Project assistant jobs in Hoboken, NJ

Global firm has an excellent opportunity to join their collaborative environment in a role supporting the CTO and team with administrative support and project coordination. This position is perfect for a motivated, efficient and detail orientated individual with strong communication skills. Responsibilities Include: Provide administrative assistant to the CTO and their Chief of Staff. Coordinate senior leadership team's calendars, including scheduling appointments, arranging meetings, and anticipating needs Assist with drafting presentation and briefing materials Submit and receive purchase orders, coordinating renewals and vendor follow ups as needed Maintain data and project updates for internal check-ins and coordination with other teams, assist with project reporting and communication with all parties involving deadlines, deliverables, status updates, and the like Manage the IT Contracting process including coordination with the legal team and facilitating document review across necessary parties Assist with planning and coordination of team events occasionally Provide back-up admin support to other team members as required. Work on special projects as assigned. Qualifications Include: Bachelor's degree or equivalent experience is strongly preferred Minimum of 3 years of experience in an administrative or project coordinator role (or one that combines both) working in a fast-paced environment Exceptional organization, project management, and time management skills Outstanding interpersonal and communication skills, both verbal and written Strong technical skills; Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

Job Title : Project Specialist Duration : 3 Months Education : Bachelor's degree (preferred in Training, HR, Communications, Education, or Graphic Design). Shift Details : Onsite/ Monday - Friday, 9:00 AM-5:00 PM General Description: Develop training materials, job aids, memos, and internal communications. Lead new hire orientation and onboarding activities for Payroll. Collaborate with Payroll team leads to document and communicate processes. Ensure accuracy and clarity in all written materials. Support process improvement and employee development initiatives

Paralegal type work will provide more detail to qualified candidates.

Job Title: Coordinator / Admin Onsite Requirements: Communications Skills Basic Computer Skills Organization/Scheduling Skills Job Description: Responsibilities: Assisting with the County's component school districts in procuring arts and enrichment programming Communicating daily with school district administrators and teachers, artists/arts organizations, and the public (PTA/PTO representatives) Tracking contracts and required documentation, assisting with paying invoices and filing Entering data into the "Arts in Education" website Monitoring and directing emails and phone calls Assisting artists and arts organizations with program listings, school bookings and contract issues Inputting artist credit card payments and tracking website revenue Required skills: Self-directed, organized and collaborative High level oral and written communication skills Strong computer skills, database entry and filing Ability to establish and maintain collaborative working relationships with program staff and administrators Experience with technology, including presentation programs (PowerPoint, Canva, etc.) **3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply. This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future. This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role. Due to the nature of the work, a United States Government Clearance is required to be eligible for the position**

Actively seeking a Legal Administrative Assistant for a FULLY ONSITE and Full-Time Position within a Top Global Law Firm . The right candidate will have experience working in Professional Services or Law Firm for 1-2+ Years, with experience supporting senior leadership or Partners of a Firm. - HOURS: Monday - Friday, 10 AM - 6 PM EST SCHEDULE | LOCATION: ONSITE | Manhattan PAY: $55 - $65K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays - IDEAL CANDIDATE REQUIREMENTS H.S. Diploma or GED REQUIRED; Bachelor's Degree PREFERRED 1-2+ Years of Experience in an Executive Assistant Capacity in a Law Firm or Professional Services Firm Experience in a Law Firm or Professional Services Firm REQUIRED Strong MS Office Suite Experience is REQUIRED, Chrome River is a PLUS Experience working with Legal Software PREFERRED - ROLE RESPONSIBILITIES Provide general in-office administrative support Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs Prepare letters and enclosures; Prepare and submit expenses using Chrome River Photocopy, scan, and print documents Review and proofread documents Scan/e-file documents and provide back-up assistance with digital mail Assist with maintaining e-files and hard copy filing Provide Notary and witness services - SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

TITLE: Front Desk Administrative Assistant DEPARTMENT: Administrative Services STATUS: Full-time non-exempt Bachelors Degree Required The Front Desk Administrative Assistant reports to Corporate Services and is responsible day-to- for day general administration and office management for UBA America. Successful candidate must be able to work in an extremely fast-paced environment, requiring high degree of independent judgment and a people person. ESSENTIAL FUNCTIONS & ACCOUNTABILITIES Assist in the effective delivery of corporate services, including Travel and Logistics, Hospitality, Procurement, and Premises/Office Management, aligned with the institution's overall objectives. Assist in office facilities, premises/office management including prompt replacement of faulty appliances/fixes and cleaning and ensure compliance with local codes for premise occupancy ensuring a safe and conducive working environment, and managing office space planning, renovations, and maintenance. Function as an assist fire warden to improve and implement emergency response and control procedures, prevent emergencies wherever possible by regularly assessing the current condition of the workplace and its hazards, and make other staff aware of the hazards in their building. FRONT DESK DUTIES Responsible for premise oversight walk through daily. Maintain the organization of the pantry and kitchen in the morning with coffee, tea etc. Greet and welcome guests as soon as they arrive at the office and offer tea, coffee and water as needed by guests. Direct visitors to the appropriate person and office. Will be required to run errands such as pick up Birthday cake and chips for the monthly birthday celebrations. Organize lunch or meals for the office if needed for TGIF or Bagel Fridays Maintain Visitors Logs and building portal access. Wipe down the front door handles and other commonly touched surfaces as necessary if needed. Answer, screen, and forward incoming phone calls. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures) Provide basic and accurate information in-person and via phone/email. Receive, register, sort and distribute daily mail/deliveries, packages and distribute them accordingly. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, add visitor to the security portal for building access) Perform other clerical receptionist duties such as filing, photocopying, and faxing. Diary and management of conference meeting rooms. Manage office supplies such as stationaries. TRAVEL & LOGISTICS SERVICE Responsible for logistical and business travel-Works with travel agents, the company Corporate Services to ensure all travel is carried out in line with the bank's policy. Work with local embassies to ensure visas are in place when applicable. Ensure smooth transitions for staff transfers including hotel and ground transportation. PROCUREMENT & INVENTORY MANAGEMENT Fulfills all stationery and supplies functions (ordering/distributions and vendor interaction) Fulfills all Archival Records Maintenance Functions (retrieving/sending boxes to/from archives) Fulfills all Outgoing Mail functions (logging/postage/End of Day Proof) Logs and distributes mail, when needed(courier and US Mail) Maintains Messenger Service function (arranging pick-ups/deliveries & maintaining log, when needed. VENDOR MANAGEMENT Manage Vendor Risk Assessment Files Responds to External Audits, when needed. Assist in supporting vendor management duties, including contract negotiation, process vendor invoices and ensure all vendor pricing is competitive/in line with bank's policy. Maintains Physical Inventory (Fixed Assets) Record Keeping Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Managing and documenting office expenditures, budget ,and inventory. Fulfillment of stationary and all office supplies OTHER DUTIES Complies with all UBA America legal and regulatory requirements, adheres to the Bank's Code of Conduct, attends regular periodic training on core Bank policies, and reports any known or suspected violations of the Code of Conduct to UBA America management. Fulfills other responsibilities as assigned, including special projects from COO. Support as needed in organizing company employee engagement events. ** Other duties may be assigned similar to the above consistent with the knowledge, skills and abilities required for the position.

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

Our client, a consulting firm, is seeking an Administrative Assistant to support their CEO in their New York Office. The ideal candidate is organized, resourceful, and motivated. Onsite: 5 days a week in midtown office Salary: $50,000-$57,000k base + benefits Responsibilities: Provide strategic support to the CEO including managing calendars, meeting coordination, note taking Manage internal and external communications on behalf of CEO Collaborate and communicate with oversees vendors Assist with meeting coordination and preparing documents Requirements: College degree preferred Strong written and verbal communication Proactive problem solver, resourceful, and detailed Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

At Jersey Hired, we're all about connecting people, New Jersey people, to be exact. We're the Garden State's go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire - all without crossing the bridge or hitting the turnpike. Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it's a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun. We're a tight-knit, mission-driven crew who believe in putting community first - and we're growing! As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director. Responsibilities of the role will include: General Office Management Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.) Manage correspondence (emails, mail, phone calls) and maintain organized digital filing Liaise with vendors, suppliers, and service providers. Ensure compliance with health and safety regulations and company policies. Administrative Support Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents. Maintain records, databases, and company documents such as contracts and invoices. Prepare reports, letters, and internal communications. Finance and Record-Keeping Process invoices, expense claims, and petty cash. Assist with budget tracking and procurement processes. Support payroll preparation by maintaining accurate attendance and leave records. Qualifications & Skills High school diploma or equivalent (essential). Proven experience in an administrative, clerical, or office support role. Experience managing office operations, supplies, and vendor relationships. Familiarity with bookkeeping or basic financial processes is often beneficial. Competent in Google Workspace Suite (Docs, Sheets etc.) Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software). Requesting an Accommodation: At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience - including those who may need accommodations for disabilities, religious observances, or other reasons. If you're applying for a position through us and need an accommodation at any point in the process, we'll work with you - and with our client - to make sure your needs are understood and supported. If you're hired by one of our clients, they'll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don't automatically continue once you're employed, but we'll help ensure your needs are communicated clearly to your new employer. If you'd like to discuss or request an accommodation, you can call us at **************, send us an email, or speak directly with your Jersey Hired recruiter. Equal Employment Opportunity: At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We're committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients. All employment decisions - whether made by Jersey Hired or by our clients - are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law. Diversity is one of the things that makes workplaces stronger - more creative, more adaptable, and more human. We're proud to help build teams that reflect that. Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities. Additional Information: Work Authorization: All applicants for U.S. roles must have current work authorization that doesn't require visa sponsorship now or in the future. Client Employment Restrictions: If you're currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client. Criminal History: You're not required to disclose sealed or expunged records during the hiring process. A past conviction won't automatically prevent you from being considered for employment. Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.

ADMINISTRATIVE ASSISTANT SELF-STARTER = ACTIVELY interviewing for a high-profile, highly respected law firm with 15 offices worldwide and over 650 Attorneys. POSITION ON SITE . This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multitasking while maintaining consistent and precise attention Excellent written and verbal communication skills Ability to prioritize and multitask effectively Organized and detail-oriented Strong knowledge of Word, Outlook, and Excel Flexible attitude, enthusiastic, and self-motivated Ability to work as part of a team as well as independently Able to adapt to changing priorities Assist other teams and support departments Coverage for the front desk as needed Experience as an Administrative Assistant in a Legal firm or Banking/Financial Services. Provide general in-office administrative support, working closely with Legal Secretaries. WOULD PREFER A DEGREE. Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating PDF bill packs IMMEDIATE HIRE FULL BENEFITS

Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I've worked with. Their global team shares a passion for solving their customers' problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This a contract to perm opportunity with the expectation of full time conversion after 3 months. During the contract period, the position will be in office every day. Upon full time conversion, it will be 4 days in office with a flex work from home day located in midtown Manhattan, very close to all major transportation hubs. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They're experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position: Administrative Assistant We are a leader in the reinsurance industry. To maintain our commitment to the highest quality service, we are seeking an Administrative Assistant. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure. Responsibilities Include: Travel Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log Ensure team members have visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches/Dinners On behalf of team members, coordinate meetings with clients/brokers/vendors Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below Manage all aspects of bookings and catering for client/broker lunches and dinners Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings Other related support Customer Relationship Management (CRM) Track client related meetings/events (including overseas meetings) in our CRM System Collect business cards and update contact details in CRM or follow up with meeting organizer for client's contact if not known; make changes to client profiles Develop working knowledge of clients/brokers and Company names Expenses All aspects of timely expense management (in Concur and Dynamics 365) for team members, including receipt images in Concur or gathering receipts for business travel promptly and documenting the business purpose Set up expense reports on at least a monthly basis Follow-up to secure any expense approvals Visitor Log Coordinate visitor log requests Communicate with other Executive Assistants as to who is coming in and details of visit Arrange desk assignments for visitors General / Office / Other Provide administrative support for group meetings, whether onsite or offsite Provide back-up support for vacationing other administrative roles Assist with ad hoc projects Participate in the local and global Admin Team support team meetings Communicate with external contacts to exchange information as needed Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable) Prepare FedEx shipments Assist with mail collection and distribution for your respective team(s) Manage confidential affairs Maintain good working relationship with internal contacts Manage changing circumstances as they happen, sometimes on short notice Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time. Professional/Technical Competency Requirements: Experience working in a matrixed global organization working across functions and geographies Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include senior management, internal clients, external clients and brokers Work efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude. Must possess excellent oral and written communication skills Receptive to new ideas and is well organized React effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities. Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner always Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share' platforms (e.g. SharePoint, Office 365, etc.). Qualifications, Skills & Experience Requirements: Bachelor's Degree; business discipline preferred 5+ years of administrative assistant experience Experience in the Financial Services industry at a minimum with industry experienced preferred Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.

Verde Electric Corporation, established in 1993, is a leading professional electrical organization in the New York Metropolitan Area. With a main office in Mt. Vernon, Verde excels in electrical contracting, particularly in the high voltage sector, and specializes in the design-build method of delivery. The company is committed to performance, integrity, and innovation in providing unique value to its clients and society at large. Role Description This is a full-time on-site Project Administrator role located in Mount Vernon, NY at Verde Electric Corporation. We are seeking a highly organized and motivated Project Administrator (PA) to provide administrative support for our heavy highway construction contracts. The PA will play a key role in ensuring smooth project operations by handling contract management, payroll coordination, and day-to-day project functions. Responsibilities Manage contracts and subcontracts, Verification of daily field crew payroll hours and consolidate into a master payroll form, Manage all emergency maintenance service calls and log into client's database system and confirm completion by field crews. Manages and purchases equipment for the company's technology systems, Tracking and organizing daily reports from field crews. Qualifications Working knowledge of Microsoft office suite products (Work, Excel, Outlook, etc.) Must be highly organized and able to thrive in a fast-paced environment. Strong interpersonal and communication skills A self-starter with the ability to work within a team as well as independently. 2 Years of experience working in the construction industry required. Pay: Base Salary Amount - $75,000.00

Objectives and Responsibilities Assist all PM's and APM's with necessary paperwork (purchase orders / RFIs / Change Order Request / Change Orders (to clients & subs) / check requests etc.) Maintain and process Submittal and RFI logs and follow up with Subcontractors, Owners, and Architects for outstanding submittals and RFI's Verify subcontractor required documentation (Master Subcontractor Agreement, Certificates of Insurance) Process subcontractors/purchase orders and send out with all attachments and billing instructions Daily interaction/collaboration with VP, PX, PM, and/or APM to ensure all projects are running smoothly; discuss any issues or concerns that need to be addressed Assist PX, PM, and/or APM with follow up with Subcontractors, Owners, and Architects for any outstanding paperwork (Signed Subcontracts, Signed Change Orders, PO's, COR's, etc.) Assist Project Managers in maintaining project-specific spreadsheets and logs Attend meetings, via phone or on-site, with Project Manager and Field Superintendent to take notes and interact with client/team Monthly invoicing for projects and any required back up from Vericon and or all subcontractors (lien waivers, affidavits) Send draft invoice to client for review and approval before finalizing Provide and continuously update the Project Superintendent with Start Up binder for all new projects (project directory, local hospitals/clinics, scopes of work, approved submittals, answered RFIs, updated drawings, etc.) Assist estimating with making calls to subs for bids Maintain job specific network drive folders, including but not limited to emails, contracts, RFI's, photos, daily reports, change orders, change order requests, etc. Assist and maintain Project Team calendar including scheduling meetings with clients, job meetings, site visits, etc. Assist with compiling meeting minutes on certain projects Assist with the Permitting Process (Fill out tech cards, file permit package/pickup approved permits from township) Order drawings for project super, PM, or APM Order materials, supplies, and equipment for projects when necessary Process safety documents for clients/project (varies from project to project) Provide back-up for the receptionist (answer phone overflow, provide lunchtime back-up, sign for packages, hand out mail, etc.) Prepare all required paperwork for PM to bring to project meetings (RFI logs, submittal logs, prior meeting minutes) Additional tasks as given by PM/APM as needed

About the job: Tanya Taylor is looking for a dynamic and highly organized E-commerce Assistant to support our growing Direct-to-Consumer business. This is a unique opportunity to join a collaborative team at the intersection of fashion, digital marketing, and experiential retail. Reporting into the E-commerce team, this role will provide vital day-to-day support across operations, merchandising, and events. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, is passionate about customer experience, and is excited to contribute to a brand that celebrates creativity and community. RESPONSIBILITIES: Ecommerce Operations Support the setup of new products including uploading product details, imagery, and copy to the website and third-party marketplaces. Assist with the visual merchandising of the site to ensure cohesive presentation of seasonal collections. Help maintain seasonal calendars and organize digital assets for cross-functional use. Manage product sample tracking and assist in preparation for photoshoots. Monitor and report on website performance, product availability, and functionality; escalate bugs or broken links as needed. Support execution of online sales, product launches, and promotional campaigns. Pull regular and ad hoc performance reports related to sales, product performance, and customer behavior. Support seasonal and ad hoc product order entering and monitoring product ETAs. Manage daily customer service inquiries, working closely with Logistics Manager and Ecommerce Marketing Coordinator to resolve order issues, returns, escalate issues appropriately, and answer general questions promptly and professionally. Retail & Brand Events Provide on-the-ground support for New York retail activations, including in-store events, seasonal launches, and clienteling efforts. Coordinate event logistics and ensure materials (e.g. signage, product displays, collateral) are in place. Assist with regional pop-ups or brand moments in key markets. Help gather insights and recap post-event performance and learnings. QUALIFICATIONS: Bachelor's Degree in Business, Marketing, or related field. 1-3 years of experience in e-commerce, retail or e-commerce/retail operations. Experience in contemporary or luxury womenswear and retail is a strong plus. Highly detail-oriented with excellent organizational and time management skills. Proficient in Excel and Google Sheets; Shopify or similar platform experience is a bonus. Excellent written and verbal communication skills. Ability to adapt in a fast-paced, evolving environment with a customer-first mindset. Flexible schedule, including occasional evenings and weekends for event support. Benefits: Healthcare benefits, including medical, dental, and vision Paid-Time off 401K program Salary Range: $62,500 - $65,000 annually About Tanya Taylor Tanya Taylor is a New York based womenswear brand whose mission is to create clothing that inspires confidence, celebration and community. Through the artful use of color, texture and original hand-painted prints, each collection is thoughtfully designed with its customers in mind. The brand is proud to provide practicality and inspiration, offering a range of ready-to-wear including occasion dresses, separates, elevated basics, denim and swimwear in sizes ranging from 00 through 22. The brand opened its first flagship store at 980 Madison Avenue on the Upper East Side in 2023. The brand is available at retailers including Saks Fifth Avenue, Neiman Marcus and Shopbop, and has been worn by inspirational women including Former First Lady Michelle Obama, Taylor Swift, Tracee Ellis Ross, Beyoncé, Emily Blunt, America Ferrera and Nicola Coughlan.

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments Details Start: ASAP End Date: End of February Pay: $30/hr Location: East Rutherford, NJ

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]