Project Administrator
Project Assistant Job In Tampa, FL
Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.
Additional information on the firm can be found at *****************
Job Description:
We are seeking a highly skilled and versatile professional to join our team in a unique hybrid role that combines expertise in executive support and project management. This multifaceted position requires a dynamic individual who can seamlessly navigate tasks with precision and efficiency. The ideal candidate will possess a keen attention to detail, exceptional organizational skills, and the ability to manage multiple priorities simultaneously.
This position demands a proactive approach, excellent communication abilities, and a solid understanding of business environments. If you are a resourceful problem-solver with a proven track record in these areas, we invite you to apply for this exciting opportunity to contribute to our team's success. A good fit would include those high performers with a strong background as a paralegal, executive assistant, or project coordinator role.
Heidrick & Struggles has an established Center of Excellence (COE) for Office Administration in Tampa, FL built to drive new levels of efficiency and value by consolidating support functions, leveraging staff to provide more comprehensive coverage and focusing on continuous process improvement.
As a key member of the COE, the Project Administrator (PA) is the leader of multiple projects and business administration support to team(s) in all aspects of Executive Search and/or Heidrick Consulting. The Project Administrator drives search and consulting processes with high attention to detail, curiosity, proactiveness, along with strong operational, communication and software skills. This role is critical to the success of the firm in executing high touch delivery in serving our clients and building strong leadership teams.
Specific Responsibilities Include:
In line with the Center of Excellence model, lead administration for assigned client and/or consultant engagements, beginning with business development support and executing throughout the life of engagements and assigned work.
Orchestrate smooth-running engagement operations while juggling multiple, critical responsibilities including, managing a high volume of calendar management for candidates, clients, and Consultant(s); maintaining composure under pressure; safeguarding confidential information; and organizing critical documentation with utmost accuracy.
Collaborate daily with the COE team and internal stakeholders to drive the delivery of high-quality client deliverables, efficiently and on time.
Partner with our travel vendor to prepare itineraries for Consultants, clients, and candidates simultaneously while managing other daily responsibilities.
Support teams with account management and client relationships, including Consultant and candidate expenses, client invoices/receivables and other financial reports as needed.
Support data entry, progressing client opportunities through business development stages; capture key business development activities and maintain client contacts in Heidrick's CRM.
Prepare and manage Consultant expenses in line with client requirements and Heidrick policy.
Order and manage proprietary and non-proprietary diagnostic tools e.g. Hogan, Culture Signature, LAQ self, LAQ 360.
Manage the full lifecycle process of engagements in Latitude, our CRM. Organize documentation following firm policy and documentation guidelines as it relates to client proposals, engagement letters, position specifications, contracts, candidate reports, degree verifications, reference reports, offer letters, etc.
Lead assigned client and candidate communications through scheduling and prioritizing telephone, video conferencing and email communication.
Contribute to the financial health of engagements by ensuring payments are received, candidate and Consultant expenses are reimbursed/expensed timely, and the overall financial performance of client projects is reviewed.
Verify degrees and conduct background checks of candidates.
Format, edit, proofread, prepare and transmit client deliverables as requested.
Build strong relationships and good rapport with candidates and clients.
Maintain the accuracy, quality and integrity of all data in Heidrick's proprietary database.
Conserve client, candidate and companywide confidentiality.
Continuously develop job-related skills by attending Heidrick's Learning & Development programs, internal Heidrick Consulting and Executive Search specific training and keeping current with job/industry-related reading.
Provide back-up assistance to other PAs as needed.
Qualifications & Experience
The successful PA candidate will have:
High school education required; college degree desired.
Two to five years of administrative experience in roles requiring strong project coordination.
A polished, professional demeanor, exuding executive presence.
Demonstrate a business acumen and financial aptitude.
Exceptional analytical thinking and problem-solving skills.
Excellent communication skills-verbal, written and listening.
The ability to collaborate with all levels of an organization, receive and provide complex and sensitive information.
Proficient knowledge of all Microsoft Office products.
Experience with proprietary database environments, a plus.
Professional services experience, a plus.
Behavioral Competencies
External and internal awareness:
Maintains personal contacts across the internal organization and appropriately shares information.
Addresses business process issues proactively with other areas, as necessary.
Creative Thinking:
Sets a personal example of seeking out new approaches and establish efficiencies.
Open to new ideas and approaches. Flexible
Generates new ideas.
Thinks ahead on behalf of the team.
Client Orientation:
Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues.
Self-confidence and determination:
Manages most situations in a calm, steady, “can-do” manner.
Demonstrates self-confidence; resilient.
Demonstrates a focus on results over time; resourceful, tenacious.
Relationship building:
Takes the time to maintain relationships and create new ones.
Driving results:
Manages projects, activities and resources according to team strategy effectively.
Sets priorities and reviews progress against goals regularly.
Ability to switch gears and multitask efficiently and effectively.
Best practice perspective:
Seeks to adopt best practices to increase effectiveness and organization competitiveness.
Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships.
Possesses strong personal commitment to quality standards and meeting quality expectations.
Gives constructive feedback and recommends suggestions for improvement, where appropriate.
Personal Characteristics
Consistently motivated to achieve optimal results through business ethics (honesty, integrity, confidentiality, discretion) in all situations.
Demonstrates high level of initiative, strong communication skills and thoroughness.
Maintains composure in fast-paced, rapidly changing environment.
Additional Requirements
Available to work Monday through Friday during regular business hours.
Flexible to be available as needed to respond to business needs outside of regular business hours.
Located within daily commuting distance to the Tampa office. This role benefits from our Flexible Workspace Policy, but is not eligible to be permanently remote.
Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.
Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.
R&D Engineering Project Management Intern - Summer 2025
Project Assistant Job In Largo, FL
CONMED is seeking an R&D Engineering Project Management Intern to join our R&D Engineering Project Management team in Summer 2025. The R&D Engineering Project Management group is dedicated to supporting and leading all R&D New Product Development projects and initiatives supporting the Sports Medicine, Power, BioBrace and Video businesses.
The Project Management Intern will support the orthopedic R&D team in managing various projects related to the development of medical devices. This internship offers a unique opportunity to gain hands-on experience in project management within the medical device industry. The ideal candidate is pursuing an engineering degree, engineering management, or project management.
Key Responsibilities:
Assist in planning, coordinating, and executing R&D projects.
Support project managers in tracking project progress, timelines, and budgets.
Conduct research and analysis to support project decision-making.
Prepare project documentation, reports, and presentations.
Collaborate with cross-functional teams, including engineering, regulatory, and quality assurance.
Participate in project meetings and provide updates on project status.
Identify potential project risks and assist in developing mitigation strategies.
Position Requirements:
Currently pursuing a bachelor's or master's degree in engineering, Engineering Management, or Project Management or another closely related field
Must be available to work onsite in Largo, Florida, 40 hours per week, Monday - Friday, May 19 - August 8, 2025
Preferred Qualifications:
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Proficient in Microsoft Office Suite (Project, Word, Excel, PowerPoint).
Knowledge of project management tools and methodologies is a plus.
Ability to work both independently and collaboratively in a team environment.
A strong interest in the medical device industry and R&D.
What you will gain:
Hands-on experience in project management within the orthopedic medical device field.
Opportunity to work with a talented and innovative team.
Networking opportunities with industry professionals.
This position is not eligible for employer-visa sponsorship.
As a CONMED intern, you will receive competitive compensation and holiday pay.
Disclosure as required by applicable law, the hourly pay rate for this position is $19.75 to $32.25. The actual compensation may vary based on geographic location, work experience, education and skill level. The salary range is CONMED's good faith belief at the time of this posting.
Know someone at CONMED?
Have them submit you as a referral before applying for this position to be eligible for our Employee Referral Program incentives!
CONMED is an Equal Opportunity Employer & an Affirmative Action Employer. CONMED is a strong advocate of workforce diversity. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, citizenship status, or veteran status. The Know Your Rights: Workplace Discrimination is Illegal Poster and Pay Transparency Nondiscrimination Provision reaffirm this commitment.
Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at ************ option #5.
Administrative Coordinator
Project Assistant Job In Brooksville, FL
Coastal Engineering Associates, Inc., (COASTAL) established in 1958, is a multi-disciplined firm providing surveying, engineering, planning, environmental and construction management services in the four County region of Hernando, Citrus, Sumter, and Pasco located in west-central Florida. COASTAL is seeking a highly organized, motivated individual for full-time employment as an
Administrative Coordinator
in our Hernando County Office located in Brooksville, FL.
Principal Duties and Responsibilities:
· Coordinates and provides office management and administrative services.
· Maintain the organization of both the digital and hardcopy filing systems.
· Scanning of documents into an electronic filing system for long-term archival and retrieval.
· Become familiar with the existing filing system and identify any potential opportunities for improvements or adjustments.
· Greet clients and visitors.
· Answer phones and direct calls to staff.
· General administrative duties as assigned (i.e. copying, typing, mailing, binding reports and submittal packages, deliveries, miscellaneous errands, etc.).
· General Support for all internal departments
Job Requirements:
· High school diploma or equivalent.
· Valid driver's license.
· 3+ year of experience in an office environment preferred but not required.
· Knowledge of filing systems.
· MUST have basic computer skills. Ability to operate window-based programs. Proficient in Microsoft Office Suite a plus but will train the right individual.
· Keen attention to detail and a commitment to accuracy.
· Excellent organizational abilities.
· Time management skills with the ability to multitask and thrive in an oftentimes fast-paced work environment.
· Willingness to follow directions and respond to requests.
· Interpersonal communication skills to successfully collaborate with staff members and interface with clients.
· Ability to work independently and as part of a team.
Minimum starting hourly rate is $16.00 per hour plus company benefits based on employee experience, references, and related knowledge of job responsibilities. COASTAL also has a profit-sharing 401k and company bonus plan for qualified employees; base work hours Monday thru Friday 8:00am to 5:00 pm.
COASTAL is seeking associates that are true team players and who are committed to quality, integrity, excellence, and growth. If you are experienced in your chosen field and would like work in an interesting environment with talented professionals and an energetic support staff; send us your resume for positive consideration.
Project Coordinator
Project Assistant Job In Tampa, FL
Hiring a dynamic, very organized, very computer savvy Project Coordinator to manage fast track construction-related projects.
About Us:
American Products, Inc. (API) is an architectural metals manufacturer located in West Tampa / Oldsmar, Florida. We manufacture and supply storefronts and other architectural metal products like canopies, sunshades, handrail, doors, etc. out of our facilities for retailers, restaurants and other commercial projects. You could be working on projects like Footlockers, McDonalds, Wendys, etc. nationwide. Some local projects we have supplied product for include PDQ, Woodies Car Wash, McDonalds, Carabbas, Burberry, Hampton Inn in Channelside, and many more.
About the Position:
Our PC works in our office (this is not a remote position) located in West Tampa / Oldsmar, Florida and manages projects from beginning to end. You will have multiple projects running simultaneously so the ability to multi-task is very important. Must enjoy extensive customer contact via phone and email as our projects are located throughout the country. Very limited, if any, job site visits are required.
To highlight, you must be extremely organized, you must enjoy multitasking, you must have excellent, above average computer skills, and you must enjoy working with customers. You must have very strong project coordination skills. The ability to read blueprints is a plus but not required. Construction and/or manufacturing experience is a plus but not required.
Responsibilities:
Extensive client contact coordinating the completion of the projects
Coordinate internal teams such as estimating, production, purchasing and third parties/vendors for the flawless execution of multiple projects simultaneously
Ensure that all projects are delivered on-time, within scope and within budget
Develops detailed project plans to monitor and track progress
Manage changes to the project scope, project schedule, and project costs
Manage the relationship with the client and all internal teams
Establishes and maintains relationships with third parties/vendors
Create and maintain comprehensive project documentation for all projects
Tracks project performance, specifically to analyze the successful completion of short and long-term goals
Develop comprehensive project plans to be shared with clients as well as other staff members
Arrange shipping/transportation for products/projects
Review shop drawing and fabrication drawings as needed (will train)
Perform other related duties as assigned
Benefits:
API offers a very attractive benefits package that includes health, dental, vision, 401K with company match as well as a generous paid time off package. We currently contribute 50% of an individual's health and dental monthly insurance premium. We also offer career growth opportunities, a casual dress work environment, a great location, and a great team!
Schedule:
Monday to Friday
Ability to Commute:
Tampa, FL 33626 (Required)
Ability to Relocate:
Tampa, FL 33626: Relocate before starting work (Required)
Sales Administrative Assistant
Project Assistant Job In Tampa, FL
American Metals Supply, LLC is a rapidly expanding metals distributor headquartered in Tampa, FL, serving the southeastern United States. Our sales and distribution centers are strategically located in Tampa, FL, Charlotte, NC, Jacksonville, FL, Loxley, AL, and Tomball, TX. Founded by a team of seasoned professionals with extensive experience in the aluminum market, we are committed to delivering exceptional products and services to our customers. Our mission is to supply quality aluminum products with the best service, at the right value to our customers while providing a safe, rewarding workplace to all employees. As we continue to grow, we are looking for talented individuals to join our team and help us reach new heights. If you are a highly skilled professional seeking to advance your career in a dynamic and supportive environment, American Metals Supply, LLC is the place for you. Together, we can achieve great things.
Our company is seeking a bilingual Administrative Assistant. This is an onsite role located in our Tampa, FL facility. This position is responsible for building and maintaining strong relationships with clients and prospective clients. This role involves handling a variety of administrative duties, managing customer accounts, providing high-quality customer service, and facilitating troubleshooting processes.
Administrative Assistant Responsibilities:
Client Relationship Management: Assist the sales team in developing and maintaining strong relationships with clients and prospective clients through regular communication and follow-ups.
Administrative Duties: Handle administrative tasks such as managing customer accounts, processing invoices, and maintaining accurate records. Coordinate Return Material Authorizations (RMA) processes, ensuring efficient handling of returns and replacements.
Customer Service: Provide high-quality customer service by addressing inquiries, resolving issues, and facilitating troubleshooting processes in a timely manner.
Material Specifications: Assist clients with understanding material specifications, providing necessary information and support.
Customer Follow-ups: Conduct follow-up activities with customers to ensure satisfaction and address any outstanding issues or needs.
Reporting: Generate and distribute regular reports on customer interactions, sales activities, and other key metrics for review.
Troubleshooting: Facilitate troubleshooting processes for customer issues, collaborating with other departments as needed to resolve problems.
Perform other duties as assigned.
Administrative Assistant Requirements:
Education: High school diploma or equivalent.
English / Spanish written & spoken abilities a plus
Experience: 2+ years of experience in administrative assistant role.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Experience with CRM software is a plus.
Attributes: Detail-oriented with a strong focus on accuracy; Ability to work independently and as part of a team; Positive demeanor and proactive approach to problem-solving.
Administrative Assistant Benefits:
401(k) & matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
American Metals Supply is an equal employment opportunity employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status. Drug-Free Workplace.
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Sponsored Research Admin Internal Program Specialist
Project Assistant Job In Tampa, FL
At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America's Best Large Employers and America's Best Employers for Women, Computerworld magazine's list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time's Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.
Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.
Summary
The Office of Sponsored Research (OSR) Department at Moffitt Cancer Center provides support in the acquisition, performance, and administration of projects and programs funded by extramural sources. The OSR Department is currently seeking a Sponsored Research Administration Internal Program Specialist, this role oversees one Sponsored Res ADM III Intramural for Internal/Intramural Programs at the institutional level.
Position Highlights:
The role leads the life cycle support to a portfolio of internal/intramural programs proposals and awards.
The role will work closely with investigators, grant administrators, grant and contract specialists and other appropriate staff.
Ideal Candidate:
Candidate with supervisory experience is preferred.
Designation of Certified Research Administrator, Certified Pre-Award Research Administrator or Certified Financial Research Administrator
Knowledgeable of OMB Uniform Guidance (CFR 200), National Institutes of Health Grants Policy Statement
Responsibilities:
Entering and tracking information into an appropriate research administration database(s)
Liaising and advising faculty and staff on internal/intramural sponsor and regulatory requirements
Monitoring internal/intramural awards, plus compliance and scientific progress reporting
Developing policies, procedures, and guidelines for internal/intramural programs and opportunities
Credentials and Qualifications:
Bachelor's degree in Business, Research Admin, or related field is required with 7 years research administration related experience.
Working knowledge of Moffitt Policies and Procedures, research administration life cycle management, proposal opportunity development, and regulatory/compliance policies is required
Administrative Assistant
Project Assistant Job In Tampa, FL
At TalentWealth Recruiting we assist independent Wealth Management firms across the country in hiring top professionals to join their practices. Our client in Tampa is an independent practice managing over 400million in client assets and is looking for a Administrative professional to join their team.
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities:
Receives and directs visitors and telephone calls; maintains a record of inquiries, as required.
Answer and manage incoming telephone calls promptly according to Firm policy.
Sorts, screens, and distributes incoming and outgoing mail.
Transmits and receives messages with the home office.
Maintains a professional appearance for the reception area, lobby, and conference rooms.
Maintains and updates client records, birthdays, and other key dates, organizing the mailing of birthday cards, meal orders, and other personal touches to enhance client experience
Arrange and accept messenger deliveries.
Maintains, processes, and updates files, records, and other documents.
Maintains inventory, stocks, and distributes office supplies.
Cross-trains and assists with other operational functions as required.
Provides general administrative support to branch management.
Assists the branch management with audit preparation.
Handles ad hoc requests and special projects as needed.
Performs operational tasks as assigned.
Work closely with all firm associates to execute core responsibilities, firm goals, and initiatives.
Works efficiently and facilitate a team-oriented culture.
Maintain advisor calendars and schedule client appointments.
Coordinate travel and lodging.
Qualifications:
Exceptional face-to-face, telephone, and written communication skills for professional interaction with clients, guests, and employees.
Successful candidates will demonstrate a proven ability to be professional and courteous while attending to clients and visitors in person and managing incoming telephone calls effectively.
Must maintain a professional business appearance and demeanor at all times.
Must be able to type 50-60 words per minute.
College degree or high school diploma and relevant work experience.
Employ good analytical skills to be able to research account information and resolve problems.
2 or more years of receptionist and administrative experience.
Strong organizational skills and attention to detail are essential.
Effectively organize, manage, track, and complete multiple detailed tasks and assignments with frequently changing priorities and deadlines in a fast-paced work environment.
Knowledge of Microsoft Office Products; Outlook, Excel, Word, and PowerPoint.
Strong initiative and work ethic, and an ability to work both within a team and on a self-directed basis.
Operations Administrative Assistant
Project Assistant Job In Odessa, FL
MUST BE LOCAL TO THE TAMPA BAY REGION
Stansell is seeking a talented Operations Administrative Assistant to join our team!
Stansell is a rapidly growing, WBE certified, general contractor specializing in commercial construction services across the Southeast United States. We focus on serving clients in the commercial market with emphasis on the following project types: restaurant dining and quick service food. The ideal candidate for this role is a career-minded individual with a customer service focus, has high energy, and is detail oriented.
Responsibilities:
Schedule Processes/Policies.
Maintain technical platform for creating schedules.(Currently Microsoft Project)
Establish and maintain prototype scheduling templates for program-based projects.
Ensure that all PMs, Area Supervisors and Superintendents are aware of and follow associated policies.
Project Schedule Recovery.
Work with Project Managers, Area Supervisors, and Superintendents to create recovery schedules for projects that fall significantly behind schedule but need a documented and communicated plan to represent a solid plan to get the project back on schedule and turn over on time.
Contractual Schedule Obligations.
Be familiar with contractual obligations relative to project timeframe delivery.
Communicate and ensure that pertinent stakeholders are aware of any liquidated damages clauses.
Personnel/Workforce Management.
Maintain database of Superintendent Qualifications to enable their placement on projects that maximize their propensity to lead a successful project.
Monitor project pipeline for project workforce needs relative to superintendent placement needs.
Coordinate with Vice President of Operations to assign Superintendents to projects.
Grow knowledge of industry best practices; primarily relative to Scheduling.
Ability to communicate effectively.
Ability to work independently and as part of a team.
Work with urgency.
Exemplify the 4 Pillars of Character, Integrity, Work Ethic, and How We Treat People at Stansell.
Qualifications and Requirements:
Bachelor's degree in Construction Management, Business Administration, or a related field; or at least 5 years of experience in an administrative role involving high-volume scheduling and resource allocation.
Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with scheduling software (Microsoft Project, Smartsheet, Procore, etc.).
Compensation & Benefits:
Competitive salary.
PTO.
Health insurance with employer contribution and additional buy-up options.
Colonial Life options including STD, hospital confinement, critical care, and accident.
Dental, vision, and life insurance available with employee cost.
401k program with company match.
Truck and phone allowance.
Stansell is an equal opportunity employer and does not discriminate or allow discrimination on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state, or local law.
Operations Administrative Coordinator
Project Assistant Job In Tampa, FL
Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
Utilize other departmental software to research and review reports.
Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
Maintain project documents within the project management software and project files.
Gather and assemble supporting documents for project manuals.
Ability to access and perform routine functions on the Internet.
Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
Knowledge of Contract Manager Software is a plus.
Other administrative and general office duties as needed.
Proven Work Experience Demonstrating the Following Requirements:
Excellent organizational and problem-solving skills.
Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
Ability to work independently and in a fast-paced team environment with limited supervision.
Detail-oriented and self-motivated.
Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
Must have the ability to comply with applicable department policies, procedures, rules and regulations.
Proficient in Microsoft Word, Excel, and Outlook.
Proficient in copying/moving files and creating directories in a Windows environment.
Attention to detail and math skills are also essential.
Possess a valid driver's license.
Reliable and professional demeanor.
Administrative Assistant
Project Assistant Job In Tampa, FL
We are currently working with a leading player in the hospitality industry, dedicated to providing exceptional service and unforgettable experiences. We are currently seeking a highly organized and detail-oriented Office Administrator to join our dynamic team and contribute to the smooth operation of our office.
Responsibilities:
Provide general administrative support to ensure the efficient functioning of the office.
Handle phone calls, emails, and enquiries, directing them to the appropriate departments.
Maintain accurate and organised records, including filing systems and databases.
Visit the properties to assist in the Guest Check ins.
Schedule and coordinate meetings, conferences, and appointments.
Assist with basic financial tasks, such as invoice processing and expense tracking.
Work closely with the finance team to ensure accurate record-keeping.
Requirements:
Proven experience as an Office Administrator or in a similar administrative role.
Excellent organizational and multitasking abilities.
Strong attention to detail and accuracy in record-keeping.
Proficiency in Microsoft Office Suite and basic office equipment.
Effective communication skills, both written and verbal.
Knowledge of office management systems and procedures.
Previous experience in the hospitality industry is a plus
Office Coordinator
Project Assistant Job In Tampa, FL
Office Coordinator - OnSite: Tampa, FL
We are seeking a dynamic and detail-oriented Office Coordinator to join our team. The ideal candidate will be the backbone of our office operations, representing our corporate culture while ensuring smooth daily functions and providing exceptional support to staff and leadership.
Position Overview
The Office Coordinator will manage day-to-day office operations, serve as the first point of contact at our front desk, coordinate with vendors, and maintain a professional office environment while supporting various administrative functions across the organization.
Key Responsibilities:
Front Desk & Reception
Serve as the primary front desk representative, greeting and directing visitors professionally
Manage visitor access and maintain secure guest badge system
Answer and direct phone calls professionally
Maintain a safe and clean reception area
Complete end-of-day security procedures (lights, secure doors, floors, etc.)
Office Management
Oversee general office operations and provide regular reports to leadership
Coordinate facility maintenance and submit building work orders
Manage office supplies inventory and maintain organized filing systems
Process and distribute incoming mail
Schedule and coordinate meetings, including conference room reservations
Support in-house and off-site organizational activities
Assist in event planning and coordination as needed
Administrative Support
Work collaboratively with HR to implement office policies and assist with new hire onboarding
Manage parking and badging systems
Oversee company vehicle program and related expenses
Complete day-to-day administrative functions including file organization, photocopying, and responding to internal/external requests
Vendor Management
Build and maintain vendor relationships
Negotiate with service providers
Process incoming vendor invoices and manage payments
Coordinate with service providers for maintenance and supplies
Required Qualifications:
Experience & Education
2+ years of office administration experience (Reception, Office Management, Front Desk)
Demonstrated track record of managing office operations and vendor relationships
Experience with office management systems and procedures
Technical Skills
Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word)
Advanced ability to learn new software systems
Working knowledge of office equipment and machines
Knowledge of clerical and administrative procedures and filing systems
Professional Attributes
Strong customer service orientation
Exceptional organizational and time-management capabilities
Meticulous attention to detail
Excellent interpersonal and communication abilities (both verbal and written)
Professional demeanor and positive attitude
Self-motivated with excellent initiative
Ability to maintain confidentiality
Flexible and willing to work extended hours when necessary
Capable of handling multiple projects simultaneously within established time constraints
Ability to work independently and in a team environment
This position offers an excellent opportunity for a professional who thrives in a dynamic environment and enjoys taking ownership of office operations while supporting organizational success.
Apply today to find your home at Ashley!
Benefits: When you join our family, you are eligible to participate in our comprehensive benefits programs which includes Health, Dental, Vision, Life/Disability, Flexible Spending Accounts, 401(k), Paid Holidays, Paid Vacation. Benefits may vary based on position and location, so we encourage you to speak with the recruiting team during the interview process.
Our Core Values:
Honesty & Integrity
Passion, Drive, Discipline
Continuous Improvement/Operational Excellence
Dirty Fingernail
Growth Focused
To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page: Corporate Social Responsibility
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This company values its diversity and is proud to be an equal opportunity employer. All employment decisions are made on the basis of an individual's skills, qualifications, merit and business need.
Field Operations Administrative Assistant
Project Assistant Job In Gibsonton, FL
We are seeking a detail-oriented and proactive Field Operations Administrative Assistant to support our field teams. This key role will act as a liaison between the field team and office, manage various administrative tasks, and support safety and training initiatives. The ideal candidate is a strong communicator with a commitment to accuracy, organization, and collaborative teamwork.
Key Responsibilities:
Provide administrative support to the field operations team.
Collaborate with field teams on back charge questions and collect missing receipts
Facilitate communication between field and office and assist Managers with reports and weekly site walks.
Coordinate with the Safety Officer for site visits, track OSHA training records, and manage safety audits to ensure documentation is complete and accessible.
Facilitate meetings, manage the field training program, and maintain contact information for effective communication.
Track and update progress on projects
Ensure compliance with company policies and safety regulations.
Qualifications:
Bachelor's degree preferred.
Knowledge of OSHA compliance, requirements, and training a plus
Proven experience in an administrative role, preferably in the construction or related field
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to work independently and as part of a team.
Attention to detail and problem-solving skills.
Lending Admin Assistant
Project Assistant Job In Tampa, FL
Must Haves
- 1+ years of loan processing experience
- Experience processing auto loans, mortgages, etc.
- Experience using outlook and Microsoft products
- Accuracy checking documents and going through a checklist
Plusses
-Previous Lending Experience
Day to Day
Insight Global has a client in Tampa, Florida looking for a lending admin assistant. They will be responsible for helping with a back log of loan documents. The assistant admin will be sorting through emails, matching documents to a profile, updating a checklist, and ensuring everything is complete for the loan packet.
Administrative Assistant
Project Assistant Job In Wesley Chapel, FL
Lans Logistics LLC in Wesley Chapel, FL, provides logistic solutions from basic port-to-port shipments to complex multimodal services. With a focus on efficiency, we offer services such as dismantling, washing, mechanical services, inspection, and customs clearance. Our experienced multilingual staff ensures quality performance at every level of the shipping process.
Role Description
This is a full-time on-site role as an Administrative Assistant at Lans Logistics LLC in Wesley Chapel, FL. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, facilitating communication, and utilizing clerical skills to assist in daily operations.
Qualifications
Administrative Assistance and Executive Administrative Assistance skills
Proficient in Phone Etiquette and Communication
Strong clerical skills
Excellent organizational and time management abilities
Knowledge of import/export procedures is a plus
Ability to work well in a fast-paced environment
Detail-oriented and able to multitask efficiently
Proficiency in Spanish or other languages is a bonus
Administrative Assistant (Onsite job in Mulberry, FL)
Project Assistant Job In Mulberry, FL
One of the clients of Sharp Decisions is hiring for an Administrative Assistant in Mulberry, FL-33860. This onsite job with a 12-month contract offers $27.50/hour on W2.
Description of Assignment:
Answer any calls & emails from Operators with Questions/Complaints
Print/Compile Books/Distribute Current Material to Trainees
Order Supplies for Operators (Non-warehouse items) and for Office
Coordinating Onboarding, Training Plans, Position Moves and Shift Balance
For Onboarding will need to coordinate Training Plans, Progress Checks, Panel Reviews and Testing
For Cross Training also coordinate Training Plans, Schedule Between OT Needs, Updating Training Records, Updating Training Plan/Seniority List, Panel Reviews and Testing
Verify Gate Punches/Missed Punches and Timecard Signoffs (Every Other Monday)
Kronos input - OT Shifts, Vacations, Set-up Codes, Shift Swaps and Job Codes
Weekly Schedule:
Pull OT Sign-ups (from field)
Pull OT needs (Asset Calendar, RD/SB, Projects - from AS/AC)
Review Vacation Calendar - ensure rules are being followed
Coordinate Set-up Supervisor coverage
Cover open shifts (vacancy or vacations)
Schedule Training
Schedule Development Opportunities
Email and Print
Post in field
Correct any issues/conflicts found
Bilingual (Spanish) Office Administrator
Project Assistant Job In Largo, FL
Position Overview: The Office Coordinator provides administrative support and customer service to all customers. The Office Coordinator performs administrative duties as assigned.
Reporting Structure: Reports to Office Manager
Over the last forty years, United Scrap Metal (“USM”) has grown from $200 and a rental truck into one of the largest full-service recyclers in the country. Today, the team continues to pioneer innovative, solutions-driven recycling programs through ethical and sustainable practices. Earning them both National acclaim and recognition with the achievement of several dozen awards. With 700+ team members across 11 locations nationally, the company's commitment to excellence is reflected in an outstanding client retention rate across several thousand customers throughout North America. This substantial growth is further supported by strong consumer partnerships who recognize a consistent delivery of high quality non-ferrous and ferrous material via truck, container, rail, and barge shipment. Equally as important is the expansion of the team's focus on philanthropy, sustainability, diversity, and safety / compliance. A unique mission exists in making a positive impact in the lives of others, throughout the communities in which they live, work and service. USM is proud to make a difference for its clients, consumers, and local communities as it continues to drive forward into the next forty years and beyond.
Primary Objectives:
Provides administrative support to the Office Manager
Acts as customer service representative and establishes a positive image
Assists the General Manager and Transportation Manager as needed
Summary of Job Responsibilities
· Professionally handles all incoming phone calls and greets visitors and vendors
· Assists with customer requests and serves as a resource
· Provides internal support for operations, transportation, and office team
· Supports sales representatives by communicating with customers, preparing paperwork for loads, pricing, and reporting.
· Supports the Dispatch Function by taking and entering calls, preparing paperwork, and assisting transportation manager.
· Organizes monthly customer breakdowns and forwards to the Recycling Consultant
· Prepares shipping paperwork and invoices all outbound loads
· Places stationery / tools / cleaning supplies/ food orders and when needed runs errands to pick them up
· Prepares and sends daily activity report to required recipients
· Manages all mail / parcel services
· Supports the A/P function within the PA unit which includes setting up new vendors, coding invoices, scanning to accounting, and keeps track of paid and unpaid invoices
· Creates monthly expense reports and makes sure all credit card balances are in check
· Creates monthly reports to track containers and waste
· Maintains an organized office/workspace
· Files paperwork appropriately
· Other duties as assigned.
Desired Characteristics:
High School Diploma required, college degree preferred, and previous similar position experience
Must possess a professional, charismatic, and customer service focused attitude
Standard MS Office software usage (Outlook, Excel, Word)
Ability to work in a face paced environment, managing multiple priorities
Ability to perform accurate data entry
Excellent written and verbal communication skills
Highly organized
Candidate must pass a pre-employment physical, background, and credit check
Available to maintain flexible scheduling requirements as determined by the manager and /or business needs of the operation.
Minimum Safety Training Requirements:
Basic on-the-job training that satisfies the Primary Objectives of the specific position (as noted above)
US-SOP-01 United in Safety Manual
US-F11 QEH&S Policy
US-SOP-03 Team Member Handbook
We strive to demonstrate our Core Values in all positions at USM:
Trust ● Commitment ● Loyalty ● Passion ● Respect● Service ● Performance
USM is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. USM will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. USM is a Zero Impairment Workplace. USM provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify your Talent Acquisition contact or another member of our People Experience Team at ***********************. The decision on granting reasonable accommodation will be made on a case-by-case basis.
Project Manager Assistant III
Project Assistant Job In Lakeland, FL
Employment Type: Salary/ Exempt
Compensation: $40,000-$60,000
Switching Systems Solutions is a leader in delivering customized solutions to the power industry. Specializing in equipment upgrades, retrofits, add-ons, refurbishment, and testing, we optimize performance and reliability for our clients. Our commitment to innovation and excellence creates a collaborative and supportive work environment that fosters professional growth.
Job Summary
The Project Manager Assistant provides essential support to the project management team by handling administrative, coordination, and logistical tasks. This role offers a hands-on opportunity to gain foundational experience in project management while contributing to the successful execution of projects in a dynamic, fast-paced environment.
Benefits:
· Health & Wellness including Medical, Dental, Vision and HSA
· 401(k) Retirement Plan Match Contribution
· PTO & Holiday Pay
· Paid Travel Expenses (when applicable)
· Career Advancement Opportunities
Key Responsibilities:
Administrative Support
· Schedule, prepare, and document meetings, manage higher-level project communications, and maintain comprehensive project files.
Project Coordination
· Collaborate with project managers to develop project timelines and budgets, oversee selected tasks, and coordinate logistics for equipment and team assignments.
Documentation and Reporting
· Generate detailed project reports, organize project documentation, and assist with analysis to identify improvement areas.
General Support and Mentorship
· Support the project team and complete tasks as assigned by higher-level PMAs or project managers. Provide guidance to PMA Levels 1 and 2, offering support for skill development.
Additional Duties:
· Flexibility to perform other assigned tasks to support the overall business objectives
Requirements (Education, Experience, Skills & Attributes):
· 3-5 years of experience in project coordination or a similar role, with some experience supporting complex tasks.
· Proficiency in project management and estimating software, and advanced Microsoft Office skills.
· Strong organizational, problem-solving, and leadership abilities.
Preferred Qualifications:
· Bachelor's degree in business administration, project management, or a related field is preferred.
· Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable.
· Experience working on projects that involve cross-functional teams.
· Familiarity with the use of specialized project management or estimating software.
Physical Requirements:
This job involves both indoor and outdoor work. While performing the duties of this job, the employee is regularly required to:
· Lift, carry and/or move up to 75 pounds repeatedly.
· Climb ladders, staircases, step stools, stand, walk, sit, and operate vehicles for extended periods.
· Bend, stoop, crawl and work in awkward positions or confined spaces for several hours.
The employee may occasionally be required to:
· Work outdoors in varying weather conditions including intense heat/cold, muddy and wet environments.
· Perform precision tasks with instruments and fittings.
· Communicate verbally and in writing.
Why Join Us?
At Switching Systems Solutions, we value diversity, innovation, and professional development. As an equal opportunity employer, we welcome applicants from all backgrounds to be part of our team driving the future of the power industry.
This provides a general overview of the role but is not exhaustive. Responsibilities may evolve based on organizational needs.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
TechPro Power Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
This job description outlines the primary responsibilities and qualifications for the position, highlighting the collaborative and essential skills necessary for success. While we aim to provide an accurate depiction of the role, actual duties may vary based on organizational needs and evolving business requirements. These statements describe the general nature and level of work performed and are not an exhaustive list of all responsibilities, duties, and skills required.
Salary Description 60,000 - 80,000
Construction Project Assistant
Project Assistant Job In Largo, FL
Plan, direct, and coordinate activities concerned with marketing and sale of projects. Participate in the conceptual development of specialized projects and oversee scheduling and budgeting of those projects.
·Input customer data, titles, contact information daily into Salesforce.
·Improve communication with the client to determine the path / plan of action and project timeline (i.e., VE, NCA Design Site Specific, Prototype Design, Plan and Spec, Plan and Spec with VE, etc) within one week of receiving the file and before giving to Estimating.
·Manage the receipt of required information for the project (obtain name, number, and email of the owner/franchisee or agent on the current project, ask for deadlines, current drawings of the building, kitchen equipment information, roof structure information, etc) within two weeks of file creation.
·Generate a proposal according to the scope of work (GCO, HFCs, UCOs, NHP, etc) two days prior to the bid date; and conduct daily reviews of bid deadlines. Recipients of the proposal can be General Contractors, Owners, Developers, and Mechanical Contractors, changing the status field to “Sent” and notating the date sent and whom it was sent to in Salesforce.
·Maintain weekly communication with General Contractors, Owners, Developers, and Mechanical Contractors on their expectations and our expectations of them. Note and date the conversation in Salesforce.
·Review files daily to ensure bids are sent out to the customer two days prior to the bid due date, including all pertinent information regarding the project (i.e., equipment lead times).
·Maintain project bid / estimating / proposal status documentation utilizing file server repositories and Salesforce CRM software.
·Manage the receipt of a signed proposal daily and the activation of the approved project with Accounting.
·Maintain and establish weekly corporate relations with clientele (i.e., General Contractors, Owners, Developers, Mechanical Contractors, Franchisees, etc.).
·Maintain biweekly proposal follow-ups, notating each follow-up in Salesforce (date and initial).
·Provide weekly summary reports.
Education and Experience
Bachelor's Degree strongly preferred.
At least 3 years of related experience.
Project Coordinator
Project Assistant Job In Tampa, FL
Best People + Right Culture. These are the driving forces behind JE Dunn's success. By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years.
Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.
Role Summary
The Project Coordinator will provide routine administrative support to internal and external project management team members. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects. All activities will be performed in support of the strategy, vision and values of JE Dunn.
* Autonomy & Decision Making: Follows directions and refers all exceptions to supervisor.
* Career Path: Senior Project Coordinator
Key Role Responsibilities - Core
PROJECT COORDINATOR - CORE
* Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
* Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
* Processes information within specific timeframes in order to maintain efficiency and timeliness.
* Provides timely and effective communication to internal and external stakeholders.
* Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
* Supports project management during the award process by;
o Issuing and/or preparing bond memos
o Setting up, issuing, and fully executing subcontracts
o System access to dashboards
* Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure.
* Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
* Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders.
* Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
* Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors.
* May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
* Shares subject matter expertise to support teamwork and deliver results.
* Utilizes discretion and integrity with highly confidential and sensitive information.
* Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
* Manages difficult or emotional customer situations promptly and efficiently.
* Meets client commitments; recognizes and acts upon service opportunities.
* Solicits and applies feedback to improve quality and service.
* May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc.
Key Role Responsibilities - Additional Core
N/A
Knowledge, Skills & Abilities
* Ability to perform work accurately and completely, and in a timely manner
* Communication skills, verbal and written
* Proficiency in MS Office
* Organizational skills
* Ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals
* Critical thinking ability
* Ability to deliver quality through attention to detail
* Ability to learn and use a variety of software, tools and systems necessary to meet business needs
* Knowledge of administrative, office and general billing procedures
* Ability to build relationships and collaborate within a team, internally and externally
Education
High School Diploma or GED (Required).
Experience
* 2+ years administrative or clerical support experience (Required)
* 2+ years construction project support experience (Preferred)
Working Environment
* Must be able to lift up to 10 pounds
* May require periods of travel
* Must be willing to work non-traditional hours to meet project needs
* Normal office environment, but may be exposed to extreme conditions (hot or cold)
* Frequent activity: Sitting, Viewing Computer Screen
* Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling
Benefits Information
The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.
Click here for benefits details.
JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.
JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to accommodations@jedunn.com
JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.
Why People Work Here
At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them
Building on our rich history, our employee owners are shaping the future of JE Dunn. In our team-focused environment we do life together and are generously rewarded for our efforts
About JE Dunn
For more information on who we are, click here.
EEO NOTICES
Know Your Rights: Workplace Discrimination is Illegal
Pay Transparency
California Privacy Policy
E-Verify
JE Dunn participates in the Electronic Employment Eligibility Verification Program.
E-Verify Participation (English and Spanish)
Right to Work (English)
Right to Work (Spanish)
Foster Care and Homeless Student (RISE) Project Coordinator
Project Assistant Job In Saint Petersburg, FL
Compensation: $46,978.82 - $56,961.82 Pay Grade: 109 FLSA Status: Exempt Salary Admin Plan: A&P (annual contract) The Foster Care and Homeless Student Sr. Project Coordinator will support student success, retention and progression to graduation; provide individualized student services to students who have foster care and homeless backgrounds; connect students to relevant campus and community resources; monitor and track progress of students; maintain communication with faculty and staff in support of the students; coordinate workshops and students group activities (i.e., field trips, support groups, lunch and learns, etc.). The Foster Care and Homeless Sr. Project Coordinator will also assist students with navigating processes and procedures regarding their respective tuition program and may assist students with the completion of forms and procurement of necessary documentation as well as make referrals for resources to assist in the students' career and educational success.
The Foster Care and Homeless Student Sr. Project Coordinator will also be a liaison with the Tampa Bay Community Base Care agencies (Independent Living / Case Management Staff) as well as the Foster Care Liaison from the Pinellas County School Board and is responsible for serving as a liaison between high schools, students, employers, and the college and developing internal and external partnerships to enhance services. The Foster Care and Homeless Sr. Project Coordinator will be responsible for remaining current on all changes to either the DCF Waiver program and/or the Homeless Tuition Exemption Program at the state and federal level and will communicate these changes to SPC staff and stakeholders as well as ensure institutional policies regarding these services remain current. As a program manager, this position is responsible for conducting program assessments and evaluations to ensure effective delivery of services.
Incumbents in this class focus on coordinating professional-level support services to students (local, out-of-state, international) and prospective students in single areas or across a number of disciplines that may include admissions, financial aid, academic advising, career services, study abroad, honors college, and disability services. In addition to providing student support services, incumbents are responsible for developing internal and external partnerships to enhance services; conducting program assessment and evaluation to ensure effective delivery of services; making referrals for resources to assist in the students' career and educational success; and serving as a liaison between high schools, students, employers, and the college. Incumbents in this class perform professional-level student support activities and may have formal supervisory responsibility for program staff.
Requirements:
Education:
Bachelor's degree in a related field to assigned area.
Experience:
Five (5) years related experience.
* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.
Knowledge:
* Supervisory principles;
* Applicable student support programs, academic advising, and/or related programs;
* Program development and program management principles and practices;
* Customer service principles;
* Career planning principles and practices;
* Community networking principles and practices;
* Applicable Federal, State, and local laws, rules, regulations, policies, and procedures;
* Diverse populations and cultures;
* Recordkeeping principles;
* Computers and related software applications.
Skills:
* Prioritizing and assigning work;
* Monitoring and evaluating employees;
* Planning and developing programs;
* Advising students on academic, finance or career issues;
* Providing customer service;
* Promoting services;
* Researching service delivery methods;
* Maintaining records;
* Using a computer and related software applications;
* Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.
Physical:
* Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
* Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Responsibilities:
These duties are a representative sample; position assignments may vary.
Potential Frequency
1.
Coordinates assigned program and/or service, ensuring alignment with overall institution goals, policies and procedures. Coordinates department functions and/or services which may include implementing new initiatives to address student needs; managing admission, registration and graduation process; developing, monitoring and refining outcome metrics.
Daily
20%
2.
Ensure proper collection, completion, and storage of all tuition exemption/waiver applications and certifications; to include proper use and filing of Release of Information forms, timely review of Certifications of Homelessness, appropriate filing of DCF Tuition Waiver, and clear communications ot students regarding these processes.
Daily
30%
3.
Develops, manages, and communicates resources through program promotions, class presentations, training sessions, and faculty and community partnerships.
Daily
20%
4.
Assists students with procuring appropriate documentation, and assist student's with navigating programmatic and institutional processes.
Daily
10%
5.
Develops new student support services and programs, including new delivery formats, and partnerships with community agencies.
Daily
10%
6.
Tracks, compiles, and collects information and prepares related reports in assigned program area; maintains related databases.
Daily
5%
7.
May prioritize and assign work to lower level staff; monitor the performance of lower level staff; train staff on work methods and procedures; and participate on staff evaluations.
Daily
5%
8.
Performs other duties of a similar nature or level.
As Required