Project assistant jobs in Jacksonville, FL - 181 jobs

PLEASE READ THE JOB DESCRIPTION IN ITS ENTIRETY. Hydrolec is looking for an experienced Office Administrator. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First-we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit- we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck- we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Office Administrator. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our leadership team as well as the day-to-day champion for our administrative functions. Key Responsibilities: Timely vendor payment processing, recording, and verification of 100+ vendor transactions monthly Collaborate with internal receiving, inventory, accounting, and external vendors to reconcile discrepancies for payment processing Verify AP ledger is accurate Coordinate schedules and calendars internally with team members and externally with customers, vendors, and advisors Answer phones, check messages, manage email inboxes, and snail mail Organize and file both digitally and physically Book travel for management Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with team members on meeting materials (presentations, agendas, etc.) Required Qualifications: 5+ years of Accounts Payable experience Payment processing experience required A total of 2+ years in an administrative role Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard! Strong Organizational Skills-familiarity with the Kon Marie Method is a plus Presentation building skills-Canva or similar preferred Confident in Outlook Ability to reconcile discrepancies with vendors Exceptional written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits Acts with integrity High attention to detail Has a sense of urgency Is a team player Friendly Demonstrates initiative Preferred Qualification: Experience processing payments for a high volume of inventory Experience with Sage Accounting Software Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Reporting Structure: Reports to the President Application Process: Must submit a cover letter and resume expressing why you are interested in this role and the company to ***********************. Applicants without this will NOT be considered if no cover letter is sent.

Technical Source is seeking an energetic and self-motivated Office Coordinator to manage and oversee the daily operations of our client's office in Jacksonville, FL. The ideal candidate will possess strong leadership skills and a proactive attitude, ensuring efficient office functions and providing support to various teams. This role involves coordinating meetings, managing facilities, and handling special projects as assigned. This individual will be needed 20-25 hours each week. Potential for full-time. Key Responsibilities: Office Management: Oversee daily office operations, including maintaining office supplies, equipment, and facilities to ensure a well-organized and efficient workplace. Administrative Support: Provide clerical and administrative assistance to staff, such as photocopying, faxing, mailing, and filing documents. Meeting Coordination: Schedule and coordinate meetings, book meeting rooms, and arrange necessary equipment to facilitate smooth operations. Visitor Reception: Greet and assist visitors, ensuring a professional and welcoming environment. Communication Management: Handle incoming and outgoing correspondence, including emails, phone calls, and mail distribution. Record Keeping: Maintain and organize office files, records, and documentation for easy retrieval and compliance purposes. Qualifications: Proven experience in office administration or coordination roles. Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software. Ability to work independently and collaboratively in a fast-paced environment. High level of professionalism and attention to detail. Bachelor's degree in Business Administration or a related field is preferred.

CEI Project Administration/Project Engineer - Jacksonville, FL Halff has an immediate opening for Project Administrator in our Northeast (Jacksonville) Florida office. The successful incumbent will be entrusted to supervise and coordinate all phases of field representation on various CEI projects ranging in complexity. Responsible for financial and contract administration of assigned projects for general instructions pertaining to assignments and will be expected to exercise initiative and independent judgement in the solution of work problems. Learn about Halff and our 75th Anniversary What you will do: Provide support to the assigned Senior Project Engineers to manage the assigned projects in accordance with the contract documents. Coordinate and supervise project inspection activities to ensure contractor compliance of plans, contract documents, specifications, and standards. Interact with the public, government agencies, contractors, sub-contractors, and other internal and external parties to respond to inquiries and resolve field issues. Direct and assign specific tasks to contract support specialists and inspection staff. Notify contractor of non-compliance and corrective action. Track project progress and advises parties of possible overturns, and critical project issues. Analyze project related issues and recommend appropriate solutions. Coordinate administrative aspects of projects including contract reviews, contracting, scheduling, month-end processing, project accounting, project related reporting and cash management. Participate in the planning and development of company marketing, communication materials, and proposals. Review plans for constructability and biddability and prepare issue/resolution dialog to be utilized when preparing proposals and winning future projects. Represent the company at various community and/or business meetings. Promote positive relations with contractors, vendors, and consultants. What you will need: For personnel WITH Engineering, Engineering Technology, or Construction Management degrees: Requires 2 years of engineering experience in relevant transportation projects For personnel WITHOUT Engineering, Engineering Technology or Construction Management degrees: Requires a HS diploma or equivalent and 8 years of CEI or Roadway or Bridge construction experience FDOT District 2 experience Meticulous attention to detail. Client focused. Stellar communication skills. Delegation. Dependability. Time management skills. Results-oriented. The Halff Construction Services Advantage Full spectrum of your project needs: transportation, water/wastewater, utilities, power transmission and vertical construction. Outstanding relationships with owners, stakeholders and developers across multiple regions and disciplines. Unified BIM platform. Always incorporating innovative technology, allowing us to customize solutions for the benefits of our partners. Learn more about Halff's Construction Services, check out some of our projects, and meet our team. Halff's Construction Services: Construction Engineering and Inspection (CEI) Contract Administration Preconstruction Planning Quality Assurance/Quality Control Scheduling Company Overview: Halff is a full-service infrastructure consulting firm planned, designed, engineered, constructed - and purposed - for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality. Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America. Our industry-leading professionals collaborate to meet tough challenges in creative ways. You can view Halff's full complement of services here Halff has over 35 offices in Texas, Oklahoma, Louisiana, Florida and Arkansas. For a full list of our locations, click here We offer excellent benefits, including but not limited to: Medical, dental, prescription and life insurance Long-term and short-term disability insurance Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans) Traditional and Roth 401(k) plans Employee Stock Ownership Plan (ESOP) Health Savings Account (HSA) 529 College Savings Plan Flexible spending accounts (FSA) Employee Assistance Plan Click here for a more comprehensive list of Halff's benefits Salary is competitive and commensurate with experience. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.

Job DescriptionAre we the road to your future? We are currently searching for an experienced Project Administrator to join our Southeast Region in Florida. To be considered for this position, applicants must have, at minimum, a Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience. What you'll be doing: Provide plan review and project management for the FDOT and/or the local municipalities in this region Responsible for organizing activities, schedules, and reporting in support of assigned projects Prepare, issue and track project documentation such as contracts, change orders, client sign-off, etc. for all phases of assigned project work Prepare correspondence and documents with clients, vendors and regulatory agencies as required Assist with other documents such as invoices and purchase orders and communicate with outside resources, when needed Preparing and/or editing meeting minutes and presentations Assist with project submittals and bidding activities Provide support to project team as requested Support our team and client by providing technical and administrative support Market local municipal clients Performs other duties as assigned What you need to have: Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience, which could include an Associate's Degree and 4 years of industry experience At least 5 years of progressive responsibility within industry Ability to pass pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines. If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role. Valid driver's license. A satisfactory motor vehichle report (MVR). Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: Employee Stock Ownership Plan (ESOP) Medical, Dental, & Vision 401(k) retirement savings plan + employer matching Paid Time Off (PTO) and holidays Employer-Paid Life/AD&D insurance Employer-Paid short-term disability and long-term disability Wellness incentives Student Debt Retirement Match Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “ For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference .” - Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-DNI Florida

About Us We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems. Job Summary Miller Electric- The Project Administrator serves as a critical operational link between field management and project management teams, ensuring all project documentation complies with contractual requirements. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Benefits: Medical, Dental, and Prescription Drug Insurance (100% of the premium covered by Miller Electric...yep, seriously) 401k retirement and matching Life Insurance Accidental Death & Dismemberment Insurance Short & Long-Term Disability Insurance Flexible Spending Accounts Paid Vacation & Holidays Tuition Reimbursement Program Wellness Program Essential Duties & Responsibilities Financial Administration: Process billings, verify invoices, and monitor project expenditures. Documentation & Communication: Accurately record meeting minutes, maintain electronic files, and ensure proper documentation of project activities. Procurement Coordination: Support vendor delivery schedules and assist in preventing equipment delays. Personnel Management: Track staff rosters, timesheets, and manage leave records including sick and vacation time. Qualifications High School Diploma required 2 plus years of experience in onsite construction administrative support required Proficient in MS Office, Autodesk, AIA SOV's, and certified payroll required Reliable transportation required Preferred experience Coins ERP Software Textura Billing Software Owner Direct Purchasing experience JESB experience Notary for the state of Florida #miller #LI-JJ1 Work Environment Position is based in a field office trailer located on a large, high profile construction site in downtown Jacksonville. Requires adaptability to a dynamic environment with frequent interaction with field personnel and project managers. Must be comfortable working in close proximity to ongoing construction activities, including noise and outdoor conditions. Occasional walking on uneven surfaces and adherence to all site safety protocols is required. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

About job: As a Junior Project Manager, you will analyze traditional and social media data, write and present reports, maintain client relationships, ensure data integrity, review coders work and provide feedback, and develop sector expertise. Pay range: $24.50 - $35.00 hourly Job: Full time On-site Responsibilities: Using project management principles to oversee productivity Coordinating timelines and adjust objectives according to new directives Meeting with clients and ask questions to clarify goals Preparing progress reports for project managers Attending status meetings and updating team members about potential project delays Managing project risks and alerting project manager of impending issues Contribute articles and ideas to white papers and in-depth research. Requirements: Degree in a pertinent discipline. Recognized Project Management qualification. Demonstrable experience as a Junior Project Manager or similar. In-depth understanding of prevailing project management methods. Forethought, with the capacity to identify and minimize risks. Ability to detect and capitalize on others' strengths. Bonus Points: Dental Insurance Disability Insurance Health Insurance Flexible Spending Account

Requirements Bachelor degree Minimum 3 years of experience in Construction administrative support or project management Experience using technology to remotely monitor construction progress Proven ability to manage multiple projects / activities in a dynamic, fast-paced environment Professional and courteous demeanor with commitment to excellence in customer service Familiarity with construction procedures, processes, and communications Familiarity with basic construction accounting/financial terminology, such as cost coding, debit, credit, etc. Ability to use discretion and maintain confidentiality with proprietary and other information Strong organizational skills and high attention to detail Proactive team player with strong work ethic Excellent verbal and written communication skills Excellent time management skills and the ability to prioritize work, multi-task, and to work under time constraints Experience with Microsoft Office (Outlook, Word, Excel, Project, and PowerPoint) Software we currently use is Quick books Online Must be Legally eligible to work in the US Pre-employment background screening (criminal, drug screen and DMV) is required for all positions Benefits Provided: • Top industry pay • Weekly direct deposit • Outstanding Health Benefit Package • Generous paid holidays, vacation and sick days • Matching 401k Program • A paid employee referral bonus plan • Training and Career Growth Opportunities Williams & Rowe specializes in executing Commercial construction and renovation projects from design to completion and ongoing maintenance. We offer challenging projects, outstanding benefits and training opportunities. The Williams & Rowe Company - Founded In 1958 - the experts in total building solutions Named one of Jacksonville Business Journal's 50 Fastest Growing Companies for 2019 An established company with a history of success that has a family-like culture that values loyalty. COME BUILD YOUR FUTURE WITH US! Williams & Rowe is an Equal Opportunity Employer and encourages women, minorities, veterans and the disabled to apply. PM20

PROJECT COORDINATOR - JOB DESCRIPTION The Project Coordinator is an integral and valuable member of the Project Management Team. The PC administers many of the purchasing, documentation, and accounting tasks for projects from the beginning of the project (bidding/estimating process) through closeout. KEY RESPONSIBILITIES The responsibilities of the Project Coordinator position include the following. Other duties may be assigned. • Set up new projects: create binders/files, office trailers, temporary utilities, office supplies, equipment, furniture, toilets, trash, water, etc. • Organizing and managing the flow of hardcopy and digital information to and from members of the project team • Create project Contact list • Create project map and procure sign if required • Manage submittal process and maintain submittal log • Prepare meeting materials and/or minutes as needed • Collecting JHA's/JSA's and submitting to client as required • Maintain master vendor list • Communicate ideas for improving workflow processes with a positive and constructive attitude, and for developing this attitude in others • Assemble and transmit subcontracts and purchase orders with input from PM/PE • Track and request insurance certificate renewals and bonds as required • Process prime contract and subcontract change orders • Collect packing slips and validate vendor invoice accuracy • Assign invoices to vendor PO/Subcontract (invoice coding) • Work with PM and project accountant to process and complete timely project billings • Monitor A/R log and follow-up on payment status as required • Prepare and verify accuracy of lien waivers • Coordinate with vendors and subcontractors on the collection of required lien waivers • Assembling T&M billings from supporting cost and field reports • Assist with project close-out, collecting warranty information, operation and maintenance manuals In addition to the items listed above, this position requires other various administrative tasks that may include but are not limited to: answering phone, composing routine correspondence, scheduling and booking travel arrangements, making copies of correspondence or other printed materials. Must complete and pass a pre-employment drug & alcohol screen. Job Posted by ApplicantPro

JOB TITLE: Project Coordinator SALARY: $60,000 annually BENEFITS: PTO, Retirement, Health Stipend ABOUT THE ROLE The Project Coordinator is a key member of the team, working closely with the Director of Estimating and Design to help guide residential construction projects from early design through completion. This role is the connective tissue between design, purchasing, and construction-keeping details organized, information flowing, and projects moving forward. This position is a great fit for someone who enjoys bringing structure to complex projects, takes pride in staying organized, and naturally follows things through to completion. If you like being the person who keeps everything (and everyone) on track in a fast-paced, custom design environment, this role will feel rewarding and engaging. WHAT YOU'LL BE DOING Purchasing & Project Documentation Create, issue, and track purchase orders for materials, fixtures, and finishes Order materials based on approved selections and project schedules Review invoices for accuracy and enter them into the system for approval Assist with reviewing scopes of work to ensure details are correct and complete Design & Project Support Keep project specification sheets up to date as selections and details evolve Organize and maintain client sample bins so materials are available when needed Assist with AutoCAD drawings and design documentation as needed Support Matterport scans and help maintain accurate site documentation Buildertrend & Systems Management Upload, organize, and maintain project documents within Buildertrend Track client approvals for selections, change orders, and materials Ensure QR codes and Buildertrend files reflect the most current information Review meeting notes and Plaud notes, turning them into clear tasks and to-dos Maintain construction and design checklists and assist with scheduling support Communication & Coordination Communicate clearly and professionally with team members, vendors, subcontractors, and clients Proactively identify missing information and follow up to keep projects moving Support multiple projects across both design and construction phases WHAT WE'RE LOOKING FOR Strong written and verbal communication skills Exceptional organization and attention to detail Ability to manage multiple priorities in a fast-moving environment Self-motivated, dependable, and comfortable working independently Ability to understand design intent and translate it into organized, build-ready information Experience with Buildertrend is a plus, but training is available WHO YOU'LL THRIVE AS Someone who enjoys systems, processes, and making things run smoothly Comfortable working with both creative design teams and construction professionals Curious, eager to learn, and open to growing within a custom residential environment A strong executor who thinks ahead and anticipates next steps A team player with a practical, solutions-oriented mindset AutoCAD experience and knowledge of residential construction are helpful but not required

Mittera is currently looking for Finishing Assistants to join our growing team! This position is entry level and able to easily advance into skilled roles. Finishing Assistants provide additional support within the Finishing Department and are responsible for feeding the correct signatures into the machine, down-piling completed books onto pallets or placing them in boxes, and down-piling mail according to postal regulations. Essential Duties and Responsibilities * Reads and understands the job ticket with the Machine Operator * Assists in cutting, folding, collating, stitching, and trimming of printed products * Catches, removes and/or cartons completed printed pieces at the delivery end of binding/folding/cutting equipment or other finishing equipment * Loads stitcher/trimmer pockets and conveyor belts or feeders for folders * Performs other functions such as skid packing or loading, making boxes or cartons, labeling finished product, plastic wrapping skids, moving stock and material and setting up and/or moving conveyors * Operates a power pallet jack and hand lift truck * Cleans up and keeps work area neat and orderly * Does hand collating and other manual tasks in binding/finishing * Gathers empty skids around machine prior to the beginning of the binding/finishing run * All other duties as assigned Requirements Skills and Abilities * High School Diploma or General Education Degree (GED) * 1 - 3 years of previous manufacturing/office experience preferred * Full comprehension in reading work instructions and business memos * Effective communications skills with all levels within the organization * Ability to use basic math skills to solve practical problems * Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form * Must have the ability to work effectively in stressful situations and meet stringent deadlines * All other duties as assigned Physical Requirements * Requires use of proper body mechanics with pushing, pulling, reaching, lifting, squatting, kneeling, and bending * Pushing/pulling and lifting up to 50 lbs * Requires fine motor hand and arm movement, manual dexterity, and coordination. * Requires near visual acuity * Requires working around and operating departmental equipment * Must be able to access and navigate each department in the facility * Requires the ability to function in a professional manner under stressful circumstances Work Environmental Factors While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The employee is occasionally exposed to hazardous materials. A production employee regularly works near moving mechanical parts. Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: * Medical * Dental * Vision * Life and AD&D Policies * Short and Long-Term Disability * 401K with Company Match * Paid Time Off * Paid Volunteer Time Off Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Visit us today at mittera.com or stop by and fill out an application at Mittera location near you!

The APM- Intern supports Assistant Project Managers and Project Managers in a wide variety of projects. This role is responsible for direct support on construction efforts on assigned project(s). This position requires a keen attention to detail, adaptability, energetic, process driven and an emotionally intelligent individual. This role prepares an up-and-coming Assistant Project Manager for all facets of a project management including design, estimating, billing, execution, change management and project closeout. The best candidates will be highly organized, adaptable, energetic, process-oriented, and people savvy. Essential Duties and Responsibilities: Assist the project manager and assistant project manager with contract review and execution. Setup financial & operational goals in company software. Review, schedule, and analyze project milestones as instructed. Submittal log setup, review, corrections, and distribution to project personnel, vendors, and subcontractors, as appropriate. Responsible for the timely distribution of construction documents, including drawings, specifications, and request for information to client and team. Support change management efforts. Facilitate timely estimating, including project changes or work outside project scope. Manage project closeout, create maintenance and operation manuals, and other required project closeout documents at the competition of project. File, organize and categorize the materials associated with the project. Meet expected timelines. Other duties needed by the project manager and the team. Specific Knowledge, Skills, License, Certifications: Understanding and technical capacity to include comfort with email, computers, learning new technology. Excellent organizational skills. Ability and willingness to learn new software. Intermediate 0365 user (office). Prior sales experience, a plus Education and Experience: High School Diploma or GED Actively pursuing associate degree or higher-level education in field applicable to construction Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. For more than 60 years, W. W. Gay has been more than just a leader in mechanical contracting. We have been a place where hardworking professionals build lasting and fulfilling careers. Our success comes from people with integrity, strong character, and a team-first mindset, and we are looking for more individuals like you to join our growing team. Many of our employees choose to stay with us through retirement, finding purpose and opportunity in every project. Whether your skills are in project management, preconstruction, administration, safety, or the trades including plumbing, HVAC, and pipefitting, there is a path forward for you here. As a full-service mechanical contractor since 1962, W.W. Gay is proud to deliver innovative solutions with transparency, efficiency, and a name our clients can trust. What Sets Us Apart • 24/7 HVAC and Plumbing Service • Licensed in multiple states • Financial stability and bonding capabilities of $100 million single project/$350 million aggregate • Leadership within 9 office locations throughout Florida and Georgia • Yearly Service Agreements and Preventative Maintenance • Fleet of over 400 vehicles company-wide • Crane and Construction Equipment (bare and operated) At W.W. Gay, you will find stability, opportunity, and the chance to make an impact every day. W.W. Gay is an Equal Opportunity Employer.

Job Description Are you a motivated student eager to gain hands-on experience in the construction industry? Auld & White Constructors has exciting opportunities for Project Management Interns to join our team. As an office-based intern, you'll work side-by-side with experienced professionals to learn the ins and outs of various construction processes and contribute to real projects across Northeast Florida. If you have a passion for building, a willingness to learn, and a desire to kickstart your career in construction, this internship is the opportunity for you. Why Join Auld & White Constructors? A close-knit, knowledgeable and supportive team of experts On-going training and opportunities for career advancement Consistently ranked one of Jacksonville's best places to work We have FUN! Position Description Assist Project Manager or Manager-in-Training with project start up activities like updating master schedules, purchase control logs, tracking long lead materials & equipment, and pre-bid inquiries. Assist with review of project submittals, shop drawings and product data as directed by Project Manager. Assist with preparation and distribution of Request for Information (RFI) for the project, clearly indicating the issue at hand. Keep the Project Control Log updated. Assist with Change Order Proposals for scope changes in a timely manner. Assist with providing field personnel the required information needed in a timely manner. Assist with responding to requests and instructions from architects, engineers and owner regarding quality control and correction of deficiencies. Support project closeout activities like punch list inspections, coordination of project close-out documents, and warranty item follow up. Perform special projects as directed by supervisor(s). Position Requirements Currently enrolled in a Bachelor's degree program focused in Building Construction Management or related field. Ability to work a minimum of 20 hours per week. Auld & White Constructors is an Equal Opportunity Employer. Auld & White does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Overview In this role, you will be responsible for front desk reception, conference services, mail room, and other administrative duties as assigned by the Supervisor of Administrative Services. You will provide team-oriented assistance and backup support to other personnel in the department as assigned. Job Responsibilities: Conference Services Receives and reviews conference room reservation requests; schedules meetings, in-services, and conferences, and confirms conference room schedule and services with clients Assures proper furniture arrangement; contacts other departments and service providers to obtain audio, video, sound, and lighting equipment, food and beverage services, and ensures equipment and services are provided as requested and resolves any related problems Setup, clean up, and stock conference rooms for meetings Maintain an accurate inventory of soft drinks, coffee, water, paper, plastic, and other products needed for conference services Codes and verifies incoming invoices for Issues timely invoices for services and supplies as needed Maintains a current conference services calendar for upcoming meetings/conferences Front Reception Desk Welcome all visitors, clients, vendors, applicants, and new team members cordially and professionally. Obtain information when appropriate and inform the proper individuals by announcing them accurately in a professional and friendly manner Monitor visitor access by following the current protocol of having them sign in and maintain security awareness in general Operate a multiple-line switchboard. Answer, screen, and transfer any incoming phone calls to the appropriate person while providing basic information when Operating the paging system, when applicable Maintain conference room calendars for scheduled meetings with accuracy and follow up for usage of the room before the meeting Maintain a neat, clean, and professional reception desk and area Employee activities include but are not limited to assisting with corporate events Mailroom Provides internal and external mail services for assigned Receives, sorts, delivers, picks up, and processes courier items, interoffice mail, magazines, and all classes of United States Postal Services (USPS), FedEx, UPS, etc., mail Maintain postage, postage equipment, and mailing supplies and organized mail department Research and routes unidentified and generic mail Runs miscellaneous errands per supervisor's request Delivers copy paper to designated areas two times a week or as requested Assist with facility requests when needed Additional Qualifications/Responsibilities Education/Experience: High school degree or equivalent with a minimum of 1 year of office, clerical, and/or relevant experience To thrive in this role, you'll need: Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust Professional appearance and proven customer service skills Proficiency in Microsoft Office or other software required Ability to organize, multi-task, prioritize and work under pressure Effective written and verbal communication skills as well as the ability to carry out detailed written or verbal instructions independently Be detail-oriented and recognize errors in numbers and spelling in written materials Ability to keep confidential information Ability to accomplish the described duties through the use of appropriate computer and general office equipment At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference. Environmental Factors and/or Physical Requirements: While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

The Project Coordinator will be essential in supporting the successful execution and delivery of projects by providing focused administrative and operational support to the Project Manager and project team. This role is primarily centered on the logistical and financial control of projects, specifically managing resource capacity, maintaining project schedules, monitoring time utilization, and tracking budget adherence. Key Responsibilities Resource Planning and Allocation * Maintain the central resource management plan, tracking the availability, capacity, and utilization of all assigned project personnel (internal and external). * Coordinate with functional managers and the Project Manager to identify and secure necessary resources for project tasks and phases. * Monitor resource allocation to prevent over-utilization or capacity conflicts across different projects. * Proactively flag and escalate resource shortages, skill gaps, or potential bottlenecks to the Project Manager. * Assist in onboarding new team members by ensuring they have the necessary access, tools, and project information. Timesheet Management and Reporting * Administer the project's time tracking system, ensuring all team members submit accurate and timely weekly timesheets. * Review and validate timesheet entries against scheduled project tasks, escalating discrepancies or adherence issues to the Project Manager. * Generate regular time and effort reports to analyze actual hours worked against planned effort and budget estimates (Earned Value analysis support). * Provide regular reports on team utilization and billable hours to support invoicing and financial tracking. Budgeting and Financial Control Support * Assist the Project Manager in tracking the project budget, monitoring expenditures, and comparing actual costs against the budget baseline. * Process and track project-related purchase orders, invoices, and vendor payments, ensuring accurate financial record-keeping. * Report on budget variances and financial risks, providing data to support budget forecasting and burn-rate analysis. * Organize and maintain all project-related financial documentation (invoices, contracts, expense reports). Communication and Documentation * Serve as a central point of contact for routine communication between the Project Manager, project team, and functional department leads. * Organize, store, and maintain all official project documentation, ensuring files are up-to-date, secure, and easily accessible. * Prepare and format project status reports and presentations for stakeholders and management. Qualifications and Skills * Strong proficiency in project management tools (e.g., Microsoft Project, Smartsheet, Jira, Trello) and Microsoft Office Suite, particularly Excel for data analysis and reporting. * Demonstrated experience with resource scheduling and time management tools. * Excellent organizational, time management, and meticulous attention to detail. * Strong verbal and written communication skills with the ability to interact effectively with all levels of the organization. * Basic understanding of project management principles (e.g., Waterfall, Agile) and project budgeting/financial tracking. * Ability to work independently, prioritize multiple tasks, and maintain composure in a fast-paced environment.

Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for a Project Engineer - Intern position. This position is located at our regional office in Jacksonville, FL. About this Job Coordinates and assists the Project Engineer & Project Manager with planning, organization, and completion of project within an area of assigned responsibility. Some duties may be: Reviewing project plans and conferring with management. Reviewing bids from contractors. Maintaining a safe and clean working environment by enforcing procedures, rules, and regulations. Contributing to team effort by accomplishing related results as needed. Data entry Assisting the PM or PE with daily tasks/duties. About Wharton-Smith, Inc. Wharton-Smith helps build communities - from delivering clean water, state-of-the-art schools, fire and police stations, to recreational parks, sports arenas, themed attractions, and more. A company's character is revealed in what it does. Improving the quality of life wherever we do business is part of our heritage and culture and is an indispensable part of achieving our vision - to be the construction group of choice. A Building Construction Manager and General Contractor, Wharton-Smith specializes in water treatment, municipal, education, entertainment, and hospitality projects - all the things a community needs to thrive. Founded in 1984 by Bill Wharton and George Smith, today, our employees are proud to be a part of a company that makes a positive difference in the lives of our clients, our employees and those in the communities where we live and work. At the heart of our success throughout the years has been our ability to identify and respond to industry opportunities and challenges ahead of the competition. We have ambitious plans. We've been laying a dynamic growth path for our company. We want, and expect, to play a larger role in the $3.6 billion building construction industry. We see an opportunity not just to lead in our markets, but to re-imagine and transform them.

taking place in the summer of 2026** Summary/Objective An integral team member who collaborates on the management and execution of a project safely and profitably. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Support the project management team with subcontractor and supplier coordination, material tracking, file management, document control (submittals, RFIs, and change orders), and progress reporting. From coordinating subcontractors and suppliers to surveying and setting control lines, our interns assume a wide variety of responsibilities during their time. Perform construction quantity estimates. Competencies Positive attitude towards learning and professional development. Ethical conduct. Ability to effectively communicate Strong organizational and planning abilities. Time management. Teamwork-oriented. Supervisory Requirements This position has no supervisory responsibilities. Work Environment The employee will be working on heavy civil and highway construction sites. The noise level in the work environment and job sites can be loud. The position regularly works near moving mechanical parts and in outside conditions that include inclement weather, heat, and humidity, and exposure to dust and asphalt. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The incumbent regularly sits for long periods of time at a desk in front of a computer screen. Position Type/Expected Hours of Work This is a part-time nonexempt position. Travel The role requires no travel. Required Education and Experience Working towards a bachelor's degree in construction, Engineering, or other relevant fields of study. Must be enrolled in an accredited college/university, taking at least one class in the semester/quarter (spring/fall) before participation in the internship program. Preferred Education Knowledge of route surveying and scheduling Strong oral and written communication skills Additional Eligibility Requirements OUR MISSION AND VISION We are an American family-owned and operated heavy civil contractor dedicated to providing innovative solutions to help meet the nation's growing infrastructure needs. To be America's preferred heavy civil contractor, expanding our markets and services while staying true to our family-oriented culture and fostering an environment where our employees can prosper. Our Core Values: Family Safety Integrity Innovation Commitment Empowerment Equal Opportunity Employer Upon hire, you will be provided with a copy of your specific . Please note s are not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. THE COMPANY RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS IN ANY WAY THE COMPANY DESIRES. THIS IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” QUALIFIED EMPLOYEES WHO, BECAUSE OF A PHYSICAL OR MENTAL IMPAIRMENT THAT SIGNIFICANTLY LIMITS A MAJOR LIFE ACTIVITY, REQUIRE A REASONABLE ACCOMMODATION TO PERFORM THE ESSENTIAL FUNCTIONS OF THIS POSITION SHOULD NOTIFY THEIR MANAGER OR HUMAN RESOURCES. Accessibility: If you need an accommodation as part of the employment process please contact Human Resources. Superior Construction provides equal opportunity employment to all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

CPH is seeking a talented Project Coordinator II to join a dynamic and collaborative team in Orange Park, FL! This is a GREAT opportunity for an entry-level or mid-level professional who is highly organized with strong attention to detail. The Project Coordinator (PC) plays a critical role in supporting project execution by managing contracts, schedules, budgets, documentation, and stakeholder communication. This role ensures seamless coordination of operational and logistical aspects across project teams and acts as a bridge between project management and cross-functional teams, ensuring that projects run efficiently while maintaining clear and effective communication with sub-consultants, clients, and internal teams across multiple disciplines. The ideal candidate thrives in a fast-paced, multi-disciplinary environment and is highly organized, detail-oriented, and proactive in problem-solving. This role will require one who is comfortable hitting the ground running with a proactive approach to learning new systems, tools, software and processes to support their team quickly and efficiently. Primary Responsibilities: 1. Project Setup & Administrative Coordination * Assist in pipeline development and tracking and ensure appropriate records are created and updated. * Assist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution. * Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements. * Assist team as needed with any grant opportunity research, application development, and submission coordination. * Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables. 2. Schedule & Budget Tracking * Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation. * Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables. * Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements. 3. Contract & Documentation Management * Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation. * Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility. * Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution. 4. Stakeholder & Client Coordination * Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication. * Support client interactions by preparing meeting materials, presentations, and project reports. * Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture. 5. Financial Review & Reporting Support * Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA). * Coordinate with team to validate billable hours, budgets, and contract compliance. * Support financial forecasting and fund allocation as part of grant lifecycle if applicable. * Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals. Requirements: Education & Experience: * Associates, Bachelor's degree or equivalent work experience. * Experience in project coordination, preferably within the AEC industry or professional services environment preferred. * Experience with financial tracking, contracts, and multi-disciplinary project coordination. Work Environment: * Professional office setting with periodic site visits or agency meetings. * Frequent use of standard office equipment such as computers, phones, printers, and filing systems. Physical Requirements: The physical demands below are representative of those that must be met by an employee to effectively perform the essential functions of the role. The person in this position may require sitting or standing for long periods of time and lifting up to 25 pounds. CPH is an equal opportunity employer committed to diversity, equity and inclusion in the workplace. Compensation & Benefits: * Dependent upon experience. * CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company. * Company Paid Life Insurance and Short-Term Disability. * 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave. CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.

NDT Assistant The Apprentice Nondestructive Testing technician will assist the Technician or Sr Technician performing inspections utilizing various NDT techniques seeking corrosion, defects, or detrimental conditions in accordance with specific written criteria. The Apprentice may calibrate instruments or perform other duties under the supervision of a certified Technician / Sr Technician. Essential Job Functions * Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern * Performs all duties as assigned and adheres to TEAM's Core Values. * Assists the Technician or Sr. Technician on NDT inspections. * Studies to gain NDT certifications while assisting and learning hands on experience in various NDT methods. * Performs any duties assigned by the Technician or SR Technician on the worksite. Job Qualifications * High school diploma or equivalent required * An understanding of basic math * Ability to work in Microsoft Word * Ability to work with computers / computerized equipment * Ability to read, understand, and communicate in English * Travel requirement; 0-75% * Ability to handle chemicals in a safe manner * Ability to follow instructions Work Conditions * Position is based out of a branch or site location. * Field duties require indoor and outdoor work in a plant atmosphere * Interaction with other crew employees, as well as supervisors and client personnel * Working in plant and/or shop areas around production machinery with extreme noise level. * Must be able to wear safety equipment as required by the safety department for personal protection * May be at more than one job site in a day and must be able to tolerate climate changes * May be required to travel out of town on a periodic basis Physical and Mental Requirements * Ability to lift and carry 75 pounds * Must be able to walk and climb except when performing non-field duties * Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively * Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to investigations * Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties * Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations * Sufficient personal mobility to maneuver within a refinery or plant environment to include the ability to gain access to elevated platforms via ladders and stairwells * Ability to maintain focus and multitask effectively * Excellent communication skills

Job DescriptionWe are seeking a Destination Project Coordinator to support our Destination Services Manager and team at a prestigious resort property in Ponte Vedra Beach, FL. This role will assist with the creation of proposals, event coordination, and onsite execution, ensuring every event meets Mugwump's high standards of excellence. Role Overview: The Destination Project Coordinator is a detail-oriented, highly organized professional who supports the Destination Services Manager in planning, producing, and delivering destination management programs and event décor services. This position will collaborate with internal operations, vendors, and resort partners to bring creative event concepts to life while ensuring flawless execution. Key Responsibilities: Assist with writing proposals, developing budgets, and creating event concepts. Coordinate logistics for décor, entertainment, transportation, tours, and group activities. Source and manage vendor partners, ensuring all services align with Mugwump standards. Support pre-event planning, including timeline creation, and client communications. Oversee onsite setup and breakdown of event décor, activities, and program elements. Serve as an onsite point of contact for vendors, internal teams, and clients as directed. Maintain accurate project documentation including contracts, BEOs, timelines, and invoices. Track expenses to support budget management and program profitability. Provide exceptional client service, anticipating needs and resolving issues quickly. Contribute to continuous improvement by providing feedback on processes and program outcomes. Qualifications: 1+ years' experience in event planning, project management, or hospitality (DMC or luxury property experience a plus). Degree in Hospitality, Event Management, Business, or related field, preferred but not required. Strong organizational skills with the ability to handle multiple projects simultaneously. Excellent written and verbal communication skills, especially in client-facing documents/proposals. Collaborative team player with the ability to work independently when needed. High attention to detail and problem-solving mindset. Comfortable working evenings, weekends, and flexible hours as required by events. Familiarity with Ponte Vedra/Jacksonville area vendors and venues a plus. Why Join Mugwump Productions? Be part of a creative, growing company that values both innovation and client service. Work alongside seasoned professionals in a prestigious resort environment. Collaborate with a passionate team that values innovation, service, and relationships. Opportunities for career growth within Mugwump Productions and its sister company, Sight & Sound Productions. Competitive salary with performance-based incentives. Benefits including PTO, Medical, Dental and Vision Insurance, and 401K with company match. Team Focused Culture. Complementary tickets to events including the Jacksonville Icemen Hockey Games, Jumbo Shrimp Baseball games, and special events. About Us: Mugwump Productions is a premier event décor and destination management company with over 30 years of experience designing memorable experiences for corporate, social, and wedding clients. We partner with luxury venues and properties to deliver seamless, high-touch service. At Mugwump, creativity, professionalism, and client relationships are at the heart of what we do. Powered by JazzHR qB1E7KSCpf