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Project Assistant skills for your resume and career

Updated January 8, 2025

6 min read

Quoted Experts

Dr. Thomas Johnson,

Dr. Jeanette Lehn

Below we've compiled a list of the most critical project assistant skills. We ranked the top skills for project assistants based on the percentage of resumes they appeared on. For example, 10.7% of project assistant resumes contained data entry as a skill. Continue reading to find out what skills a project assistant needs to be successful in the workplace.

15 project assistant skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how project assistants use data entry:

Reviewed financial documents for accuracy and completeness as well as performed data entry when necessary to update financial spreadsheets.
Processed communications from work supervisors and faculty members who provided annotated list of work citations for data entry.

2. PowerPoint

Here's how project assistants use powerpoint:

Provided word processing and PowerPoint presentations to Board of Directors, maintained training databases, communications to customers.
Converted research data into an interactive PowerPoint Presentation illustrating financial tips and strategies to assist incoming freshman.

3. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how project assistants use customer service:

Conducted research on a variety of topics, including facilities management, quality management, customer service, and organization assessment.
Managed national accounts by providing quality customer service via call center and written correspondence for provider and member inquiry.

4. Project Management

Here's how project assistants use project management:

Led project management efforts for International Non-Government Organization (NGO) supporting executive management in active democracy projects in 60 countries.
Recruited and trained employees, managed subcontractors, assisted in project management, created policy/procedural guidelines, and coordinated marketing/advertising programs.

5. Meeting Minutes

Here's how project assistants use meeting minutes:

Coordinated and attended project and corporate meetings as necessary and recorded and distributed meeting minutes when applicable.
Participated in monthly departmental meetings and generated meeting minutes, in addition to several monthly reports.

6. Data Collection

Data collection means to analyze and collect all the necessary information. It helps in carrying out research and in storing important and necessary information. The most important goal of data collection is to gather the information that is rich and accurate for statistical analysis.

Here's how project assistants use data collection:

Purchased, configured and implemented computer-based technology for the production of multiple measurement instruments suitable for automated data collection.
Instructed graduate students in sensory experimental design and use of specialized sensory software designed for data collection and analysis.

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7. Purchase Orders

Here's how project assistants use purchase orders:

Utilize automated ordering system to purchase supplies through GSA/base supply/supply catalogs/purchase orders/local purchase as appropriate.
Distributed freeze releases to pertinent contractors and managed purchase order releases.

8. Word Processing

Here's how project assistants use word processing:

Planned and instructed departmental workshops for the implementation of various word processing, spreadsheet, statistical and graphic software packages.
Use computer applications such as spreadsheets, word processing, calendar, e-mail and database in performing work assignments.

9. General Contractors

A general contractor is a person who has the job of overseeing a construction project after a contract has been signed between the property owner and the contractor. A general contractor is also called a direct contractor and provides all of the labor, material, equipment like tools, and transport. Most of the time, a general contractor also hires multiple subcontractors to do all or different parts of the construction work.

Here's how project assistants use general contractors:

Audited construction projects to ensure legal and construction documentation had been received from the general contractors.
Coordinated with multiple general contractors to ensure building and manufacturing facilities met then exceeded safety requirements.

10. Office Equipment

Here's how project assistants use office equipment:

Provided project support to executives and department, calendar maintenance, managed meeting- prepared minutes and agenda, maintained office equipment.
Assisted engineers, answered telephones, maintained office equipment and assisted with travel arrangements

11. Assist Project

Here's how project assistants use assist project:

Assist Project Managers by contacting clients directly to obtain payment status and provide supplemental documentation in preparation for monthly conference calls.
Applied construction management knowledge to assist project manager with risk management, quality management, and safety management.

12. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how project assistants use hr:

Analyzed and entered confidential performance appraisals for Program Manager in HR database system.
Perform HR functions such as bi-weekly payroll processing, benefits administration, employee actions, and establishing and updating corporate policies.

13. Administrative Tasks

Here's how project assistants use administrative tasks:

Analyzed and prepared customized monthly media summary packages, performed various administrative tasks including creating various reports and communicating with clients.
Performed administrative tasks and provided proofreading and editing assistance for a professor of English who was completing a book manuscript

14. Financial Reports

Here's how project assistants use financial reports:

Assisted the Executive Administrator with maintaining recharge accounts, financial reports and updating projections of expenditures on federal and non-federal grants.
Reviewed, analyzed, and monitored quarterly financial reports from sub-contractors to ensure compliance within contract and budget guidelines.

15. Data Analysis

Here's how project assistants use data analysis:

Handled all digital operations including website development, social media management, e-commerce transactions, and data analysis systems.
Interviewed fishermen and collected fish catch data, assisted in data analysis and produced reports about economically significant fishery.

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What skills help Project Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What Project Assistant skills would you recommend for someone trying to advance their career?

Dr. Thomas Johnson

Associate Professor, Luther College

If you can take a gap year, I recommend building up some financial funds and then traveling as much as possible so you can gain a greater understanding of the world around you, which in turn will help you consider how you want to live your life, as well as how you will serve the common good.

What type of skills will young Project Assistants need?

Dr. Jeanette Lehn

Lecturer in Composition, University of Pittsburgh

No matter where young graduates will be working, some habits of mind that will benefit graduates going forward are curiosity, openness, creativity, persistence, flexibility, and reflection. The ways that those skills are strengthened is through engaging in writing and composing, where those habits are practiced, and where critical thinking about context, audience, and process happens.

Also, I see the ability to dive into a composition or a project without the plan for the document being perfect as very valuable. Trusting in the process allows for some really exciting insights to emerge. We have to be able to get started before things are perfect and be open to modification.

What technical skills for a Project Assistant stand out to employers?

Brian Starr Ph.D.

Assistant Professor of Economics, Lubbock Christian University

Employers will continue to seek out sharp, hard-working employees who possess strong skills well-suited for the job at hand. A good mind and a good work ethic never go out of style. But as work shifts away from an office-centric base, employers will benefit greatly from those employees who embrace connecting technologies and have the focused discipline to get jobs done without being micromanaged. The former trait can be a competitive advantage for our emerging graduates. They are digital natives and many of them connect through technological platforms as naturally as they breathe. The challenge for them will not generally be the use of technology. They challenge will be developing the emotional intelligence to know which modality to use in each circumstance. A text, an e-mail, a phone call, a virtual meeting with the webcam off, a virtual meeting with the webcam on, and a trip across town to meet for lunch each have their place, and it takes wisdom to know which is best in each instant case. This will take some time and experience to master, but I suspect the emerging generation of graduates will soon discover fruitful paths. And those who mature quickly into the kinds of workers who can be trusted to get a job done timely and properly will find themselves advancing quickly through the ranks.

What soft skills should all Project Assistants possess?

Emmanuel Hernandez Agosto

Associate Professor/ Entrepreneurship Program Manager, Gulf Coast State College

Even though it may sound redundant, but punctual, proactiveness, cordial to others, and desire to learn about other cultures, ethnicities, and backgrounds is an asset in the new generation of managers. Employers always look for these, but it is impressive how many work environments don't have managers interested in developing these soft skills.

What hard/technical skills are most important for Project Assistants?

Allison White

Associate Professor, Ohio University

In addition to production software skills, including MS Outlook, Word, Excel, and PowerPoint, we often taught database skills using MS Access. Every employer has an employee database and a customer/client database that requires input and sometimes maintenance by office personnel. Keyboarding (65+ wpm), basic bookkeeping/accounting, and filing skills are a must.

Do you want to know more?

List of project assistant skills to add to your resume

The most important skills for a project assistant resume and required skills for a project assistant to have include:

Data Entry
PowerPoint
Customer Service
Project Management
Meeting Minutes
Data Collection
Purchase Orders
Word Processing
General Contractors
Office Equipment
Assist Project
HR
Administrative Tasks
Financial Reports
Data Analysis
Travel Arrangements
Project Support

Microsoft Project
SharePoint
Payroll
Project Documentation
Construction Projects
Expense Reports
Provides Administrative Support
Status Reports
Management System
IRB
Event Planning
R
RFI
Facebook
Autocad
Google Drive
Project Budget

Technical Assistance
Administrative Functions
FDA
Conference Calls
Shop Drawings
Project Completion
MATLAB
Clinical Trials
HVAC
HTML
Informed Consent
AIA
RFP
Press Releases
Bid Packages

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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