Project assistant jobs in Lexington, KY

Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. Job Overview Position Schedule: Full-Time Branch Address: 519 Hampton Way Suite 3, Richmond, KY This job posting is anticipated to remain open for 30 days, from 01-Dec-2025. The posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself... Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events You can also expect... A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated... Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $21.38 Hiring Maximum: $22.71 Read More About Job Overview Skills/Requirements What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements Awards & Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Read More About Awards & Accolades About Us Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

The Project Operations Assistant will work directly with regional leadership to streamline internal administrative and operational systems, track project performance, monitor financial reports and projections, and support projects from development, to implementation, to closeout. You will interact with clients or prospective clients to assist in understanding needs, drafting project implementation plans, invoices, or project proposals. This position is ideal for someone who thrives on organization, has strong analytical and writing skills, enjoys developing innovative processes, and is looking for a long-term opportunity to grow into a project management role. Essential Functions: Staffing & Roster Coordination Manage surge staffing solutions and actively recruit for open positions Maintain rosters, staff availability, and project assignments Support personnel mobilization, orientation and track training compliance Coordinate scheduling and documentation for local teams Project Operations Support preparation of project scopes, proposals, and staffing models Draft basic project budgets using internal rates and templates Assist in maintaining internal timelines, trackers, and document systems Financial Support Track personnel hours and costs across active projects Assist with basic forecasting and reporting Flag budget risks or inconsistencies for leadership review System Development & Internal Processes Build lightweight systems to track internal performance and resourcing Identify operational gaps and propose practical solutions Help standardize internal workflows as the organization scales Requirements 3-5 years of experience in operations, project coordination, staffing, or executive administrative roles Strong attention to detail and organizational skills Comfortable with spreadsheets, formulas, and financial tracking (Excel) Clear and concise writing skills (especially for process documentation and budget narratives) Self-starter comfortable in fast-moving, lightly structured environments Based in or near Frankfort, KY or Lexington, KY Bonus if you have: Familiarity with government contracting, disaster recovery, mission-based work, or project-based work Experience coordinating emergency surge staffing Experience with lightweight visual reporting programs like Power Bi or Salesforce Ability to deploy and be on-site for an extended period of time (up to 21 days) to a disaster affected area and support field administrative duties during major disaster responses. Benefits Health Insurance and PTO Hybrid Work Schedule: 2-3 days in office per week CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.

A Few Words About Us Integrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in four specialty areas: Information Technology (IT), Clinical Research, Rehabilitation Therapy and Nursing. Job Description Responsibilities The position will coordinate cross-functional support for library access and archive activities. This requires an individual who is capable of working independently to reach goals and who will actively seek input from team members when needed. Prior library or documentation experience is helpful. A familiarity with scientific and medical terminology is strongly preferred. 50% coordinator for special programs, presentations and projects for Library Services. This includes administrative, planning and logistical support including: • Updating and distributing Library Services training tools. • Library services contact records (new employee welcome email, archive security log, etc.). • Vendor contact and scheduling for trial and training activities (scheduling, questionnaire creation and metrics, etc.). • Recording, updating and maintaining a central work instruction/process flow manual for Library Services. • Responding to Virtual Library help requests including user access troubleshooting. • SharePoint design, maintenance and troubleshooting. Contractor will be key point person who will coordinate all details from conference room booking, poster printing, updating records, and creating a tracking log or meeting minutes as needed. Contractor will actively participate on the project team and will assist in each phase of the project from planning, implementation and into outcome evaluation. 25% data entry and data processing. This includes identifying citations and uploading citation records, linking files, processing incoming article requests and scanning of documents for electronic archive. The ability to implement special formats as needed including search & alert templates and tags. Attention to detail is key. 25% processing of materials for archive processes including prepping and recording documentation and off-site storage materials and related document conversion requests as well as archive inventory maintenance and data pulls. This includes shelf checks, searches and related inventory duties. Education & Experience Requirements • Supporting library functions such as scheduling, document formatting and distribution, including day-to-day request processing. This includes being a key support for on-going special projects and daily or routine tasks. It is critical that contractor can set and prioritize deadlines, take ownership of projects and routinely provide real-time progress updates. • Good oral and written communications skills required along with demonstrated organizational skills. • Attention to detail and ability to take responsibility for multiple tasks required. • Should be able to identify routine materials through primary labeling (i.e., notebook number, citation). • Microsoft Office including Outlook expertise required and experience with Adobe Professional a plus. • Familiarity with at least one database program; • File maker experience a plus. • Experience with PubMed, EndNote or Reference Manager a plus. • Light lifting (10-20 lbs.) may be required; shelving materials involves reaching and bending and occasionally utilizing step stool or short ladder for higher shelves Additional Information Ankita Teja Technical Recruiter Integrated Resources Inc. IT REHAB CLINICAL NURSING Inc. 5000 - 2007-2014 (8th Year) Certified MBE I GSA - Schedule 66 I GSA - Schedule 621I I GSA - Schedule 70 Tel: 732-549-2030 x239 Fax: 732-549-5549

Job Description Together We Build - Partnership, Innovation, Excellence, and Safety At Kelso Industries, 3,500+ employees across 30 companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first. Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications. About This Role We are seeking a Project Coordinator to support and drive project activities across our mechanical and automation control initiatives. As a key member of the project management team, this position will be responsible for organizing, monitoring, and coordinating all aspects of project execution to ensure successful and efficient outcomes. What You'll Do Project Coordination: Oversee day-to-day project operations, ensuring timelines, deliverables, and milestones are met. Facilitate collaboration between cross-functional teams and monitor project schedules and tasks. Budget and Scope Alignment: Work with project managers and the estimating team to track budgets, validate scopes, and maintain alignment with project objectives and client expectations. Client Communication: Serve as a secondary point of contact for clients, providing updates, addressing concerns, and ensuring satisfaction throughout the project lifecycle. Team Collaboration: Coordinate with internal departments, subcontractors, and vendors to support seamless project execution and maintain effective communication across all stakeholders. Documentation Management: Prepare, organize, and maintain key project documentation including RFIs, submittals, contracts, change orders, and progress reports. Regulatory Compliance: Assist in ensuring all projects adhere to building codes, safety standards, and industry regulations. Proactively support compliance tracking and issue resolution. What You'll Bring 2+ years of relevant experience in project coordination/engineer or support roles High school diploma or GED equivalent; associate or bachelor's degree preferred Familiarity with HVAC and/or building automation controls is a plus Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.) Strong organizational, problem-solving, and analytical skills Excellent communication and interpersonal abilities Ability to manage multiple tasks and timelines in a fast-paced environment What You'll Get Competitive wages Health, dental, and vision insurance 401(k) Paid time off Opportunities for professional development and career growth Why Join Kelso Industries? Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors. Here you will experience: Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways. Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable. Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day. Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being. Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business

R.J. Corman Railroad serves all seven North American major railroads, many regional and short line railroads, and dozens of rail-related industries. Services include owning and operating nineteen short lines, providing emergency rail services associated with derailments and natural disasters, switching, track construction, track material distribution, signal design/construction, building switching locomotives, and operating a dinner train. This internship is a paid, full-time, hands-on program to develop and prepare you for your career aspirations. Within this internship, you will be introduced to multiple facets of R. J. Corman. You will work closely with managers and team members to apply your knowledge and skills both technically and professionally. You can also expect to have ongoing developmental conversations to ensure maximum growth. The Railroad Construction Project Management Intern will assist the project management team in various phases of construction projects. This role provides hands-on experience in managing construction projects, including planning, scheduling, budgeting, and ensuring quality control. The intern will gain valuable insights into the Railroad construction industry and develop essential project management skills. Successful interns may be offered the opportunity to participate in R. J. Corman's Management Trainee Program at the end of the internship. Job Responsibilities: * Support the creation of project timelines, work schedules, and resource allocation plans. * Conduct site visits to monitor progress and ensure adherence to project specifications and safety regulations. * Help track project expenses and budgets. * Assist in the preparation of financial reports and cost analysis. * Support quality assurance and quality control processes to ensure project deliverables meet required standards. Job Requirements: * Currently pursuing a degree in Construction Management, Civil Engineering, Architecture, or related field. * Basic understanding of construction processes, project management principles, and industry standards. * Strong organizational and time-management skills. * Excellent communication and interpersonal skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) * Ability to work independently and as part of a team. * Willingness to travel to RJC sites * Commitment to learn and take on new challenges.

We firmly believe that our employees drive the success of the company! With success in mind as the ultimate goal, we strive to create and provide an environment that offers challenging, stimulating and financially rewarding opportunities. We are looking for The Right One to join our team! What's In It For You? * Competitive Salary with Bonus Opportunities * Paid Time Off * Comprehensive Medical, Dental and Vision Benefits (Low Premiums!) * Flexible Spending and Health Savings Accounts * 14 Paid Company Holidays * 401(k) with Company Contribution * Educational Tuition Reimbursement Summary As a project management intern at a trading company, you will gain a comprehensive understanding of trading operations and project management fundamentals. Your responsibilities will include assisting project managers, contributing to project planning, and analyzing project data to track progress. You will also support communication efforts, participate in risk assessment, and document project processes. This internship offers the opportunity to develop effective communication, problem-solving, and analytical skills. The desired outcome is to build a solid foundation in project management within a fast-paced trading environment, contributing meaningfully to the team and potentially transitioning into a full-time role. What You'll Do * Project Management: Shadow a project coordinator and learn the project lifecycle. * Project Planning: Support event planning, coordination of the events and milestones. * Financial Reporting: Generate KPI, develop KPI, and improve processes. * Data Analytics and Technology: Study KPI, Research and identify the way to automate using Power BI and other technology available. * Onboarding Process Enhancement: Map the current onboarding process, review and enhance the current onboarding process, and organize the onboarding toolset. * Supply Chain Management: Map the current process, document the process, and understand how to tie technology to business process solutions. * Documentation and Process Improvement: Document project processes and identify opportunities for improvement. * Technology: Research available technology to promote process improvement for the current process that was documented. * SharePoint Development: SharePoint development and documentation. * Risk Management and Mitigation: Understand the overall supply chain, research and identify the risk that our company is or will likely to experience due to the market situation. What You Need * Actively acquiring a bachelor's degree or associate's in Business Administration, Project Management, Supply Chain Management or a related field of study. * Minimum GPA requirement of 2.7 (B Average). * Junior or Senior in college. Hours 20-25 hours per week. Length of Job Flexible (Willing to start in the summer or fall of 2026) Pay $15 - $18 per hour Our company is proud to be an equal opportunity employer! It is the policy and commitment of the company to maintain a work environment that provides equal employment opportunity (EEO) for all its employees and applicants. We are committed to providing equal employment opportunities without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital/domestic partner status, veteran status, disability, genetic information or any other applicable lawfully protected basis. This policy applies to all terms and conditions of employment. We seek to employ individuals qualified for a position by virtue of job-related educational standards, training, experience, and personal qualifications.

Gray Construction is looking to add an Administrative Assistant - F&B Market to their Lexington, KY office! Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray Qualifications Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What we expect… (Essential Functions) Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. Coordinate the submittal and shop drawing process with project team. Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files Coordinate proposal and bid package information and coordination of document release. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. Write Purchase Order Requisitions for manager approval and processing. Coordinate the archiving of project files. Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. May assist with writing Subcontract Change Orders and coordinating payment of invoices. Participate in the pool of candidates for receptionist backup. Performs other related duties as assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Southeast Power Corporation is a leading provider of high-voltage transmission, substation, and distribution construction services. ********************** We are looking for a JR. Project Manager/Estimator with some knowledge and experience in transmission & distribution preferred. Under general supervision, the right candidate will be trained in the organization and oversight of ensuring projects are completed in a timely and efficient manner. The perfect candidate will be well-versed in: Microsoft Project Basic scheduling Supporting Project Manager with daily operational tasks Administrative and logistical project support The goal is to ensure all projects are delivered on time according to requirements and without exceeding budget. This is a full-time, entry level position located in Lancaster, KY and will require business-related travel throughout the surrounding areas. Candidates must be located in, or willing to re-locate to Lancaster, KY. Position Responsibilities: Build and maintain relationships with 3rd parties/vendors. Willingness and ability to establish labor, equipment, material and sub contractor requirements based on project need. Help develop, coordinate and review work plans. Assist in assigning work activities and projects. Help identify opportunities for improving service methods and procedures. Attending pre-bid meetings and job walks to help determine scope of work and requirements. Participates in the development and administration of assigned program budget. Willing to learn how to forecast funds needed for staffing, equipment, materials and supplies Has a drive to stay informed of new trends and innovations in the utility construction industry Ensuring accuracy and completeness of estimate by working with operations and project management during estimate preparation. Participation in the bid review process. Create & submit estimate reports/bids to appropriate persons (PM s, clients, bidding competitions etc.). Create and maintain comprehensive project documentation. Meet budgetary objectives & make adjustments to project constraints based on financial analysis. Develop spreadsheets, diagrams & process maps to document needs. Track performance, specifically to analyze the successful completion of short- & long-term goals. Able to read and understand specifications and other documentations necessary for preparing proposals. Performs other related and assigned duties as required Position Requirements: Graduated with a BS in Construction Management, Project Management, Engineering, or like field. (Field experience may be substituted for formal education) Expert knowledge with Microsoft Office; especially Excel and Outlook Ability to build effective relationships with a wide range of people Some electrical transmission and/or distribution experience preferred. Ability to problem solve and think analytically in a fast-paced environment Willing to submit and pass a pre-employment drug screen Must be able to fulfill essential job function in a consistent state of alertness and safe manner. Ability to understand and communicate information Able to travel Possess valid driver s license Must have acceptable MVR We participate in E-Verify General Requirements: Work in a team environment. High attention to detail. Time management; prioritizing work and documenting tasks. Work in a safe manner at all times. This includes wearing &utilizing all required safety PPE with situational awareness, driving safely, and following all safety rules. Punctual for all meetings. Excellent computer skills, including MS office, is essential. Willingness to learn, adapt and grow in a fast-paced construction environment. Benefits: Competitive Pay Vacation time Company pick-up truck, laptop, phone Health, Dental, Vision packages 401K opt-in Power Corporation of America/Southeast Power Corporation is an Equal Opportunity Employer.

WHO WE ARE Paladin is a boots-on-the-ground solutions partner for building owners. We focus on three key services: Building Commissioning Direct-to-Owner Engineering for Mechanical, Electrical, and Plumbing Systems Sustainability Consulting Paladin exists to steer successful outcomes by serving building stewards. To fulfill this mission, we focus on sustainability consulting to define aspirational goals, engineering to develop the ways to achieve those goals, and commissioning to verify those goals are achieved. We are emission-reduction focused looking to pragmatic applications of technology and practice in support of building excellence. Our values reflect the team and culture enabling us to improve ourselves, our customers, and our communities one step at a time. ABOUT THE ROLE Paladin is seeking an enthusiastic Business Operations Project Coordinator to support the president in the firm's day to day operations. As a Business Operations Project Coordinator, you will be responsible for responding to client inquiries, drafting proposal letters, and assisting with budget development. In addition, you will be responsible for coordinating and delivering project deliverables. This is a full time position out of our Lexington, KY office. WHAT YOU'LL DO Maintain CRM and coordinate client communications within the company Track proposal status, and manage follow-ups Assist with the development of presentations, reports, and case studies Prepare and manage project documentation (agendas, meeting minutes, submittals, reports) Track task lists, deliverables, and deadlines in coordination with each project Pull, populate, polish and deliver documentations after client meetings Support leadership with budgeting, reporting, and administrative logistics Collaborate with cross-functional teams to meet client deliverables Deliver documents that are well-written, technically accurate, and well-formatted Duties will be added, removed, or modified as necessary WHAT WE'RE LOOKING FOR Bachelor's degree in Business Administration, Environmental Science, Engineering, Construction Management, or related field Minimum of two (2) years of related experience in A/E/C industry High level of attention to detail to ensure accuracy and excellent organizational skills Experience with Microsoft Office (Excel, Word, Powerpoint, Outlook, Forms, Teams) Ability to work on multiple tasks with minimal supervision while planning, scheduling, and completing tasks within established deadlines Strong verbal and written communication skills including spelling and grammar Ability to complete mathematical calculations such as unit conversions, scaling, percentages, and averages Project management experience is a plus Experience with A/E/C industry specific software is a plus (Deltek, Procore, eCommunications, Autodesk Building 360, and similar programs) A valid driver's license and reliable transportation Ability to pass background check to work with correctional facilities and primary and secondary educational facilities PHYSICAL REQUIREMENTS Extended periods of time working on a computer and computer accessories (keyboard, mouse, etc) Local travel for client meetings or to job sites WHAT WE OFFER Medical, Dental, and Vision Insurance Flexible Spending Account and Dependent Care Reimbursement Account Company-paid Short-Term Disability, Long Term Disability, and Life Insurance 401(k) with company match Cell phone reimbursement 13 Paid Holidays and a generous PTO policy Paladin, Inc. is an Equal Opportunity Employer. Your application will be considered regardless of race, color, national origin, age, disability, gender, sexual orientation, gender identity or expression, marital status, or veteran status. You must be legally authorized to work in the U.S.

We firmly believe that our employees drive the success of the company! With success in mind as the ultimate goal, we strive to create and provide an environment that offers challenging, stimulating and financially rewarding opportunities. We are looking for The Right One to join our team! What's In It For You? Competitive Salary with Bonus Opportunities Paid Time Off Comprehensive Medical, Dental and Vision Benefits (Low Premiums!) Flexible Spending and Health Savings Accounts 14 Paid Company Holidays 401(k) with Company Contribution Educational Tuition Reimbursement Summary As a project management intern at a trading company, you will gain a comprehensive understanding of trading operations and project management fundamentals. Your responsibilities will include assisting project managers, contributing to project planning, and analyzing project data to track progress. You will also support communication efforts, participate in risk assessment, and document project processes. This internship offers the opportunity to develop effective communication, problem-solving, and analytical skills. The desired outcome is to build a solid foundation in project management within a fast-paced trading environment, contributing meaningfully to the team and potentially transitioning into a full-time role. What You'll Do Project Management: Shadow a project coordinator and learn the project lifecycle. Project Planning: Support event planning, coordination of the events and milestones. Financial Reporting: Generate KPI, develop KPI, and improve processes. Data Analytics and Technology: Study KPI, Research and identify the way to automate using Power BI and other technology available. Onboarding Process Enhancement: Map the current onboarding process, review and enhance the current onboarding process, and organize the onboarding toolset. Supply Chain Management: Map the current process, document the process, and understand how to tie technology to business process solutions. Documentation and Process Improvement: Document project processes and identify opportunities for improvement. Technology: Research available technology to promote process improvement for the current process that was documented. SharePoint Development: SharePoint development and documentation. Risk Management and Mitigation: Understand the overall supply chain, research and identify the risk that our company is or will likely to experience due to the market situation. What You Need Actively acquiring a bachelor's degree or associate's in Business Administration, Project Management, Supply Chain Management or a related field of study. Minimum GPA requirement of 2.7 (B Average). Junior or Senior in college. Hours 20-25 hours per week. Length of Job Flexible (Willing to start in the summer or fall of 2026) Pay $15 - $18 per hour Our company is proud to be an equal opportunity employer! It is the policy and commitment of the company to maintain a work environment that provides equal employment opportunity (EEO) for all its employees and applicants. We are committed to providing equal employment opportunities without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital/domestic partner status, veteran status, disability, genetic information or any other applicable lawfully protected basis. This policy applies to all terms and conditions of employment. We seek to employ individuals qualified for a position by virtue of job-related educational standards, training, experience, and personal qualifications.

Job Description Together We Build - Partnership, Innovation, Excellence, and Safety Fledkamp Mechanical is part of Kelso Industries, with 3,500+ employees across 29 operating companies, delivers top HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a high-performing team. Learn more about us at ************************ Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications. About This Role We are seeking a Project Coordinator to support and drive project activities across our mechanical and automation control initiatives. As a key member of the project management team, this position will be responsible for organizing, monitoring, and coordinating all aspects of project execution to ensure successful and efficient outcomes. What You'll Do Project Coordination: Oversee day-to-day project operations, ensuring timelines, deliverables, and milestones are met. Facilitate collaboration between cross-functional teams and monitor project schedules and tasks. Budget and Scope Alignment: Work with project managers and the estimating team to track budgets, validate scopes, and maintain alignment with project objectives and client expectations. Client Communication: Serve as a secondary point of contact for clients, providing updates, addressing concerns, and ensuring satisfaction throughout the project lifecycle. Team Collaboration: Coordinate with internal departments, subcontractors, and vendors to support seamless project execution and maintain effective communication across all stakeholders. Documentation Management: Prepare, organize, and maintain key project documentation including RFIs, submittals, contracts, change orders, and progress reports. Regulatory Compliance: Assist in ensuring all projects adhere to building codes, safety standards, and industry regulations. Proactively support compliance tracking and issue resolution. What You'll Bring 2+ years of relevant experience in project coordination/engineer or support roles High school diploma or GED equivalent; associate or bachelor's degree preferred Familiarity with HVAC and/or building automation controls is a plus Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.) Strong organizational, problem-solving, and analytical skills Excellent communication and interpersonal abilities Ability to manage multiple tasks and timelines in a fast-paced environment What You'll Get Competitive wages Health, dental, and vision insurance 401(k) Paid time off Opportunities for professional development and career growth Why Join Us? We're committed to attracting talented individuals who seek a company with a strong foundation of success and an outstanding culture. We proactively provide competitive compensation, comprehensive benefits, and clear pathways for career advancement with autonomy and flexibility in an entrepreneurial environment. Learn more about us at ************************. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business.

Job Title: Project Coordinator (KSEF) Company: Kentucky Science and Technology Corporation (KSTC) Reports To: Executive Director, Kentucky Science and Engineering Foundation (KSEF) About KSTC: Since its founding in 1987, the Kentucky Science & Technology Corporation (KSTC) has been a pioneering force in driving science, technology, and innovative economic development throughout Kentucky. Vision and Mission: We envision a future where KSTC and Kentucky are recognized as national leaders enabling high-performing innovation ecosystems, where Kentucky ranks in the top half of states for innovation-driven economic development, and KSTC is recognized among peers as setting the benchmark for others to follow. With this vision in mind, our mission is clear: We champion innovation in knowledge, talent, and investment to accelerate the state's economic growth and competitiveness, securing a better future for all Kentuckians. About KSEF: The Kentucky Science and Engineering Foundation (KSEF) is an initiative of KSTC and it invests in people and their ideas, promoting innovation, new product development, and commercialization, to advance scientific and economic growth in Kentucky. Our team is responsible for supporting the local deep-technology entrepreneur ecosystem. Our work focuses on lowering the barriers to accessing competitive federal funding for research and tech commercialization. In contrast to equity-holding programs, we focus on accessing non-dilutive capital for the development of high-risk/high-reward innovations. The KSEF Executive Director is based in our Lexington, KY headquarters. The team has a hybrid work policy. Position Summary: The Project Coordinator will coordinate the implementation of new and existing initiatives, managing the project lifecycle and client communications. We are seeking a creative, passionate individual with an interest in doing good and helping others do good through tech innovations. Our team needs a person that is capable of serving independently as lead project coordinator, who is highly organized with strong people skills including diplomacy and tactfulness in handling sensitive client interactions. They should have an educational background and/or related industrial, government, or non-profit experience in the areas of science, engineering, economic development, project management, and/or consulting. As a team, we recognize that the above description may not be all-inclusive and capture all potential ideal candidates. If you are a highly organized, skilled, and passionate professional looking to make an impact in our community, we invite you to apply. Key Responsibilities: Project Coordination: Manage program schedules, contracts, and compliance documentation. Track milestones, deadlines, and deliverables. Coordinate logistics for events, webinars, and meetings. Maintain consistency with KSEF's strategic program plans. Reporting: Draft internal communications, prepare reports, and support leadership. Support the maintenance of accurate and up-to-date project records to support decision-making. Track and process reports on program performance. Assist in data collection and analysis. Administration: Process invoices, reimbursements, and record-keeping. Required Qualifications: Experience in project coordination or management. Communication Skills: Excellent verbal and written communication to effectively engage with clients and internal teams. Project Coordination: Strong time management and organizational skills with the ability to prioritize multiple projects simultaneously. Technical Proficiency: Proficiency in Microsoft Office (Excel, Word, PowerPoint) and the ability to use scheduling and task control tools. Team Collaboration: Ability to work both independently and collaboratively with multi-discipline teams. Data Management: Proven ability to maintain accurate records and assist with report preparation to support decision-making. Preferred Qualifications: 3 years of experience in project coordination or management. CRM Software Experience: Familiarity with managing databases and CRM software for tracking client interactions and metrics. Problem Solving: Strong attention to detail and the ability to proactively identify and resolve project-related issues. Experience in using data analysis tools. Experience in writing reports. Additional Information: The above statements describe the general nature and level of work performed by individuals assigned to this job. It is not an exhaustive list of all duties and responsibilities required. Other duties may be assigned as determined by management. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties and responsibilities. KSTC is an equal opportunity employer and offers a competitive salary and benefits package. Applications are now being accepted and will be processed as they are received, with screening for interviews beginning immediately .

Manager's department works on multiple small scale .Net web application development projects. This person would be supporting the project manager and working on project documents/requirements. Normally the inventory is 5-15 projects at any time. Tools: Word/Excel/Visio/Sharepoint/Team Foundation Server/PlanView. User level expertise preferred - mostly its going to be a support role requirements gathering, coordinating user testing, etc. This dept has been working on 3-4 month budget cycle for the last 3 years with no loss in resources or funding -NO PROMISES but it will likely last until close to 2017 when the group relocates to Plano TX. Project Coordinator will participate in planning and coordinating activities of technology projects to ensure that goals and objectives of projects are accomplished within the established time frame and budget parameters. The Project Coordinator will carry out plans and activities pertaining to technology projects ensuring that project tasks are completed as scheduled and reports status to project manager. He/She performs project activities and related documentation, ensuring the currency, quality, and integrity of the information and providing consistency in content and "look and feel" within a given project. The Project Coordinator works closely with the assigned user community and technology teams to provide technical solutions that meet business needs. He/She will apply knowledge of project tracking/management tools and will search for creative ways to elevate the capabilities of technology systems to meet business needs. Responsibilities may include: 1. Maintains project specific documentation and records involving multiple contributing teams 2. Coordinates projects and events and maintains communication with all parties involved 3. Communicates with user communities, project teams, management and vendors to collect project related information to keep accurate, up-to-date project records 4. Analyze on project data, including budget/actual analysis, resource capacity planning, and portfolio management 5. Prepares a variety of periodic and ad hoc reports for technical management and business groups, and distributes project related data and documentation as appropriate including budget data, project status reports, vendor information, requirements documents, policies and procedures documents 6. Prepares meeting agendas and presentations for communication of project information to concerned parties 7. Maintains project work schedules and supports project teams 8. Acts as liaison and primary point of contact for various contributing parties 9. Contribute to project specific tasks such as requirements gathering and testing as required # Requirements: - BS or BA degree in computer science, business administration, or related technical field or equivalent experience is required - Minimum of 2 - 3 years experience as a Project Coordinator - General knowledge of Information Technology functional areas and responsibilities - Knowledge of project management and technical documentation tools - Knowledge of standardized project management methodologies and processes - Ability to manage multiple project plans concurrently and prioritize tasks appropriately under changing conditions - Excellent organizational skills with a commitment to meeting deadlines and expectations while ensuring overall quality of delivery - Strong analytical skills including requirements documentation, troubleshooting and creative problem solving - Excellent communication skills, both written and verbal - Ability to foster strong working relationships between project teams, user communities, management and vendors Technologies: Clarity, MS Project, MS Office, Access, Lotus Notes, NIKU, SDLC Additional Information

Job DescriptionSalary: McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years. Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration. At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service. Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package! Job Purpose: Responsible for the daily administration of retirement plans with a focus on assisting participants with benefit inquiries. This position will work closely with the retirement plan account managers, retirement plan 3(16) Administrator and will report to the Retirement Plans Department Manager. Company Expectations of Employee: Adheres to Company Policy and Procedures; Acts as a role model within and outside the Company; Performs duties as workload necessitates; Maintains a positive and respectful attitude; Communicates regularly with Supervisor about client issues; Demonstrates flexible and efficient time management and ability to prioritize workload; Consistently reports to work on time prepared to perform duties of position; Meets Company productivity standards. Responsibilities and duties include: Routine correspondence (Customer Service) with retirement plan participants including emails,phone calls, etc.; Preparing and sending necessary distribution forms to participants/clients (terminations/hardships/loans) on a timely basis; Processing distributions upon receipt of completed forms on a timely basis; Maintaining an accurate database to track status of distribution requests; Preparing and processing Required Minimum Distributions (RMDs) by the applicable deadline date each year; Updating participant records such as vesting at recordkeepers; Requesting and collecting census data from clients on the applicable quarterly, semi-annual, annual basis; Following up with client on missing census information; Entering census data and verifying accuracy; Checking and verifying receipt of applicable Trust Statements on a monthly basis; Preparing and sending required Notices such as Safe Harbor Notices, QDIA, Auto-Enrollment, Supplemental PPA Statements and others by the applicable deadline date; Preparing and sending required 1099-Rs by applicable deadline date; Any other assigned tasks given by a Supervisor. Delivery/Timing: Ensure the timeliness of meeting all deadlines required by the IRS, DOL, legislation and regulations; Ensure the timeliness of client communication and deliverables as specified in the handbook or as directed by supervisor. Companywide Goals: 100% Client Satisfaction; 100% Benefit Calculation Accuracy 100% Compliance with internal McGregor & Associates deadlines; 100% Compliance with all applicable IRS and DOL rules, regulations and deadlines. Success of this position is measure through: Client and Participant satisfaction by maintaining timely, accurate, and friendly customer service; Compliance with required IRS / DOL deadlines; Accuracy of benefit calculations Timeliness of meeting deadlines Qualifications: Education Bachelors Degree or equivalent experience preferred. Experience with Retirement Plan Administration is a plus; Customer Service; Strong Word, Excel, and Outlook skills; Strong mathematical aptitude; Attention to detail; Strong time management skills; Ability to multi-task; Excellent problem solving and analytical skills; Relationship builder; Effective communication skills. Employee Benefits: Employer funded health insurance benefits Group sponsored dental insurance Employer paid vision insurance for employee, spouse & dependents Employer paid life, short-term disability and long term disability insurance Employer funded Health Savings Account (HSA) Employer funded Health Reimbursement Arrangement (HRA) Flexible spending account benefits Up to 5 weeks vacation leave Paid sick leave Holiday pay 401(k) retirement plan benefits including matching employer contributions Performance bonuses Flex schedules Primarily works at main office location with potential to work some remotely (varies based on needs of company and position) Office hours are Monday-Thursday 8am-5pm and Friday 8am-3pm. You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at ****************************

Advertisement Closes 12/26/2025 (7:00 PM EST) 25-07461 Administrative Support Specialist -Administrative Office of the Courts Pay Grade 07 Salary $30,492.24 - $40,585.44 Annually Employment Type JUDICAL BRANCH | ADMINISTRATIVE OFFICE OF THE COURTS | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Judicial | Court of Justice Location 1001 Vandalay Drive Frankfort, KY 40601 USA Description The Administrative Office of the Courts (AOC) is the operational arm of the Judicial Branch. The court system employs nearly 3,300 personnel who support 406 elected justices, judges, and circuit court clerks. The Administrative Office of the Courts, Department of Information & Technology Services, Division of Records has an immediate opening Administrative Support Specialist- in Franklin County. CHARACTERISTICS OF THE JOB: Responsible for providing general customer service and data entry/processing functions. Examples of Duties & Responsibilities: * Process criminal background checks. * Answer phone calls from customers and the public. * Enter data. * Handle financial instruments. * Operate various office equipment. * Maintain office filing systems. * Other duties as assigned. Minimum Requirements EDUCATION: High School Graduate or GED EXPERIENCE, TRAINING, OR SKILLS: NONE Substitute EDUCATION for EXPERIENCE: NONE Substitute EXPERIENCE for EDUCATION: NONE SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Work is typically in a office setting. If you have questions about this advertisement, please contact Lesley Rose at ***********************. An Equal Opportunity Employer M/F/D

The Staff Assistant addresses the patron's needs, oversees assigned theatre operations, successfully leads team members to provide an excellent experience for our patrons, and administers all company policies and procedures. 1. Assigns and monitors staff activities to ensure all positions are covered as needed. 2. Provides direction and leadership by example to assigned employees. 3. Provides management with feedback regarding employee work performance. 4. Assist with inventory, ordering, and stocking duties. 5. Conduct opening/closing duties, cash handling, and deposits. 6. Maintain cleanliness and safety standards and report or resolve any operational issues. 7. Assist patrons with questions or complaints. 8. Assist in employee training as directed. 9. Performs other related duties as required.

R.J. Corman Railroad serves all seven North American major railroads, many regional and short line railroads, and dozens of rail-related industries. Services include owning and operating nineteen short lines, providing emergency rail services associated with derailments and natural disasters, switching, track construction, track material distribution, signal design/construction, building switching locomotives, and operating a dinner train. This internship is a paid, full-time, hands-on program to develop and prepare you for your career aspirations. Within this internship, you will be introduced to multiple facets of R. J. Corman. You will work closely with managers and team members to apply your knowledge and skills both technically and professionally. You can also expect to have ongoing developmental conversations to ensure maximum growth. The Construction Project Management Intern will assist the project management team in various phases of construction projects. This role provides hands-on experience in managing construction projects, including planning, scheduling, budgeting, and ensuring quality control. The intern will gain valuable insights into the construction industry and develop essential project management skills. Successful interns may be offered the opportunity to participate in R. J. Corman's Management Trainee Program at the end of the internship. Job Responsibilities: Support the creation of project timelines, work schedules, and resource allocation plans. Conduct site visits to monitor progress and ensure adherence to project specifications and safety regulations. Help track project expenses and budgets. Assist in the preparation of financial reports and cost analysis. Support quality assurance and quality control processes to ensure project deliverables meet required standards. Job Requirements: Currently pursuing a degree in Construction Management, Civil Engineering, Architecture, or related field. Basic understanding of construction processes, project management principles, and industry standards. Strong organizational and time-management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to work independently and as part of a team. Willingness to learn and take on new challenges.

McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years. Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration. At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service. Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package! Job Purpose: Responsible for the daily administration of retirement plans with a focus on assisting participants with benefit inquiries. This position will work closely with the retirement plan account managers, retirement plan 3(16) Administrator and will report to the Retirement Plans Department Manager. Company Expectations of Employee: Adheres to Company Policy and Procedures; Acts as a role model within and outside the Company; Performs duties as workload necessitates; Maintains a positive and respectful attitude; Communicates regularly with Supervisor about client issues; Demonstrates flexible and efficient time management and ability to prioritize workload; Consistently reports to work on time prepared to perform duties of position; Meets Company productivity standards. Responsibilities and duties include: Routine correspondence (Customer Service) with retirement plan participants including emails, phone calls, etc.; Preparing and sending necessary distribution forms to participants/clients (terminations/hardships/loans) on a timely basis; Processing distributions upon receipt of completed forms on a timely basis; Maintaining an accurate database to track status of distribution requests; Preparing and processing Required Minimum Distributions (RMDs) by the applicable deadline date each year; Updating participant records such as vesting at recordkeepers; Requesting and collecting census data from clients on the applicable quarterly, semi-annual, annual basis; Following up with client on missing census information; Entering census data and verifying accuracy; Checking and verifying receipt of applicable Trust Statements on a monthly basis; Preparing and sending required Notices such as Safe Harbor Notices, QDIA, Auto-Enrollment, Supplemental PPA Statements and others by the applicable deadline date; Preparing and sending required 1099-Rs by applicable deadline date; Any other assigned tasks given by a Supervisor. Delivery/Timing: Ensure the timeliness of meeting all deadlines required by the IRS, DOL, legislation and regulations; Ensure the timeliness of client communication and deliverables as specified in the handbook or as directed by supervisor. Companywide Goals: 100% Client Satisfaction; 100% Benefit Calculation Accuracy 100% Compliance with internal McGregor & Associates deadlines; 100% Compliance with all applicable IRS and DOL rules, regulations and deadlines. Success of this position is measure through: Client and Participant satisfaction by maintaining timely, accurate, and friendly customer service; Compliance with required IRS / DOL deadlines; Accuracy of benefit calculations Timeliness of meeting deadlines Qualifications: Education - Bachelors Degree or equivalent experience preferred. Experience with Retirement Plan Administration is a plus; Customer Service; Strong Word, Excel, and Outlook skills; Strong mathematical aptitude; Attention to detail; Strong time management skills; Ability to multi-task; Excellent problem solving and analytical skills; Relationship builder; Effective communication skills. Employee Benefits: Employer funded health insurance benefits Group sponsored dental insurance Employer paid vision insurance for employee, spouse & dependents Employer paid life, short-term disability and long term disability insurance Employer funded Health Savings Account (HSA) Employer funded Health Reimbursement Arrangement (HRA) Flexible spending account benefits Up to 5 weeks vacation leave Paid sick leave Holiday pay 401(k) retirement plan benefits including matching employer contributions Performance bonuses Flex schedules Primarily works at main office location with potential to work some remotely (varies based on needs of company and position) Office hours are Monday-Thursday 8am-5pm and Friday 8am-3pm. You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at ****************************

Advertisement Closes 1/1/2026 (7:00 PM EST) 25-07565 Administrative Specialist Pay Grade 12 Salary $35,712.48 - $53,568.48 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 1038 McCammon Ridge Road McKee, KY 40447 USA Description The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process. DCBS is seeking an Administrative Specialist to assist with the day-to-day operations of a fast-paced office setting. This position provides professional support of administrative nature in developing, implementing and maintaining various complex and routine projects. The ideal candidate for this position is self-motivated, organized, able to multi-task and prioritize work assignments well. For more information on the Department for Community Based Services, please visit our website at: **************************************************** Responsibilities include but are not limited to: * Performs administrative duties and coordinates work activities. * Tracks of inventory or building management. * Participates in the development and assists in the implementation of county specific procedures for day-to- day functioning, plans, organizes, checks or assists with work of other staff engaged in performing administrative duties. * Schedules meetings or phone conferences. * Compiles prepares and disseminates staff meeting minutes or other meetings as required. * Interprets department policies or procedures for staff and general public. * Uses Worker Portal Inquiry to assist clients. * Scans documents into Knowledge Lake received at the front desk and in the mail. * Completes time entry or serves as the backup for time entry runs error rate reports for time entry. * Maintains current filing, logs or manuals as requested. * Other duties as assigned. The ideal candidate will have: * Strong verbal and written communication skills. * Good time management and organizational skills. * The ability to work well under pressure. * A willingness to work as part of a team. The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation. CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at ************ or ************************** Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Brandi Hampton at *********************. An Equal Opportunity Employer M/F/D