A project assistant's role mainly revolves around assisting a project manager. The responsibilities may vary upon the industry or organization. Still, most of them will be administrative tasks such as preparing reports and documentation, responding to calls and other forms of correspondence, and coordinating with various offices and personnel. Furthermore, a Project Assistant must also ensure the department's efficient workflow, proper utilization of budget, review documentation and schedules, attend meetings, and maintain an information database.

Project Assistant Responsibilities

Here are examples of responsibilities from real project assistant resumes representing typical tasks they are likely to perform in their roles.

  • Manage SharePoint document repository and ensure that project managers comply with PMO policies.
  • Manage facilities by coordinating relocation of departments by using the facilities management database and VISIO.
  • Compose and balance departmental grants, tabulate and process payroll distribution, manage and maintain office routine during supervisor's absence.
  • Manage QA budget for assign projects by identifying actual and potential budget over-runs and under-runs, develop and monitor project/program plans.
  • Create a useful project tracking tool call JIRA.
  • Communicate with donors via phone, email, and twitter.
  • Establish and maintain JIRA issue tracking database; direct several testing interns.
  • Implement parser and indexing algorithm in python to parse the data collect by crawler.
  • Maintain accurate and up to date logs (RFI, vendor/subcontractor, purchase, owner, etc . )
  • Compile bids and RFP technical specifications, addendums, RFI's, change orders, and maintain insurance certificates.
  • Provide never before facility to store the digitized input samples in MySQL and plotting them using matplotlib library in python.
  • Recommend improvements to product design and features which allows sharing of content on social media such as Facebook and twitter.
  • Prepare, collect and review regulatory document in preparation of IRB submission.
  • Design human machine interface and interactive procedures in Schneider PLC application projects.
  • Draft responses to external proposal questions and maintain project correspondence information in SharePoint.

Project Assistant Skills and Personality Traits

We calculated that 11% of Project Assistants are proficient in Data Entry, PowerPoint, and Customer Service. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.

We break down the percentage of Project Assistants that have these skills listed on their resume here:

  • Data Entry, 11%

    Reviewed financial documents for accuracy and completeness as well as performed data entry when necessary to update financial spreadsheets.

  • PowerPoint, 8%

    Provided word processing and PowerPoint presentations to Board of Directors, maintained training databases, communications to customers.

  • Customer Service, 8%

    Conducted research on a variety of topics, including facilities management, quality management, customer service, and organization assessment.

  • Project Management, 8%

    Led project management efforts for International Non-Government Organization (NGO) supporting executive management in active democracy projects in 60 countries.

  • Meeting Minutes, 4%

    Coordinated and attended project and corporate meetings as necessary and recorded and distributed meeting minutes when applicable.

  • Data Collection, 4%

    Purchased, configured and implemented computer-based technology for the production of multiple measurement instruments suitable for automated data collection.

Most project assistants list "data entry," "powerpoint," and "customer service" as skills on their resumes. We go into more details on the most important project assistant responsibilities here:

  • The most important skills for a project assistant to have in this position are interpersonal skills. In this excerpt that we gathered from a project assistant resume, you'll understand why: "secretaries and administrative assistants interact with clients, customers, or staff" According to resumes we found, interpersonal skills can be used by a project assistant in order to "organized, collaborative and self-motivated with excellent analytical, interpersonal and project management skills. "
  • While it may not be the most important skill, we found that many project assistant duties rely on organizational skills. This example from a project assistant explains why: "secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." This resume example is just one of many ways project assistants are able to utilize organizational skills: "created a computerized database and implemented new organizational systems for data entry, scheduling, and day-to-day operations. "
  • Writing skills is also an important skill for project assistants to have. This example of how project assistants use this skill comes from a project assistant resume, "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers" Read this excerpt from a resume to understand how vital it is to their everyday roles and responsibilities, "reviewed and edited documents for 8 - 10 contractors writing protocols for fda compliance for a pharmaceutical start-up company. "
  • See the full list of project assistant skills.

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    What Clerk's Assistant/Administrative Assistants Do

    A clerk's assistant/administrative assistant is responsible for supporting the company's operations and customers' needs by performing administrative and clerical duties as needed. Clerk's assistants/administrative assistants respond to customers' inquiries and concerns, acknowledging and processing orders, and posting their payments. They also sort company documents, manage office supply inventory, submit business transaction reports, schedule appointments, and operate office equipment. A clerk's assistant/administrative assistant must be very organized. They must also have excellent time-management and multitasking skills to perform office duties with high accuracy and efficiency under minimal supervision.

    In this section, we compare the average project assistant annual salary with that of a clerk's assistant/administrative assistant. Typically, clerks's assistant/administrative assistant earn a $5,013 lower salary than project assistants earn annually.

    While their salaries may differ, one common ground between project assistants and clerks's assistant/administrative assistant are a few of the skills required in each craft. In both careers, employees bring forth skills like data entry, powerpoint, and customer service.

    These skill sets are where the common ground ends though. A project assistant responsibility is more likely to require skills like "project management," "data collection," "general contractors," and "assist project." Whereas a clerk's assistant/administrative assistant requires skills like "telephone calls," "front desk," "scheduling appointments," and "dmv." Just by understanding these different skills you can see how different these careers are.

    Clerks's assistant/administrative assistant tend to make the most money in the government industry by averaging a salary of $37,752. In contrast, project assistants make the biggest average salary of $49,238 in the technology industry.

    Clerks's assistant/administrative assistant tend to reach lower levels of education than project assistants. In fact, clerks's assistant/administrative assistant are 9.0% less likely to graduate with a Master's Degree and 0.6% less likely to have a Doctoral Degree.

    What Are The Duties Of an Administrative Assistant And Recruiter?

    An administrative assistant and recruiter's primary task is finding new personnel for a company. They provide accurate assessments of applicants, go over resumes, and select the best options. A recruiter works alongside supervisors and the human resources department to determine how to fill positions. Additionally, an administrative assistant and recruiter handles the data for applicants and newly recruited employees. They must be able to quickly discern talent, and they must have strong interpersonal and communication skills.

    Now we're going to look at the administrative assistant and recruiter profession. On average, administrative assistant and recruiters earn a $1,683 higher salary than project assistants a year.

    Not everything about these jobs is different. Take their skills, for example. Project assistants and administrative assistant and recruiters both include similar skills like "data entry," "powerpoint," and "word processing" on their resumes.

    While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that project assistant responsibilities requires skills like "customer service," "project management," "meeting minutes," and "data collection." But an administrative assistant and recruiter might use skills, such as, "background checks," "interview schedules," "recruitment process," and "drug screens."

    Administrative assistant and recruiters may earn a higher salary than project assistants, but administrative assistant and recruiters earn the most pay in the technology industry with an average salary of $54,329. On the other side of things, project assistants receive higher paychecks in the technology industry where they earn an average of $49,238.

    In general, administrative assistant and recruiters study at lower levels of education than project assistants. They're 7.9% less likely to obtain a Master's Degree while being 0.6% less likely to earn a Doctoral Degree.

    How an Administrative Assistant/Technical Compares

    An administrative assistant/technical is primarily responsible for performing clerical and support tasks in a company, ensuring efficiency and timeliness. They must produce progress reports, process documentation, receive communication letters, manage schedules, and even greet visitors. There are also instances when an administrative assistant/technical has to answer calls and correspondence, respond to inquiries, address issues and concerns, and resolve them promptly and professionally. Furthermore, it is essential to maintain records of all transactions, coordinate with different departments, and adhere to the company's policies and regulations.

    The administrative assistant/technical profession generally makes a higher amount of money when compared to the average salary of project assistants. The difference in salaries is administrative assistant/technicals making $3,977 higher than project assistants.

    While looking through the resumes of several project assistants and administrative assistant/technicals we discovered that both professions have similar skills. These similarities include skills such as "data entry," "powerpoint," and "meeting minutes," but they differ when it comes to other required skills.

    Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Some examples from project assistant resumes include skills like "customer service," "project management," "data collection," and "general contractors," whereas an administrative assistant/technical might be skilled in "patients," "access database," "scheduling appointments," and "calendar management. "

    Interestingly enough, administrative assistant/technicals earn the most pay in the manufacturing industry, where they command an average salary of $42,925. As mentioned previously, project assistants highest annual salary comes from the technology industry with an average salary of $49,238.

    Administrative assistant/technicals are known to earn lower educational levels when compared to project assistants. Additionally, they're 8.2% less likely to graduate with a Master's Degree, and 1.1% less likely to earn a Doctoral Degree.

    Description Of an Administrative Assistant/Scheduler

    Administrative assistants/schedulers schedule company appointments and meetings, answer phone calls, and forward them to relevant staff members. They take meeting minutes and notes, order and take office supplies stock, and prepare documents for business trips and meetings. Besides finding methods to enhance administrative processes, administrative assistants/schedulers also help senior staff or other teams to write and issue emails to team members and company departments. Moreover, these professionals research and book the staff's travel arrangements.

    Now, we'll look at administrative assistant/schedulers, who generally average a lower pay when compared to project assistants annual salary. In fact, the difference is about $540 per year.

    While their salaries may vary, project assistants and administrative assistant/schedulers both use similar skills to perform their jobs. Resumes from both professions include skills like "data entry," "powerpoint," and "customer service. "

    Even though a few skill sets overlap, there are some differences that are important to note. For one, a project assistant might have more use for skills like "project management," "data collection," "purchase orders," and "general contractors." Meanwhile, some administrative assistant/schedulers might include skills like "patients," "excellent interpersonal," "patient care," and "schedule appointments" on their resume.

    In general, administrative assistant/schedulers make a higher salary in the construction industry with an average of $39,696. The highest project assistant annual salary stems from the technology industry.

    Administrative assistant/schedulers reach lower levels of education when compared to project assistants. The difference is that they're 9.0% more likely to earn a Master's Degree less, and 1.2% less likely to graduate with a Doctoral Degree.