IT services, is looking for a versatile Administrative & Sales Assistant to join our team. This role is ideal for someone who thrives in a fast-paced setting and enjoys working in both administrative and sales support capacities.Key ResponsibilitiesAdministr ative Support: Manage daily administrative tasks, including email correspondence, scheduling, and calendar management. Organize and maintain company documents, records, and files. Coordinate meetings, prepare agendas, and document minutes. Assist in handling office supplies and other operational needs. Sales Support: Assist in preparing and sending sales proposals, contracts, and agreements. Follow up with prospects on proposals, agreements, and renewals to ensure timely responses. Maintain HubSpot CRM with updated prospect information, follow-ups, and progress tracking. Generate sales reports and monitor key metrics for the sales team. Accounting and Operations Support: Assist with monthly reconciliation and expense tracking. Support operational tasks, including client onboarding and project coordination. Collaborate with the operations team to streamline processes and improve efficiency. Customer Service & Service Coordination: Assist with answering calls and coordinating service appointments. Provide prompt and professional support for scheduling and dispatching services. Special Projects: Support marketing initiatives, such as drafting emails or coordinating prospect communications. Assist with internal projects as assigned by management. Qualifications Previous experience as an administrative assistant, sales assistant, or similar role preferred. Strong organizational and time-management skills. Excellent verbal and written communication abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and HubSpot CRM. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Knowledge of accounting software (e.g., QuickBooks) is a plus. Enthusiastic team player with a can-do attitude. Why Join BCA IT, Inc.? Be part of a growing company known for its commitment to innovation and client satisfaction. Gain exposure to diverse aspects of business operations, including sales, IT, and accounting. Opportunity for career development and growth. Competitive compensation based on experience and qualifications. Work Schedule & Compensation Full-time schedule Monday thru Friday - 8:30am-5:00pm EST Compensation: Based on experience and availability. If you are a motivated individual who excels in multitasking and enjoys contributing to a team's success, we'd love to hear from you!

Administrative Assistant/Customer Service On-site Miami, FL we're on the lookout for a dynamic and motivated individual to fill the pivotal role of Administrative Assistant. This role is not just about paperwork and phone calls, it's about being a crucial support to our client insurance sales team. Your efforts will directly contribute to our ability to acquire and retain clients and ensure smooth operations within the insurance agency. The ideal candidate will possess excellent bilingual communication skills, attention to detail, and a strong customer service orientation. Job Description ● Sales Support: Requote and rewrite existing clients' current insurance policies to maintain the most competitive products and rates. ● Client Support: Provide assistance to clients by answering inquiries, explaining insurance policies, and assisting with policy adjustments or change by phone calls. ● Policy Management: Handle policy renewals, cancellations, and endorsements, ensuring accuracy and compliance with company policies and regulations. ● Documentation: Prepare and organize documentation related to insurance policies and client communications. ● Administrative Tasks: Responsible for managing daily office operations, including scheduling appointments, handling correspondence, maintaining records, and supporting various departments with administrative duties. ● Customer Relations: Build and maintain strong relationships with clients by providing exceptional customer service and promptly addressing any concerns or issues. ● Team Collaboration: Work closely with other insurance agency members to achieve sales targets, resolve challenges, and improve processes. Required Skills ● Excellent verbal and written communication skills. ● Strong organizational and administrative skills and attention to detail. ● Customer-focused mindset with a dedication to providing exceptional service. ● Patient problem-solving Customer service skills. ● Computer proficiency with applications such as MS Office. ● Ability to multitask and prioritize tasks effectively. ● Ability to work well with others. ● Self-motivated and focus. ● Flexible and open to change. Requirements ● Education: High school diploma or equivalent. Additional certification in insurance or related fields is a plus. ● Experience: Prior experience in insurance sales, customer service, or administrative roles preferred. ● Knowledge: Familiarity with insurance products, terminology, and industry regulations are beneficial. ● Team Player: Ability to work collaboratively in a fast-paced environment and contribute to the success of the team. ● Adaptability: Willingness to learn and adapt to procedures, products, or regulations changes. ● Ethics: Commitment to maintaining confidentiality, integrity, and ethical conduct in all interactions and transactions. ● Bilingual - English / Spanish ● 440 or 220 License: While not mandatory, possessing either of these licenses is preferred. Benefits ● Competitive hourly pay based on experience. ● Full-Time Monday - Friday ● A positive work environment with supportive team members and management ● Opportunities for career advancement and professional development within the company. ● In-Person Office Sales Support ● Paid Training ● Paid time off

Administrative Assistant Office: General Secretariat Reports to: Manager General Secretariat Office Supports: Senior Leadership Team Concacaf Headquarters, Miami COMPANY INFORMATION: We are The Confederation of North, Central America and Caribbean Association Football, one of six continental confederations of FIFA. Concacaf serves as the governing body of football in this part of the world. It is composed of 41 national associations united by the passion for football, from Canada in the north to Guyana, Suriname and French Guiana in the south. Concacaf is committed to develop, promote, and manage football throughout the region. POSITION PURPOSE: The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the General Secretariat and senior leaders' offices. This role supports senior leaders to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities, it includes organizing meetings for executives, greeting office visitors, travel arrangements, and composing documents as directed. ESSENTIAL FUNCTIONS: Provide support in the coordination of calendars/agendas and schedules as assigned by management, ensuring all parties are informed of and kept abreast of schedule awareness. Composes, types, and distributes professional correspondence and memoranda, E-mails, and faxes, as assigned. Completes expense reports for the General Secretary and Chief Officers. Exercises considerable judgment and discretion in handling requests for appointments and telephone calls. Proactively establishes, and maintains a highly organized filing system, files correspondence and other records. Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving, and preparing facilities, and recording and transcribing meeting minutes. Meets and greets visitors. Orders and maintains supplies, and coordinates equipment maintenance. Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Assists with special projects as assigned. Performs other related duties as assigned by management. SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY: The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that s/he can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Associate degree or equivalent + 3 years of relevant experience in related positions supporting executive management. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required. Excellent oral and written communication and interpersonal skills. The ideal candidate is bilingual (English/French or Spanish) Sense of urgency, able to identify and articulate issues, offer solutions, and follow through to resolution. Good judgment with the ability to make timely and sound decisions. High level of integrity and discretion in handling confidential information is critical and professionalism in dealing with others both inside and outside of the confederation is a must. Flexibility, and a willingness to work within constantly changing priorities with enthusiasm and able to operate in a fast-paced environment. Strong organizational, problem-solving, and analytical skills. Ability to manage priorities and workflow. Acute attention to detail and commitment to excellence and high standards. Candidate must have the flexibility to travel nationally and internationally for the performance of his/her duties. Approximate travel requirement: 5% Due to the cyclical nature of the sports and entertainment industry, the employee may be required to work varying schedules including game nights to reflect the business needs of the company. This job description in no way implies that the duties listed here are the only ones the employee can be required to perform. The employee is expected to perform other tasks, duties and training as dictated by their supervisor. Concacaf provides comprehensive benefits offerings to all full-time employees. Our benefits are competitive according to market. Concacaf is an equal opportunity employer and we welcome applications from all backgrounds regardless of race, color, religion, sex, ancestry, age, marital status, sexual orientation, gender identity, disability or any other classification protected by law. If you are interested in applying for this position, please send an updated CV to ***************** All applicants must be legally authorized to work in the United States and will be required to submit proof of such eligibility.

Our client is seeking a highly organized and proactive administrative assistant to provide comprehensive administrative support to their executive offices. This role requires a detail-oriented professional with exceptional communication skills, the ability to multitask efficiently, and a strong commitment to confidentiality and discretion. This is a temp-to-perm opportunity for a candidate who is immediately available to interview and start. Responsibilities Manage executive calendars, schedule appointments, and coordinate travel arrangements. Transcribe meeting notes and prepare reports as needed. Maintain organized filing systems for documents and records, ensuring quick retrieval of information. Assist with financial tasks, including invoicing and expense tracking. Collaborate with internal teams to optimize workflows and enhance overall efficiency. Handle personal assistant tasks as required by executives to support their daily activities. Qualifications & Requirements: 4 year degree Proven experience in an administrative or executive assistant role Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational skills and the ability to prioritize tasks effectively. Strong customer service skills with a professional and polished demeanor. Experience in calendar management and scheduling for executives. Ability to work in a fast-paced environment while maintaining a high level of accuracy and discretion. Additional Details: Temp-to-Perm position with long-term potential. Must be available immediately to interview and start.

A fantastic client of ours is currently looking for an Administrative Assistant. The position will provide seamless administrative support to the organization. The ideal candidate will have prior experience in a comparable role. The candidate MUST be coming from financial services. RESPONSIBILITIES • Answer phones and greet visitors • Schedule appointments and maintain calendars • Schedule and coordinate meetings • Collate and distribute mail • Prepare communications such as memos, emails, invoices, reports and other correspondence • Write and edit communications, from letters to reports and instructional documents • Create and maintain filing systems, both electronic and physical REQUIREMENTS • 5 years of administrative experience • Strong communications and collaboration • Organizational skills: The ability to maintain order helps ensure executives don't miss appointments or deadlines. •Bachelors degree preferable

We suggest you enter details here. Role Description This is a full-time on-site role for a Sales Administrator at Bodax Foundations located in Fort Lauderdale, FL. The position will be responsible for inside sales representation, Qualifications Great communication skills Strong organizational and time management skills. Ability to work effectively in a team environment Knowledge of Quik Books a plus. Varius administrative duties.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Gulla CPA is looking for a proactive and detail-oriented Administrative Assistant to join our team in Fort Lauderdale, FL. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a proven ability to take initiative. This multi-faceted role requires a self-starter who thrives in a fast-paced environment, excels at managing multiple priorities, and consistently meets tight deadlines. Responsibilities Greet walk-in clients with professionalism and courtesy. Handle and coordinate active calendars to ensure efficient scheduling. Schedule and confirm meetings, ensuring all details are managed. Ensure files are organized according to office protocol and maintained accurately. Provide ad hoc support around the office as needed to ensure smooth operations. Assist with billing and collection tasks, including preparing invoices and tracking payments. Process payments (via check, credit card, or electronic methods) and maintain accurate records. Assist with reconciling discrepancies related to client payments and accounts. Follow up with clients on outstanding invoices and overdue payments, ensuring proper documentation of communications. Skills Proven experience as an office assistant, or in another relevant administrative role. Knowledge of Microsoft software (Word, Excel, Outlook). Experience with billing and payment processing systems. Ability to adapt to varied work requirements and to be flexible. Ability to communicate in a clear, concise, and professional manner. Detail-oriented with a strong focus on accuracy in billing and payment records. Familiarity with CCH software is a plus. Understanding of basic accounting principles and billing processes is a plus. Excellent organizational and time management skills. Analytical abilities and aptitude in problem-solving. Excellent written and verbal communication skills. Ability to multitask and prioritize workload. Reliable/Punctual/Flexible. MUST be a self-starter and team player. Qualifications Associates degree or equivalent experience. Experience in billing, collections, or payment processing preferred. Strong interpersonal, customer service, and communication skills. Ability to multitask and prioritize effectively. Proficient in Microsoft Office suite and familiarity with accounting software. Position Details Compensation based on experience level Full-time, on site PTO, holidays, 401K, and health insurance available to full-time employees Gulla CPAs & Advisors, LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Law Offices of Alyssa D. Honickman, P.A. is a Boutique South Florida Law Firm exclusively dedicated to marital and family law with over 19 years of litigation experience. The firm provides fierce advocacy and has offices in Fort Lauderdale and Boca Raton. Role Description This is a full-time on-site role for Administrative Assistant at Law Offices of Alyssa D. Honickman, P.A. The Administrative Assistant will be responsible for tasks such as intake document preparation, communication with clients, administrative assistance for two lawyers, scheduling appointments, managing the law firm calendar, utilizing billing software, and answering phone calls for the office, and providing administrative assistance for Passport Depository and Escrow, Corp., Alyssa Honickman's secondary company. Qualifications: Strong Communication skills 2 years minimum experience in Administrative Assistance in an office Ability to prioritize and multitask effectively Attention to detail and organizational skills

Position Overview: We are seeking a motivated and organized Administrative Assistant to join our dynamic team. This role is essential in supporting the operations of our non-profit organization and ensuring the smooth execution of various administrative and membership-related tasks. If you are detail-oriented, thrive in a collaborative environment, and are passionate about supporting impactful work, we encourage you to apply. Key Responsibilities: * Database Management: Oversee and maintain organizational databases to ensure accuracy, efficiency, and accessibility. * Membership Coordination: Handle chapter memberships, including processing applications, renewals, and maintaining up-to-date membership records. * Communications: Answer phone calls and address inquiries professionally, ensuring prompt and accurate responses. * Event Planning and Participation: Assist in creating, organizing, and attending events. Some events may occur on weekends, for which time will be compensated, and mileage reimbursed. * New Member Correspondence: Draft and distribute welcome letters to new members, fostering a positive and engaging introduction to our organization. * Flexible Duties: Perform additional administrative tasks as assigned to support the team and organizational goals. Qualifications: * Self-motivated with the ability to work independently and manage multiple tasks efficiently. * Quick learner with a proactive attitude. * Financial experience, including familiarity with QuickBooks Online and basic bookkeeping, is a plus. * Previous experience working in non-profit organizations is desirable. * Strong organizational and time-management skills. * Excellent verbal and written communication abilities. * Proficiency in database management and standard office software. * A proactive attitude and willingness to contribute to a collaborative team environment. Additional: * Reimbursements: Mileage reimbursement for event attendance. * A supportive work environment with opportunities to contribute to meaningful organizational goals. Desired Skills and Experience Position Overview: We are seeking a motivated and organized Administrative Assistant to join our dynamic team. This role is essential in supporting the operations of our non-profit organization and ensuring the smooth execution of various administrative and membership-related tasks. If you are detail-oriented, thrive in a collaborative environment, and are passionate about supporting impactful work, we encourage you to apply. Key Responsibilities: * Database Management: Oversee and maintain organizational databases to ensure accuracy, efficiency, and accessibility. * Membership Coordination: Handle chapter memberships, including processing applications, renewals, and maintaining up-to-date membership records. * Communications: Answer phone calls and address inquiries professionally, ensuring prompt and accurate responses. * Event Planning and Participation: Assist in creating, organizing, and attending events. Some events may occur on weekends, for which time will be compensated, and mileage reimbursed. * New Member Correspondence: Draft and distribute welcome letters to new members, fostering a positive and engaging introduction to our organization. * Flexible Duties: Perform additional administrative tasks as assigned to support the team and organizational goals. Qualifications: * Self-motivated with the ability to work independently and manage multiple tasks efficiently. * Quick learner with a proactive attitude. * Financial experience, including familiarity with QuickBooks Online and basic bookkeeping, is a plus. * Previous experience working in non-profit organizations is desirable. * Strong organizational and time-management skills. * Excellent verbal and written communication abilities. * Proficiency in database management and standard office software. * A proactive attitude and willingness to contribute to a collaborative team environment. Additional: * Reimbursements: Mileage reimbursement for event attendance. * A supportive work environment with opportunities to contribute to meaningful organizational goals. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.